HomeMy WebLinkAboutR-25-0052City of Miami
Resolution R-25-0052
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 17235 Final Action Date: 2/27/2025
A RESOLUTION OF THE MIAMI CITY COMMISSION PURSUANT TO
REQUEST FOR QUALIFICATIONS ("RFQ") NO. 1733386, ESTABLISHING A
PRE -QUALIFIED POOL ("POOL") FOR THE PROVISION OF EMPLOYEE
VOLUNTARY SUPPLEMENTAL INSURANCE BENEFITS FOR THE RISK
MANAGEMENT DEPARTMENT ("SERVICES") FOR AN INITIAL TERM OF
THREE (3) YEARS, WITH THE OPTION TO RENEW FOR ONE (1)
ADDITIONAL THREE (3) YEAR PERIOD; AUTHORIZING THE CITY MANAGER
TO ADD ADDITIONAL FIRMS THAT MEET THE QUALIFICATION
REQUIREMENTS OF THE RFQ TO THE POOL; FURTHER AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE AGREEMENTS, ALL IN
FORMS ACCEPTABLE TO THE CITY ATTORNEY, WITH ALL PRE -QUALIFIED
FIRMS FOR THE PROVISION OF SERVICES; FURTHER AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL RELATED
DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, AND EXTENSIONS,
SUBJECT TO ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY
APPROVAL, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE
CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"),
INCLUDING BUT NOT LIMITED TO THE CITY'S PROCUREMENT
ORDINANCE, THE ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY
PRINCIPLES, AS SET FORTH IN CHAPTER 18 OF THE CITY CODE; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Miami ("City") has a need for experienced and qualified firms to
provide voluntary supplemental insurance benefits to its employees ("Services"); and
WHEREAS, on March 7, 2024, the Department of Procurement ("Procurement") issued
Request for Qualifications ("RFQ") No. 1733386, under full and open competition, to establish a
pool to provide these benefits; and
WHEREAS, on June 10, 2024, five (5) proposals were received in response to the RFQ,
with one (1) proposal later deemed non -responsive because it did not adhere to the
requirements of the RFQ; and
WHEREAS, the remaining four (4) proposals from Continental American Insurance
Company, Colonial Life & Accident Insurance Company, Standard Insurance Company, and
Madison National Life Insurance Company, Inc. (collectively "Proposers") were submitted to the
Evaluation Committee for further evaluation; and
WHEREAS, on September 4, 2024, the Evaluation Committee ("Committee") appointed
by the City Manager convened to discuss and evaluate the four (4) responsive proposals,
following the guidelines established within the RFQ, and recommended all four (4) Proposers for
inclusion within the Pool; and
City of Miami Page 1 of 3 File ID: 17235 (Revision:) Printed On: 8/14/2025
File ID: 17235 Enactment Number: R-25-0052
WHEREAS, on September 24, 2024, the City Manager concurred with the
recommendation of the Committee; and
WHEREAS, on October 23, 2024, one (1) of the four (4) recommended Proposers,
Madison National Life Insurance Company Inc. withdrew its proposal from consideration for
award; and
WHEREAS, one (1) of the remaining three (3) recommended Proposers, Continental
American Insurance Company ("Continental") has agreed to the terms and conditions of the
PSA; and
WHEREAS, the City desires to establish a pre -qualified pool wherein additional firms
may be added or removed from the pool at any time, as the City may deem in its sole and best
interest; and
WHEREAS, there will be no fiscal impact to the City as all premiums shall be paid
entirely by the employees that voluntarily purchase supplemental insurance products from pool
providers;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The proposal received June 10, 2024, pursuant to RFQ No. 1733386 from
Continental, for the provision of employee voluntary supplemental insurance benefits, for Risk,
for an initial period of three (3) years, with an option to renew for one (1) additional three (3)
year period is hereby accepted.
Section 3. The City Manager is authorized' to add additional firms meeting the
qualification requirements of the RFQ to the pool.
Section 4. The City Manager is further authorized' to negotiate and execute
agreements, all in forms acceptable to the City Attorney, with all pre -qualified firms for the
provision of the Services.
Section 5. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, and compliance with all applicable provisions of the
City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the
City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be
deemed necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption.
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 2 of 3 File ID: 17235 (Revision:) Printed on: 8/14/2025
File ID: 17235 Enactment Number: R-25-0052
APPROVED AS TO FORM AND CORRECTNESS:
ge Wy j ng III, C1ty ttor -y 2/18/2025
City of Miami Page 3 of 3 File ID: 17235 (Revision:) Printed on: 8/14/2025