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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #17308 Date: 03/03/2025 Commission Meeting Date: 03/13/2025 Requesting Department: Department of Code Compliance Sponsored By: District Impacted: All Type: Resolution Subject: Accept Proposals - RFQ No.1914386 - Special Magistrate Services Pre -Qualified Pool Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission with attachment(s), pursuant to Request for Qualifications ("RFQ") NO. 1914386 to establish a pre -qualified pool ("Pool") for the provision of special magistrate services for the Code Compliance Department ("Code"), from Richard Gendler, Dawn Grace Jones, and Darcee Siegel, for an initial term of two (2) years, with the option to renew for one (1) additional one (1) year period upon approval of the majority vote of the Miami City Commission; allocating funds from the various sources of funds from the various end user departments; authorizing the City Manager to execute the negotiated Professional Services Agreement(s) ("PSA") In a form acceptable to the City Attorney, and to negotiate and execute any and all documents, including any amendments and extensions; subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: On January 17, 2025, the Department of Procurement, on behalf of Code, issued RFQ No. 1914386 under full and open competition, to establish a pool of pre -qualified individuals to provide special magistrate services. On February 11, 2025, three (3) proposals were received in response to the RFQ. All three (3) were deemed responsive. The Evaluation Committee met on March 3, 2025, to discuss and evaluate the proposals, and recommended all three (3) Proposers for inclusion into the Pool. On March 4, 2025, the City Manager concurred with the recommendation of the Committee. Budget Impact Analysis Item has NOT an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: N/A Department of Code Compliance Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Clerk Reviewed B Trelana Haines Jacques Joseph Marie Gouin Annie Perez Barbara Hernandez Natasha Colebrook -Williams Arthur Noriega V Valentin J Alvarez Thomas M. Fossler George K. Wysong III Maricarmen Lopez Valentin J Alvarez Thomas M. Fossler George K. Wysong III City Clerk's Office Department Head Review Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Deputy City Manager Review City Manager Review Legislative Review ACA Review Approved Form and Correctness Meeting Legislative Division Review ACA Review Approved Form and Correctness Rendered Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed with Modification(s) Completed 03/03/2025 9:40 AM 03/03/2025 2:03 PM 03/03/2025 3:10 PM 03/03/2025 3:16 PM 03/04/2025 8:26 AM 03/04/2025 10:10 AM 03/04/2025 11:46 AM 03/04/2025 11:47 AM 03/04/2025 4:14 PM 03/04/2025 4:18 PM 03/13/2025 9:00 AM 04/08/2025 5:08 PM 04/09/2025 6:09 PM Completed 05/08/2025 2:21 PM City of Miami Legislation Resolution Enactment Number: R-25-0079 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 17308 Final Action Date:3/13/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 1914386 ("RFQ") ESTABLISHING A PRE -QUALIFIED POOL ("POOL") FOR THE PROVISION OF SPECIAL MAGISTRATE SERVICES ("SERVICES") FOR THE CODE COMPLIANCE DEPARTMENT ("CODE") FROM RICHARD GENDLER, DAWN GRACE JONES, AND DARCEE SIEGEL (COLLECTIVELY "INDIVIDUALS"); ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE VARIOUS END USER DEPARTMENT(S); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AGREEMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, WITH THE INDIVIDUALS FOR THE PROVISION OF THE SERVICES FOR A TERM OF TWO (2) YEARS, WITH ONE (1) ONE-YEAR RENEWAL, AT RATE OF ONE HUNDRED FIFTY DOLLARS PER HOUR ($150.00/HOUR), ON AN AS -NEEDED BASIS; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") has a need for experienced and qualified individuals to provide special magistrate services ("Services") for the Code Compliance Department ("Code"); and WHEREAS, on January 17, 2025, the Department of Procurement ("Procurement") issued Request for Qualifications No. 1914386 ("RFQ"), under full and open competition, to establish a pre -qualified pool of individuals ("Pool") to provide the Services; and WHEREAS, on February 11, 2025, three (3) proposals were received in response to the RFQ; and WHEREAS, after review, all three (3) proposals, submitted by Richard Gendler, Dawn Grace Jones, and Darcee Siegel (collectively "Individuals"), were deemed responsive to the RFQ; and WHEREAS, on March 3, 2025, the Evaluation Committee ("Committee") appointed by the City Manager convened to discuss and evaluate the three (3) responsive proposals based on the scoring criteria set forth in the RFQ; and WHEREAS, the Committee recommended all three (3) Individuals for inclusion within the Pool; and WHEREAS, on March 4, 2025, the City Manager concurred with the recommendation of the Committee; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposals received March 3, 2025, pursuant to the RFQ, from the Individuals for the provision of the Services are hereby accepted. Section 3. Funds are allocated from the various sources of funds from the various user departments. Section 4. The City Manager is authorized' to negotiate and execute agreements, all in forms acceptable to the City Attorney, with the Individuals for the provision of the Services for a term of two (2) years, with one (1) one-year renewal, at a rate of One Hundred Fifty Dollars per hour ($150.00/hour), on an as -needed basis. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, all in forms acceptable to the City Attorney, and subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with all applicable provisions of the City Code, including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: rge Wyy ng III, C ty ttor -y 3/4/2025 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.