Loading...
HomeMy WebLinkAboutBack-Up DocumentsU.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, D.C. 20410-1000 OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT Tuesday, August 27, 2024 Arthur Noriega City Manager City of Miami 444 SW 2nd Avenue, Ste 10 Miami, FL 33130 Email: anoreiga@miamigov.com Dear Community Project Funding Grantee, In the Consolidated Appropriations Act, 2024 (Public Law 118-42) (the FY2024 Act), and the Further Consolidated Appropriations Act, 2024 (Public Law 118-47) (the Further FY2024 Act) Congress made $3,290,054,336 in funding available for Community Project Funding (CPF). These CPF awards are administered by the Department of Housing and Urban Development (HUD). HUD received the information below about your project from Congress. A Grant Number has been added and will be the unique identifier for your project throughout the grant process. Grant Number: Project: Grantee/Recipeint: Amount: HUD Grant Officer B-24-CP-FL-0591 Allapattah Community Action Center Renovations City of Miami $2,853,787 Porchia Smith / Porchia.M.Smith@hud.gov HUD System Officer: Quiana.A.Johnson / Quiana.A.Johnson@hud.gov HUD Regional Environmental Officer: Jose Cedeno Maldonado / Jose.A.Cedenomaldonado@hud.gov This letter outlines initial grant award requirements and information needed from you to get started. This Grant Award Package also includes: The "FY2024 Community Project Funding Grant Guide" (FY2024 CPF Grant Guide), the template for your FY2024 Community Project Funding Grant Agreement, and the forms required to complete and submit information online to populate before we sign your FY2024 CPF Grant Agreement. A brief overview of these documents is below: 1) FY2024 CPF Grant Guide: The FY2024 CPF Grant Guide provides instructions for completing the requested information and filling out the required administrative forms to initiate your FY2024 CPF Grant Agreement. Please refer to this document as it includes important information and forms for accessing the online system (DRGR), as well as other information concerning reporting requirements. 2) FY2024 CPF Grant Agreement for this Award: The FY2024 CPF Grant Agreement specifies the applicable statutory provisions, regulations, and administrative requirements for this award. Please make sure all grantee information and award -specific information is entered completely and accurately before signing this Agreement. When you submit your grant materials on our DRGR Grant Processing Module it will create your customized FY2024 CPF Grant Agreement. 3) Standard Forms and Required Materials: The following forms will be needed: a. Form HUD-1044, Assistance Award/Amendment Form (Attached) b. Standard Form-424 Application for Federal Assistance (in the online system) c. SF-424-B, Assurances for Non construction Programs, and/or SF-424-D, Assurances for Construction Programs (in the online system) d. SF-LLL Disclosure of Lobbying Activities (as applicable in the online system): https://www.grants.gov/forms/forms-repository/sf-424-family e. SF-1199A - Direct Deposit Sign -Up Form: https://www.gsa.gov/system/files/SF1199A- 20.pdf The form is to be completed by the grantee and grantee's financial institution. Grantees will need to submit the completed form and upload to DRGR. Grant Award Process Overview Below is a step-by-step walk-through of the process and necessary documents and forms to execute your FY2024 CPF Grant Agreement. This process and the forms are also available in the FY2024 CPF Grant Guide, which can also be found on the program's webpage at: https://www.hud.gov/program offices/commplanning/edi-grants/FY 2024 on HUD.gov and on this webpage https://www.hudexchange.info/programs/cpf/ on the HUD Exchange. 1. Grantees should review the Grant Award Package documents. 2. Grantees should initiate or complete the HUD environmental review. 3. Grantees gather all required information and submit to HUD using the online system DRGR. 4. HUD provides access to DRGR system to access the Grant Processing Module to submit required information, answer questions, and upload documents. Once all required information is submitted online HUD will review the completed grant materials submitted. 5. HUD staff will review the information and documents for completeness. If there are any deficiencies the corrections and/or clarifying questions will be shared with the grantee for correcting or answering the clarifying questions. If not, HUD staff will submit the package internally for a second level review. Then, the Acting Director for the Congressional Grants Division will review the grant package. Finally, your Grant Agreement will be executed. 6. HUD will notify the grantee that their FY2024 Grant Agreement has been fully executed and will share additional materials with the grantee to complete to begin the payment processing activities to receive your funds. Page 2 Training and Tools FY2024 CPF Onboarding Event: This event will take place in September. We will review this letter and grant award package materials along with sharing next steps and how to sign up for a cohort. The event will be recorded and shared online after the event. FY2024 CPF Grantee Cohorts: This provides you and your staff the opportunity to register for a four-part training for how to prepare your grant materials and submit them online. Information about the registration will be shared via email and during the FY2024 CPF Onboarding Event. FY2024 CPF Grantee Webinar Series: This provides you and your staff with information about the regulations, requirements, and processes for your grant. Information about the registration for the webinar series will be shared via email and during the FY2024 CPF Onboarding Event. FY2024 CPF Grantee Online HUD Exchange Resources: This website page includes general information and your specific Fiscal Year information along with links to past and future technical assistance opportunities. The site is also used for you to register for our listsery and for communicating updates to you and those on the listserv. Overview of Requirements CPF grants are subject to several Federal requirements. HUD will provide additional information and further clarification regarding applicable requirements and the grant award process in upcoming webinars and additional technical assistance. The most essential requirements include: 1) Administrative Requirements: CPF grants are subject to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200). 2) HUD Environmental Review Requirements: EDI/CPF grants, like all projects funded by HUD, are subject to requirements under the National Environmental Policy Act (NEPA), HUD's NEPA-implementing regulations at 24 CFR Part 50 or 24 CFR Part 58, and appropriate federal environmental and historic preservation laws, regulations, and Executive Orders. • To be eligible, activities and expenses must comply with applicable Federal requirements. This includes administrative requirements under 2 CFR Part 200, environmental laws, statutes and Executive Orders, and other "cross -cutting" federal requirements adhered to by HUD. • If the environmental review is being conducted by a local government responsible entity under Part 58, a Request for Release of Funds and Certification must be approved by HUD, as applicable. If the environmental review is being completed by HUD under Part 50, the environmental review must be approved and certified by HUD. Page 3 • HUD defines the "Federal Nexus" for a program or project as the event that triggers the requirements for federal environmental review under a host of laws, regulations, and Executive Orders, including the prohibition on choice limiting actions. • For FY2024 grants, the date of the Act's enactment (March 9, 2024) is the federal nexus for compliance with all environmental laws. Once a project is federalized, in keeping with the National Environmental Policy Act (NEPA) and HUD's NEPA-implementing regulations at 24 CFR Part 50 or 24 CFR Part 58, environmental reviews must be completed, and all necessary HUD approvals must be obtained prior to taking any choice limiting actions, such as acquisition, construction, ground disturbance, and entering into contracts. • Further explanation and guidance on choice limiting actions and the environmental review process, including historic preservation review, is included within the CPF Grant Guide and on the program's webpage at: https://www.hudexchange.info/programs/cpf/. • Some projects may already be underway at the time of federal nexus and while it is still best practice to stop all work after the federal nexus before the environmental review is complete for EDI/CPF projects that are already underway at time of federal nexus, grantees are allowed to perform activities after the federal nexus, but only for activities which are part of a pre -nexus contract that obligates them to do so. However, grantees would be doing so at their own risk, as any activity performed, or proposed to be performed, after the federal nexus must be included in the project scope of a satisfactory environmental review to be reimbursable. • A satisfactory review must show that the project activities will not result in unmitigable environmental harm and must not preclude consultation with the appropriate environmental authorities such as the State Historic Preservation Office (SHPO). Environmental authorities may refuse to consult if physical impacts are made to a site before consultation. • HUD conducted a nationwide environmental review for FY24 EDI/CPF soft costs to clear activities such as administrative, planning, and operations and maintenance costs (including costs to prepare an environmental review). After execution of the Grant Agreement, eligible soft costs can be incurred after March 9, 2024 (see 2 CFR 200.403). Eligible hard costs can be reimbursed if incurred after a full environmental review is completed (see 2 CFR 200.403). • HUD Environmental Officers: https://www.hud.gov/sites/dfiles/CPD/documents/Community -Proj ect-Funding-Portfolio- Assignments.pdf. If you, or your staff, have any questions regarding how to complete or submit the requires documents, please feel free to contact your Grant Officer or System Officer. Please note while your Grant Officer may change over time, we have a team approach to managing your project. Please include your grant number and project in all email correspondence. We look forward to working with you on this important project! Sincerely, Nadab Bynum Acting Deputy Assistant Secretary for Economic Development Page 4 PROJECT DESCRIPTION The Allapattah Community Center provides and promotes social services through various programs. The community center provides hot meals, recreational and educational programs for the elderly, as well as food assistance to individuals and families in need. The Community Center was built in 1986 and has a living area of 7,744 square feet. In recent years parts of the facility have fallen into disrepair. The City of Miami will utilize CPF funding to conduct an environmental assessment of the building to determine whether remediation of hazardous substances is required. After the environmental assessment is satisfactorily completed the City will retain an architectural firm and general contractor to design and construct the renovations. Repair or replacement of the roof is the highest priority. Heavy south Florida rains have damaged several tiles, and moisture may be getting into the building interior. Once the building is waterproofed repairs will be made to the interior to improve the accommodations of staff and clients, such as replacing the carpeting, renovating the kitchens, bathrooms, and creating additional office space. The exterior recreational area will be expanded to include amenities to support dominoes and art. Project Name Allapattah Child Care Center Renovations (B-24-CP-FL-0591) Project Purpose The City of Miami will repair a Community Center located at 2257 NW N River Drive in Miami, Florida owned and operated by the Allapattah Community Action Agency (CAA). The CAA, is a quasi -governmental citizens bureau established to support citizen participation by residents of low-income neighborhoods in local government activities affecting their community. Project Scope The Community Project Funding will be used to design, construct and manage building renovations and improvements to the Community Center. These improvements include repairs and beautification upgrades to the interior and exterior, and root It is anticipated with that the repairs will be completed within thirty (30) months from commencement of design procurement. Anticipated cost include: Repair/replace roof New Carpeting Repair/replace bathrooms Architect General Contractor Project Management Environmental Review Create Additional Office Space Renovate Kitchen Partition Art Room Outside Recreational area for Dominos and art. The Allapattah Child Care Center renovations and repairs are not part of a larger project. Overview of Project and Anticipated Outcomes The Allapattah Community Center provides and promotes social services through various programs. The community center provides hot meals, recreational and educational programs for the elderly, as well as food assistance to individuals and families in need. The Community Center was built in 1986 and has a living area of 7,744 square feet. In recent years parts of the facility have fallen into disrepair. During recent heavy rains parts some of the roof tiles were displaced, leading to moisture getting into parts the ceiling and some interior walls. CPF funding will be used to conduct an environmental review to assess the need for any remediation due to mold and/or hazardous insulation materials. In addition to the environmental review CPF proceeds will be used to purchase construction materials as well as retain an architect and general contractor to design and construct an outside recreational area, create additional office space and renovate other areas of the community center that need attention. Once all necessary repairs are completed the building will be a sounder, safer, and more resilient structure.