HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #17342
Date: 03/06/2025
Commission Meeting Date: 04/24/2025
Requesting Department: Department of
Parks and Recreation
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Authorize - IFB Increase Capacity - Background Screening Services - Parks
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission, authorizing
an increase in capacity beyond the City Manager's delegated authority of fifty thousand dollars
($50,000.00) for Invitation for Bid ("IFB") 1436386 for Background Screening Services for the
Parks and Recreation Department ("Parks") from Fingerprint Mendez LLC ("Mendez
Fingerprinting"), a Florida Limited Liability Corporation; allocating funds from City of Miami's
various sources of funds from the end user departments and agencies; subject to the
availability of funds and budgetary approval, at the time of need; authorizing the City Manager
to negotiate and execute any and all documents, including any amendments, renewals, and
extensions; subject to all allocations, appropriations, and budgetary approvals having been
previously made, compliance with applicable provisions of the Code of the City of Miami,
Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -
deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code,
in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and
regulations, as may be deemed necessary for said purpose.
Background of Item:
On October 25, 2023, IFB No. 1436386 for Background Screening Services was awarded
under the City Manager's delegated authority of fifty thousand dollars ($50,000.00). Parks has
expressed the continuous need for background screening services in order to be compliant with
local, state, and federal guidelines for individuals working with and/or around children.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Total Fiscal Impact: Approximately $70,000.00 Annually
General Account No: Various Account Funds
Reviewed B
Unknown Christopher Evans Department Head Review Completed 03/12/2025 12:03 PM
Office of Management and Budget Donovan Dawson Budget Analyst Review Completed 03/25/2025 12:50 PM
Office of Management and Budget Marie Gouin Budget Review Completed 03/26/2025 1:12 PM
Department of Procurement
City Manager's Office
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Clerk
Yadissa Calderon
Barbara Hernandez
Natasha Colebrook -Williams
Arthur Noriega V
Valentin J Alvarez
Thomas M. Fossler
George K. Wysong III
Maricarmen Lopez
Valentin J Alvarez
Thomas M. Fossler
George K. Wysong III
City Clerk's Office
Procurement Review Completed
Assistant City Manager Review Completed
Deputy City Manager Review Completed
City Manager Review Completed
Legislative Division Review Completed
ACA Review Completed
Approved Form and Correctness Completed
Meeting Completed
Legislative Division Review Completed
ACA Review Completed
Approved Form and Correctness with Modification(s)
Rendered Completed
03/26/2025 3:41 PM
04/04/2025 8:09 AM
04/04/2025 9:50 AM
04/04/2025 10:44 AM
04/04/2025 11:50 AM
04/14/2025 11:27 AM
04/14/2025 11:58 AM
04/24/2025 9:00 AM
05/16/2025 12:00 PM
05/19/2025 3:52 PM
Completed
06/02/2025 10:27 AM
City of Miami
Legislation
Resolution
Enactment Number: R-25-0146
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 17342 Final Action Date:4/24/2025
A RESOLUTION OF THE MIAMI CITY COMMISSION, AUTHORIZING AN INCREASE
IN THE CONTRACT CAPACITY FROM THE CITY MANAGER'S DELEGATED
AUTHORITY OF FIFTY THOUSAND DOLLARS ($50,000.00) TO A NOT TO EXCEED
CONTRACT AMOUNT OF ONE HUNDRED FIFTY THOUSAND DOLLARS
($150,000.00) PER CONTRACT YEAR PURSUANT TO INVITATION FOR BID ("IFB")
NO. 1436386 FOR BACKGROUND SCREENING SERVICES FOR THE PARKS AND
RECREATION DEPARTMENT ("PARKS"), FROM THE APPARENT RESPONSIVE
AND RESPONSIBLE BIDDER, FINGERPRINT MENDEZ LLC, ("MENDEZ
FINGERPRINTING"), A FLORIDA LIMITED LIABILITY CORPORATION, FOR AN
INITIAL CONTRACT TERM OF THREE (3) YEARS WITH THE OPTION TO RENEW
FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM
THE VARIOUS END USER ACCOUNTS, AND/OR OTHER VARIOUS SOURCES OF
FUNDS FROM THE END USER DEPARTMENTS AND AGENCIES, SUBJECT TO
THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY
AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR
BUDGETARY APPROVALS, AND COMPLIANCE WITH APPLICABLE PROVISIONS
OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"),
INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -
DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH
IN CHAPTER 18 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED,
ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, on October 25, 2022, the City Manager, under his delegated authority of
fifty thousand dollars ($50,000.00) approved the award for Invitation for Bid ("IFB") No. 1436386
Background Screening Services to Fingerprint Mendez LLC, a Florida limited liability corporation
("Mendez Fingerprinting"); and
WHEREAS, the Department of Parks and Recreation ("Parks") has indicated a need to
increase the contract capacity beyond the City Manager's delegated authority of fifty thousand
dollars ($50,000.00) to a not to exceed contract amount of One Hundred Fifty Thousand Dollars
($150,000.00) per contract year in order to continue to be compliant with local, state, and
federal guidelines for those working with and around children;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The increase in capacity from the City Manager's delegated authority of fifty
thousand dollars ($50,000.00) to a not to exceed contract amount of One Hundred Fifty
Thousand Dollars ($150,000.00) per contract year for background screening services for Parks,
from the apparent responsive and responsible bidder, Mendez Fingerprinting, for an initial
contract term of three (3) years with the option to renew for two (2) additional one (1) year
periods, is approved.
Section 3. Funds to be allocated from the various end user accounts, and/or other
various sources of funds from the end user departments and agencies, subject to the availability
of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, and compliance with applicable provisions of the
Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami's
Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in
Chapter 18 of the City Code, all in forms acceptable to the City Attorney, and in compliance with
all applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1 The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.