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Home My WebLink AboutSubstitution Memo from City ManagerCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and DATE: March 11, 2025 Members of the City Commission SUBJECT: Substitution for CA 12 — Request for Qualifications ("RFQ") No. 1914386 — Special Magistrate Services FROM: Arthur Noriega V City Manager / 1 C REFERENCES March 13, 2025 City Commission Meeting ENCLOSURES: Revised Item CA 12 17308 Request for Qualifications ("RFQ") No. 1914386 - Special Magistrate Services Item CA 12 on the March 13, 2025, City Commission Meeting Agenda is an item to authorize a Resolution of the Miami City Commission with attachment(s), pursuant to Request for Qualifications ("RFQ") NO. 1914386 to establish a pre -qualified pool ("Pool") for the provision of Special Magistrate Services for the Code Compliance Department ("Code"). The Legislation is being substituted to distribute revised Legislation. Pursuant to Section 2-830 (c) of the City Code provides for the compensation for Special Magistrates to be established by City Commission Resolution. Specifically, the revised legislation will include setting an hourly rate of One Hundred and Fifty Dollars ($150.00) as compensation for the Special Magistrates. I 130g Subs-il'-k,--ko/‘ rnovc rip, G� AGENDA ITEM SUMMARY FORM FILE ID: Date: March 3, 2025 Law Department Matter ID No. Requesting Department: Code Compliance Commission Meeting Date: March 13, 2025 District Impacted : All Type: ®Resolution E Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Future Legislation ❑ Other Subject: A resolution accepting the Proposals received February 11, 2025, pursuant to RFQ 1914386 to establish the Special Magistrate Services Pre -Qualified Pool Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission, pursuant to Request for Qualifications ("RFQ") NO. 1914386 establishing a pre -qualification pool ("Pool") for the provision of Special Magistrate Services for the Code Compliance Department ("Code"), from Richard Gendler, Dawn Grace Jones, and Darcee Siegel (collectively "Individuals"), allocating funds from the various sources of funds from the various end user departments; authorizing the City Manager to negotiate and execute Agreements all in forms acceptable to the City Attorney, with the Individuals for the provision of the services for a term of two (2) years, with the option to renew for one (1) additional one (1) year period at a rate of One Hundred and Fifty Dollars per hour ($150.00/Hour), on an as -needed basis; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments and extensions; subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background Information: On January 17, 2025, the Department of Procurement, on behalf of Code, issued RFQ No. 1914386 under full and open competition, to establish a pool of pre -qualified individuals to provide special magistrate services. On February 11, 2025, three (3) proposals were received in response to the RFQ. All three (3) were deemed responsive. The Evaluation Committee met on March 3, 2025, to discuss and evaluate the proposals, and recommended all three (3) Proposers for inclusion into the Pool. On March 4, 2025, the City Manager concurred with the recommendation of the Committee. Budget Impact Analysis ❑ Yes ® No Is this item related to revenue? ❑ Yes ® No Is this item an expenditure? If so, please identify funding source below. General Account No: Special Revenue Account No: CIP Project No: ❑ Yes ® No Is this Item funded by bonds? Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact: $ ) Page 1 of 2 Sponsorship Information (This section is not required for items that have Citywide impact.) ❑ Yes ❑ No Has the District Commissioner been advised of this item? Please check which of the following applies: ❑ The District Commissioner will sponsor the item. Specify district below. fDl❑D2❑D3❑D4❑D5 n The District Commissioner will NOT sponsor the item. ❑ Response pending from District Commissioner. Does the item require approval from the following departments? Grants Procurement Risk Final Approval Dept. Director Ns) rV a.� :'s.- ....4 of°'' ' CO Page 2 of 2 City of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 17308 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 1914386 ("RFQ") ESTABLISHING A PRE -QUALIFIED POOL ("POOL") FOR THE PROVISION OF SPECIAL MAGISTRATE SERVICES ("SERVICES") FOR THE CODE COMPLIANCE DEPARTMENT ("CODE") FROM RICHARD GENDLER, DAWN GRACE JONES, AND DARCEE SIEGEL (COLLECTIVELY "INDIVIDUALS"); ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE VARIOUS END USER DEPARTMENT(S); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AGREEMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, WITH THE INDIVIDUALS FOR THE PROVISION OF THE SERVICES FOR A TERM OF TWO (2) YEARS, WITH ONE (1) ONE-YEAR RENEWAL, ATA RATE OF ONE HUNDRED FIFTY DOLLARS PER HOUR ($150.00/HOUR), ON AN AS -NEEDED BASIS; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") has a need for experienced and qualified individuals to provide special magistrate services ("Services") for the Code Compliance Department ("Code"); and WHEREAS, on January 17, 2025, the Department of Procurement ("Procurement"): issued Request for Qualifications No. 1914386 ("RFQ"), under full and open competition, to-7. establish a pre -qualified pool of individuals ("Pool") to provide the Services; and WHEREAS, on February 11, 2025, three (3) proposals were received in response fo the RFQ; and < r�. WHEREAS, after review, all three (3) proposals, submitted by Richard Gendf r; Dawn Grace Jones, and Darcee Siegel (collectively "Individuals"), were deemed responsive to the; RFQ; and WHEREAS, on March 3, 2025, the Evaluation Committee ("Committee") appointed by the City Manager convened to discuss and evaluate the three (3) responsive proposals based on the scoring criteria set forth in the RFQ; and WHEREAS, the Committee recommended all three (3) Individuals for inclusion within the Pool; and WHEREAS, on March 4, 2025, the City Manager concurred with the recommendation of the Committee; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposals received March 3, 2025, pursuant to the RFQ, from the Individuals for the provision of the Services are hereby accepted. Section 3. Funds are allocated from the various sources of funds from the various user departments. Section 4. The City Manager is authorized' to negotiate and execute agreements, all in forms acceptable to the City Attorney, with the Individuals for the provision of the Services for a term of two (2) years, with one (1) one-year renewal, at a rate of One Hundred Fifty Dollars per hour ($150.00/hour), on an as -needed basis. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, all in forms acceptable to the City Attorney, and subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with all applicable provisions of the City Code, including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.