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Home My WebLink AboutAgenda Summary Form-SUBITHIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. AGENDA ITEM SUMMARY FORM FILE ID: Date: 01/28/2025 Requesting Department: Parks Law Department Matter ID No. Commission Meeting Date: 04/24/2025 District Impacted : Citywide Type: ®Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Future Legislation ❑ Other Subject: Invitation for Bid ("IFB") No.1893387 Purchase of Water Fountains -Various City Parks Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received pursuant to Invitation for Bid ("IFB") No. 1893387, Purchase of Water Fountains -Various City Parks, on an as needed basis, from Most Dependable Fountains, Inc., ("Most Dependable Fountains") for an initial contract term of two (2) years, with the option to renew for two (2) additional two (2) year periods; allocating funds from the Parks' General Account Code Fund, 35000.291001.664000, and various sources of funds from the end user departments and agencies; subject to the availability of funds and budgetary approval, at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background Information: The Department of Procurement ("Procurement"), on behalf of the Department of Parks and Recreation ("Parks") issued IFB No. 1893387 for the Purchase of Water Fountains for Various City Parks, on an as needed basis, under full and open competition. As required by the Procurement Code, the IFB was issued online via the City of Miami's BidSync Electronic Portal ("BidSync"). On October 11, 2024, at the bid closing, one (1) was received. A survey was conducted, and some vendors stated that they could not meet the deadline for submitting the bid. On November 27, 2024, a Best and Final Offer Letter ("BAFO") was sent to Most Dependable Fountains, the sole responsive and responsible Bidder. The bid was evaluated and tabulated following the guidelines published in the Bid. Procurement is recommending award to Most Dependable Fountains. The estimated contract amount is approximately $1.933,765 for the term of the contract. Budget Impact Analysis ❑ Yes ® No Is this item related to revenue? ® Yes ❑ No Is this item an expenditure? If so, please identify funding source below. General Account No: 35000.291001.664000 Special Revenue Account No: CIP Project No: ❑ Yes ® No Is this Item funded by bonds? Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact: Sponsorship Information (This section is not required for items that have Citywide impact.) 17400 Agenda Summary Form -SUB Page 1 of 2 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. ❑ Yes ❑ No Has the District Commissioner been advised of this item? Please check which of the following applies: ❑ The District Commissioner will sponsor the item. Specify district below. ❑ 131 ❑D2 ❑D3 ❑D4 ❑D5 ❑ The District Commissioner will NOT sponsor the item. ❑ Response pending from District Commissioner. Does the item require approval from the following departments? ❑ Grants ® Procurement ❑ Risk Final Approval Dept. Director Page 2 of 2 SUBSTITUTED AGENDA ITEM SUMMARY FORM File ID: #17400 Date: 04/16/2025 Commission Meeting Date: 05/08/2025 Type: Subject: Resolution Invitation for Bid - Purchase of Water Fountains - Various C. Parks Requesting Department: De•artme Parks and Recreation Sponsored By: District Impacted: All Purpose of Item: The nature of this item is to authorize a resolution of the Mia accepting the bid received pursuant to Invitation for Bid ("I of Water Fountains -Various City Parks, on an as neede Fountains, Inc., ("Most Dependable Fountains") for an years, with the option to renew for two (2) additional funds from the Parks' General Account Code Fun sources of funds from the end user department of funds and budgetary approval, at the time o negotiate and execute any and all documen and extensions; subject to all allocations, having been previously made, complian City of Miami, Florida, as amended, (" Procurement Ordinance, Anti-defici forth in Chapter 18 of the City Co compliance with all applicable I necessary for said purpose. Background of Item: i City Commission, ") No. 1893387, Purchase asis, from Most Dependable itial contract term of two (2) o (2) year periods; allocating 35000.291001.664000, and various nd agencies; subject to the availability eed; authorizing the City Manager to , including any amendments, renewals, propriations, and budgetary approvals with applicable provisions of the Code of the ty Code"), including, the City of Miami's cy Act, and Financial Integrity Principles, all as set , in a form acceptable to the City Attorney, and in s, rules, and regulations, as may be deemed The Department of Pr urement ("Procurement"), on behalf of the Department of Parks and Recreation ("P- s") issued IFB No. 1893387 for the Purchase of Water Fountains for Various City P ks, on an as needed basis, under full and open competition. As required by the ' rocurement Code, the IFB was issued online via the City of Miami's BidSync Elec • nic Portal ("BidSync"). On October 11, 2024, at the bid closing, one (1) was receiv- -. A survey was conducted, and some vendors stated that they could not meet the adline for submitting the bid. On November 27, 2024, a Best and Final Offer Letter (" . AFO") was sent to Most Dependable Fountains, the apparent responsive and respo ible Bidder. The bid was evaluated and tabulated following the guidelines pu • hed in the Bid. Procurement is recommending award to Most Dependable F' ntains. The estimated contract amount is approximately $1,933,765 for the term of contract. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: General Account No: 35000.291001.664000 Reviewed By Department of Parks and Recreation Lacleveia E Morley Office of Management and Budget Donovan Dawson Office of Management and Budget Marie Gouin Department of Procurement Annie Perez City Manager's Office City Manager's Office Legislative Division City Manager's Office Office of the City Attomey Office of the City Attomey City Commission Barbara Hernandez Natasha Colebrook -Williams Valentin J Alvarez Arthur Noriega V Thomas M. Fossler George K. Wysong III Maricarmen Lopez SUBSTITUTED Department Head Review Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Deputy City Manager Review Legislative Division Review City Manager Review ACA Review Approved Form and Co tness Meeting Co eted C • pleted mpleted ompleted Completed Completed Completed Completed Completed Completed Completed 04/18/2025 2:41 PM 04/24/2025 3:16 PM 04/25/2025 4:08 PM 04/28/2025 7:10 PM 04/29/2025 4:34 PM 04/29/2025 6:55 PM 04/29/2025 6:55 PM 04/29/2025 9:05 PM 04/29/2025 9:08 PM 04/29/2025 9:11 PM 05/08/2025 9:00 AM