Loading...
HomeMy WebLinkAboutSubstitution Memo from City ManagerCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission �oK arftuAr nay. FROM: ArEfiur'Noriega V City Manager DATE: May 6, 2025 SUBJECT. CA 1 — Invitation for Bid No.1893387 Purchase of Water Fountains — Various City Parks REFERENCES: ENCLOSURES: Item CA 1 on the May 5, 2025, City Commission Meeting Agenda is an item to authorize a Resolution of the Miami City Commission accepting the bid received pursuant to Invitation for Bid ("IFB") No. 1893387, Purchase of Water Fountains -Various City Parks, on an as needed basis, from Most Dependable Fountains, Inc., ("Most Dependable Fountains") for an initial contract term of two (2) years, with the option to renew for two (2) additional two (2) year periods. In the Agenda package as distributed, the Agenda Item Summary Form and the Resolution are hereby amended to replace the word "Apparent" to "Sole" to reflect that there was only one (1) responsive and responsible bidder that responded to the solicitation. • l �4 00 (343s-h'4-vl)on M.i2A4.o -riom CA I-4 rU�iL, AGENDA ITEM SUMMARY FORM FILE ID: Date: 01/28/2025 Requesting Department: Parks Law Department Matter ID No. Commission Meeting Date: 04/24/2025 District Impacted : Citywide Type: ®Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Future Legislation ❑ Other Subject: Invitation for Bid ("IFB") No.1893387 Purchase of Water Fountains -Various City Parks Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received pursuant to Invitation for Bid ("IFB") No. 1893387, Purchase of Water Fountains -Various City Parks, on an as needed basis, from Most Dependable Fountains, Inc., ("Most Dependable Fountains") for an initial contract term of two (2) years, with the option to renew for two (2) additional two (2) year periods; allocating funds from the Parks' General Account Code Fund, 35000.291001.664000, and various sources of funds from the end user departments and agencies; subject to the availability of funds and budgetary approval, at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background Information: The Department of Procurement ("Procurement"), on behalf of the Department of Parks and Recreation ("Parks") issued IFB No. 1893387 for the Purchase of Water Fountains for Various City Parks, on an as needed basis, under full and open competition. As required by the Procurement Code, the IFB was issued online via the City of Miami's BidSync Electronic Portal ("BidSync"). On October 11, 2024, at the bid closing, one (1) was received. A survey was conducted, and some vendors stated that they could not meet the deadline for submitting the bid. On November 27, 2024, a Best and Final Offer Letter ("BAFO") was sent to Most Dependable Fountains, the sole responsive and responsible Bidder. The bid was evaluated and tabulated following the guidelines published in the Bid. Procurement is recommending award to Most Dependable Fountains. The estimated contract amount is approximately $1.933,765 for the term of the contract. Budget Impact Analysis ❑ Yes ® No Is this item related to revenue? ® Yes ❑ No Is this item an expenditure? If so, please identify funding source below. General Account No: 35000.291001.664000 Special Revenue Account No: CIP Project No: ❑ Yes ® No Is this Item funded by bonds? Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact: Sponsorship Information (This section is not required for items that have Citywide impact.) Page 1 of 2 ❑ Yes ❑ No Has the District Commissioner been advised of this item? Please check which of the following applies: ❑ The District Commissioner will sponsor the item. Specify district below. ❑ 131 ❑D2 ❑D3 0D4 ❑D5 ❑ The District Commissioner will NOT sponsor the item. ❑ Response pending from District Commissioner. Does the item require approval from the following departments? ❑ Grants ® Procurement ❑ Risk Final Approval Dept. Director Page 2 of 2 ..Title A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID RECEIVED, PURSUANT TO INVITATION FOR BID ("IFB") NO. 1893387 FOR THE PURCHASE OF WATER FOUNTAINS FOR VARIOUS CITY PARKS ON AN AS NEEDED BASIS, FROM THE SOLE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, MOST DEPENDABLE FOUNTAINS, INC., ("MOST DEPENDABLE FOUNTAINS") FOR AN INITIAL CONTRACT TERM OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE END USER DEPARTMENTS AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVALS HAVING BEEN PREVIOUSLY MADE, COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. ..Body BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: WHEREAS, the Department of Parks and Recreation, ("Parks") has a continued need for the purchase of water fountains for various City parks, on an as needed basis; and WHEREAS, on September 19, 2024, the Department of Procurement ("Procurement") issued IFB No. 1893387 to establish a contract for the purchase of water fountains for various City Parks on an as needed basis, to be awarded, for an initial term of two (2) years, with the option to renew for two (2) additional two (2) year periods; and WHEREAS, on October 11, 2024, Procurement received one (1) bid in response to the IFB, which was evaluated and tabulated following the required guidelines of the IFB, Most Dependable Fountains was the sole responsive and responsible Bidder; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received on October 11, 2024, pursuant to IFB No. 1893387, to establish a contract for the purchase of water fountains for various City Parks, on an as needed basis, from Most Dependable Fountains, the sole responsive and responsible Bidder, for an initial term of two (2) years, with the option to renew for two (2) additional two (2) year periods; is accepted. rn Section 3. Funds to be allocated from the various sources of funds from the end user departments and agencies, subject to the availability of funds and budgetary approval at the time of need; Section 4. The City Manager {1} is authorized to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {2} APPROVED AS TO FORM AND CORRECTNESS: GEORGE K. WYSONG III CITY ATTORNEY ..Footnotes {1} The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. {2} This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10) days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later.