HomeMy WebLinkAboutBack-Up DocumentsCITY OF MIAMI, FLORIDAINTER-OFFICE MEMORANDUM
Arthur Noriega V
City Manager
Annie Perez, CPPO
Director/Chief Procurement Officer
Department of Procurement
DATE: August 27, 2024 FILE:
SUBJECT: Recommendation for Approval to
Award Purchase of Badges,
Wallets, and Insignias
REFERENCES: Invitation for Bid ("IFB") No.
1767386
ENCLOSURES: Bid Tabulation
RECOMMENDATION:
Based on the findings below, the Department of Procurement ("Procurement"), hereby recommends award of
Invitation for Bid, ("IFB") No. 1767386 to the sole responsive and responsible Bidder, Global Trading, Inc., ("Global
Trading") for the purchase of badges, wallets, and insignias, on an as needed basis. The awarded vendor, contract
terms, and amount is shown below:
IFB No./Title: IFB No. 1767386, Purchase of Badges, Wallets, and Insignias
Contract Amount: $56,856.84 Annually (Approximately $341,141.04 in the aggregate).
Contract Term: Three (3) years with the option to renew for one (1) additional three (3) year
period.
Recommended Vendor: Global Trading, Inc.
BACKGROUND:
On March 19, 2024, Procurement on behalf of the City of Miami's Police Department ("Police"), Department of Fire -
Rescue ("Fire -Rescue") and Department of Code Compliance ("Code"), issued IFB No. 1767386 for the Purchase of
Badges, Wallets, and Insignias, on an as needed basis, under full and open competition. On August 2, 2024, at bid
closing four (4) bids were received. All Bids were evaluated and tabulated following the guidelines published in the
IFB. Three (3) Bidders were found non -responsive as they did not submit the required documentation as required by
the Solicitation. On August 13, 2024, a Best and Final Offer Letter ("BAFO") was sent to Global Trading the apparent
responsive and responsible bidder.
Consequently, approval of this recommendation to award is requested. Your signature below will indicate approval
of this recommendation.
Approved: N.z GFCdd.. k-w:u«.a
Arthur Noriega V, City Manager
Date:
August 29, 2024 1 13:47:09 EDT
c: Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Robert Santos-Alborna, Director, Department of Code Compliance
Pablo R. Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, Assistant Director, Department of Procurement
PR24248
IFB 1767386
Purchase of Badges, Wallets, and
Insignais
Bid Tabulation
Vendor: Global Trading
No.
Line Items
Description
Quantity
Unit
Unit Cost
Best and Final
Offer-BAFO
1
Badge -Breast -Ranks, Karat-Klad/Solid Struck, Manufacturer: V.H.
Blackinton, Style B537, NO SUBSTITUTION
10
Each
$144.29
$136.92
2
Badge -Breast -Officer, Rhodium/Solid Struck, Manufacturer: V.H.
Blackinton, Style B537, NO SUBSTITUTION
10
Each
$78.35
$74.94
3
Badge -Breast -Ranks, Karat-Klad/Solid Struck, Manufacturer: V.H.
Blackinton, Style B532, NO SUBSTITUTION
10
Each
$133.69
$126.78
4
Badge -Cap, Major/Commander, Karat-Klad/Solid Struck,
Manufacturer: V.H. Blackinton, Style B627K, NO SUBSTITUTION
10
Each
$133.69
$126.78
5
Badge -Breast -Cap -Chief, Karat-Klad/Solid Struck, Manufacturer: V.H.
Blackinton, Style B627A, NO SUBSTITUTION
10
Each
$133.69
$126.78
6
Badge -Cap -Deputy Chief, Karat-Klad/Solid Struck, Manufacturer: V.H.
Blackinton, Style B627U, NO SUBSTITUTION
10
Each
$133.69
$126.78
Badge -Cap -Captain, Karat-Klad/Solid Struck, Manufacturer: V.H.7
Blackinton, Style B627D, NO SUBSTITUTION
10
Each
$133.69
$126.78
8
Badge -Cap -Lieutenant, Karat-Klad/Solid Struck, Manufacturer: V.H.
Blackinton, Style B627F, NO SUBSTITUTION
10
Each
$133.69
$126.78
9
Badge-Cap-Sargeant, Karat-Klad/Solid Struck, Manufacturer: V.H.
Blackinton, Style B627E, NO SUBSTITUTION
10
Each
$133.69
$126.78
10
Badge -Cap -Officer, Rhodium/Solid Struck, Manufacturer: V.H.
Blackinton, Style B627H, NO SUBSTITUTION
10
Each
$72.40
$72.40
11
Badge -Wallet -Ranks, Karat-Klad/Solid Struck, Manufacturer: V.H.
Blackinton, Style B537, NO SUBSTITUTION
10
Each
$144.29
$136.92
12
Badge -Wallet -Ranks, Karat-Klad/Solid Struck, Manufacturer: V.H.
Blackinton, Style B532, NO SUBSTITUTION
10
Each
$133.69
$126.78
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
13
Badge -Wallet -Ranks, Rhodium/Solid Struck, Manufacturer: V.H.
Blackinton, Style B532, NO SUBSTITUTION
10
Each
$72.40
$72.40
14
Badge -Color Seal, Karat-Klad/Solid Struck, Manufacturer: V.H.
Blackinton, Style B537, NO SUBSTITUTION
10
Each
$144.29
$136.92
15
Badge -Color Seal, Rhodium/Solid Struck, Manufacturer: V.H.
Blackinton, Style B537, NO SUBSTITUTION
10
Each
$78.35
$78.35
16
Badge -Color Seal, Karat-Klad/Solid Struck, Manufacturer: V.H.
Blackinton, Style B532, NO SUBSTITUTION
10
Each
$133.69
$126.78
17
Badge -Miniature 1" Badge, Gold Plate/Solid Struck, Manufacturer:
V.H. Blackinton, Style A10383, NO SUBSTITUTION
10
Each
$9.45
$6.58
18
Badge -Detective -Chief Badge, High Glo, Manufacturer: V.H.
Blackinton, Style BC3120, NO SUBSTITUTION
10
Each
$78.06
$78.06
19
Insignia -Two (2) Stars on a Bar, Karat-Klad, Manufacturer: V.H.
Blackinton, Style A5211-2", NO SUBSTITUTION
10
Each
$30.96
$30.96
20
Insignia -Two (2) Stars on a Bar, Karat-Klad, Manufacturer: V.H.
Blackinton, Style A5494-1", NO SUBSTITUTION
10
Each
$30.96
$30.96
21
Insignia -Three (3) Stars on a Bar, Karat-Klad, Manufacturer: V.H.
Blackinton, Style A5494-3", NO SUBSTITUTION
10
Each
$38.19
$38.19
22
Insignia -Three (3) Stars on a Bar, Karat-Klad, Manufacturer: V.H.
Blackinton, Style A5210-3", NO SUBSTITUTION
10
Each
$38.19
$38.19
23
Insignia -Four (4) Stars on a Bar, Karat-Klad, Manufacturer: V.H.
Blackinton, Style A5211-4", NO SUBSTITUTION
10
Each
$45.07
$45.07
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
24
Insignia -Two (2) Stars on a Bar, Karat-Klad, Manufacturer: V.H. Blackinton,
Style A5494-4", NO SUBSTITUTION
10
Each
$45.07
$45.07
25
Insignia -Neighborhood Resources Officer ("N.R.O"), Initials only, Rhodium,
Manufacturer: V.H. Blackinton, Style 5, Set of Two (2), NO SUBSTITUTION
10
Each
$25.22
$25.22
26
Insignia -Crisis Intervention Team ("C.I.T."), Initials only, Rhodium,
Manufacturer: V.H. Blackinton, Style 5, Set of Two (2), NO SUBSTITUTION
10
Each
$25.22
$25.22
27
Insignia -Crisis Intervention Team ("C.I.T."), Initials only, Karat-Klad,
Manufacturer: V.H. Blackinton, Style 5, Set of Two (2), NO SUBSTITUTION
10
Each
$32.38
$32.38
28
Insignia -Rapid Deployment Force ("R.D.F.") Initials only, Rhodium,
Manufacturer: V.H. Blackinton, Style 5, Set of Two (2), NO SUBSTITUTION
10
Each
$25.22
$25.22
29
Insignia -Special Weapons and Tactics Officer, ("S.W.A.T."), Initials only,
Rhodium, Manufacturer: V.H. Blackinton, Style 15, Set of Two (2), NO
SUBSTITUTION
10
Each
$30.44
$30.44
30
Insignia -Special Weapons and Tactics Officer, ("S.W.A.T."), Initials only,
Karat-Klad, Manufacturer: V.H. Blackinton, Style 15, Set of Two (2), NO
SUBSTITUTION
10
Each
$36.44
$36.34
31
Insignia -Drug Recognition Enforcement ("D.R.E."), Initials only, Rhodium,
Manufacturer: V.H. Blackinton, Style 5, Set of Two (2), NO SUBSTITUTION
10
Each
$25.22
$25.22
32
Insignia -Drug Recognition Enforcement ("D.R.E."), Initials only, Karat-Klad,
Manufacturer: V.H. Blackinton, Style 5, Set of Two (2), NO SUBSTITUTION
10
Each
$32.38
$32.38
33
Insignia -Tie Bar with City Seal, Rhodium, Manufacturer: V.H. Blackinton,
Style A367, NO SUBSTITUTION
10
Each
$26.35
$26.35
34
Insignia -Tie Bar with City Seal, Gold Plated, Manufacturer: V.H. Blackinton,
Style A367, NO SUBSTITUTION
10
Each
$26.35
$26.35
35
Insignia -Leaf, Karat-Klad, Manufacturer: V.H. Blackinton, Style A982-3 Set
of Two (2), NO SUBSTITUTION
10
Each
$38.20
$38.20
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
36
Insignia -Lieutenant Bars, Karat-Klad, Manufacturer: V.H. Blackinton, Style
1141, Set of Two (2), NO SUBSTITUTION
10
Each
$35.14
$35.14
37
Insignia -Captain Bars, Karat-Klad, Manufacturer: V.H. Blackinton, Style
A1975, Set of Two (2), NO SUBSTITUTION
10
Each
$35.14
$35.14
38
Insignia -Leaf, Karat-Klad, Manufacturer: V.H. Blackinton, Style A2003, Set
of Two (2), NO SUBSTITUTION
10
Each
$39.85
$39.85
39
Insignia -Lieutenant Bars, Karat-Klad, Manufacturer: V.H. Blackinton, Style
A5573, Set of Two (2), NO SUBSTITUTION
10
Each
$28.43
$28.43
40
Insignia -Commander Diamond (Small), Karat-Klad, Manufacturer: V.H.
Blackinton, Style A10506, Set of Two (2), NO SUBSTITUTION
10
Each
$29 99
$29.99
41
Insignia -Commander Diamond (Large), Karat-Klad, Manufacturer: V.H.
Blackinton, Style A4710, Set of Two (2), NO SUBSTITUTION
10
Each
$29 99
$29.99
42
Badge Case -Slim Line or Strong Badge Case with Black Suede Flap to Cover
Badge, Manufacturer: V.H. Blackinton, Style B537/2 Flip Style, NO
SUBSTITUTION
10
Each
$31.02
$31.02
43
Badge Case -Slim Line or Strong Badge Case with Black Suede Flap to Cover
Badge, Manufacturer: V.H. Blackinton, Style B537/1 Book Style, NO
SUBSTITUTION
10
Each
$31.02
$31.02
44
Badge Case -Slim Line or Strong Badge Case with Black Suede Flap to Cover
Badge, Manufacturer: V.H. Blackinton, Style B532/1 Book Style, NO
SUBSTITUTION
10
Each
$31.02
$31.02
45
Badge Case -Slim Line or Strong Badge Case, Manufacturer: V.H.
Blackinton, Style B532/2 Flip Style, NO SUBSTITUTION
10
Each
$31.02
$31.02
46
Badge Case -Slim Line or Strong Badge Case with Embossed Badge on
Cover, Manufacturer: V.H. Blackinton, Style B532/1 Book Style, NO
SUBSTITUTION
10
Each
$32.29
$32 29
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
47
Badge Case -Slim Line or Strong Badge Case for Mini Badge, Manufacturer:
V.H. Blackinton, Style 2-1/2" x 2-1/2" Snap Flip, NO SUBSTITUTION
10
Each
$ Discontinue
48
Badge Case -Slim Line or Strong Badge Case with Black Suede Flap to Cover
Badge, Manufacturer: V.H. Blackinton, Style B532/1 Flip, NO
SUBSTITUTION
10
Each
$31.02
$31.02
49
Refurbishing of Badges -Rhodium Breast, Manufacturer: V.H. Blackinton,
Style B537, NO SUBSTITUTION
10
Each
$50.54
$50.54
50
Refurbishing of Badges -Rhodium Cap, Manufacturer: V.H. Blackinton, Style
B627, NO SUBSTITUTION
10
Each
$50.54
$50.54
51
Refurbishing of Badges-Karat-Klad Breast, Manufacturer: V.H. Blackinton,
Style B537, NO SUBSTITUTION
10
Each
$22.39
$22.39
52
Refurbishing of Badges-Karat-Klad Cap, Manufacturer: V.H. Blackinton,
Style B627, NO SUBSTITUTION
10
Each
$22.39
$22.39
53
Badge -Breast Ranks (A3277), Karat-Klad/Solid Struck, Manufacturer: V.H.
Blackinton, Style B532, NO SUBSTITUTION
10
Each
$133.39
$126.78
54
Badge -Police, Karat-Klad/Solid Struck, Manufacturer: V.H. Blackinton, Style
B627EE, NO SUBSTITUTION
10
Each
$133.69
$126.78
55
Badge -Color Seal, Rhodium/Solid Struck, Manufacturer: V.H. Blackinton,
Style B532, NO SUBSTITUTION
10
Each
$72.40
$72.40
56
Insignia -Captain Bars, Karat-Klad, Manufacturer: V.H. Blackinton, Style
A1140, Set of Two (2), NO SUBSTITUTION
10
Each
$38.20
$38.20
57
Badge Case -Slim Line or Strong Badge Case, Manufacturer: V.H.
Blackinton, Style B532/1 Flip Style, NO SUBSTITUTION
10
Each
$31.02
$31.02
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
58
Shirt Badge -Firefighter, Silver Pinback Black Block with Hard Enamel
Letters Seal A6989 15/16", Silver with Red Background with Name,
Firefighter, Miami Fire Department (IN CAPITAL LETTERS) and Badge
Number at Bottom, Manufacturer: V.H. Blackinton, Style B-38 RH, NO
SUBSTITUTION
10
Each
$67.57
$67.57
59
Shirt Badge -Fire Inspector, Gold Pinback Black Block with Hard Enamel
Letter Seals A3953 and A4022 15-16", Gold with Red Enamel Background
with Name, Fire Inspector, Miami Fire Department (IN CAPITAL LETTERS)
and Badge Number at Bottom, Manufacturer: V.H. Blackinton, Style B-38
KK, NO SUBSTITUTION
10
Each
$120.58
$114.24
60
Shirt Badge -Fire Lieutenant, Gold Pinback Black Block with Hard Enamel
Letters Seal A3025 15/16", Gold with Red Enamel Background with Name,
Fire Lieutenant, Miami Fire Department (IN CAPITAL LETTERS) and Badge
Number at Bottom, Manufacturer: V.H. Blackinton, Style B-38 KK, NO
SUBSTITUTION
10
Each
$120.58
$114.24
61
Shirt Badge -Fire Captain, Gold Pinback Black Block with Hard Enamel
Letters Seal A2997 15/16", Gold with Red Enamel Background with Name,
Fire Captain, Miami Fire Department (IN CAPITAL LETTERS) and Badge
Number at Bottom, Manufacturer: V.H. Blackinton, Style B-38 KK, NO
SUBSTITUTION
10
Each
$120.58
$114.24
62
Shirt Badge -Chief Fire Officer, Gold Pinback Black Block with Hard Enamel
Letters Seal A2991 15/16", Gold with Red Enamel Background with Name,
Chief Fire Officer, Miami Fire Department (IN CAPITAL LETTERS) and Badge
Number at Bottom, Manufacturer: V.H. Blackinton, Style B-38 KK, NO
SUBSTITUTION
10
Each
$120.58
$114.24
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
63
Shirt Badge -Executive Officer, Gold Pinback Black Block with Hard Enamel
Letters Seal A3028 15/16", Gold with Red Enamel Background with Name,
Executive Officer, Miami Fire Department (IN CAPITAL LETTERS) and Badge
Number at Bottom, Manufacturer: V.H. Blackinton, Style B-38 KK, NO
SUBSTITUTION
10
Each
$120.58
$114.24
64
Shirt Badge -Assistant Fire Chief, Gold Pinback Black Block with Hard
Enamel Letters Seal A2988 15/16", Gold with Red Enamel Background with
Name, Assistant Fire Chief, Miami Fire Department (IN CAPITAL LETTERS)
and Badge Number at Bottom, Manufacturer: V.H. Blackinton, Style B-38
KK, NO SUBSTITUTION
10
Each
$120.58
$114.24
65
Shirt Badge -Deputy Fire Chief, Gold Pinback Black Block with Hard Enamel
Letters Seal A2988 15/16", Gold with Red Enamel Background with Name,
Deputy Fire Chief, Miami Fire Department (IN CAPITAL LETTERS) and
Badge Number at Bottom, Manufacturer: V.H. Blackinton, Style B-38 KK,
NO SUBSTITUTION
10
Each
$120.58
$114.24
66
Shirt Badge -Fire Chief, Gold Pinback Black Block with Hard Enamel Letters
Seal A2963 15/16", Gold with Red Enamel Background with Name, Fire
Chief, Miami Fire Department (IN CAPITAL LETTERS) and Badge Number at
Bottom, Manufacturer: V.H. Blackinton, Style B-38 KK, NO SUBSTITUTION
10
Each
$120.58
$114.24
67
Collar Insignia -Executive Officer, Karat-Klad, %z", City of Miami Seal in the
Center to read Executive (CAPITAL LETTERS- Above the Seal in Black Block
Letters), Officer (CAPITAL LETTERS -Below the Seal in Black Block Letters),
F105 7/16", Nail/Screw with V446B, A6203, Plain Seal, Manufacturer: V.H.
Blackinton, Style B1166, NO SUBSTITUTION
10
Each
$45.60
$45.60
68
Collar Insignia -Fire Lieutenant, 11/16", Karat-Klad with Short Screw Back,
with Hard Red Enamel Seal A3026, Manufacturer: V.H. Blackinton, NO
SUBSTITUTION
10
Each
$27.31
$27.31
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
69
Collar Insignia -Fire Captain, 11/16", Karat-Klad with Short Screw Back, with
Hard Red Enamel Seal A2998, Manufacturer: V.H. Blackinton, NO
SUBSTITUTION
10
Each
$27.31
$27.31
70
Collar Insignia -Fire Inspector, 11/16", Karat-Klad with Short Screw Back,
with Hard Red Enamel Seal A4021, Manufacturer: V.H. Blackinton, NO
SUBSTITUTION
10
Each
$27.31
$27.31
71
Collar Insignia -Chief Fire Officer/District Chief, 11/16", Karat-Klad with
Short Screw Back, with Hard Red Enamel Seal A2992, Manufacturer: V.H.
Blackinton, NO SUBSTITUTION
10
Each
$27.31
$27.31
72
Collar Insignia -Deputy Fire Chief, 11/16", Karat-Klad with Short Screw
Back, with Hard Red Enamel Seal A2989, Manufacturer: V.H. Blackinton,
NO SUBSTITUTION
10
Each
$27.31
$27.31
73
Collar Insignia -Fire Chief, 11/16", Karat-Klad with Short Screw Back, with
Hard Red Enamel Seal A2964, Manufacturer: V.H. Blackinton, NO
SUBSTITUTION
10
Each
$27.31
$27.31
74
Cap Badge -Firefighter, Silver Screw Post, with Hard Red Enamel A6989
Silver with Red Background, Miami (IN CAPITAL LETTERS) at the top, and
Fire Dept. (IN CAPITAL LETTERS), at the bottom, Manufacturer: V.H.
Blackinton, Style No. B-484 RH, NO SUBSTITUTION
10
Each
$60.57
$60.57
75
Cap Badge -Fire Lieutenant, Karat-Klad, Gold Plain Screw Post, No Enamel,
Manufacturer: V.H. Blackinton, Style No. A2912, NO SUBSTITUTION
10
Each
$48.93
$48.93
76
Cap Badge -Fire Captain, Karat-Klad, Gold Plain Screw Post, No Enamel,
Manufacturer: V.H. Blackinton, Style No. A175, NO SUBSTITUTION
10
Each
$48.93
$48.93
77
Cap Badge -Chief Fire Officer/District Chief, Karat-Klad, Gold Plain Screw
Post, No Enamel, Manufacturer: V.H. Blackinton, Style No. A2910, NO
SUBSTITUTION
10
Each
$48.93
$48.93
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
78
Cap Badge -Executive Officer, Karat-Klad, White Rim with City of Miami
Seal, Executive Officer (IN CAPITAL LETTERS) A6201 in the Center of the
Red Trim, on the Rim, Manufacturer: V.H. Blackinton, Style No. A11857,
NO SUBSTITUTION
10
Each
$72.66
$72.66
79
Cap Badge -Assistant Fire Chief, Karat-Klad, White Enamel Rim with A2988
Red Middle Background, Assistant Fire Chief (IN CAPITAL LETTERS) on the
Rim, Manufacturer: V.H. Blackinton, Style No. A3317, NO SUBSTITUTION
10
Each
$72.66
$72.66
80
Cap Badge -Deputy Fire Chief, Karat-Klad, White Rim with A2988 Red
Middle Background, Deputy Fire Chief (IN CAPITAL LETTERS) on the Rim,
Manufacturer: V.H. Blackinton, Style No. A3375, NO SUBSTITUTION
10
Each
$72.66
$72.66
81
Cap Badge -Fire Chief, Karat-Klad, White Rim with A2963 Red Middle
Background, Fire Chief (IN CAPITAL LETTERS) on the Rim, Manufacturer:
V.H. Blackinton, Style No. A10434, NO SUBSTITUTION
10
Each
$72.66
$72.66
82
Leather Book Style Badge Case -with Suede Badge Protector, Identification
Window, Exact Fit, Recessed Cut -Out to fit B38 Badge, Manufacturer: V.H.
Blackinton, Style No. 1, NO SUBSTITUTION
10
Each
$31.02
$31.02
83
Distinguished Service Medal, Karat-Klad Finish, Complete with Drape Style
Ribbon and Safety Catch, Manufacturer: V.H. Blackinton, Style No. A3282,
NO SUBSTITUTION
10
Each
$81.57
$81.57
84
Commendation Insignia -Clutch Back, Complete with One (1) Gold Star,
Manufacturer: V.H. Blackinton, Style No. RC-1, NO SUBSTITUTION
10
Each
$8.57
$7.42
85
Commendation Insignia -Clutch Back, Complete with Two (2) Gold Stars,
Manufacturer: V.H. Blackinton, Style No. RC-1, NO SUBSTITUTION
10
Each
$8.57
$7.42
86
Commendation Insignia -Clutch Back, Complete with Three (3) Gold Stars,
Manufacturer: V.H. Blackinton, Style No. RC-1, NO SUBSTITUTION
10
Each
$8.57
$7.42
87
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-1, NO SUBSTITUTION
10
Each
$8.57
$7.42
IFB 1767386
Purchase of Badges, Wallets, and lnsignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
88
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-3, NO SUBSTITUTION
10
Each
$8.57
$7.42
89
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-24, NO SUBSTITUTION
10
Each
$8.57
$7.42
90
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-26, NO SUBSTITUTION
10
Each
$8.57
$7.42
91
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-34, NO SUBSTITUTION
10
Each
$8.57
$7.42
92
Name Tag -Silver and Gold Polished, 3" x 5/8", Manufacturer: V.H.
Blackinton, Model J2, NO SUBSTITUTION
10
Each
$16.19
$16.19
93
Badge -Large Single Star KK, Manufacturer: V.H. Blackinton, Style No.
A3451, NO SUBSTITUTION
10
Each
$25.74
$25.74
94
Badge -Wallet -Officer, Gold Stamp Lettering, Miami (on top), Police (on
bottom), Unit (at time of order), Manufacturer: V.H. Blackinton, Style No.
B537, NO SUBSTITUTION
10
Each
$6.90
$71.01
95
Badge -Small Single Star KK, Manufacturer: V.H. Blackinton, Style No.
A6155, NO SUBSTITUTION
10
Each
$25.74
$25.74
96
Badge Cases -Add Lettering Gold Stamp, i.e., Miami Police Staff, Miami
Police Investigator, City of Miami Staff, etc., Manufacturer: V.H.
Blackinton, NO SUBSTITUTION
10
Each
$6.90
$71.01
97
Investigations Wallet -Badge No. BC3120 Solid Black, Serial No. AC11434
Full Color Seal with Attachment F11-6, Manufacturer: V.H. Blackinton, NO
SUBSTITUTION
10
Each
$78.06
$78.06
98
Book Style Wallet Badge Case for BC3120, Cut Out Badge for No. BC3120,
Manufacturer: V.H. Blackinton, NO SUBSTITUTION
10
Each
$40.77
$40.77
99
Balance of Line Minimum Percentage Discount Off Catalog List Price for
Products Not Specified in this Solicitation (i.e., 40% = .40)
1
Percentage
21%
21%
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
100
Custom Badge -Rhodium, Safety Catch and Full Color Seal, Manufacturer:
V.H. Blackinton, Style No. B538, NO SUBSTITUTION
10
Each
$63.92
$63.92
101
Custom Badge -Gold Plate, Safety Catch and Full Color Seal, Manufacturer:
V.H. Blackinton, Style No. B538, NO SUBSTITUTION
10
Each
$67.05
$67.05
102
Insignia -Lieutenant Bars, Karat-Klad, Manufacturer: V.H. Blackinton, Style
No. A1973, Set of Two (2), NO SUBSTITUTION
10
Each
$28.43
$28.43
103
Balance of Line Percentage Discount Off Catalog List Price for Products Not
Specified in this Solicitation, 32.5%
1
Percentage
22.50%
22.50%
104
Shirt Badge -Public Education, Gold Pinback Black Block with Hard Enamel
Letter Seals, A3953 and A4022 15/16", Gold with Red Enamel Background
with Name, Public Education, Miami Fire Department (IN CAPITAL
LETTERS), and Badge Number at Bottom, Manufacturer: V.H. Blackinton,
Style No. B-38 KK, NO SUBSTITUTION
10
Each
$120.58
$120.58
105
Shirt Badge -Medical Director, Silver Pinback Black Block with Hard Enamel
Letter Seals A4256 15/16", Blue Background with Name, Medical Director,
Miami Fire Department (IN CAPITAL LETTERS), and FL at Bottom,
Manufacturer: V.H. Blackinton, Style No. B-38 RH, NO SUBSTITUTION
10
Each
$67.57
$67.57
106
Shirt Badge -Associate Medical Director, Silver Pinback Black Block with
Hard Enamel Letter Seals A4256 15/16", Blue Background with Name,
Associated Medical Director, Miami Fire Department (IN CAPITAL
LETTERS), and FL at Bottom, Manufacturer: V.H. Blackinton, Style No. B-38
RH, NO SUBSTITUTION
10
Each
$67.57
$67.57
107
Shirt Badge -Fire Emergency Dispatcher, Silver Pinback Black Block with
Hard Enamel Letter Seal, A3907 15/16", Silver with Blue Enamel
Background with Name, Emergency Dispatcher, Miami Fire Department
g
(IN CAPITAL LETTERS), and Badge Number at Bottom, Manufacturer: V.H.
Blackinton, Style No. B-38 RH, NO SUBSTITUTION
10
Each
$67.57
$67.57
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
108
Shirt Badge -Fire Emergency Dispatcher Supervisor, Gold Pinback Black
Block with Hard Enamel Letter Seal, A3907 15/16", Gold with Blue Enamel
Background with Name, Emergency Dispatch Supervisor, Miami Fire
Department (IN CAPITAL LETTERS), and Badge Number at Bottom,
Manufacturer: V.H. Blackinton, Style No. B-38 KK, NO SUBSTITUTION
10
Each
$120.58
$115.34
109
Shirt Badge -Fire Communications Center Supervisor, Gold Pinback Black
Block with Hard Enamel Letter Seal, A3907 15/16", Gold with Blue Enamel
Background with Name, Communications Center Supervisor, Miami Fire
Department (IN CAPITAL LETTERS), and Badge Number at Bottom,
Manufacturer: V.H. Blackinton, Style No. B-38 KK, NO SUBSTITUTION
10
Each
$120.58
$115.34
110
Shirt Badge -Fire Chaplain, Gold Pinback Black Block with Hard Enamel
Letter Seal, A7191 15/16", Red Background with Name, Fire Chaplain,
Miami Fire Department (IN CAPITAL LETTERS), and FL at Bottom,
Manufacturer: V.H. Blackinton, Style No. B-38 KK, NO SUBSTITUTION
10
Each
$120.58
$115.34
111
Shirt Badge -Pink Cancer, Hose Pink Pinback Black Block with Hard Enamel
Letter Seal, A12102FC 15/16", Pink Background with Name, Miami Fire
Rescue Department (IN CAPITAL LETTERS), and Badge Number at Bottom,
Manufacturer: V.H. Blackinton, Style No. B-38 Pink, NO SUBSTITUTION
10
Each
$52.18
$52.18
112
Shirt Badge -Fire Honor Guard, Gold Pinback Black Block with Hard Enamel
Letters, Honor Guard (IN CAPITAL LETTERS) at Top, Seal A4020 15/16", Red
Background with Name, City of Miami Fire -Rescue (IN CAPITAL LETTERS),
and FL at Bottom, Manufacturer: V.H. Blackinton, Style No. B-30 KK, NO
SUBSTITUTION
10
Each
$120.58
$115.34
113
Collar Insignia -Assistant Fire Chief, 11/16", Karat-Klad with Short Screw
Back, with Hard Red Enamel Seal A2989, Manufacturer: V.H. Blackinton,
NO SUBSTITUTION
10
Each
$27.31
$27.31
114
Collar Insignia -Public Education, Karat-Klad %", City of Miami Seal in the
Center, to read Public (IN CAPITAL LETTERS) above the Seal in Black Block
Letters, Education (IN CAPITAL LETTERS) below the Seal in Black Block
10
Each
$45.60
$45.60
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
Letters, F105 7/16", Nail/Screw with V446B, A6203 Plain Seal,
Manufacturer: V.H. Blackinton, Style No. B1166, NO SUBSTITUTION
115
Collar Insignia -Medical Director, 11/16", Rhodium with Short Screw Back,'
with Hard Blue Enamel Seal A4277, Manufacturer: V.H. Blackinton, NO
SUBSTITUTION
10
Each
$23.29
$23.29
116
Collar Insignia -Associated Medical Director, 11/16", Rhodium with Short
Screw Back, with Hard Blue Enamel Seal A4277, Manufacturer: V.H.
Blackinton, NO SUBSTITUTION
10
Each
$23.29
$23.29
117
Collar Insignia -Fire Emergency Dispatch Supervisor, 11/16", Karat-Klad
with Short Screw Back, with Hard Blue Enamel Seal A3908, Manufacturer:
V.H. Blackinton, NO SUBSTITUTION
10
Each
$27.31
$27.31
118
Collar Insignia -Fire Communications Center Supervisor, 11/16", Karat-Klad
with Short Screw Back, with Hard Blue Enamel Seal A3908, Manufacturer:
V.H. Blackinton, NO SUBSTITUTION
10
Each
$27.31
$27.31
119
Collar Insignia -Fire Chaplain, Karat-Klad with Short Screw Back, with Hard
Red Enamel, Manufacturer: V.H. Blackinton, Style No. B-832, NO
SUBSTITUTION
10
Each
$35.21
$35.21
120
Cap Badge -Fire -Honor Guard, Gold Screw Post, with Hard Red Enamel
A4020, Karat-Klad with Red Background, Honor (IN CAPITAL LETTERS) on
Top and Guard (IN CAPITAL LETTERS) at Bottom, Manufacturer: V.H.
Blackinton, Style No. B-484 KK, NO SUBSTITUTION
10
Each
$118.77
$113.61
121
Insignia -Three (3) Stars, Karat-Klad, Manufacturer: V.H. Blackinton, Style
No. A4888-3 Smooth, 5/8", NO SUBSTITUTION
10
Each
$38.20
$38.20
122
Insignia -Four (4) Stars, Karat-Klad, Manufacturer: V.H. Blackinton, Style
No. A4888-4 Smooth, 5/8", NO SUBSTITUTION
10
Each
$45.07
$45.07
123
Insignia -Five (5) Stars, Karat-Klad, Manufacturer: V.H. Blackinton, Style No.
A4888-5 Smooth, 5/8", NO SUBSTITUTION
10
Each
$52.01
$52.01
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
124
Fire -Name Plate-Karat-Klad, Clutch Back, Manufacturer: V.H. Blackinton,
Style No. A2388, NO SUBSTITUTION
10
Each
$35.36
$35.36
125
Fire -Name Plate -Rhodium, Clutch Back, Manufacturer: V.H. Blackinton,
Style No. A2388, NO SUBSTITUTION
10
Each
$21.13
$21.13
126
Fire -Service Since-Karat-Klad, Manufacturer: V.H. Blackinton, Style No.
B1693, NO SUBSTITUTION
10
Each
$32.32
$32.32
127
Fire -Service Since -Rhodium, Manufacturer: V.H. Blackinton, Style No.
B1693, NO SUBSTITUTION
10
Each
$19.85
$19.85
128
Name Plate -Fire Honor Guard, Karat-Klad, Clutch Back, with Name, Honor
Guard (IN CAPITAL LETTERS), Manufacturer: V.H. Blackinton, Style No.
A2388, NO SUBSTITUTION
10
Each
$35.36
$35.36
129
Wreath -Fire Honor Guard, Karat-Klad, Clutch Back, A5001 Wreath with
Cutter Panel #11840, Honor Guard (IN CAPITAL LETTERS), Manufacturer:
V.H. Blackinton, Style No. A5001, NO SUBSTITUTION
10
Each
$47.69
$47.69
130
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-33, NO SUBSTITUTION
10
Each
$8.57
$8.57
131
Commendation Insignia -Clutch Back, Complete with One (1) Gold Star,
Manufacturer: V.H. Blackinton, Style No. RC-33, NO SUBSTITUTION
10
Each
$8.57
$8.57
132
Commendation Insignia -Clutch Back, Complete with Two (2) Gold Stars,
Manufacturer: V.H. Blackinton, Style No. RC-33, NO SUBSTITUTION
10
Each
$8.57
$8.57
133
Commendation Insignia -Clutch Back, Complete with Three (3) Gold Stars,
Manufacturer: V.H. Blackinton, Style No. RC-33, NO SUBSTITUTION
10
Each
$8.57
$8.57
134
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-5, NO SUBSTITUTION
10
Each
$8.57
$8.57
135
Commendation Insignia -Clutch Back, Complete with One (1) Gold Star,
Manufacturer: V.H. Blackinton, Style No. RC-5, NO SUBSTITUTION
10
Each
$8.57
$8.57
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
136
Commendation Insignia -Clutch Back, Complete with Two (2) Gold Stars,
Manufacturer: V.H. Blackinton, Style No. RC-5, NO SUBSTITUTION
10
Each
$8.57
$8.57
137
Commendation Insignia -Clutch Back, Complete with Three (3) Gold Stars,
Manufacturer: V.H. Blackinton, Style No. RC-5, NO SUBSTITUTION
10
Each
$8.57
$8.57
138
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-45, NO SUBSTITUTION
10
Each
$8.57
$8.57
139
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-38, NO SUBSTITUTION
10
Each
$8.57
$8.57
140
Medal of Valor (Medal and Ribbon Set), A5499, Karat-Klad, RC-3 Neck
Ribbon (Satin Front/Hilite Front, Polished Back), A3277 The City of Miami
Dade Co. Florida Seal with Hard Red Rim, A6823U (MEDAL OF VALOR), Red
Background Panel with Matching RC-3 Cloth Ribbon Bar, Manufacturer:
V.H. Blackinton, NO SUBSTITUTION
10
Each
$101.63
$101.63
141
Silver Star (Medal and Ribbon Set), A1595 Rhodium, RC-26 Drape Ribbon
(Satin Front/Hilite Front, Polished Back), A6823WW (MIAMI FIRE DEPT.),
Red Background Panel, A3277 The City of Miami Dade Co. Florida Seal with
Hard Red Rim, A7006 (SILVER STAR), Red Background Panel with Matching
RC-26 Cloth Ribbon Bar, Manufacturer: V.H. Blackinton, NO SUBSTITUTION
10
Each
$62.31
$62.31
142
Bronze Star (Medal and Ribbon Set), A1595 VHB Bronze, RC-34 Drape
Ribbon (Satin Front/Hilite Front, Polished Back), A6823WW (MIAMI FIRE
DEPT.), Red Background Panel, A3277 The City of Miami Dade Co. Florida
Seal with Hard Red Rim, A7006A (Bronze Star), Red Background Panel with
Matching RC-34 Cloth Ribbon Bar, Manufacturer: V.H. Blackinton, NO
SUBSTITUTION
10
Each
$55.22
$55.22
143
Purple Heart (Medal and Ribbon Set), A2619 with Hard Purple Points, VHB
KK, RC-45 Drape Ribbon (Satin Front/Hilite Front, Polished Back),
A6823WW (MIAMI FIRE DEPT.), Hard White Background Panel, A3277 The
City of Miami Dade Co. Florida Seal with Hard Red Rim, A3823Z (Purple
Heart), White Background Panel with Matching RC-45 Cloth Ribbon Bar,
10
Each
$92.08
$92.08
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
Manufacturer: V.H. Blackinton, NO SUBSTITUTION
144
Distinguished Service with Stars (Medal and Ribbon Set), A3282 VHB KK,
RC-24 Drape Ribbon (Satin Front/Hilite Front, Polished Back), A6823WW
(MIAMI FIRE DEPT.), Red Background Panel, A3277 The City of Miami Dade
Co. Florida Seal with Hard Red Rim, A6823M (DISTINGUISHED SERVICE
with Stars), Red Background Panel with Matching RC-24 Cloth Ribbon Bar,
Manufacturer: V.H. Blackinton, NO SUBSTITUTION
10
Each
$84.26
$84.26
145
Medal of Merit (Medal and Ribbon Set), A1789 VHB KK, RC-38 Drape
Ribbon (Satin Front/Hilite Front, Polished Back), Engrave (MIAMI FIRE
DEPT.), into Medal Plain, No Enamel, A6203 Red Rim Seal, A7124 (MEDAL
OF MERIT), Red Background Panel with Matching RC-38 Cloth Ribbon Bar,
Manufacturer: V.H. Blackinton, NO SUBSTITUTION
10
Each
$84.26
$84.26
146
Insignia -School Resource Officer, ("S.R.O."), Rhodium, Manufacturer: V.H.
Blackinton, Style No. 5, Set of Two (2), NO SUBSTITUTION
10
Each
$25.22
$25.22
147
Insignia -School Resource Officer, ("S.R.O."), Karat-Klad, Manufacturer: V.H.
Blackinton, Style No. 5, Set of Two (2), NO SUBSTITUTION
10
Each
$32.38
$32.38
148
Insignia -Crisis Negotiation Team, ("C.N.T."), Rhodium, Manufacturer: V.H.
Blackinton, Style No. 5, Set of Two (2), NO SUBSTITUTION
10
Each
$25.22
$25.22
149
Insignia -Crisis Negotiation Team, ("C.N.T."), Karat-Klad, Manufacturer: V.H.
Blackinton, Style No. 5, Set of Two (2), NO SUBSTITUTION
10
Each
$32.38
$32.38
150
Insignia -Public Information Officer, ("P.I.O."), Rhodium, Manufacturer:
V.H. Blackinton, Style No. 5, Set of Two (2), NO SUBSTITUTION
10
Each
$25.22
$25.22
151
Insignia -Public Information Officer, ("P.I.O."), Karat-Klad, Manufacturer:
V.H. Blackinton, Style No. 5, Set of Two (2), NO SUBSTITUTION
10
Each
$32.38
$32.38
152
Insignia -Field Training Captain, ("F.T.C."), Karat-Klad, Manufacturer: V.H.
Blackinton, Style No. 5, Set of Two (2), NO SUBSTITUTION
10
Each
$32.38
$32.38
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
153
Insignia -Field Training Lieutenant, ("F.T.L."), Karat-Klad, Manufacturer:
V.H. Blackinton, Style No. 5, Set of Two (2), NO SUBSTITUTION
10
Each
$32.38
$32.38
154
Insignia -Field Training Sergeant, ("F.T.S."), Karat-Klad, Manufacturer: V.H.
Blackinton, Style No. 5, Set of Two (2), NO SUBSTITUTION
10
Each
$32.38
$32.38
155
Insignia -Field Training Officer, ("F.T.O."), Rhodium, Manufacturer: V.H.
Blackinton, Style No. 5, Set of Two (2), NO SUBSTITUTION
10
Each
$25.22
$25.22
156
Insignia -Honor Guard, 3/8" Letter, Rhodium, Manufacturer: V.H.
Blackinton, Style No. VHB-15, NO SUBSTITUTION
10
Each
$49.55
$49.55
157
Insignia -Honor Guard, 3/8" Letter, Gold Plate Finish, Manufacturer: V.H.
Blackinton, Style No. VHB-15, NO SUBSTITUTION
10
Each
$49.55
$49.55
158
Cap Badge -Fire Chaplain, Karat-Klad, Red Rim with A2437 Karat-Klad
Background/White Cross, Fire (IN CAPITAL LETTERS) at Top, and Chaplain
(IN CAPITAL LETTERS) at Bottom, Manufacturer: V.H. Blackinton, NO
SUBSTITUTION
10
Each
$35.21
$35.21
159
Shirt Badge -Fire District Chief, Gold Pinback Black Block with Hard Enamel
Letters Seal A2991 15/16", Gold with Red Enamel Background with Name,
District Chief, Miami Fire Department (IN CAPITAL LETTERS) and Badge
Number at Bottom, Manufacturer: V.H. Blackinton, Style No. B-38 KK, NO
SUBSTITUTION
10
Each
$120.58
$115.34
160
Shirt Badge -Fire Executive Officer, Gold Pinback Black Block with Hard
Enamel Letters Seal A2994 15/16", Gold with Red Enamel Background with
Name, Executive Officer, Miami Fire Department (IN CAPITAL LETTERS)
and Badge Number at Bottom, Manufacturer: V.H. Blackinton, Style No. B-
38 KK, NO SUBSTITUTION
10
Each
$120.58
$115.34
161
Shirt Badge -Fire Marshall, Gold Pinback Black Block with Hard Enamel
Letters Seal A2988 15/16", Gold with Red Enamel Background with Name,
Fire Marshall, Miami Fire Department (IN CAPITAL LETTERS) and Badge
Number at Bottom, Manufacturer: V.H. Blackinton, Style No. B-38 KK, NO
10
Each
$120.58
$115.34
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
SUBSTITUTION
162
Shirt Badge -Deputy Fire Chief, Gold Pinback Black Block with Hard Enamel
Letters Seal A4280 15/16", Gold with Plain Background with Name, Deputy
Fire Chief, Miami Fire Department (IN CAPITAL LETTERS) and Badge
Number at Bottom, Manufacturer: V.H. Blackinton, Style No. B-38 KK, NO
SUBSTITUTION
10
Each
$120.58
$115.34
163
Shirt Badge -Fire Chief, Gold Pinback Black Block with Hard Enamel Letters
Seal A2871 15/16", Gold with Plain Background with Name, Fire Chief,
Miami Fire Department (IN CAPITAL LETTERS) and Badge Number at
Bottom, Manufacturer: V.H. Blackinton, Style B-38 KK, NO SUBSTITUTION
10
Each
$120.58
$115.34
164
Cap Badge -Fire Executive Officer, Karat-Klad, White Enamel Rim with
A2994 Red Middle Background, Executive Officer, (IN CAPITAL LETTERS) on
the Rim, Manufacturer: V.H. Blackinton, Style No. C17399, NO
SUBSTITUTION
10
Each
$72.66
$72.66
165
Cap Badge -Fire Marshal, Karat-Klad, White Enamel Rim with A2988 Red
Middle Background, Fire Marshal, (IN CAPITAL LETTERS) on the Rim,
Manufacturer: V.H. Blackinton, Style No. A-4067, NO SUBSTITUTION
10
Each
$69.29
$69.29
166
Cap Badge -Deputy Fire Chief, Karat-Klad, White Rim with A4280 Gold Plain
Middle Background, Deputy Fire Chief, (IN CAPITAL LETTERS) on the Rim,
Manufacturer: V.H. Blackinton, Style No. A3375, NO SUBSTITUTION
10
Each
$72.66
$72.66
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
167
Cap Badge -Fire Chief, Karat-Klad, White Rim with A2871 Gold Plain Middle
Background, Fire Chief, (IN CAPITAL LETTERS) on the Rim, Manufacturer:
V.H. Blackinton, Style No. A3061, NO SUBSTITUTION
10
Each
$69.29
$69.29
168
Collar Insignia -Fire Executive Officer, 11/16", Karat-Klad with Short Screw
Back, with Hard Red Enamel Seal A2995, Manufacturer: V.H. Blackinton,
NO SUBSTITUTION
10
Each
$23.86
$23.86
169
Collar Insignia -Deputy Fire Chief, 11/16", Karat-Klad with Short Screw Back,
with Plain Seal A9169, Manufacturer: V.H. Blackinton, NO SUBSTITUTION
10
Each
$22.54
$22.54
170
Collar Insignia -Fire Chief, 11/16", Karat-Klad with Short Screw Back, with
Plain Seal A9168, Manufacturer: V.H. Blackinton, NO SUBSTITUTION
10
Each 1
$22.54
$22.54
171
Coat Collar Insignia -Firefighter, 15/16", Silver with Clutch Back, with Hard
Red Enamel Seal A6989, Manufacturer: V.H. Blackinton, NO SUBSTITUTION
10
Each
$23.86
$23.86
172
Coat Collar Insignia -Fire Lieutenant, 15/16", Karat-Klad with Clutch Back,
with Hard Red Enamel Seal A3025, Manufacturer: V.H. Blackinton, NO
SUBSTITUTION
10
Each
$23.86
$23.86
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
173
Coat Collar Insignia -Fire Captain, 15/16", Karat-Klad with Clutch Back, with
Hard Red Enamel Seal A2997, Manufacturer: V.H. Blackinton, NO
SUBSTITUTION
10
Each
$23.86
$23.86
174
Coat Collar Insignia -Chief Fire Officer/District Chief, 15/16", Karat-Klad with
Clutch Back, with Hard Red Enamel Seal A2991, Manufacturer: V.H.
Blackinton, NO SUBSTITUTION
10
Each
$23.86
$23.86
175
Coat Collar Insignia -Fire Executive Officer, 15/16", Karat-Klad with Clutch
Back, with Hard Red Enamel Seal A2994, Manufacturer: V.H. Blackinton,
NO SUBSTITUTION
10
Each
$23.86
$23.86
176
Coat Collar Insignia -Assistant Fire Chief/Fire Marshall, 15/16", Karat-Klad
with Clutch Back, with Hard Red Enamel Seal A2988, Manufacturer: V.H.
Blackinton, NO SUBSTITUTION
10
Each
$23.86
$23.86
177
Coat Collar Insignia -Deputy Fire Chief, 15/16", Karat-Klad with Clutch Back,
with Plain Seal A4280, Manufacturer: V.H. Blackinton, NO SUBSTITUTION
10
Each
$22.54
$22.54
178
Coat Collar Insignia -Fire Chief, 15/16", Karat-Klad with Clutch Back, with
Plain Seal A2871, Manufacturer: V.H. Blackinton, NO SUBSTITUTION
10
Each
$22.54
$22.54
IFB 1767386
Purchase of Badges, Wallets. and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
179
Insignia-1 Star Karat-Klad, Manufacturer: V.H. Blackinton, Style No. A4888-
1 (Smooth, 5/8"), NO SUBSTITUTION
10
Each
$21.85
$21.85
180
Insignia-2 Stars Karat-Klad, Manufacturer: V.H. Blackinton, Style No.
A4888-2 (Smooth, 5/8"), NO SUBSTITUTION
10
Each
$28.18
$28.18
181
Insignia -Single Star Karat-Klad, Manufacturer: V.H. Blackinton, Style No.
A4931 (Embossed, 1/4"), NO SUBSTITUTION
10
Each
$14.26
$14.26
182
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-9, NO SUBSTITUTION
10
Each
$8.34
$7.19
183
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-17, NO SUBSTITUTION
10
Each
$8.34
$7.19
184
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-21, NO SUBSTITUTION
10
Each
$8.34
$7.19
185
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style Yle
No. RC-29, NO SUBSTITUTION
10
Each
$8.34
$7.19
IFB 1767386
Purchase of Badges, Wallets, and Insignais
Vendor: Global Trading
Attachment B — Revised Bid Price Sheet-BAFO
IFB 1767386
Purchase of Badges, Wallets, and Insignias
186
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-35, NO SUBSTITUTION
10
Each
$8.34
$7.19
187
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-44, NO SUBSTITUTION
10
Each
$8.34
$7.19
188
Commendation Insignia -Clutch Back, Manufacturer: V.H. Blackinton, Style
No. RC-56, NO SUBSTITUTION
10
Each
$8.34
$7.19
Prepared by: Teresa Soto
August, 2024
Total:
$9,572.41
$9,476.14
Approved by: /& ---/(' `63 '3(;-7�,0(
Dirctor/Designee
ANNIE PEREZ, CPPO ARTHUR NORIEGA V
Director of Procurement
August 13, 2024
Viraj Wikramanayake
Global Trading, Inc.
7500 NW 25 Street, Unit 12
Miami, FL, 33122
City Manager
SENT VIA EMAIL
accountin lagtim.com
RE: BEST AND FINAL OFFER ("BAFO") — INVITATION FOR BID ("IFB") 1767386 PURCHASE OF
BADGES, WALLETS, AND INSIGNIAS
Dear Mr. Wikramanayake,
The City of Miami ("City") is in receipt of the Bid submitted by Global Trading, Inc., ("Global Trading") in
response to Invitation for Bid ("IFB") No. 1767386 Purchase of Badges, Wallets, and Insignias. The IFB
closed on Friday, August 2, 2024, and Global Trading is the apparent responsive and responsible Bidder.
Pursuant to Section 18-85 of the City of Miami Code, the City has the authority to negotiate for better
pricing or re -bid, whichever is in the best interest of the City.
The City hereby requests that you carefully analyze your bid price for any cost savings you can in turn
extend to the City; and provide what is considered your firm's "best and final offer" as it pertains to your
cost for the purchase of badges, wallets, and insignias. Global Trading's response to this notice shall be
returned to the attention of Ms. Teresa Soto, via fax to (305) 400-5024, or via email at
tsotoamiamigov.com, by no later than 5:00 P.M., on Tuesday, August 20, 2024.
Please indicate your firm's best and final offer in the attached bid .ricin• sheet in the last column,
Please sign and date below to certify your response a
Viraj Wikramanayake
Print Name
President
Sign
Title Date
Sincerely,
Annie Perez, CPPO
Director/Chief Procurement Officer
Department of Procurement
AP:ts,
f fr60)
Certification Statement
Please quote on this forth, if applicable, net prices for the item(s) listed. Return signed original and retain
a copy for your files. Prices should include all costs, including transportation to destination. The City
reserves the right to accept or reject all or any part of this submission. Prices should be firm for a minimum
of 180 days following the time set for closing of the submissions.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
We (I) certify that we have read your solicitation, completed the necessary documents, and propose to
furnish and deliver, F.O.B. DESTINATION, the items or services specified herein.
The undersigned hereby certifies that neither the contractual party nor any of its principal owners or
personnel have been convicted of any of the violations or debarred or suspended as set in section 18-107
or Ordinance No. 12271.
All exceptions to this submission have been documented in the section below (refer to paragraph and
section).
EXCEPTIONS:
We (1) certify that any and all information contained in this submission is true; and we (I) further certify
that this submission is made without prior understanding, agreement, or connection with any corporation,
firm, or person submitting a submission for the same materials, supplies, equipment, or service, and is in
all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this
solicitation and certify that I am authorized to sign this submission for the submitter. Please print the
following and sign your name:
BIDDER'S NAME: GLOBAL TRADING,INC.
ADDRESS: 7500 NW 25 STREET ,UNIT-12,MIAMI FL.33122
PHONE: 305-471-4455 FAX: 305-471-5537
EMAIL: accounting@gtim.com
SIGNED B
TITLE: PRESIDENT
CELL(Optional): 786-693-2325
DATE:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM SHALL DISQUALIFY THIS
RESPONSE.
Certifications
Legal Name of Firm:
Global Trading,Inc
Entity Type: Partnership, Sole Proprietorship, Corporation, etc.
Corporation
Year Established:
1991
Office Location: City of Miami, Miami -Dade County, or Other
7500 NW 25 Street,Unit-12,Miami FL. 33122
Federal Employee Identification Number (FEIN):
650300267
Business Tax Receipt/Occupational License Number:
5828182
Business Tax Receipt/Occupational License Issuing Agency:
Miami —Dade County, State of Florida
Business Tax Receipt/Occupational License Expiration Date:
09/30/2024
Will Subcontractor(s) be used? (Yes or No)
No
If subcontractor(s) will be utilized, provide their name, address and the portion of the work they will
be responsible for under this contract (a copy of their license(s) must be submitted with your bid
response):
N/A
Please list and acknowledge all addendum/addenda received. List the addendum/addenda number
and date of receipt (i.e. Addendum No. 1, 1/1/24). If no addendum/addenda was/were issued, please
insert N/A.
Addendum No:1,03/29/2024 Addendum No:2,04/12/2024 Addendum No:3, 04/29/2024 Addendum No 4 05/07/2024
Addendum No 05 05/21/2024 Addendum 6-05/28/2024 Addendum 7-05/31/2024
Addendum 8-06/25/2024 Addendum 9-07/09/2024 Addendum 10-07/09/2024 Addendum 11-07/29/2024
If Bidder has a Local Office, as defined under Chapter 18/Article III, Section 18-73 of the City Code,
has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office
Certification" form? YES OR NO?
Yes
Does Bidder have any pending lawsuits with or against the City of Miami, any of its agencies and/or
instrumentalities? (Yes or No) If Yes, please list.
No
Does Bidder have any record of criminal activities? (Yes or No) If Yes, please list.
No
Has Bidder declared bankruptcy within the past seven (7) years? (Yes or No) If Yes, when?
No
Does Bidder have any prior or pending litigation, either civil or criminal, involving a governmental
agency, or which may affect the performance of the services to be rendered herein, in which the
Bidder, any of its employees, or subcontractors is or has been involved in within the last five (5)
years? (Yes or No) If Yes, please list.
No
Reference No. 1: Name of Company/Agency for which Bidder is currently providing the
services/goods as described in this Solicitation, of has provided such services/goods in the past:
City of Hollywood
Reference No. 1: Address, City, State, and Zip for above referenced company/agency listed:
3400 N 56th Avenue,P.O. Box 229045,Hollywood, FL 33022-9045
Reference No. 1: Name of Contact Person, Telephone Number, and Email Address for above
Reference No. 1:
Judy Ramos, 954-967-4250 and JRamos@hollywoodfl.org
Reference No.1: Date of Contract or Sale for above Reference No. 1:
Multiple on- going long term contracts
Reference No. 2: Name of Company/Agency for which Bidder is currently providing the
services/goods as described in this Solicitation, or has provided such services/goods in the past:
Department of Transportation and Public Works
Reference No. 2: Address, City, State, and Zip for above referenced company/agency listed:
701 NW 1 Court, 15th FL,Miami, FL 33136
Reference No. 2: Name of Contact Person, Telephone Number, and Email Address for above
Reference No. 2:
Joel Perez, -Assistant Director of Bus Services,305-637-3809 and jpz@miamidade.gov
Reference No. 2: Date of Contract or Sale for above Reference No. 2:
Exclusive vendor for 1800 operators since 1991
Reference No. 3: Name of Company/Agency for which Bidder is currently providing the services/goods
described in this Solicitation, or has provided such services/goods in the past:
Miami- Dade Corrections & Rehabilitation Department
Reference No. 3: Address, City, State, and Zip for above referenced company/agency listed:
2525 NW 62nd Street, Miami, Florida, FL33147
Reference No. 3: Name of Contact Person, Telephone Number, and Email Address for above
Referenced No. 3:
Mohammad Haq, (786)263-5912 and Mohammed Haq@miamidade.gov
Reference No. 3: Date of Contract or Sale for above Referenced No. 3:
Multiple on- going long term contracts since 2007
Does Bidder have any pending lawsuits with or against the City of Miami, any of its agencies and/or
instrumentalities? (Yes or No) If Yes, please list.
No
Does Bidder have any record of criminal activities? (Yes or No) If Yes, please list.
No
Has Bidder declared bankruptcy within the past seven (7) years? (Yes or No) If Yes, when?
No
Does Bidder have any prior or pending litigation, either civil or criminal, involving a governmental
agency, or which may affect the performance of the services to be rendered herein, in which the Bidder,
any of its employees, or subcontractors is, or has been involved in within the last five (5) years? (Yes or
No) If Yes, please list.
No
DIVISION OF CORPORATIONS
!
Dr) P Art' l I
tut official 3iate of Flotilla wyb its
Department of State / Division of Corporations / Search Records / Search by Entity Name /
Detail by Entity Name
Florida Profit Corporation
GLOBAL TRADING, INC.
Filing Information
Document Number S93486
FEI/EIN Number 65-0300267
Date Filed 11/12/1991
State FL
Status ACTIVE
Last Event CANCEL ADM DISS/REV
Event Date Filed 10/12/2006
Event Effective Date NONE
Principal Address
7500 NW 25 Street, Unit 12
Miami, FL 33122
Changed: 01/10/2018
Mailing Address
7500 NW 25 Street, Unit 12
Miami, FL 33122
Changed: 01/10/2018
Registered Agent Name & Address
WIKRAMANAYAKE, VIRAJ S
7500 NW 25 Street, Unit 12
Miami, FL 33122
Name Changed: 03/06/2001
Address Changed: 01/10/2018
Officer/Director Detail
Name & Address
Title PD
WIKRAMANAYAKE, VIRAJ SMR.
7500 NW 25 Street, Unit 12
Miami, FL 33122
Annual Reports
Report Year Filed Date
2022 01/24/2022
2023 01/11/2023
2024 01/13/2024
Document Imams
01/13/2024 --ANNUAL REPORT
01/11/2023 --ANNUAL REPORT
01/24/2022 --ANNUAL REPORT
01/05/2021 --ANNUAL REPORT
01/06/2020 --ANNUAL REPORT
01/02/2019 --ANNUAL REPORT
01/10/2018 --ANNUAL REPORT
01/04/2017 --ANNUAL REPORT
01/05/2016 --ANNUAL REPORT
01/07/2015 --ANNUAL REPORT
03/07/2014 --ANNUAL REPORT
02/14/2013 --ANNUAL REPORT
01/28/2012 --ANNUAL REPORT
01/21/2011 --ANNUAL REPORT
01/18/2010 --ANNUAL REPORT
01/21/2009 --ANNUAL REPORT
05/27/2008 --ANNUAL REPORT
02/07/2007 --ANNUAL REPORT
10/12/2006 -- REINSTATEMENT
01/27/2005 --ANNUAL REPORT
04/09/2004 --ANNUAL REPORT
01/27/2003 --ANNUAL REPORT
07/16/2002 --ANNUAL REPORT
03/06/2001 --ANNUAL REPORT
01/20/2000 --ANNUAL REPORT
12/02/1999 -- Name Change
02/24/1999 --ANNUAL REPORT
02/18/1998 --ANNUAL REPORT
03/05/1997 --ANNUAL REPORT
02/07/1996 --ANNUAL REPORT
05/01/1995 --ANNUAL REPORT
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THIS ACKNOWLEDGES THAT
GLOBAL TRADING, INC.
HAS SUCCESSFULLY COMPLETED THE VERIFICATION PROCESS OF ITS' WORKFORCE
E-Verifv
Christina Faro-Pilliteri, SHRM-CP, PHR
Human Resources Specialist
Signatory Name, Signatory Title
INTEGRITY
1
MIAMI-
COUNTY
miamidade.gov
May 20, 2021
Viraj Wikramanayake
Global Trading, Inc.
7500 NW 25 Street, Unit 12
Miami, FL 33122
Approval Date: April 6, 2021 - Small Business Enterprise - Goods & Services (SBE-G&S)
Expiration Date: April 30, 2024
Dear Viraj Wikramanayake,
Internal Services Department
Small Business Development
111 NW 1 Street, 19th Floor
Miami, Florida 33128
T 305-375-3111
F 305-375-3160
Miami -Dade County Small Business Development (SBD), a division of the Internal Services Department (ISD) has completed the
review of your application and attachments submitted for certification. Your firm is officially certified as a Miami -Dade County Small
Business Enterprise - Goods & Services (SBE-G&S). The Small Business Enterprise (SBE) programs are governed by sections 2-
8.1.1.1.1; 2-8.1.1.1.2; 2-10.4.01; 10-33.02 of Miami -Dade County's Codes.
This Small Business Enterprise - Goods & Services (SBE-G&S) certification is valid for three years provided that you submit a
"Continuing Eligibility Affidavit" on or before your anniversary date, April 6, 2022. The affidavit must indicate any changes or no
changes in your firm pertinent to your certification eligibility. The submittal of a "Continuing Eligibility Affidavit" annually with specific
supporting documents on or before your Anniversary Date is required to maintain the three-year certification. You will be notified of
this responsibility in advance of the Anniversary Date. Failure to comply with the said responsibilities may result in immediate action
to decertify the firm.
If at any time there is a material change in the firm including, but not limited to, ownership, officers, director, scope of work being
performed, daily operations, affiliation(s) with other businesses or the physical location of the firm, you must notify this office in
writing within (30) days. Notification should include supporting documentation. You will receive timely instructions from this office as
to how you should proceed, if necessary. This letter will be the only approval notification issued for the duration of your firm's three
years' certification. If the firm attains graduation or becomes ineligible during the three-year certification period, you will be properly
notified following an administrative process that your firm's certification has been removed pursuant to the code.
Your firm's name and tier level will be listed in the directory for all SBE certified firms, which can be accessed through Miami -Dade
County's SBD website: http://www.miamidade.gov/smallbusiness/certification-lists.asp. The categories as listed below affords you
the opportunity to bid and participate on contracts with Small Business Enterprise measures.
It is strongly recommended that you register your firm as a vendor with Miami -Dade County. To register, you may visit:
http://www.miamidade.gov/procurement/vendor-registration.asp. Thank you for your interest in doing business with Miami -Dade
County. If you have any questions or concerns, you may contact our office at 305-375-3111 or via email at sbdcert@miamidade.gov.
Sincerely,
Gary Hartfield
Director of Small Business Development
CATEGORIES: (Your firm may bid or participate on contracts only under these categories)
NIGP 20000: CLOTHING: ATHLETIC, CASUAL, DRESS, UNIFORM, WEATHER AND WORK RELATED
NIGP 20034: HOSPITAL WEAR, PROFESSIONAL
NIGP 20057: SHIRTS, DRESS AND SPORT TYPE, MEN'S
NIGP 20084: WEARING APPAREL, WORK, MEN'S AND WOMEN'S: BLUE JEANS, COVERALLS, JACKETS, OVERALLS, SHIRTS, TROUSERS, ETC.
NIGP 20085: UNIFORMS, BLENDED FABRIC
NIGP 20086: UNIFORMS, COTTON
NIGP 20087: UNIFORMS, SYNTHETIC FABRIC
NIGP 20088: UNIFORMS, WOOL AND WOOLEN BLENDS
NIGP 20119: BANDANAS, HANDKERCHIEFS, TIES, ETC.
NIGP 20130: CAPS, ALL TYPES, EXCEPT DISPOSABLE AND HOSPITAL TYPES
NIGP 20137: EMBLEMS, BRAIDS, BUTTONS, AND PATCHES FOR CAPS AND UNIFORMS, INCLUDING CHEVRONS, EPAULETTES AND SHOULDER
BOARDS
NIGP 34508: CLOTHING AND BELTS, SAFETY, NOT AUTOMOTIVE, (SEE 345-79 FOR REFLECTIVE TYPE)
NIGP 34548: GLOVES, SAFETY: ELECTRICIAN'S, LINEMAN'S, ETC., INCLUDING SLEEVES
NIGP 34556: HATS AND HELMETS, SAFETY, INCLUDING FIRE HELMETS
NIGP 34564: HEAD, EAR, EYE AND FACE PROTECTION
NIGP 34572: MASKS, FILTERS, AND PARTS: DUST AND GAS
NIGP 34579: REFLECTIVE SAFETY APPAREL AND ACCESSORIES (SEE 345-08 FOR NON -REFLECTIVE TYPE)
NIGP 34580: RESPIRATORY PROTECTION EQUIPMENT AND PARTS, INCLUDING CPAP EQUIPMENT AND PARTS
NIGP 34592: VESTS, SAFETY
NIGP 68012: BELTS, CASES, HOLSTERS, SCABBARDS, ETC.
NIGP 80008: BOOTS, LEATHER
NIGP 80016: BOOTS, RUBBER
NIGP 80024: BOOTS, RUBBER, SAFETY TOE
NIGP 80040: SHOES, CASUAL, WOMEN'S AND GIRLS
NIGP 80048: SHOES, CASUAL, MEN'S AND BOYS
NIGP 80056: SHOES, DRESS, WOMEN'S AND GIRLS
NIGP 80064: SHOES, DRESS, MEN'S AND BOYS
NIGP 80070: SHOES, ORTHOPEDIC
NIGP 80072: SHOES AND BOOTS, SAFETY TOE
NIGP 80080: SHOES, RAIN
NIGP 80086: SHOES AND BOOTS, WORK, MEN'S
NIGP 80088: SHOES AND BOOTS, WORK, WOMEN'S
2121a1e /?&
Minority Bus n ,e33
Certification
Global Trading, Inc.
Is certified under the provisions of
287 and 295.187, Florida Statutes, for a period from:
02/14/2024 02/14/2026
J. Todd Inman
Florida Department of Management Services
FLORIDA DEPARTMENT OF MANAGEMENT SERVICES
• SUPPLIER DIVERSITY
Office of Supplier Diversity
4050 Esplanade Way, Suite 380
Tallahassee, FL 32399
850-487-0915
www.dms.myflorida.com/osd
0
ANNIE PEREZ, CPPO ARTHUR NORIEGA V
Director of Procurement City Manager
ADDENDUM NO. 1
IFB 1767386 March 29, 2024
Invitation for Bid ("IFB") Purchase of Badges, Wallets, and Insignias
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's deadline for Receipt of Request for Additional Information/Clarification has been
changed to Friday, April 5, 2024, at 5:00 P.M.
The IFB's closing date and time has been changed to Wednesday April 24, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF. a-64` 4.
for
Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
AP:ts
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: Glob(.Trading,Inc.
SIGNATURE:
DATE: S k(.-k(-
�itg II# LttIttt
ANNIE PEREZ, CPPO ARTHUR NORIEGA V
Director of Procurement City Manager
ADDENDUM NO. 2
IFB 1767386 April 12, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Tuesday April 30, 2024; at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
AP:ts
/z a a� 4. C?� for
Annie Perez, CPPO
Chief Procurement Officer/Director •
Procurement Department
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: 7lobal Trading,Inc DATE:
SIGNATURE:
ANNIE PEREZ, CPPO ARTHUR NORIEGA V
Director of Procurement City Manager
ADDENDUM NO. 3
IFB 1767386 April 29, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of 'the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Tuesday May 7, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF. C?
for
Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
AP:ts
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: Global Trading,Inc. DATE: 1/41--fo %aki
SIGNATURE:
ANNIE PEREZ, CPPO ARTHUR NORIEGA V
Director of Procurement City Manager
ADDENDUM NO. 4
IFB 1767386 May 7, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Tuesday May 21, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
AP:ts
� 4. eIZ for
Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
Global Trading,Inc.
NAME OF FIRM:
SIGNATURE:
DATE: _S ���-
Titg iami
ANNIE PEREZ, CPPO ARTHUR NORIEGA V
Director of Procurement C''ty Manager
ADDENDUM NO. 5
IFB 1767386 May 21, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Wednesday, May 29, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
AP:ts
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo Velez, Senior Assistant City Attomey
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
Global Trading,Inc.
NAME OF FIRM:
SIGNATURE:
DATE: -V-D4(
a. i
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
ADDENDUM NO. 6
IFB 1767386 May 28, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents -of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Friday, June 7, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
AP:ts
/GL� Y . Ca rii for
U Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo R. Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
Global Trading,Inc.
NAME OF FIRM:
SIGNATUR
DATE:
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
• ADDENDUM NO. 7
IFB 1767386 May 31, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Wednesday, June 26, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
Va,Zeaza, 4 . /[,6r - for
Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
AP:ts
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales. Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo R. Velez. Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: DATE: 64qGlobal Trading,Inc.
�z
SIGNATURE:
ANNIE PEREZ, CPPO ARTHUR NORIEGA V
Director of Procurement Cty Manager
ADDENDUM NO. 8
IFB 1767386 June 25, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Wednesday, July 10, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
AP:ts
4 C..aid...4.4-elZ for
Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo R. Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: Glob Trading,Inc.
SIGNATURE:
DATE: 4111 )ay-
intg of 41liarni
ANNIE PEREZ, CPPO ARTHUR NORIEGA V
Director of Procurement Cry Manager
ADDENDUM NO. 9
IFB 1767386 July 9, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Monday, July 29, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
ia`�a6� 4. - for
//Annie Perez, CPPO
Director/Chief Procurement Officer
Procurement Department
AP:ts
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo R. Velez, Esq., Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid. 411NAME OF FIRM: G BAL TRADING,INC.
DATE: IW
t iami
ANNIE PEREZ, CPPO ARTHUR NORIEGA V
Director of Procurement Cty Manager
ADDENDUM NO. 10
IFB 1767386 July 9, 2024
Invitation for Bid ("IFB") Purchase of Badges, Wallets, and Insignias
TO: ALL PROSPECTIVE BIDDERS
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
A. Attachment B-Bid Price Sheet has been deleted in its entirety and replaced with Attachment
B-Revised Bid Price Sheet.
B. The following clause has been added to the IFB:
Section 2.33, Bid Bond and Payment and Performance Bond
A Bid Bond and/or Payment and Performance Bond is not required for this project.
C. The following is the City's response to questions received from a Prospective Bidder(s):
01. Are prices going to be fixed and firm for the term of the contract?
Al. Refer to Section 2.19 Equitable Adjustment.
Q2. Is a Bond of any kind required?
A2. Refer to Item B above.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
1
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
Annie Perez, CPPO
Director/Chief Procurement Officer
Procurement Department
AP:ts
c. Pablo R, Velez, Esq., Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM:
SIGNATURE:
GLOBAL TRADING,INC.
DATE: 7/ )--(1--
2
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
ADDENDUM NO, 11
IFB 1767386 July 29, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Friday, August 2, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
C�;�;�� 4. ��'.c�-�a,
�/ Annie Perez, CPPO
Director/Chief Procurement Officer
Procurement Department
AP:ts
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, Assistant Director of Procurement
for
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: GLOBAL TRADING,INC.
SIGNATURE:
G
DATE:
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
ADDENDUM NO. 11
IFB 1767386 July 29, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Friday, August 2, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
9Z4,.a.a.0 . 4. .6- v,nnie Perez, CPPO
Director/Chief Procurement Officer
Procurement Department
AP:ts
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, Assistant Director of Procurement
fo r
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: DATE:
SIGNATURE:
Tatar of 4Thanii
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
ADDENDUM NO. 10
IFB 1767386 July 9, 2024
Invitation for Bid ("IFB") Purchase of Badges, Wallets, and Insignias
TO: ALL PROSPECTIVE BIDDERS
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
A. Attachment B-Bid Price Sheet has been deleted in its entirety and replaced with Attachment
B-Revised Bid Price Sheet.
B. The following clause has been added to the IFB:
Section 2.33, Bid Bond and Payment and Performance Bond
A Bid Bond and/or Payment and Performance Bond is not required for this project.
C. The following is the City's response to questions received from a Prospective Bidder(s):
Q1. Are prices going to be fixed and firm for the term of the contract?
Al. Refer to Section 2.19 Equitable Adjustment.
Q2. Is a Bond of any kind required?
A2. Refer to Item B above.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
1
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
Annie Perez, CPPO
Director/Chief Procurement Officer
Procurement Department
AP:ts
c. Pablo R, Velez, Esq., Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: DATE:
SIGNATURE:
2
(frauo t1Thxni
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
ADDENDUM NO. 9
IFB 1767386 July 9, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Monday, July 29, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
AP:ts
7Annie
Perez, CPPO
Director/Chief Procurement Officer
Procurement Department
� a, A. ���� ii.BrL for
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo R. Velez, Esq., Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: DATE:
SIGNATURE:
(frauo „:_itiianti
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
ADDENDUM NO. 8
IFB 1767386 June 25, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Wednesday, July 10, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
AP:ts
�/?- for
Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo R. Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: DATE:
SIGNATURE:
(frauo t1Thxni
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
ADDENDUM NO. 7
IFB 1767386 May 31, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Wednesday, June 26, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
AP:ts
ya-Ghi 4. �i for
Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo R. Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: DATE:
SIGNATURE:
(frauo t1Thxni
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
ADDENDUM NO. 6
IFB 1767386 May 28, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Friday, June 7, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
AP:ts
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo R. Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: DATE:
SIGNATURE:
(frauo t1Thxni
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
ADDENDUM NO. 5
IFB 1767386 May 21, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Wednesday, May 29, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
AP:ts
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: DATE:
SIGNATURE:
(frauo „:_itiianti
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
ADDENDUM NO. 4
IFB 1767386 May 7, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Tuesday May 21, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF. �pp �/
����I�Ga .�Y . ideA..6/?- for
Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
AP:ts
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: DATE:
SIGNATURE:
(frauo 4,1tiThx i
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
ADDENDUM NO. 3
IFB 1767386 April 29, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Tuesday May 7, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
AP:ts
yee_d_d_a_4.�����E;Gi�2.d/?,for
nnie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: DATE:
SIGNATURE:
(frauo 4,1tiThx i
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
ADDENDUM NO. 2
IFB 1767386 April 12, 2024
INVITATION FOR BID ("IFB") PURCHASE OF BADGES, WALLETS, AND INSIGNIAS
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's closing date and time has been changed to Tuesday April 30, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF.
G�a �ra�2 4. C��hi� for
Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
AP:ts
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: DATE:
SIGNATURE:
Titu of 41Thtmi
ANNIE PEREZ, CPPO
Director of Procurement
ARTHUR NORIEGA V
City Manager
ADDENDUM NO. 1
IFB 1767386 March 29, 2024
Invitation for Bid ("IFB") Purchase of Badges, Wallets, and Insignias
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above
captioned IFB and shall become an integral part of the Contract Documents. Words and/or figures
stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Please note the contents herein and affix it to the
documents you have on hand.
The IFB's deadline for Receipt of Request for Additional Information/Clarification has been
changed to Friday, April 5, 2024, at 5:00 P.M.
The IFB's closing date and time has been changed to Wednesday April 24, 2024, at 3:00 P.M.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE IFB AND SHALL BE MADE A PART
THEREOF. ,A. 91,- for
Annie Perez, CPPO
Chief Procurement Officer/Director
Procurement Department
AP:ts
c. Robert Hevia, Chief, City of Miami Fire -Rescue Department
Manuel Morales, Chief, City of Miami Police Department
Barbara Hernandez, Assistant City Manager, Chief of Operations
Robert Santos-Alborna, Director, Code Compliance
Pablo Velez, Senior Assistant City Attorney
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director of Procurement
This Addendum shall be signed by an authorized representative and dated by the Bidder and
submitted as proof of receipt with the submission of the Bid.
NAME OF FIRM: DATE:
SIGNATURE:
City of Miami
Invitation for Bid (IFB)
Procurement Department
Miami Riverside Center
444 SW 2nd Avenue, 6th Floor
Miami, Florida 33130
Web Site Address: www.miamigov.com/procurement
IFB Number:
Title:
Issue Date/Time:
IFB Closing Date/Time:
Pre-Bid/Pre-Proposal Conference:
Pre-Bid/Pre-Proposal Date/Time:
Pre-Bid/Pre-Proposal Location:
Deadline for Request for Clarification:
Contracting Officer:
Contracting Officer E-Mail Address:
Contracting Officer Facsimile:
1767386, 11
Purchase of Badges, Wallets, and
Insignias
19-MAR-2024 @ 9:00 A.M.
02-AUG-2024 @ 3:00 P.M.
Voluntary
22-MAR-2024 @ 10:00 A.M.
Virtual via Microsoft TEAMS
05-APR-2024 @ 5:00 P.M.
Soto, Teresa
TSoto@miamigov.com
(305)400-5024
Certification Statement
Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and retain
a copy for your files. Prices should include all costs, including transportation to destination. The City
reserves the right to accept or reject all or any part of this submission. Prices should be firm for a minimum
of 180 days following the time set for closing of the submissions.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
We (I) certify that we have read your solicitation, completed the necessary documents, and propose to
furnish and deliver, F.O.B. DESTINATION, the items or services specified herein.
The undersigned hereby certifies that neither the contractual party nor any of its principal owners or
personnel have been convicted of any of the violations or debarred or suspended as set in section 18-107
or Ordinance No. 12271.
All exceptions to this submission have been documented in the section below (refer to paragraph and
section).
EXCEPTIONS:
We (I) certify that any and all information contained in this submission is true; and we (I) further certify
that this submission is made without prior understanding, agreement, or connection with any corporation,
firm, or person submitting a submission for the same materials, supplies, equipment, or service, and is in
all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this
solicitation and certify that I am authorized to sign this submission for the submitter. Please print the
following and sign your name:
BIDDER'S NAME:
ADDRESS:
PHONE: FAX:
EMAIL: CELL(Optional):
SIGNED BY:
TITLE:
DATE:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM SHALL DISQUALIFY THIS
RESPONSE.
Certifications
Legal Name of Firm:
Entity Type: Partnership, Sole Proprietorship, Corporation, etc.
Year Established:
Office Location: City of Miami, Miami -Dade County, or Other
Federal Employee Identification Number (FEIN):
Business Tax Receipt/Occupational License Number:
Business Tax Receipt/Occupational License Issuing Agency:
Business Tax Receipt/Occupational License Expiration Date:
Will Subcontractor(s) be used? (Yes or No)
If subcontractor(s) will be utilized, provide their name, address and the portion of the work they will
be responsible for under this contract (a copy of their license(s) must be submitted with your bid
response):
Please list and acknowledge all addendum/addenda received. List the addendum/addenda number
and date of receipt (i.e. Addendum No. 1, 1/1/24). If no addendum/addenda was/were issued, please
insert N/A.
If Bidder has a Local Office, as defined under Chapter 18/Article III, Section 18-73 of the City Code,
has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office
Certification" form? YES OR NO?
Does Bidder have any pending lawsuits with or against the City of Miami, any of its agencies and/or
instrumentalities? (Yes or No) If Yes, please list.
Does Bidder have any record of criminal activities? (Yes or No) If Yes, please list.
Has Bidder declared bankruptcy within the past seven (7) years? (Yes or No) If Yes, when?
Does Bidder have any prior or pending litigation, either civil or criminal, involving a governmental
agency, or which may affect the performance of the services to be rendered herein, in which the
Bidder, any of its employees, or subcontractors is or has been involved in within the last five (5)
years? (Yes or No) If Yes, please list.
Reference No. 1: Name of Company/Agency for which Bidder is currently providing the
services/goods as described in this Solicitation, of has provided such services/goods in the past:
Reference No. 1: Address, City, State, and Zip for above referenced company/agency listed:
Reference No. 1: Name of Contact Person, Telephone Number, and Email Address for above
Reference No. 1:
Reference No.l: Date of Contract or Sale for above Reference No. 1:
Reference No. 2: Name of Company/Agency for which Bidder is currently providing the
services/goods as described in this Solicitation, or has provided such services/goods in the past:
Reference No. 2: Address, City, State, and Zip for above referenced company/agency listed:
Reference No. 2: Name of Contact Person, Telephone Number, and Email Address for above
Reference No. 2:
Reference No. 2: Date of Contract or Sale for above Reference No. 2:
Reference No. 3: Name of Company/Agency for which Bidder is currently providing the services/goods
described in this Solicitation, or has provided such services/goods in the past:
Reference No. 3: Address, City, State, and Zip for above referenced company/agency listed:
Reference No. 3: Name of Contact Person, Telephone Number, and Email Address for above
Referenced No. 3:
Reference No. 3: Date of Contract or Sale for above Referenced No. 3:
Does Bidder have any pending lawsuits with or against the City of Miami, any of its agencies and/or
instrumentalities? (Yes or No) If Yes, please list.
Does Bidder have any record of criminal activities? (Yes or No) If Yes, please list.
Has Bidder declared bankruptcy within the past seven (7) years? (Yes or No) If Yes, when?
Does Bidder have any prior or pending litigation, either civil or criminal, involving a governmental
agency, or which may affect the performance of the services to be rendered herein, in which the Bidder,
any of its employees, or subcontractors is, or has been involved in within the last five (5) years? (Yes or
No) If Yes, please list.
Invitation for Bid (IFB) 1767386
Table of Contents
Terms and Conditions
1. General Conditions
1.1. 1. General Terms and Conditions for Invitation for Bids (IFB)
2. Special Conditions
2.1. PURPOSE
2.2. PRE -BID CONFERENCE
2.3. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL
INFORMATION/CLARIFICATION
2.4. TERM OF CONTRACT
2.5. METHOD OF AWARD
2.6. CONDITIONS FOR RENEWAL
2.7. BIDDER'S MINIMUM QUALIFICATIONS
2.8. REFERENCES
2.9. PUBLIC ENTITY CRIMES
2.10. INSURANCE REQUIREMENTS
2.11. E-VERIFY EMPLOYMENT VERIFICATION
2.12. LOCAL OFFICE PREFERENCE
2.13. CURES
2.14. SUBMISSION AND RECEIPT OF BIDS
2.15. CITY OF MIAMI LIVING WAGE ORDINANCE
2.16. TIE BIDS
2.17. NON -APPROPRIATION OF FUNDS
2.18. PROJECT MANAGER
2.19. EQUITABLE ADJUSTMENT
2.20. BALANCE OF LINE FOR RELATED ITEMS
2.21. MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
2.22. WARRANTY, FITNESS FOR PURPOSE
2.23. DELIVERY
2.24. PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY
2.25. FORCE MAJEURE
2.26. ADDITION/DELETION OF FACILITIES/PRODUCTS/ITEMS/SERVICES/SUPPLIERS
2.27. NO SUBSTITUTION
2.28. FAILURE TO PERFORM
2.29. LIQUIDATED DAMAGES
2.30. PRIMARY CLIENT (FIRST PRIORITY)
2.31. TERMINATION
2.32. ADDITIONAL TERMS AND CONDITIONS
2.33. BID BOND AND PAYMENT AND PERFORMANCE BOND
3. Specifications
3.1. SPECIFICATIONS/SCOPE OF WORK
Invitation for Bid (IFB) 1767386
IMPORTANT NOTICE TO BIDDERS
• NO BID BOND OR PERFORMANCE BOND IS REQUIRED FOR THIS IFB.
• REFER TO ATTACHMENT B — BID PRICE SHEET FOR THE LINE ITEMS OF THIS IFB IN
THE DOCUMENT SECTION OF BIDSYNC.
• FAILURE TO COMPLETE, SIGN, AND UPLOAD THE CERTIFICATION STATEMENT AND
CERTIFICATION SECTION WILL RENDER YOUR BID NON -RESPONSIVE.
• ALL UPLOADS SHALL BE IN THE PDF FILE FORMAT. NO OTHER FILE FORMAT WILL
BE ACCEPTED BY THE CITY.
• ATTACHMENT FILES SHALL BE NO MORE THAN 500MB IN SIZE EACH. SHOULD
THERE BE A NEED FOR A LARGER SIZE FILE TO BE UPLOADED, SPLIT IN MULTIPLE
FILES.
• FOR ANY BIDSYNC TECHNICAL DIFFICULITES, AND/OR ISSUES, PELASE CONTACT
THE VENDOR SUPPORT TOLL -FREE NUMBER AT 800-990-9339, OR GO TO
SUPPORT.BIDSYNC.COM, OR EMAIL BIDSYNC AT SUPPORT@BIDSYNC.COM.
Terms and Conditions
1. General Conditions
Invitation for Bid (IFB) 1767386
1.1.1. General Terms and Conditions for Invitation for Bids (IFB)
1. GENERAL TERMS AND CONDITIONS FOR INVITATION FOR BID (IFB) -
References to goods only apply insofar as they are applicable to "Goods" as defined in Section 18-73 of the
City Code. References to "Professional and Personal Services" are as defined in Section 18-73 of the City
Code.
Intent: The General Terms and Conditions described herein apply to the acquisition of goods/ services with
an estimated aggregate cost of $25,000.00 or more.
Definition: A Formal Solicitation is defined as issuance of an Invitation for Bids, Request for Proposals,
Request for Qualifications, or Request for Letters of Interest pursuant to the City of Miami (City)
Procurement Code and/or Florida Law, as amended. Formal Solicitation and Solicitation shall be defined
in the same manner herein.
1.1. ACCEPTANCE OF GOODS - Any good(s) delivered under this Formal Solicitation, if applicable,
shall remain the property of the Bidder until a physical inspection and actual usage of the good is made, and
thereafter is accepted as satisfactory to the City. It must comply with the terms herein and be fully in
accordance with specifications and of the highest quality. In the event the goods supplied to the City are
found to be defective or do not conform to specifications, the City reserves the right to cancel the order
upon written notice to the Successful Bidder/Contractor and return the product to the Successful
Bidder/Contractor at the Successful Bidder/Contractor's expense.
1.2. ACCEPTANCE OF OFFER - The signed or electronic submission of a Bidder's response shall be
considered an offer on the part of the Bidder; such offer shall be deemed accepted upon issuance by the
City of a Purchase Order.
1.3. ACCEPTANCE/REJECTION - The City reserves the right to accept, reject any or all, or portion of
responses after opening/closing date, and request re -issuance on the goods/services described in the Formal
Solicitation. In the event of a rejection, the Director of Procurement shall notify all affected Bidders and
provide a written explanation for such rejection. The City also reserves the right to reject the Response of
any Bidder which has previously failed to properly perform under the Terms and Conditions of a City
Contract, to deliver on time contracts of a similar nature, and which is not capable to perform the
requirements defined in this Formal Solicitation. The foregoing is not an all-inclusive list of reasons for
which a response may be rejected. The City further reserves the right to waive any irregularities, minor
informalities, or technicalities in any or all responses and may, at its sole discretion, re -issue the Formal
Solicitation.
1.4. ADDENDA - It is the Bidder's responsibility to ensure receipt of all Addenda. Responses to
questions/inquiries from prospective Bidders will be provided in the form of an Addendum. Addenda are
attached in the Document Section of Bidsync.
Invitation for Bid (IFB) 1767386
1.5. ALTERNATE RESPONSES -Alternate responses will not be considered, unless specifically
requested by the City.
1.6. ASSIGNMENT - Successful Bidder/Contractor agrees not to subcontract, assign, transfer, convey,
sublet, pledge, encumber, or otherwise dispose of the resulting Contract, in whole or in part, or any or all
of its rights, title or interest herein, without the City's prior written consent.
1.7. ATTORNEY'S FEES - In connection with any litigation, appellate, administrative, mediation, and/or
arbitration arising out of the resulting Contract, each party shall bear their own attorney's fees through and
including, appellate litigation and any post judgment proceedings.
1.8. AUDIT RIGHTS AND RECORDS RETENTION -The Successful Bidder/Contractor agrees to
provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any
books, documents, papers, and records of Successful Bidder/Contractor which are directly pertinent to this
Formal Solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful
Bidder/Contractor shall maintain and retain any and all of the books, documents, papers, and records
pertinent to the resulting Contract for three (3) years after the City makes final payment and all other
pending matters are closed. Successful Bidder's/Contractor's failure to, or refusal to comply with this
condition, shall result in the immediate cancellation of this Contract by the City. The Audit Rights set forth
in Section 18-102 of the City Code apply as supplemental terms and are deemed as being incorporated by
reference herein.
1.9. AVAILABILITY OF CONTRACT STATE-WIDE - Any governmental, not -for -profit, or quasi -
governmental entity in the State of Florida, may avail itself of this Contract and purchase any, and all
goods/services, specified herein from the Successful Bidder/Contractor at the Contract price(s) established
herein, when permissible by Federal, State, and local laws, rules, and regulations.
Additionally, any governmental entity outside of the State of Florida but, within the Continental United
States of America, may avail itself to this Contract and purchase any and all goods/services, specified herein
from the Successful Bidder/Contractor at the Contract price(s) established herein, when permissible by
Federal, State, and local laws, rules, and regulations.
Each governmental, not -for -profit or quasi -governmental entity which uses this Formal Solicitation and
resulting Contract will establish its own Contract, place its own orders, issue its own purchase orders, be
invoiced there from and make its own payments, determine shipping terms and issue its own exemption
certificates as required by the Successful Bidder/Contractor.
1.10. AWARD OF CONTRACT -
A. The Formal Solicitation, any addenda issued, the Bidder's response, and the Purchase Order shall
constitute the entire Contract, unless modified in accordance with any ensuing Contract, or amendment.
B. The award of a Contract, where there are Tie Bids, the tie breaker will be decided by the Director of
Procurement or designee, in the instance that Tie Bids cannot be determined by applying Florida Statute
287.087, Preference to Businesses with Drug -Free Workplace Programs.
Invitation for Bid (IFB) 1767386
C. The award of this Contract may be preconditioned on the subsequent submission of other documents as
specified in the Special Conditions or Specifications/Scope of Work. Bidder may be found non -responsive
if such documents are not submitted in a timely manner and in the form required by the City. Where Bidder
is found non -responsive, the City, through action taken by the Department of Procurement, will void its
acceptance of the Bidder's Response and may accept the Response from the next lowest responsive,
responsible Bidder most advantageous to the City or may re -solicit for the goods/services. The City, at its
sole discretion, may seek monetary restitution from Bidder and/or its bid bond or guaranty, and/or similar
security, if applicable, as a result of damages or increased costs sustained as a result of the Bidder's failure
to satisfy the City's requirements.
D. The term of the Contract shall be specified in one of three documents which shall be issued to the
Successful Bidder. These documents may either be a Purchase Order, Notice of Award, and/or Contract
Award Sheet.
E. The City reserves the right to automatically extend this Contract for up to one hundred eighty (180)
calendar days beyond the stated Contract term, in order to provide City departments with continual service
and supplies while a new Contract is being solicited, evaluated, and/or awarded. If the right to extend is
exercised, the City shall notify the Successful Bidder/Contractor, in writing, of its intent to extend the
Contract in accordance with the existing terms and conditions for a specified number of days. Additional
extensions beyond the first one hundred eighty (180) day extension may occur if the City and the Successful
Bidder/Contractor are in mutual agreement of such extensions.
F. Where the Contract involves a single shipment of goods to the City, the Contract term shall conclude
upon completion of the expressed or implied warranty periods.
G. The City reserves the right to award the Contract on a split -order, lump sum, individual -item basis, or
such method of award in the best interest of the City, unless otherwise specified.
H. A Contract may be awarded to the Successful Bidder/Contractor by the City Commission based upon
the minimum qualification requirements reflected herein.
1.11. BID BOND/ BID SECURITY - A cashier's or certified check issued by a bank authorized to transact
banking business in Florida, or a Bid Bond/Bid Security signed by a surety company that is licensed to do
business in the State of Florida, payable to the City of Miami, for the amount as specified in the bid, is
required from all Bidders, if so indicated under the Special Conditions. This check or bond guarantees that
a Bidder will accept the Contract, as bid, if it is awarded to Bidder. Bidder shall forfeit bid deposit to the
City, should City award Contract to Bidder and Bidder fails to accept the award. The City reserves the right
to reject any and all surety tendered to the City. Bid deposits are returned to unsuccessful Bidders within
ten (10) days after the award and Successful Bidder's acceptance of award. If one hundred eighty (180) days
have passed after the date of the Formal Solicitation closing date, and no Contract has been awarded, all
bid deposits will be returned on demand.
1.12. BID SECURITY FORFEITED LIQUIDATED DAMAGES -Failure to execute a Contract and/or
file an acceptable Performance Bond, when required, as provided herein, shall be just cause for the
annulment of the award and the forfeiture of the Bid Bond/Bid Security to the City, which forfeiture shall
be considered, not as a penalty, but in mitigation of damages sustained which cannot be determined at the
Invitation for Bid (IFB) 1767386
time of award. Award may then be made to the next lowest responsive and responsible Bidder, or all Bid
responses may be rejected.
1.13. BID RESPONSE FORM - All required forms in the Formal Solicitation should be completed, signed,
and submitted accordingly through the BidSync Electronic Portal.
1.14. BRAND NAMES - If, and wherever in the specifications, brand names, makes, models, names of any
manufacturers, trade names, or Bidder catalog numbers are specified, it is for the purpose of establishing
the type, function, minimum standard of design, efficiency, grade, or quality of goods only. When the City
does not desire to rule out other competitors' brands or makes, the phrase "APPROVED EQUAL" is added.
Unless otherwise specified, any manufacturers' names, trade names, brand names, information or catalog
numbers listed in aspecification are descriptive, not restrictive or exclusive. The Bidder shall provide any
equipment that meets or exceeds the applicable specifications, including without limitation the following:
Equal in every important attribute, to include industry quality measurable standard, quality of product,
accessibility of distribution, durability/reliability/dependability and warranty coverage, and the delivery
schedule.
When bidding an "APPROVED EQUAL", Bidders shall submit, with their response, complete sets of
necessary data (e.g., factory information sheets, specifications, brochures, etc.) in order for the City to
evaluate and determine the equality of the item(s) bid. The Bidder shall demonstrate comparability,
including appropriate catalog materials, literature, specifications, test data, etc. The City shall be the sole
judge of equality and its decision shall be final. The City shall determine in its sole discretion, subject to
the concurrence of the Project Manager whether goods are acceptable as an equivalent. Unless otherwise
specified, evidence in the form of samples may be requested, if the proposed brand is other than specified
by the City. Such samples are to be furnished after Formal Solicitation opening/closing, upon request of
the City. If samples are requested by the City, such samples must be received by the City no later than seven
(7) calendar days after a formal request is made.
When "NO SUBSTITUTION" is used in conjunction with a manufacturer's name, brand name, and/or
model number, that named item is the only item that will be accepted by the City in that particular instance.
1.15. CANCELLATION -The City reserves the right to cancel this Formal Solicitation, before its
opening/closing. In the event of cancellation, the Director of Procurement shall notify all prospective
Bidders and provide a written explanation for the cancellation. There shall be no recourse against the City
for a cancellation made in accordance with this Section.
1.16. CAPITAL EXPENDITURES - Successful Bidder/Contractor understands that any capital
expenditures that the Successful Bidder/Contractor makes, or prepares to make, in order to deliver/perform
the goods/services required by the City, is a business risk which the Successful Bidder/Contractor must
assume. The City will not be obligated to reimburse amortized or unamortized capital expenditures, or to
maintain the approved status of any Successful Bidder/Contractor. If Successful Bidder/Contractor has been
unable to recoup its capital expenditures during the time it is rendering such goods/services, it shall not
have any claim upon the City.
Invitation for Bid (IFB) 1767386
1.17. CITY NOT LIABLE FOR DELAYS -It is further expressly agreed that in no event shall the City be
liable for, or responsible to, the Bidder, any subcontractor, or to any other person for, or on account of, any
stoppages or delay in the work herein provided for by injunction, or other legal or equitable proceedings,
or on account of any delay for any cause over which the City has no control.
1.18. COLLUSION - Bidder, by submitting a response, certifies that its response is made without previous
understanding, agreement, or connection either with any person, firm, or corporation submitting a Bid for
the same goods/services, or with the City of Miami's Procurement Department or initiating department. The
Bidder certifies that its response is fair, without control, collusion, fraud, or other illegal action. Bidder
certifies that it is in compliance with the Conflict of Interest and Code of Ethics Laws. The City will
investigate all potential situations where collusion may have occurred, and the City reserves the right to
reject any and all Bids where collusion may have occurred.
1.19. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS - Successful
Bidder/Contractor understands that contracts between private entities and local governments are subject to
certain laws, codes, and regulations, including laws pertaining to public records, sunshine (open meetings),
conflict of interest, ethics records keeping, etc. City and Successful Bidder/Contractor agree to comply with
and observe all applicable laws, codes, regulations, and ordinances, and to secure all applicable public
approvals and/or consents, of any governmental agency and/or owner of intellectual property rights as that
may in any way affect the goods or services offered, including, but not limited to:
A. Executive Order 11246, which prohibits discrimination against any employee, applicant, or client
because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the following:
employment practices, rate of pay or other compensation methods, and training selection.
R Occupational, Safety and Health Act (OSHA), as applicable to this Formal Solicitation.
C. The State of Florida Statutes, Section 287.133(3)(A) on Public Entity Crimes.
D. Environment Protection Agency (EPA), as applicable to this Formal Solicitation.
E Uniform Commercial Code (Florida Statutes, Chapter 672).
F. Americans with Disabilities Act of 1990, as amended.
G National Institute of Occupational Safety Hazards (NIOSH), as applicable to this Formal Solicitation.
IL National Forest Products Association (NFPA), as applicable to this Formal Solicitation.
L City Procurement Ordinance, City Code Section 18, Article III.
J. Conflict of Interest, City Code Section 2-611;61.
K. Cone of Silence, City Code Section 18-74.
Invitation for Bid (IFB) 1767386
L The Florida Statutes Sections 218.70 to 218.79, the Prompt Payment Act.
Lack of knowledge by the Successful Bidder/Contractor will in no way be a cause for relief from
responsibility. Non-compliance with all applicable local, State, and Federal directives, orders, codes, rules,
regulations, and laws may be considered grounds for termination of Contract at the option of the City
Manager.
Copies of the City Ordinances may be obtained from the City Clerk's Office.
1.20. CONE OF SILENCE - Pursuant to Section 18-74 of the City of Miami Code, a "Cone of Silence" is
imposed upon each Formal Solicitation once advertised and terminates at the time the City Manager issues
a written recommendation to the Miami City Commission. The Cone of Silence shall be applicable only to
Formal Solicitations for the provision of goods and services for amounts greater than $200,000. The Cone
of Silence prohibits any communication regarding Formal Solicitations between, among others:
Potential vendors, service providers, bidders, lobbyists or consultants and the City's professional staff
including, but not limited to, the City Manager and the City Manager's staff; the Mayor, City
Commissioners, or their respective staff.
The provision does not apply to, among other communications: oral communications with the City
Procurement staff, provided the communication is limited strictly to matters of process or procedure already
contained in the Formal Solicitation document; the provisions of the Cone of Silence do not apply to oral
communications at duly noticed site visits/inspections, pre -bid conferences, or public presentations made
to the Miami City Commission during a duly noticed public meeting; or communications in writing or by
email at any time with any City employee, official or member of the City Commission unless specifically
prohibited by the applicable Formal Solicitation documents; or communications in connection with the
collection of industry comments or the performance of market research regarding a particular Formal
Solicitation by City Procurement staff.
Bidders must file a copy of any written communications with the Office of the City Clerk, which shall be
made available to any person upon request. The City shall respond in writing and file a copy with the City
Clerk's Office, which shall be made available to any person upon request. Written communications may be
in the form of an e-mail, or fax with a copy to the City Clerk's Office being required.
In addition to any other penalties provided by law, violation of the Cone of Silence by any Bidder shall
render any award voidable. A violation by a particular Bidder, lobbyist or consultant shall subject same to
potential penalties pursuant to the City Code. Any person having personal knowledge of a violation of these
provisions shall report such violation to the State Attorney and/or may file a complaint with the Miami Dade
County Commission on Ethics.
This language is only a summary of the key provisions of the Cone of Silence. Please review City of Miami
Code Section 18-74 for a complete and thorough description of the Cone of Silence. You may contact the
City Clerk's Office at 305-250-5360 or clerks@miamigov.com, to obtain a copy of same.
1.21. CONFIDENTIALITY - As a political subdivision, the City of Miami is subject to the Florida
Government in the Sunshine (public Meetings) Act and Public Records Act. If this Contract contains a
confidentiality provision, it shall have no application when disclosure is required by Florida law or upon
court order.
Invitation for Bid (IFB) 1767386
1.22. CONFLICT OF INTEREST - Bidders, by responding to this Formal Solicitation, certify that to the
best of their knowledge or belief, no elected/appointed official or employee of the City of Miami is
financially interested, directly or indirectly, in the purchase of goods/services specified in this Formal
Solicitation. Any such interests on the part of the Bidder or its employees must be disclosed in writing to
the City. Further, Bidder shall disclose the name of any City employee who owns, directly or indirectly, an
interest of five percent (5%) or more of the total assets of capital stock in Bidder's firm.
A. Bidder further agrees not to use or attempt to use any knowledge, property, or resource which may be
within his/her trust, or perform his/her duties, to secure a special privilege, benefit, or exemption for
himself/herself, or others. Bidder may not disclose or use information not available to members of the
general public and gained by reason of his/her position, except for information relating exclusively to
governmental practices, for his/her personal, or benefit, or for the personal gain, or benefit of any other
person, or business entity.
B. Bidder hereby acknowledges that he/she has not contracted or transacted any business with the City or
any person, or agency acting for the City, and has not appeared in representation of any third party before
any board, Commission, or agency of the City within the past two years. Bidder further warrants that he/she
is not related, specifically the spouse, son, daughter, parent, brother, or sister, to: (i) any member of the
Commission; (ii) the Mayor; (iii) any City employee; or (iv) any member of any board or agency of the
City.
C. A violation of this section may subject the Bidder to immediate termination of any contract with the
City, and imposition of the maximum fine and/or any penalties allowed by law. Additionally, violations
may be considered by and subject to action by the Miami -Dade County Commission on Ethics.
1.23. COPYRIGHT OR PATENT RIGHTS - Bidders warrant that there has been no violation of
copyright or patent rights in manufacturing, producing, or selling the goods shipped or ordered and/or
services provided as a result of this Formal Solicitation, and Bidders agree to hold the City harmless from
any and all liability, loss, or expense occasioned by any such violation.
1.24. COST INCURRED BY BIDDER - All expenses involved with the preparation and submission of
Bids to the City, or any work performed in connection therewith shall be borne by the Bidder.
1.25. DEBARMENT AND SUSPENSIONS (SECTION 18-107) -
A. Authority and requirement to debar/suspend. After reasonable notice to an actual or prospective
Contractual Party, and after reasonable opportunity for such party to be heard, the City Manager, after
consultation with the Chief Procurement Officer and the City Attorney, shall have the authority to debar a
Contractual Party, for the causes listed below, from consideration for award of City Contracts. The
debarment shall be for a period of not fewer than three (3) years. The City Manager shall also have the
authority to suspend a Contractual Party from consideration for award of City Contracts if there is probable
cause for debarment, pending the debarment determination. The authority to debar/suspend contractors
shall be exercised in accordance with regulations which shall be issued by the Chief Procurement Officer
after approval by the City Manager, the City Attorney, and the City Commission.
B. Causes for debarment/suspension. Causes for debarment or suspension include the following:
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1) Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public
or private Contract or subcontract, or incident to the performance of such Contract or subcontract.
2) Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or
destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity
or business honesty.
3) Conviction under state or federal antitrust statutes arising out of the submission of Bids or Proposals.
4) Violation of Contract provisions, which is regarded by the Chief Procurement Officer to be indicative
ofnon-responsibility. Such violation may include failure without good cause to perform in accordance with
the terms and conditions of a Contract or to perform within the time limits provided in a Contract, provided
that failure to perform caused by acts beyond the control of a party shall not be considered a basis for
debarment/suspension.
5) Debarment/suspension of the Contractual Party by any federal, state or other governmental entity.
6) False certification pursuant to paragraph C below.
7) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which the
violation remains noncompliant.
8) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which a civil
penalty or fine is due and owing to the city.
9) Any other cause judged by the City Manager to be so serious and compelling as to affect the responsibility
of the Contractual Party performing city Contracts.
C. Certification. All Contracts for goods and services, sales, and leases by the city shall contain a
certification that neither the Contractual Party nor any of its principal owners or personnel have been
convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b)(5).
D. Debarment and suspension decisions. Subject to the provisions of paragraph (a), the City Manager
shall render a written decision stating the reasons for the debarment or suspension. A copy of the decision
shall be provided promptly to the Contractual Party, along with a notice of said parry's right to seek judicial
relief.
1.26. DEBARRED/SUSPENDED VENDORS - An entity or affiliate who has been placed on the State of
Florida debarred or suspended vendor list may not submit a Response for a solicitation to provide goods or
services to a public entity; may not submit a Response to a solicitation with a public entity for the
construction or repair of a public building or public work; may not submit response on leases of real
property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity; and may not transact business with any public entity.
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1.27. DEFAULT/FAILURE TO PERFORM -The City shall be the sole judge of nonperformance, which
shall include any failure on the part of the Successful Bidder/Contractor to accept the award, to furnish
required documents, and/or to fulfill any portion of this Contract within the time stipulated.
Upon default by the Successful Bidder/Contractor to meet any terms of a Contract, the City will notify the
Successful Bidder/Contractor of the default and will provide the Successful Bidder/Contractor three (3)
days (weekends and holidays excluded) upon notification, by the City, to remedy the default. Failure by the
Successful Bidder/Contractor to correct the default within the required three (3) days, shall result in the
Contract being terminated upon the City notifying in writing the Successful Bidder/Contractor of its
intentions and the effective date of the termination. The following shall constitute default:
A. Failure to perform the work or deliver the goods/services required under the Contract, and/or within the
time required, or failing to use the subcontractors, entities, and personnel as identified and set forth, and to
the degree specified in the Contract.
B. Failure to begin the work under this Contract within the time specified.
C. Failure to perform the work with sufficient workers and equipment, or with sufficient materials to ensure
timely completion.
D. Neglecting or refusing to remove materials or perform new work where prior work has been rejected as
nonconforming with the terms of the Contract.
E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency, or
making an assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment renders the
Successful Bidder/Contractor incapable of performing the work in accordance with, and as required by the
Contract.
F. Failure to comply with any of the terms of the Contract in any material respect.
All costs and charges incurred by the City as a result of a default, or a default incurred beyond the time
limits stated, together with the cost of completing the work, shall be deducted from any monies due, or
which may become due on this Contract to the Successful Bidder/Contractor.
1.28. DETERMINATION OF RESPONSIVENESS AND RESPONSIBILITY - Each Bid will be
reviewed to determine if it is responsive to the submission requirements outlined in the Formal Solicitation.
A. Responsive Bid is one which follows the requirements of the Formal Solicitation, includes all
documentation, is submitted in the format outlined in the Formal Solicitation, is of timely submission, and
has appropriate signatures as required on each document. Failure to comply with these requirements may
deem a Bid non -responsive.
B. Determination of Responsibility. A Responsible Bidder shall mean a Bidder who has submitted a Bid
and who has the capability, as determined under Section 18-95 of the City Code, in all respects to fully
perform the Contract requirements, and the integrity and reliability of which give reasonable assurance of
good faith and performance.
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1) Bids will only be considered from any person or firm who are regularly engaged in the business of
providing the good(s)/service(s) required by the Formal Solicitation. Bidder must be able to demonstrate a
satisfactory record of performance and integrity, and have sufficient financial, material, equipment, facility,
personnel resources, and expertise to meet all contractual requirements.
2) The City may consider any information available regarding the financial, technical, and other
qualifications and abilities of a Bidder, including past performance (experience) with the City or any other
governmental entity, in making the award.
3) The City may require the Bidder(s) to provide documentation that they have been designated as an
authorized representative of a manufacturer or supplier which is the actual source of supply, if required by
the Formal Solicitation.
1.29. DISCOUNTS OFFERED DURING TERM OF CONTRACT -Discount prices offered in the
Response shall be fixed after the award of a Contract by the Commission, unless otherwise specified in the
Special Terms and Conditions. Price discounts, off the original prices quoted in the Response, will be
accepted from Successful Bidder/Contractor during the term of the Contract. Such discounts shall remain
in effect for a minimum of one hundred and eighty (180) days from approval by the City Commission. Any
discounts offered by a manufacturer to Successful Bidder/Contractor will be passed on to the City.
130. DISCREPANCIES, ERRORS, AND OMISSIONS -Any discrepancies, errors, or omissions in the
Formal Solicitation, or Addenda (as applicable), should be reported in writing to the City's Procurement
Department. Should it be found necessary, a written Addendum will be incorporated in the Formal
Solicitation and will become part of the Purchase Order (Contract documents). The City will not be
responsible for any oral instructions, clarifications, or other communications.
A. Order of Precedence. Any inconsistency in this Formal Solicitation shall be resolved by giving
precedence to the following documents, the first of such list being the governing documents.
1) Addenda (if applicable)
2) Specifications
3) Special Conditions
4) General Terms and Conditions
131. EMERGENCY/DISASTER PERFORMANCE -In the event of a natural disaster or other
emergency, or disaster situation, the Successful Bidder/Contractor shall provide the City with the
commodities/services defined within the scope of this Formal Solicitation at the price contained within
Bidder's response. Further, Successful Bidder/Contractor shall deliver/perform for the City on a priority
basis during such times of emergency.
132. ENTIRE BID CONTRACT -The Bid Contract consists of any amendments to the Bid Contract, the
Formal Solicitation, including any addenda, Bidder's Response and any written agreement entered into by
the City of Miami and Successful Bidder/Contractor, and represents the entire understanding and agreement
between the parties with respect to the subject matter hereof and supersedes all other negotiations,
understanding, and representations, if any, made by and between the parties. To the extent that the Bid
Contract conflicts with, modifies, alters or changes any of the terms and conditions contained
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in the Formal Solicitation and/or Bid, the Formal Solicitation, including any addenda, and then the Bid shall
control. This Contract may be amended only by a written agreement signed by the City and Successful
Bidder/Contractor.
1.33. ESTIMATED QUANTITIES - Estimated quantities or dollars are provided for the Bidder's
guidance only:
(a) estimates are based on the City's anticipated needs and/or usage during a previous contract period and;
(b) the City may use these estimates to determine the low Bidder. Estimated quantities do not contemplate
or include possible additional quantities that may be ordered by other government, quasi -government or
non-profit entities utilizing this Contract. No guarantee is expressed or implied as to quantities that will be
purchased during the Contract period. The City is not obligated to place an order for any given amount
subsequent to the award of the Contract. Said estimates may be used by the City for purposes of determining
the low Bidder meeting specifications. The City reserves the right to acquire additional quantities at the
prices bid or at lower prices in this Formal Solicitation.
134. EVALUATION OF RESPONSES -
A. Rejection of Bids. The City may reject a Bid for any of the following reasons:
1) Bidder fails to acknowledge receipt of addenda;
2) Bidder misstates or conceals any material fact in the Bid;
3) Bid does not conform to the requirements of the Formal Solicitation;
4) Bid requires a conditional award that conflicts with the method of award;
5) Bid does not include required samples, certificates, licenses; and,
6) Bid was not executed by the Bidder's authorized agent.
The foregoing is not an all-inclusive list of reasons for which a Bid may be rejected. The City may reject,
and/or re -advertise for all or any portion of the Formal Solicitation, whenever it is deemed in the best interest
of the City.
B. Elimination from Consideration.
1) A Bid Contract shall not be awarded to any person or firm which is in arrears to the City upon any debt
or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
2) A Bid Contract may not be awarded to any person or firm which has failed to perform under the terms
and conditions of any previous contract with the City or failed to deliver on time, under contracts of a similar
nature.
3) A Bid contract may not be awarded to any person or firm who has been debarred by the City, in
accordance with the City's Debarment and Suspension Ordinance (Section 18-107) or is currently debarred
by the State of Florida or any political subdivision or is on the convicted vendor's list per Section 287.133,
Florida Statutes.
135. EXCEPTIONS TO GENERAL TERMS AND/OR SPECIAL CONDITIONS OR
SPECIFICATIONS - Exceptions to the specifications shall be listed in the Bid and shall reference the
applicable section. Any exceptions to the General Terms and/or Special Conditions shall be cause for a Bid
to be considered non -responsive.
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136. Freight on Board (F.O.B) DESTINATION -Unless otherwise specified in the Formal Solicitation,
all prices quoted/proposed by the Bidder must be F.O.B. DESTINATION, inside delivery, with all delivery
costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure
to do so may be cause for rejection of Bid.
137. FIRM PRICES - The Bidder warrants that prices, terms, and conditions quoted in its Bid will be firm
throughout the duration of the Bid Contract unless otherwise specified in the Formal Solicitation. Such
prices will remain firm for the period of performance, or resulting purchase orders, or Bid Contracts.
138. FLORIDA MINIMUM WAGE AND CITY OF MIAMI LIVING WAGE ORDINANCE -
A. Florida Minimum Wage. In accordance with the Constitution of the State of Florida, Article X, Section
24, employers shall pay employee wages no less than the minimum wage for all hours worked in Florida.
Accordingly, it is the Successful Bidder's/Contractor's and their subcontractor's responsibility to understand
and comply with this Florida minimum wage requirement and pay its employees the current established
hourly minimum wage rate. This minimum wage rate is subject to change or adjusted by the rate of inflation
using the consumer price index ("CPI") for urban wage earners and clerical workers, CPI-W, or a successor
index as calculated by the United States Department of Labor. Each adjusted minimum wage rate
calculated, shall be determined and published by the Agency Workforce Innovation on September 30th of
each year and take effect on the following January 1st.
It is the Bidder's and their subcontractor's (if applicable), full responsibility to determine whether any of
their employees may be impacted by this Florida Minimum Wage Law, at any given point in time during
the term of the Bid Contract. If impacted, Bidder must provide, with its bid, employee name(s), job title(s),
job description(s), and current pay rate(s). Failure to submit this information at the time of bid submittal
constitute Successful Bidder's/Contractor's acknowledgement and understanding that the Florida Minimum
Wage Law will not impact its prices throughout the term of the Bid Contract, and a waiver of any
contractual price increase request(s). The City reserves the right to request, and the Successful
Bidder/Contractor must provide for any, and all information to make a wage and contractual price
increase(s) determination.
B. City of Miami Living Wage Ordinance. The City of Miami adopted a Living Wage Ordinance for City
Service Contracts with a total contract value exceeding $100,000 annually, and that have been
competitively solicited and awarded on, or after January 1, 2017, by the City.
"Service Contract" means a contract to provide services to the City, excluding, however, professional
services as defined by the "Consultants Competitive Negotiation Act" set forth in F.S. § 287.055, and
Section 18-87 of the City Code, and/or the other exclusions provided by Section 18-557 of the City Code.
Section 18-557 is attached as Attachment A. Please see provisions in Attachment A.
If a solicitation requires services, effective on January 1, 2017, Contractors must pay to all its employees,
who provide services, a living wage of no less than $15.00 per hour without health benefits; or a wage of
no less than
$13.19 an hour, with health benefits.
This language is only a summary of the key provisions of the City of Miami Living Wage Ordinance. Please
review Attachment A, attached hereto, for a complete and thorough description of the City of Miami Living
Wage Ordinance.
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139. GOVERNING LAW AND VENUE - The validity and effect of any Bid Contract as a result of this
Formal Solicitation shall be governed by the laws of the State of Florida. The parties agree that any action,
mediation, or arbitration arising out of the Bid Contract shall take place in Miami -Dade County, Florida. In
any action or proceeding each party shall bear their own respective attorney's fees.
1.40. HEADINGS AND TERMS - The headings to the various paragraphs of the Bid Contract have been
inserted for convenient reference only and shall not in any manner be construed as modifying, amending,
or affecting in any way, the expressed terms and conditions hereof.
1.41. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPPA) - Any
person, firm, or entity that performs or assists the City of Miami with a function or activity involving the
use or disclosure of "individually identifiable health information (IIHI), and/or Protected Health
Information (PHI), shall comply with the Health Insurance Portability and Accountability Act (HIPAA) of
1996, and the City of Miami Privacy Standards. HIPAA mandates for privacy, security, and electronic
transfer standards, which include, but are not limited to:
A. Use of information only for performing services required by the contract or as required by law;
B. Use of appropriate safeguards to prevent non -permitted disclosures;
C. Reporting to the City of Miami of any non -permitted use or disclosure;
D. Assurances that any agents and subcontractors agree to the same restrictions and conditions that apply
to the Bidder and reasonable assurances that IIHI/PHI will be held confidential;
E Making PHI available to the customer;
F Making PHI available to the customer for review and amendment; and incorporating any amendments
requested by the customer;
G. Making PHI available to the City of Miami for an accounting of disclosures; and
H. Making internal practices, books and records related to PHI available to the City of Miami for compliance
audits.
PHI shall maintain its protected status regardless of the form and method of transmission (i.e., paper records,
and/or electronic transfer of data). The Successful Bidder/Contractor must give its customers written notice
of its privacy information practices, including specifically, a description of the types of uses and disclosures
that would be made with protected health information.
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1.42 INDEMNIFICATION -Successful Bidder/Contractor shall indemnify, hold and save harmless, and
defend (at its own cost and expense), the City, its officers, agents, directors, and/or employees, from all
liabilities, damages, losses, judgements, and costs, including, but not limited to, reasonable attorney's fees,
to the extent caused by the negligence, recklessness, negligent act or omission, or intentional wrongful
misconduct of Successful Bidder/Contractor and persons employed or utilized by Successful
Bidder/Contractor in the performance of this Contract. The Successful Bidder/Contractor shall further, hold
the City, its officials and employees, indemnify, save and hold harmless for, and defend (at its own cost),
the City its officials and/or employees against any civil actions, statutory or similar claims, injuries or
damages arising or resulting from the permitted Work, even if it is alleged that the City, its officials, and/or
employees were negligent. In the event that any action or proceeding is brought against the City by reason
of any such claim or demand, the Successful Bidder/Contractor shall, upon written notice from the City,
resist and defend such action or proceeding by counsel satisfactory to the City. The Successful
Bidder/Contractor expressly understands and agrees that any insurance protection required by this Contract
or otherwise provided by the Successful Bidder/Contractor shall in no way limit the responsibility to
indemnify, keep and save harmless and defend the City or its officers, employees, agents and
instrumentalities as herein provided.
The indemnification provided above shall obligate the Successful Bidder/Contractor to defend, at its own
expense, to and through trial, administrative, appellate, supplemental or bankruptcy proceeding, or to
provide for such defense, at the City's option, any and all claims of liability and all suits and actions of
every name and description which may be brought against the City, whether performed by the Successful
Bidder/Contractor, or persons employed or utilized by the Successful Bidder/Contractor.
These duties will survive the cancellation or expiration of the Contract. This Section will be interpreted
under the laws of the State of Florida, including without limitation and interpretation, which conforms to
the limitations of Sections 725.06 and/or 725.08, Florida Statutes, as applicable and as amended.
Successful Bidder/Contractor shall require all sub-consultant/contractor agreements to include a provision
that each sub -contractor will indemnify the City in substantially the same language as this Section. The
Successful Bidder/Contractor agrees and recognizes that the City shall not be held liable or responsible for
any claims which may result from any actions or omissions of the Successful Bidder/Contractor in which
the City participated either through review or concurrence of the Consultant's actions. In reviewing,
approving or rejecting any submissions by the Successful Bidder/Contractor or other acts of the Successful
Bidder/Contractor, the City, in no way, assumes or shares any responsibility or liability of the Successful
Bidder/Contractor or sub-consultant/contractor under this Contract.
Ten dollars ($10) of the payments made by the City constitute separate, distinct, and independent
consideration for the granting of this Indemnification, the receipt and sufficiency of which is voluntarily
and knowingly acknowledged by the Successful Bidder/Contractor.
1.43. FORMATION AND DESCRIPTIVE LITERATURE - Bidders must furnish all information
requested in the spaces provided in the Formal Solicitation. Further, as may be specified elsewhere, each
Bidder must submit for evaluation, cuts, sketches, descriptive literature, technical specifications, and
Material Safety Data Sheets (MSDS) as required, covering the products offered. Reference to literature
submitted with a previous bid, or on file with the City, will not satisfy this provision.
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1.44. INSPECTIONS - The City may, at reasonable times during the term of the Bid Contract, inspect
Successful Bidder's/Contractor's facilities and perform such tests, as the City deems reasonably necessary,
to determine whether the goods and/or services required to be provided by the Successful
Bidder/Contractor, under the Bid Contract conform to the terms and conditions of the Formal Solicitation.
Successful Bidder/Contractor shall make available to the City all reasonable facilities and assistance to
facilitate the performance of tests or inspections by City representatives. All tests and inspections shall be
subject to, and made in accordance with, the provisions of the City of Miami Ordinance No. 12271 (Section
18-101) City Code, as same may be amended or supplemented, from time to time, which, in conjunction
with Section 18-102, providing for audits of City contractors, are applicable and are deemed as being
incorporated by reference as supplemental terms.
1.45. INSPECTION OF BID - Bids received by the City, pursuant to a Formal Solicitation, will not be
made available until such time as the City provides notice of a decision, or intended decision, or within 30
days after bid closing, whichever is earlier. Bid results will be tabulated and may be furnished upon request,
via fax or e-mail, to the City's Procurement Contracting Officer, issuing the Formal Solicitation. Tabulations
are also available on the City's website following a recommendation for award.
1.46. INSURANCE - Within ten (10) days after receipt of Notice of Award, the Successful
Bidder/Contractor shall furnish the evidence of insurance to the Procurement Depaitnient, as applicable.
Submitted evidence of insurance shall demonstrate strict compliance with all requirements stipulated in the
Special Conditions section titled "Insurance Requirements". The City shall be listed as an "Additional
Insured."
Issuance of a Purchase Order is contingent upon the receipt of proper insurance documents. If the certificate
of insurance is received within the specified time frame but not in the manner prescribed in the Formal
Solicitation, the Successful Bidder/Contractor shall be verbally notified of such deficiency and shall have
an additional five (5) calendar days to submit a corrected certificate to the City. If the Successful
Bidder/Contractor fails to submit the required insurance documents in the manner prescribed in the Formal
Solicitation within fifteen (15) calendar days after receipt of the Notice of Award, the Successful
Bidder/Contractor shall be in default of the contractual terms and conditions and will not be awarded the
contract. Information regarding any insurance requirements shall be directed to the Risk Management
Director, Department of Risk Management, at 444 SW 2nd Avenue, 9th Floor, Miami, Florida 33130, 305-
416-1384.
The Successful Bidder/Contractor shall be responsible for ensuring that the insurance documents required
in conjunction with this Section remain in effect for the duration of the contractual period; including any
renewals and extensions that may be exercised by the City.
1.47. INVOICES - Invoices submitted by Successful Bidder/Contractor to the City shall include the
Purchase Order number and description of goods and/or services delivered (i.e., quantity, unit price,
extended price, etc.); and in compliance with Chapter 218 of the Florida Statutes (Prompt Payment Act).
1.48. LOCAL PREFERENCE -City Code Section 18-85, states, "when a responsive, responsible non -
local Bidder submits the lowest bid price, and the bid submitted by one or more responsive, responsible
local Bidders who maintain a local office, as defined in Section 18-73, is within fifteen percent (15%) of
the price submitted by the non -local Bidder, then that non -local Bidder and each of the aforementioned
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responsive, responsible local Bidders shall have the opportunity to submit a best and final bid equal to or
lower than the amount of the low bid previously submitted by the non -local Bidder. Contract award shall
be made to the lowest responsive, responsible Bidder submitting the lowest best and final bid. In the case
of a tie in the best and final bid between a local Bidder and a non -local Bidder, contract award shall be
made to the local Bidder."
1.49. MANUFACTURER'S CERTIFICATION - The City reserves the right to request from Bidders a
separate Manufacturer's Certification of all statements made in the Bid. Failure to provide such certification
may result in the rejection of the Bid, or termination of the Bid Contract, for which the Bidder/Successful
Bidder/Contractor shall bear full liability.
1.50. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS AND CONTRACTS - No
Contract or understanding to modify the Formal Solicitation and the resultant Purchase Order(s) or Bid
Contract, if applicable, shall be binding upon the City, unless made in writing by the City's Director of
Procurement through the issuance of a change order, addendum, amendment, or supplement to the Bid
Contract, Purchase Order, or award sheet, as applicable.
1.51. MOST FAVORED NATIONS - Successful Proposer shall not treat the City of Miami ("City") worse
than any other similarly -situated local government and, in this regard, grants the City a "most favored
nations clause" meaning the City will be entitled to receive and be governed by the most favorable terms
and conditions that Successful Bidder/Proposer grants now or in the future to a similarly situated local
government.
1.52. NO PARTNERSHIP OR JOINT VENTURE - Nothing contained in the Bid Contract will be
deemed or construed to create a partnership or joint venture between the City and Successful
Bidder/Contractor, or to create any other similar relationship between the parties.
1.53. NONCONFORMANCE TO CONTRACT CONDITIONS - Items may be tested for compliance
with specifications under the direction of the Florida Depaitnient of Agriculture and Consumer Services,
or by other appropriate testing laboratories as determined by the City. The data derived from any test for
compliance with specifications is public record, and open to examination thereto in accordance with
Chapter 119, Florida Statutes. Items delivered, not conforming to specifications may be rejected, and
returned at Successful Bidder's/Contractor's expense. The non -conforming items not delivered in
accordance with the stipulated delivery date in the Bid and/or Purchase Order, may result in Successful
Bidder/Contractor being found in default, in which event, any and all re -procurement costs may be charged
against the defaulted Successful Bidder/Contractor. Any violation of the above stipulations may also result
in the Successful Bidder/Contractor being removed from the City's supplier's list.
1.54. NONDISCRIMINATION, EQUAL EMPLOYMENT OPPORTUNITY, AND AMERICANS
WITH DISABILITIES ACT - Successful Bidder/Proposer/Contractor shall not unlawfully discriminate
against any person in its operations and activities or in its use or expenditure of funds in fulfilling its
obligations under this Agreement. Successful Bidder/Proposer/Contractor shall affirmatively comply with
all applicable provisions of the Americans with Disabilities Act (ADA) in the course of providing any
services funded by City, including Titles I and II of the ADA (regarding nondiscrimination on the basis
of disability), and all applicable regulations, guidelines, and standards. In
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addition, Successful Bidder/Proposer/Contractor shall take affirmative steps to ensure nondiscrimination
in employment against disabled persons.
Successful Bidder/Proposer/Contractor affirms that it shall not discriminate as to race, age, religion, color,
gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability,
political affiliation, or any other factor which cannot be lawfully used in connection with its performance
under the Formal Solicitation.
Furthermore, Successful Bidder/Proposer/Contractor affirms that no otherwise qualified individual shall
solely by reason of their race, age, religion, color, gender, gender identity, sexual orientation, national origin,
marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully
used, be excluded from the participation in, be denied benefits of, or be subjected to, discrimination under
any program or activity. In connection with the conduct of its business, including performance of services
and employment of personnel, Successful Bidder/Proposer/Contractor shall not discriminate against any
person on the basis of race, age, religion, color, gender, gender identity, sexual orientation, national origin,
marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully
used. All persons having appropriate qualifications shall be afforded equal opportunity for employment.
1.55. NON-EXCLUSIVE CONTRACT/ PIGGYBACK PROVISION - At such times as may serve in
the City's best interest, the City reserves the right to advertise for, receive, and award additional contracts
for the goods and/or services described herein, and to make use of other competitively bid (governmental)
contracts, agreements, or other similar sources, for the purchase of the goods and/or services described
herein, as may be available in accordance with the applicable provisions of the City of Miami Procurement
Ordinance.
It is hereby agreed and understood that the Formal Solicitation does not constitute the exclusive rights of
the Successful Bidder(s)/Contractor(s) to receive all orders that may be generated by the City, in
conjunction with the Formal Solicitation.
In addition, any and all goods, and/or services required by the City in conjunction with construction projects
are solicited under a distinctly different solicitation process and shall not be purchased under the terms,
conditions and awards rendered under the Formal Solicitation, unless such purchases are determined to be
in the best interest of the City.
1.56.NOTICE REGARDING "CURES" - Bids submitted with irregularities, deficiencies, and/or
technicalities that deviate from the minimum qualifications and submission requirements of Request for
Qualifications (RFQ), Request for Proposals (RFP), invitation to bid (ITB), invitation for bids (IFB),
invitation to quote (ITQ), Requests for Letters of Interest (RFLI) and Request for Sponsorships (RFS) shall
result in a non -responsive determination. any solicitation issued after May 6, 2019, shall comply with APM
2-19. APM 2-19 is attached hereto. only minor irregularities, deficiencies, and technicalities may be allowed
to be timely cured by the proposer at the sole discretion of the city. material irregularities, deficiencies, and
technicalities cannot be cured by the proposer, and are not waivable by the city.
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BIDS SUBMITTED WITH IRREGULARITIES, DEFICIENCIES, AND/OR TECHNICALITIES
THAT DEVIATE FROM THE MINIMUM QUALIFICATIONS AND SUBMISSION
REQUIREMENTS OF THIS IFB SHALL RESULT IN A NON -RESPONSIVE
DETERMINATION. The City will not give consideration to the curing of any Bids that fail to meet the
minimum qualifications and submission requirements of this IFB. Proposer understands that non-
responsive Bids will not be evaluated.
1.57. OCCUPATIONAL LICENSEBUSINESS TAX RECEIPT - Any person, firm, corporation, or
joint venture, with a business location within the City's municipal boundaries and is submitting a Bid under
the Formal Solicitation shall meet the City's Business Tax Receipt requirements in accordance with Chapter
31.1, Article I of the City of Miami Charter. Others with a location outside of the City's municipal
boundaries shall meet their local Occupational License/Business Tax Receipt requirements. A copy of the
Occupational License/Business Tax Receipt must be submitted with the Bid; however, the City may, in its
sole discretion, and in its best interest, allow the Bidder to provide the Occupational License/Business Tax
Receipt to the City during the evaluation period, but prior to award. A Certificate of Use ("CU") will be
required if applicable under City regulations.
1.58. ONE PROPOSAL - Only one (1) Bid from an individual, firm, partnership, corporation, or joint
venture will be considered in response to the Formal Solicitation, unless otherwise stipulated in the Formal
Solicitation.
1.59. OWNERSHIP OF DOCUMENTS - It is understood by and between the parties, that any documents,
records, files, or any other matter whatsoever, which is given by the City to the Successful
Bidder/Contractor, pursuant to the Formal Solicitation shall at all times remain the property of the City, and
shall not be used by the Successful Bidder/Contractor for any other purposes whatsoever, without the
written consent of the City.
1.60. PARTIAL INVALIDITY - If any provision of the Bid Contract or the application thereof, to any
person or circumstance, shall to any extent be held invalid, then the remainder of the Bid Contract or, the
application of such provision to persons or circumstances other than those as to which it is held invalid,
shall not be affected thereby, and each provision of the Bid Contract shall be valid and enforced to the
fullest extent permitted by law.
1.61. PERFORMANCE/PAYMENT BOND - A Successful Bidder/Contractor may be required to furnish
a Performance/Payment Bond as part of the requirements of the Bid Contract, in an amount equal to one
hundred percent (100%) of the Bid Contract price. Any bond furnished will comply with Florida Law and
be in a form acceptable to the City of Miami Risk Management Director.
1.62. PREPARATION OF BIDS - Bidders are expected to examine the specifications, required delivery,
drawings, and all special and general conditions.
A. Each Bidder shall furnish the information required in the Formal Solicitation. The Bidder shall print type
or manually enter all requested information, sign, and upload the Certification Statement.
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B. If so required, the unit price for each unit offered shall be shown, and such price shall include packaging,
handling and shipping, and F.O.B. Miami delivery inside City premises, unless otherwise specified. Bidder
shall include in their Bid all taxes, insurance, social security (if applicable), workmen's compensation, and
any other benefits normally paid by the Bidder to its employees. If applicable, a unit price shall be entered
in the "Unit Price" column for each item. Based upon estimated quantity, an extended price shall be entered
in the "Extended Price" column for each item offered. In case of a discrepancy between the unit price and
extended price, the unit price will prevail.
C. The Bidder must state a definite time, if required, in calendar days, for delivery of goods and/or services.
D. The Bidder should retain a copy of all response documents for future reference.
E. All Bids, as described, must be fully completed and typed, or printed in ink and must be signed in ink
with the Bidder's name, and by an officer or employee having authority to represent the Bidder by their
signature. Bids having any erasures or corrections must be initialed in ink by person signing the Bid or the
Bid may be rejected.
F. Bids shall remain valid for at least 180 days. Upon award of a Bid Contract, the content of the Successful
Bidder's/Contractor's Bid, may be included as part of the Bid Contract, at the City's discretion.
G. The City 's Bid Forms shall be used when Bidder is submitting its Bid. Use of any other forms, will
result in the rejection of the Bid.
1.63. PRICE ADJUSTMENTS - Any price decrease effectuated during the Bid Contract period, either by
reason of market change, or on the part of the Successful Bidder/Contractor to other customers shall be
passed on to the City.
1.64. PRODUCT SUBSTITUTES - In the event a particular awarded and approved manufacturer's
product becomes unavailable during the term of the Bid Contract, the Successful Bidder/Contractor
awarded that item may arrange with the City's authorized representative(s) to supply a substitute product at
the awarded price or lower, provided that a sample is approved in advance of delivery, and that the new
product meets or exceeds all quality requirements.
1.65. CONFLICT OF INTEREST, AND UNETHICAL BUSINESS PRACTICE PROHIBITIONS -
Successful Bidder/Contractor represents and warrants to the City, that it has not employed, or retained any
person, or company employed by the City to solicit or secure the Bid Contract and that the Successful
Bidder/Contractor has not offered to pay, paid, or agreed to pay any person any fee, commission,
percentage, brokerage fee, or gift of any kind contingent upon, or in connection with, the award of the Bid
Contract.
1.66. PROMPT PAYMENT - Bidders may offer a cash discount for prompt payment; however, discounts
shall not be considered in determining the lowest net cost for Bid evaluation purposes.
Bidders are required to provide their prompt payment terms in the space provided on the Formal
Solicitation. If no prompt payment discount is being offered, the Bidder must enter zero (0) for the
percentage discount to indicate no discount. If the Bidder fails to enter a percentage, it is understood and
agreed that the terms shall be two percent (2%), 20 days, effective after receipt of invoice or final
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acceptance by the City, whichever is later.
When the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is
necessary due to damage, the cash discount period shall commence on the date final approval for payment
is authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is entitled to a cash discount with the period commencing on the date it is determined by
the City that a cash discount applies.
Price discounts off the original prices quoted on the Price Sheet will be accepted from Successful Bidder(s)
during the term of the contract. The City will comply with the Florida Prompt Payment Act, as applicable.
1.67. PROPERTY - Property owned by the City is the responsibility of the City. Such property furnished
to a Successful Bidder/Contractor for repair, modification, study, etc., shall remain the property of the City.
Damages to such property occurring while in the possession of the Successful Bidder/Contractor shall be
the responsibility of the Successful Bidder/Contractor. Damages occurring to such property while in route
to the City shall be the responsibility of the Successful Bidder/Contractor. In the event that such property
is destroyed, or declared a total loss, the Successful Bidder/Contractor shall be responsible for the
replacement value of the property, at the current market value, less depreciation of the property, if any.
1.68. PROVISIONS BINDING - Except as otherwise expressly provided in the resultant Bid Contract, all
covenants, conditions and provisions of the resultant Bid Contract, shall be binding upon, and shall inure
to the benefit of the parties hereto and their respective heirs, legal representatives, successors, and assigns.
1.69. PUBLIC ENTITY CRIMES - A person or affiliate who has been placed on the convicted vendor
list, following a conviction for a public entity crime may not:
A. Submit a Bid to provide any goods or services to a public entity.
B. Submit a Bid on a contract with a public entity for the construction or repair of a public building or public
works.
C. Submit responses on leases of real property to a public entity.
D. Be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with
any public entity.
E. Transact business with any public entity in excess of the threshold amount provided in Section 287.017,
for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor
list.
1.70. PUBLIC RECORDS - Successful Bidder/Contractor understands that the public shall have access,
at all reasonable times, to all documents and information pertaining to City contracts, subject to the
provisions of Chapter 119, Florida Statutes, and City Code, Section 18, Article III, and agrees to allow
access by the City and the public, to all documents subject to disclosure under applicable law. Successful
Bidder/Contractor shall additionally comply with the provisions of Section 119.0701, Florida Statutes, titled
"Contracts; public records".
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Successful Bidder/Contractor shall additionally comply with Section 119.0701, Florida Statutes, including
without limitation:
A. Keep and maintain public records that ordinarily and necessarily would be required by the City to
perform this service.
B. Provide the public with access to public records on the same terms and conditions as the City would at
the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from disclosure are not disclosed
except as authorized by law.
D. Meet all requirements for retaining public records and transfer, at no cost, to the City all public records
in its possession upon termination of this Agreement and destroy any duplicate public records that are
exempt or confidential and exempt from disclosure requirements.
E. All electronically stored public records must be provided to the City in a format compatible with the
City's information technology systems. IF THE CONSULTANT HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S
DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
DIVISION OF PUBLIC RECORDS AT (305) 416-1800, VIA EMAIL AT
PUBLICRECORDS@MIAMIGOV.COM, OR REGULAR MAIL AT CITY OF MIAMI OFFICE
OF THE CITY ATTORNEY, 444 SW 2ND AVENUE, 9TH FL, MIAMI, FL 33130. THE
CONSULTANT MAY ALSO CONTACT THE RECORDS CUSTODIAN AT THE CITY OF
MIAMI DEPARTMENT WHO IS ADMINISTERING THIS CONTRACT.
Successful Bidder/Contractor's failure or refusal to comply with the provision of this Section shall result in
the immediate cancellation of the Bid Contract by the City.
1.71. QUALITY OF GOODS, MATERIALS, SUPPLIES, AND PRODUCTS - All materials used in
the manufacturing, or construction of supplies, or materials, covered by the Formal Solicitation shall be
new. The items bid shall be of the latest make or model, of the best quality, and of the highest grade of
workmanship, unless as otherwise specified in the Formal Solicitation.
1.72. QUALITY OF WORK/SERVICES - The work/services performed shall be of the highest quality
and workmanship. Materials furnished to complete the service shall be new and of the highest quality,
except as otherwise specified in the Formal Solicitation.
1.73. REMEDIES PRIOR TO AWARD (SECTION 18-106) - If prior to a Bid Contract award, it is
determined that a Formal Solicitation or proposed bid award is in violation of law, then the Formal
Solicitation or proposed bid award shall be cancelled and all bids rejected by the City Commission, the City
Manager, or the Chief Procurement Officer, as may be applicable, or revised to comply with the law.
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1.74. RESOLUTION OF CONTRACT DISPUTES (SECTION 18-105):
A.Authority to resolve Contract disputes. The City Manager, after obtaining the approval of the City
Attorney, shall have the authority to resolve disputes between the Successful Bidder/Contractor and the
City which arise under, or by virtue of, a Contract between them; provided that, in cases involving an
amount greater than $25,000, the City Commission must approve the City Manager's decision. Such
authority extends, without limitation, to disputes based upon breach of Contract, mistake, misrepresentation,
or lack of complete performance, and shall be invoked by a Contractual Party by submission of a protest to
the City Manager.
B. Contract dispute decisions. If a dispute is not resolved by mutual consent, the City Manager shall
promptly render a written report stating the reasons for the action taken by the City Commission, or the
City Manager, which shall be final and conclusive. A copy of the decision shall be immediately provided
to the protesting party, along with a notice of such party's right to seek judicial relief, provided that the
protesting party shall not be entitled to such judicial relief without first having followed the procedure set
forth in this Section.
1.75. RESOLUTION OF PROTESTED SOLICITATIONS AND AWARDS (SECTION 18-104):
(a)Right to protest.
The following procedures shall be used for resolution of protested solicitations and awards except for
purchases of goods, supplies, equipment, and services, the estimated cost of which does not exceed
$25,000.00. Protests thereon shall be governed by the administrative policies and procedures of
purchasing.
(1) Protest of solicitation.
a. Any prospective proposer who perceives itself aggrieved in connection with the solicitation of a
contract may protest to the chief procurement officer. A written notice of intent to file a protest shall be
filed with the chief procurement officer within three days after the request for proposals, request for
qualifications or request for letters of interest is published in a newspaper of general circulation. A notice
of intent to file a protest is considered filed when received by the chief procurement officer; or Any
prospective bidder who intends to contest bid specifications or a bid solicitation may protest to the chief
procurement officer. A written notice of intent to file a protest shall be filed with the chief procurement
officer within three days after the bid solicitation is published in a newspaper of general circulation. A
notice of intent to file a protest is considered filed when received by the chief procurement officer.
(2) Protest of award.
a. Any actual proposer who perceives itself aggrieved in connection with the recommended award of
contract may protest to the chief procurement officer. A written notice of intent to file a protest shall be
filed with the chief procurement officer within two days after receipt by the proposer of the notice of the
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city manager's recommendation for award of contract. The receipt by proposer of such notice shall be
confirmed by the city by facsimile or electronic mail or U.S. mail, return receipt requested. A notice of
intent to file a protest is considered filed when received by the chief procurement officer; or
b. Any actual responsive and responsible bidder whose bid is lower than that of the recommended bidder
may protest to the chief procurement officer. A written notice of intent to file a protest shall be filed with
the chief procurement officer within two days after receipt by the bidder of the notice of the city's
determination of non -responsiveness or non -responsibility. The receipt by bidder of such notice shall be
confirmed by the city by facsimile or electronic mail or U.S. mail, return receipt requested. A notice of
intent to file a protest is considered filed when received by the chief procurement officer.
c. A written protest based on any of the foregoing must be submitted to the chief procurement officer
within five days after the date the notice of protest was filed. A written protest is considered filed when
received by the chief procurement officer.
The written protest may not challenge the relative weight of the evaluation criteria or the formula
for assigning points in making an award determination.
The written protest shall state with particularity the specific facts and law upon which the protest of
the solicitation or the award is based and shall include all pertinent documents and evidence and shall
be accompanied by the required filing fee as provided in subsection (f). This shall form the basis for
review of the written protest and no facts, grounds, documentation or evidence not contained in the
protester's submission to the chief procurement officer at the time of filing the protest shall be
permitted in the consideration of the written protest.
No time will be added to the above limits for service by mail. In computing any period of time prescribed
or allowed by this section, the day of the act, event or default from which the designated period of time
begins to run shall not be included. The last day of the period so computed shall be included unless it is
a Saturday, Sunday or legal holiday in which event the period shall run until the end of the next day,
which is neither a Saturday, Sunday or legal holiday. Intermediate Saturdays, Sundays and legal holidays
shall be excluded in the computation of the time for filing.
(b)Authority to resolve protests; hearing officer(s).
Hearing officers appointed by the city shall have authority to resolve protests filed under this chapter of
the City Code. The city manager shall appoint a hearing officer, from a separate list of potential hearing
officers pre -approved by the city commission, to resolve protests filed in accordance with this section, no
later than five working days following the filing of a bid protest. The hearing officer shall have the
authority to settle and resolve any written protest. The hearing officer shall submit said decision to the
protesting party and to the other persons specified within ten days after he/she holds a hearing under the
protest.
(1) Hearing officer. The hearing officer may be a special master as defined in chapter 2, article X, section
2-811 of the City Code, or a lawyer in good standing with the Florida Bar for a minimum of ten
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years with a preference given to a lawyer who has served as an appellate or trial court judge. The hearing
officer may be appointed from alternative sources (e.g. expert consulting agreements, piggyback
contracts, etc.) where the city commission adopts a recommendation of the city attorney that such action
is necessary to achieve fairness in the proceedings. The engagement of hearing officers is excluded from
the procurement ordinance as legal services. The hearing officers appointed in the pre -qualified group
should be scheduled to hear protests on a rotational basis.
(2) Right of protest. Any actual bidder or proposer who has standing under Florida law dissatisfied and
aggrieved with the decision of the city regarding the protest of a solicitation or the protest of an award as
set forth above in this section may request a protest hearing. Such a written request for a protest hearing
must be initiated with a notice of intent to protest followed by an actual protest as provided in subsection
18-104(a). The notice of intent to protest and the actual protest must each be timely received by the chief
procurement officer and must comply with all requirements set forth in subsection 18-104(a). Failure to
submit the required notice of intent to protest and the actual protest within the specified timeframes will
result in an administrative dismissal of the protest.
(3) Hearing date. Within 30 days of receipt of the notice of protest, the chief procurement officer shall
schedule a hearing before a hearing officer, at which time the person protesting shall be given the
opportunity to demonstrate why the decision of the city relative to the solicitation or the award, which
may include a recommendation for award by the city manager to the city commission, as applicable,
should be overturned. The party recommended for award, if it is a protest of award, shall have a right to
intervene and be heard.
(4) Hearing procedure. The procedure for any such hearing conducted under this article shall be as follows:
a. The city shall cause to be served by certified mail a notice of hearing stating the time, date, and place
of the hearing. The notice of hearing shall be sent by certified mail, return receipt requested, to the mailing
address of the protester.
b. The party, any intervenor, and the city shall each have the right to be represented by counsel, to call
and examine witnesses, to introduce evidence, to examine opposing or rebuttal witnesses on any relevant
matter related to the protest even though the matter was not covered in the direct examination, and to
impeach any witness regardless of which party first called him/her to testify. The hearing officer may
extend the deadline for completion of the protest hearing for good cause shown, but such an extension
shall not exceed an additional five business days. The hearing officer shall consider the written protest
and supporting documents and evidence appended thereto, supporting documents or evidence from any
intervenor, and the decision or recommendation as to the solicitation or award being protested, as
applicable. The protesting party, and any intervenor, must file all pertinent documents supporting his/her
protest or motion to intervene at least five business days before the hearing, as applicable. The hearing
officer shall allow a maximum of two hours for the protest presentation and a maximum of two hours for
the city response. When there is an intervenor, a maximum of two hours will be added for the intervenor.
In the event of multiple protests for the same project, the hearing officer shall allocate time as necessary
to ensure that the hearing shall not exceed a total of one day.
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c. The hearing officer shall consider the evidence presented at the hearing. In any hearing before the
hearing officer, irrelevant, immaterial, repetitious, scandalous, or frivolous evidence shall be excluded.
All other evidence of a type commonly relied upon by reasonably prudent persons in the conduct of their
affairs shall be admissible whether or not such evidence would be admissible in trial in the courts of
Florida. The hearing officer may also require written summaries, proffers, affidavits, and other documents
the hearing officer determines to be necessary to conclude the hearing and issue a final order within the
time limits set forth by this section.
d. The hearing officer shall determine whether procedural due process has been afforded, whether the
essential requirements of law have been observed, and whether the decision was arbitrary, capricious, an
abuse of discretion, or unsupported by substantial evidence as a whole. Substantial evidence means such
relevant evidence as a reasonable mind might accept as adequate to support a conclusion.
e. Within ten days from the date of the hearing, the hearing officer shall complete and submit to the City
Manager, the City Attorney, any intervenor, the Chief Procurement Officer, and the person requesting
said hearing a final order consisting of his/her findings of fact and conclusions of law as to the denial or
granting of the protest, as applicable.
f. The decisions of the hearing officer are final in terms of city decisions relative to the protest.
Any appeal from the decision of the hearing officer shall be in accordance with the Florida Rules
of Appellate Procedure.
(c) Compliance with filing requirements.
Failure of a party to timely file either the notice of intent to file a protest or the written protest, together
with the required filing fee as provided in subsection (f), with the chief procurement officer within the
time provided in subsection (a), above, shall constitute a forfeiture of such party's right to file a protest
pursuant to this section. The protesting party shall not be entitled to seek judicial relief without first having
followed the procedure set forth in this section.
(d) Stay of procurements during protests.
Upon receipt of a written protest filed pursuant to the requirements of this section, the city shall not
proceed further with the solicitation or with the award of the contract until the protest is resolved by the
chief procurement officer or the city commission as provided in subsection (b) above, unless the city
manager makes a written determination that the solicitation process or the contract award must be
continued without delay in order to avoid an immediate and serious danger to the public health, safety or
welfare.
(e) Costs.
All costs accruing from a protest shall be assumed by the protestor.
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(fl Filing fee.
The written protest must be accompanied by a filing fee in the form of a money order or cashier's check
payable to the city in an amount equal to one percent of the amount of the bid or proposed contract, or
$5,000.00, whichever is less, which filing fee shall guarantee the payment of all costs which may be
adjudged against the protestor in any administrative or court proceeding. If a protest is upheld by the chief
procurement officer and/or the city commission, as applicable, the filing fee shall be refunded to the
protestor less any costs assessed under subsection
(e) above. If the protest is denied, the filing fee shall be forfeited to the city in lieu of payment of costs
for the administrative proceedings as prescribed by subsection (e) above. (Ord. No. 12271, § 2, 8-22-02;
Ord. No. 13629,
§ 2, 9-8-16)
1.76. SAMPLES - Samples of items, when required, must be submitted within the time specified at no
expense to the City. If not destroyed by testing, Bidder(s) will be notified by the City to remove such
samples, at Bidder's expense, within 30 days after notification. Failure to remove the samples will result in
such samples becoming the property of the City.
1.77. SELLING, TRANSFERRING OR ASSIGNING RESPONSIBILITIES - Successful
Bidder/Contractor shall not sell, assign, transfer, or subcontract at any time during the term of the Contract,
the Contract itself, or any portion thereof, or any part of its operations, or assign, sell, pledge, dispose,
convey, or encumber any portion of the performance required by this Bid Contract, except under, and by
virtue of written permission granted by the City through the proper officials, which may be withheld or
conditioned, in the City's sole discretion.
1.78. SERVICE AND WARRANTY - When specified, the Bidder shall define all warranty, service, and
replacements that will be provided. Bidders must explain on the Bid to what extent warranty and service
facilities are available. A copy of the manufacturer's warranty, if applicable, should be submitted with
Bidder's response.
1.79. SILENCE OF SPECIFICATIONS - The apparent silence of the scope of work/specifications, and
any supplemental scope of work/specification as to any detail or the omission from it, of detailed description
concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail,
and that only materials of first quality and correct type, size, and design shall be used. All workmanship
and services shall be first quality.
All interpretations of the scope of work/specifications shall be made upon the basis of this statement.
If Bidder has a current contract with the State of Florida, Department of General Services, to supply the
items in the Formal Solicitation, the Bidder shall quote not more than the contract price; failure to comply
with this request will result in disqualification of the Bid.
1.80. SUBMISSION AND RECEIPT OF BIDS — Electronic Bid submittals to this IFB are to be submitted
through BidSync Electronic Bidding System ("BidSync") until the date and time as indicated in the
Solicitation. The responsibility for submitting a Bid on/or before the stated closing time and date is solely
and strictly the responsibility of the Bidder. The City will in no way be responsible for delays
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caused by technical difficulties or caused by any other occurrence. Electronic Bid submissions may require
the uploading of electronic attachments. The submission of attachments containing embedded documents
or proprietary file extensions is prohibited. All documents should be attached as individual files and
labeled. Any Bids received and time stamped through BidSync, prior to the Bid submittal deadline, shall
be accepted as a timely submittal and anything thereafter will be rejected. Additionally, BidSync will not
allow for the electronic Bid submittal after the closing date and time has lapsed. Bids will be opened
promptly at the time and date specified.
All expenses involved with the preparation and submission of Bids to the City, or any work performed in
connection therewith, shall be borne by the Bidder(s). Accordingly, Bidder(s):
1. Must register, free of charge, with BidSync Electronic Bidding System ("BidSync") to establish an
account in order to have access to view and/or respond to any solicitations issued by the City of
Miami's Procurement Department ("City").
2. Shall submit all Bids electronically. Hard copy Bid submittals will not be accepted. NO
EXCEPTIONS.
3. Must submit the Certification Statement and associated solicitation documents which define
requirements of items and/or services to be purchased and must be completed and submitted as
outlined within the solicitation. via BidSync. The use of any other forms and/or the modification of
City forms will result in the rejection of the Bidder's Bid submittal.
4. Shall ensure that the Certification Statement is fully completed and provided with your Bid. Failure
to comply with these requirements may cause the Bid to be rejected.
5. Must ensure that an n authorized agent of the Bidder's firm signs the Certification Statement and
submits it electronically. FAILURE TO SIGN THE CERTIFICATION STATEMENT SHALL
DEEM THE BID NON -RESPONSIVE.
6. May be considered non -responsive if Bids do not conform to the terms and conditions of this
solicitation.
1.81. TAXES - The City is exempt from any taxes imposed by the State and/or Federal Government.
Exemption certificates will be provided upon request. Notwithstanding, Bidders should be aware that all
materials and supplies that are purchased by the Bidder for the completion of the Bid Contract is subject to
the Florida State Sales Tax in accordance with Section 212.08, Florida Statutes, as amended, and all
amendments thereto, and shall be paid solely by the Bidder.
1.82. TERMINATION - The City Manager, on behalf of the City, reserves the right to terminate the Bid
Contract by written notice to the Successful Bidder/Contractor effective as of the date specified in the
notice, should any of the following apply:
A. The Successful Bidder/Contractor is determined by the City to be in breach of any of the terms and
conditions of the Bid Contract.
B. The City has determined that such termination will be in the best interest of the City, to terminate the Bid
Contract for its own convenience;
C. Funds are not available to cover the cost of the contracted goods and/or services. The City's obligation
is contingent upon the availability of appropriate funds.
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1.83. TERMS OF PAYMENT - Payment will be made by the City after the goods and/or services have
been received, inspected, and found to comply with award specifications, free of damage, or defect, and
properly invoiced. Payment will be made after delivery, within forty-five (45) days of receipt of an invoice,
and authorized inspection and acceptance of the goods/services, and pursuant to Section 218.74, Florida
Statutes, and other applicable law.
1.84. TIMELY DELIVERY - Time will be of the essence for any orders placed as a result of the Formal
Solicitation. The City reserves the right to cancel such orders, or any part thereof, without obligation, if
delivery is not made within the time(s) specified in the Bid. Deliveries shall be made during regular City
business hours, unless otherwise specified in the Special Conditions.
1.85. TITLE - Title to the goods shall not pass to the City until after the City has inspected and accepted
the goods or used the goods, whichever comes first.
1.86. TRADE SECRETS EXECUTION TO PUBLIC RECORDS DISCLOSURE -All Bids submitted
to the City are subject to public disclosure, pursuant to Chapter 119, Florida Statutes. An exception may be
made for "trade secrets." If the Bid contains information that constitutes a "trade secret", all material that
qualifies for exemption from Chapter 119, must be submitted in a separate envelope, clearly identified as
"TRADE SECRETS EXCEPTION," with Bidder's name, the Formal Solicitation number, and title marked
on the outside.
Please be aware that the designation of an item as a trade secret by Bidder may be challenged in court by
any person. By Bidder's designation of material in Bidder's Response as a "trade secret" Bidder agrees to
indemnify and hold harmless the City for any award to a plaintiff for damages, costs, or attorney's fees and
for costs and attorney's fees, incurred by the City, by reason of any legal action challenging Bidder's claim.
1.87. UNAUTHORIZED WORK OR DELIVERY OF GOODS - Neither the Successful
Bidder/Contractor nor any of their employees shall perform any work, or deliver any goods, unless a change
order or purchase order is issued and received by the Successful Bidder/Contractor. The Successful
Bidder/Contractor will not be paid for any work performed, or goods delivered outside the scope of the Bid
Contract, or any work performed by Successful Bidder's/Contractor's employee(s) not otherwise previously
authorized.
1.88. USE OF NAME - The City is not engaged in research for advertising, sales promotion, or other
publicity purposes. No advertising, sales promotion, or other publicity materials containing information
obtained from the Formal Solicitation shall be mentioned, or imply the name of the City, without prior
express written permission from the City Manager, or the City Commission.
1.89. VARIATIONS OF SPECIFICATIONS - For purposes of the Formal Solicitation evaluation,
Bidder(s) must indicate any variances from the Formal Solicitation scope of work/specifications and/or
conditions, no matter how slight. If variations are not stated on their Bid, it will be assumed that the product
fully complies with the Formal Solicitation's scope of work/specifications.
Invitation for Bid (IFB) 1767386
2. Special Conditions
2.1. PURPOSE
The purpose of this Solicitation is to establish a contract, for the purchase of badges, wallets, and insignias
for Police, Fire -Rescue, and Code Compliance, as specified herein, from a source(s), fully compliant with
the terms, conditions and stipulations of the Solicitation.
2.2. PRE -BID CONFERENCE
A Virtual Voluntary pre -bid conference will be held on Friday, March 22, 2024, at 10:00 A.M. via Teams
Click here to join the meeting or via phone +1 786-598-2961, ID: 727 662 612#. A discussion of the
requirements of the Solicitation will occur at that time. Each potential Bidder is required, prior to
submitting a Proposal, to acquaint itself thoroughly with any and all conditions and/or requirements that
may in any manner affect the work to be performed. All questions and answers affecting the scope of
work/specifications of the IFB will be included in an addendum, which will be distributed through
BidSync, following the Pre -Proposal Conference to all the attendees. Because the City considers the Pre -
Proposal Conference to be critical to understanding the Solicitation requirements, attendance is highly
recommended.
23. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL
INFORMATION/CLARIFICATION
Any questions or clarifications concerning this solicitation shall be submitted electronically via the Bidsync
Portal. All questions must be received no later than Friday, April 5, 2024, at 5:00 P.M. All responses to
questions will be sent to all prospective bidders/proposers in the form of an addendum. NO QUESTIONS
WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE.
2.4. TERM OF CONTRACT
The Contract shall commence upon the date of notice of award and shall be effective for three (3) years
with the option to renew for one (1) additional three (3) year period, subject to the availability of funds for
succeeding fiscal years.
Continuation of the contract beyond the initial period is a City prerogative; not a right of the Bidder. This
prerogative will be exercised only when such continuation is clearly in the best interest of the City.
2.5. METHOD OF AWARD
Award of this Contract will be made to the lowest responsive and responsible Bidder(s) on a primary,
secondary, and tertiary basis, who bids on all items and whose bid offers the lowest price when all items
are added in the aggregate. In the event the primary Successful Bidder is unable to accept a project due to
capacity, time constraints, or other reasons acceptable to the City, the City will offer the project to the
secondary Successful Bidder, and so on. The City reserves the right to accept or reject any or all bids or
parts of bids, waive informalities and re -bid these services specified herein.
Invitation for Bid (IFB) 1767386
2.6. CONDITIONS FOR RENEWAL
Each renewal of this contract is subject to the following:
(1) Continued satisfactory performance compliance with the specifications, terms and conditions
established herein.
(2) Availability of funds
2.7. BIDDER'S MINIMUM QUALIFICATIONS
Bids will be considered only from firms that are regularly engaged in the business of providing goods
and/or services as described in this Bid. The Bidder(s) shall:
1. Submit signed Certification Statement, and Certification Section;
2. Submit three (3) references as sated in the Certification Section;
3. Have a record or performance for a minimum of three (3) years in providing the goods and/or
services requested herein;
4. Have sufficient financial support, equipment, and organization to ensure that they can satisfactorily
provide the goods and/or services if awarded a Contract under the terms and conditions stated
herein;
5. Have never filed for bankruptcy within the last three (3) years, be in sound financial condition,
have no record of civil litigation or pending lawsuits involving criminal activities of a moral
turpitude, and shall not have conflicts of interest with the City; and
6. Not have any member, principal, officer, or stockholder who is in arrears or in default of any
debt or contract involving the City, is a defaulter or surety upon any obligation to the City,
and/or has failed to perform faithfully any contract with the City.
Failure to submit signed Certification Statement, Certification Section along with references, for
your firm, with your bid submittal, shall render your bid non -responsive.
2.8. REFERENCES
Each bid must be accompanied by three (3) references, in the Certification Section. The Bidder may only use
one.(1) department as a reference from each entity. This is reflected in the Certifications Section of this
Solicitation. NO BID WILL BE CONSIDERED WITHOUT THIS LIST.
2.9. PUBLIC ENTITY CRIMES
To be eligible for award of a contract, firms wishing to do business with the City must comply with Section
287.133(2)(a) of the Florida Statutes, which provides that a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime may not submit a Proposal on a
contract to provide any goods or services to a public entity, may not submit a Proposal on a contract with a
public entity for the construction or repair of a public building or public work, may not submit Proposals
on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for
CATEGORY TWO, as defined by Section 287.017(2) of the Florida Statutes, for a period of thirty-six (36)
months from the date of being placed on the convicted vendor list.
Invitation for Bid (IFB) 1767386
2.10. INSURANCE REQUIREMENTS
INDEMNIFICATION
Successful Bidder(s) shall indemnify, hold and save harmless, and defend (at its own cost and expense), the
City, its officers, agents, directors, and/or employees, from all liabilities, damages, losses, judgements, and
costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence,
recklessness, negligent act or omission, or intentional wrongful misconduct of Successful Bidder(s) and
persons employed or utilized by Successful Bidder(s) in the performance of this Contract. Successful
Bidder(s) shall further, hold the City, its officials and employees, indemnify, save and hold harmless for, and
defend (at its own cost), the City its officials and/or employees against any civil actions, statutory or similar
claims, injuries or damages arising or resulting from the permitted work, even if it is alleged that the City,
its officials, and/or employees were negligent. In the event that any action or proceeding is brought against
the City by reason of any such claim or demand, the Successful Bidder(s) shall, upon written notice from the
City, resist and defend such action or proceeding by counsel satisfactory to the City. The Successful Bidder(s)
expressly understands and agrees that any insurance protection required by this Contract or otherwise
provided by the Successful Bidder(s) shall in no way limit the responsibility to indemnify, keep and save
harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided.
The indemnification provided above shall obligate the Successful Bidder(s) to defend, at its own expense,
to and through trial, administrative, appellate, supplemental or bankruptcy proceeding, or to provide for
such defense, at the City's option, any and all claims of liability and all suits and actions of every name and
description which may be brought against the City, whether performed by the Successful Bidder(s), or
persons employed or utilized by Successful Bidder(s).
These duties will survive the cancellation or expiration of the Contract. This Section will be interpreted
under the laws of the State of Florida, including without limitation and interpretation, which conforms to
the limitations of Sections 725.06 and/or 725.08, Florida Statutes, as applicable and as amended.
Successful Bidder(s) shall require all subcontractor agreements to include a provision that each
subcontractor will indemnify the City in substantially the same language as this Section. The Successful
Bidder(s) agrees and recognizes that the City shall not be held liable or responsible for any claims which
may result from any actions or omissions of the Successful Bidder(s) in which the City participated either
through review or concurrence of the Successful Bidder(s)'s actions. In reviewing, approving or rejecting
any submissions by the Successful Bidder or other acts of the Successful Bidder(s), the City, in no way,
assumes or shares any responsibility or liability of the Successful Bidder(s) or sub -contractor under this
Contract.
Ten dollars ($10) of the payments made by the City constitute separate, distinct, and independent
consideration for the granting of this Indemnification, the receipt and sufficiency of which is voluntarily
and knowingly acknowledged by the Successful Bidder(s).
Please see Insurance Addendum for insurance definitions, requirements, and conditions.
The Successful Bidder shall furnish to the City of Miami, c/o Procurement Department, 444 SW 2nd Avenue,
6th Floor, Miami, Florida, 33130, Certificate of Insurance which indicate that insurance coverage has been
obtained which meets the requirements as outlined below:
Invitation for Bid (IFB) 1767386
(1) Commercial General Liability (Primary and Non -Contributory):
A. Limits of Liability
Bodily Injury and Property Damage Liability -Each Occurrence
General Aggregate Limit:
Products and Completed Operations:
Personal and Advertising Injury:
B. Endorsements Required
City of Miami included as an Additional Insured
Primary Insurance Clause Endorsement
$1,000,000
$2,000,000
$1,000,000
$1,000,000
The above policies shall provide the City of Miami with written notice of cancellation or material change
from the insurer in accordance to policy provisions.
BINDERS ARE UNACCEPTABLE.
The insurance coverage required shall include those classifications, as listed in standard liability insurance
manuals, which most nearly reflect the operations of the Successful Bidder(s).
All insurance policies required above shall be issued by companies authorized to do business under the
laws of the State of Florida, with the following qualifications:
The Company must be rated no less than "A" as to management, and no less than "Class V" as to financial
strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent. All policies and/or certificates of insurance are subject to review and verification
by Risk Management prior to insurance approval.
Certificates will indicate no modification or change in insurance shall be made without thirty (30) days'
written advance notice to the certificate holder.
NOTE: CITY BID NUMBER AND/OR TITLE OF BID MUST APPEAR ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the Successful Bidder(s) of their liability
and obligation under this section or under any other section of this Agreement.
- -If insurance certificates are scheduled to expire during the contractual period, the Successful
Bidder(s) shall be responsible for submitting new or renewed insurance certificates to the City at a
minimum of ten (10) calendar days in advance of such expiration.
- -In the event that expired certificates are not replaced with new or renewed certificates which cover
the contractual period, the City shall:
(4) Suspend the Contract until such time as the new or renewed certificates are received by the City in
the manner prescribed in the Invitation To Bid.
(5) The City may, at its sole discretion, terminate this Contract for cause and seek re -procurement
damages from the Successful Bidder(s) in conjunction with the General and Special Terms and Conditions
of the Bid.
Invitation for Bid (IFB) 1767386
The Successful Bidder(s) shall be responsible for assuring that the insurance certificates required in
conjunction with this Section remain in force for the duration of the contractual period; including any and
all option terms that may be granted to the Successful Bidder(s).
2.11. E-VERIFY EMPLOYMENT VERIFICATION
Successful Bidder shall E-Verify the employment status of all employees and subcontractors to the extent
required by federal, state, and local laws, rules, and regulations. The City shall consider the employment
by any Successful Bidder of unauthorized aliens a violation of Section 274A(e) of the Immigration and
Nationality Act. If the Successful Bidder knowingly employs unauthorized aliens, such violation shall be
cause for termination of the Contract. Furthermore, the Successful Bidder agrees to utilize the U.S. Agency
of Homeland Security's E-Verify System, https://e-verify.uscis.gov/emp , to verify the employment
eligibility of all employees during the term of this Contract. The Successful Bidder shall also include a
requirement in subcontracts that the subcontractor shall also utilize the E-Verify System to verify the
employment eligibility of all employees of the subcontractor during the term of this Contract.
2.12. LOCAL OFFICE PREFERENCE
Bidders wishing to apply for the local office preference shall comply with the General Terms and
Conditions, Section 1.48 Local Preference of this solicitation and with Section 18-73 of the City of Miami
Procurement Code, titled "Definitions", and shall submit with the Bid at the time of the Bid due date the
following:
• Completion and submission of the attached City of Miami Local Office Certification Form;
• Submission of a copy of the Bidder's lease documents at the location being deemed a City of
Miami Local Office;
• Submission of a City of Miami Business Tax Receipt;
•
•
Submission of a Miami Dade County Business Tax Receipt; and
Submission of a copy of the license, certificate of competency, and certificate of use that
authorizes the performance of the Bidder.
2.13. CURES
Please refer to Section 1.56 Notice Regarding "Cures" of the General Terms and Conditions of this
solicitation.
2.14. SUBMISSION AND RECEIPT OF BIDS
Please refer to Section 1.80, Submission and Receipt of Bids of the General Terms and
Conditions of this solicitation.
2.15. CITY OF MIAMI LIVING WAGE ORDINANCE
The City of Miami adopted a Living Wage Ordinance for City Service Contracts with a total contract
value exceeding $100,000 annually, and that have been competitively solicited and awarded on, or after
January 1, 2017, by the City.
"Service Contract" means a contract to provide services to the City, excluding, however, professional
services as defined by the "Consultants Competitive Negotiation Act" set forth in F.S. § 287.055, and
Invitation for Bid (IFB) 1767386
Section 18-87 of the City Code, and/or the other exclusions provided by Section 18-557 of the City Code.
Section 18-557 is attached as Attachment A. Please see provision in Attachment A.
If a solicitation requires services, effective on January 1, 2017, the Successful Bidder(s) must pay to all
their employees, who provide services, a living wage of no less than $15.00 per hour without health benefits;
or a wage of no less than $13.19 per hour, with health benefits.
This language is only a summary of the key provisions of the City of Miami Living Wage Ordinance.
Please review Attachment A, attached hereto, for a complete and thorough description of the City of Miami
Living Wage Ordinance.
2.16. TIE BIDS
Whenever two or more Bids which are equal with respect to price, quality and service are received by the
City for the procurement of commodities or contractual services, a Bid received from a business that
certifies that it has implemented a drug -free workplace program shall be given preference in the award
process. Established procedures for processing tie Bids will be followed if none of the tied vendors have a
drug -free workplace program. In order to have a drug -free workplace program, a business shall:
(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the action that
will be taken against employees for violations of such prohibition.
(2) Inform employees about the dangers of drug abuse in the workplace, the business' policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
(3) Give each employee engaged in providing the commodities or contractual services that are under Bid
a copy of the statement specified in subsection (1).
(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under Bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation
occurring in the workplace no later than five (5) days after such conviction.
(5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or
rehabilitation program, if such is available in the employee's community, by any employee who is
so convicted.
(6) Make a good faith effort to continue to maintain a drug -free workplace through implementation of this
section.
2.17. NON -APPROPRIATION OF FUNDS
In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable in
any fiscal period for payments due under this Contract, then the City, upon written notice to the Successful
Bidder of such occurrence, shall have the unqualified right to terminate the Contract without any penalty
or expense to the City. No guarantee, warranty or representation is made that any project(s) will be
awarded to any firm(s).
Invitation for Bid (IFB) 1767386
2.18. PROJECT MANAGERS
Upon award, Successful Bidder(s) shall report and work directly with Lt. Olga Gomez, Supply Officer,
Fire -Rescue, Ava Johnson -Garner, Property Manager, Police, and Lazaro Orta, Field Supervisor, Code
Compliance, or designee, who shall be designated the Project Managers for the City of Miami.
2.19. EQUITABLE ADJUSTMENT
The Procurement Department may, in its sole discretion, make an equitable adjustment in the Contract
pricing if pricing or availability of supply is affected by extreme or unforeseen volatility in the marketplace,
that is, by circumstances that satisfy all the following criteria: (1) the volatility is due to circumstances
beyond the Successful Bidder(s) control, (2) the volatility affects the marketplace or industry, not just the
particular Contract source of supply, (3) the effect on pricing or availability of supply is substantial, and (4)
the volatility so affects the Successful Bidder(s) that continued performance of the Contract would result
in substantial loss. Successful Bidder(s) might have to supply documentation to justify any requested
percentage increase in cost to the City of Miami. The Successful Bidder shall furnish documentation to
justify any requested percentage increase in the cost to the City of Miami and if the equitable adjustment is
accepted, it shall remain in effect for a minimum of one (1) year form the effective date of the Contract.
2.20. BALANCE OF LINE FOR RELATED ITEMS
While the City has listed all major items on the bid solicitation that are utilized by the Police Department,
Fire -Rescue and Code Compliance, in conjunction with their operations, there may be ancillary items
that must be purchased by the City during the term of this contract. For this reason, bidders are requested
to quote the minimum percentage discount that will be offered to the City for related items that do not
appear in this solicitation. This discount shall be offered for all items listed in nationally established
annual retail supply catalogs. The most recently published catalog shall serve as a basis for establishing
the retail price to be discounted.
BIDDERS SHALL SUBMIT, WITHIN TEN (10) DAYS OF THE CITY'S REQUEST, THE PRODUCT
CATALOG, PUBLISHED PRICE LIST, OR OTHER VERIFIABLE PRICING SOURCES FOR THE
PRODUCTS OFFERED AS A BALANCE OF LINE.
2.21. MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The Successful Bidder(s) hereby acknowledges and agrees that all materials/products, except where
recycled content is specifically requested, supplied by the Successful Bidder(s) in conjunction with this Bid
shall be new, warranted for their merchantability, and for a particular purpose. In the event of the
materials/products supplied to the City by the Successful Bidder(s) are found to be defective or do not
conform to specifications, the City reserves the right to cancel the order and return such materials/products
to the Successful Bidder(s) to replace the materials/products at the Successful Bidder(s)' expense.
2/2. WARRANTY, FITNESS FOR PURPOSE
The Successful Bidder warrants items supplied under this contract conform to specifications herein and are
fit for the purpose for which such goods are ordinarily employed, except if stated in a Special Condition,
the material must be fit for that particular purpose. The Successful Bidder and the City agree
Invitation for Bid (IFB) 1767386
that orders under this Contract do not exclude, or in any way limit, other warranties, provided in this
agreement or by law.
2.23. DELIVERY
Bidders shall specify the estimated delivery time (in calendar days) for each item. The delivery time
should be your best estimate, as orders will be placed based on that information.
DELIVERY LOCATIONS
City of Miami Police Department
City of Miami Police Department Property Division
400 NW 2 Avenue, Lobby
Miami, FL 33128
Attn: David Evans, Property Manager or designee
City of Miami Fire -Rescue Department
City of Miami Fire -Rescue Department Support Services
1151 NW 7 Street
Miami, FL 33136
Attn: Lieutenant Olga Gomez, or designee
Other City of Miami Departments
City of Miami Department of Code
Compliance 444 SW 2 Avenue
Miami, FL 33139
Attn: Lazaro Orta, or designee
224. PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY
The Successful Bidder(s) shall enclose a complete packing slip or delivery ticket with any items to be
delivered in conjunction with this Bid solicitation. The packing slip shall be attached to the shipping
carton(s) which contains the items and shall be made available to the City's authorized representative during
delivery. The packing slip or delivery ticket shall include, at a minimum, the following information:
purchase order number, date of order, a complete listing of items being delivered, and back -order quantities
and estimated delivery of backorders if applicable.
2.25. FORCE MAJEURE
Successful Bidder(s) shall not be liable for any failure of or delay in the performance of this Contract for
the period that such failure or delay is due to causes beyond its reasonable control, including but not limited
to act of God, war, strikes or labor disputes, embargoes, government orders or any other force
Invitation for Bid (IFB) 1767386
majeure event.
2.26. ADDITION/DELETION OF FACILITIES/PRODUCTS/ITEMS/SERVICES/SUPPLIERS
Although this Solicitation identifies specific facilities/products/items/services/suppliers, it is hereby agreed
and understood that any facility/product/item/service/supplier may be added/deleted to/from this Contract
at the option of the City. When an additional facility/product/item/service to the Contract is required, the
supplier shall be invited to submit price quotes for these new facilities/products/items/services. If these
prices are not competitive or not carried, the City maintains the right to add additional suppliers to the
Contract to carry those items required. If these quotes are comparable with market prices offered for similar
facilities/products/items/services, they shall be added to the Contract, whichever is in the best interest of
the City, and addendum and a separate purchase order shall be issued by the City.
2.27. NO SUBSTITUTION
When "NO SUBSTITUTION" is used in combination with a manufacturer's name, brand name and/or model
number that named item is the only item that will be accepted by the City.
In the event a particular and awarded manufacturer's product becomes unavailable during the term of the
Contract, the Successful Bidder(s) awarded that item may arrange with the Project Managers, or designees,
to supply a substitute product at the bid price or lower, provided that a sample is approved beforehand, and
that the new product meets or exceeds all quality requirements. Successful Bidder(s) shall replace items
purchased by the City which are of unacceptable quality, or which are determined by the end user
depaitinent to be unserviceable for any reason. Items covered by express warranty shall be governed by
terms and conditions herein.
2.28. FAILURE TO PERFORM
Should the Successful Bidder(s) fail to perform in full accordance, at any time, with the specifications as
cited in this IFB, the Successful Bidder(s) may be determined to be in default of the Contract. Successful
Bidder(s) shall be required to have sufficient equipment, supplies, and materials, at all times shall be
grounds for default. At no time shall the Successful Bidder(s) be pair for any day that the Successful
Bidder(s)'s personnel fail to show up at a facility or fail to perform in full accordance with the specifications
and to the satisfaction of the Project Manager, or designee. Should this occur, the City will deduct liquidated
damages as indicated under said provision. Should the Successful Bidder(s) fail to perform in accordance
with the Contract as determined solely by the City, the City shall make the determination to deem the
Successful Bidder(s) in default. The City shall be the sole judge of
non-performance, failure to perform, and default of Contract. The date of termination shall be stated in a
written notice.
Should it not be possible to reach the Successful Bidder(s) or Successful Bidder(s)'s supervisor and/or
should remedial action not be taken within forty-eight (48) hours of any failure to perform according to
specifications, the City reserves the right to deem the Successful Bidder(s) in default of the Contract or
make appropriate reductions in the Contract payment.
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2.29. LIQUIDATED DAMAGES
Upon failure to perform, or to complete the project in accordance with the specifications and to the
satisfaction of the City within the time stated, the Successful Bidder(s) shall be subject to an assessment of
liquidated damages in the amount of $100.00 for each and every calendar day the item is no delivered (not
to exceed the total amount of the Contract), as compensation due to the City. The City shall have the right
to deduct said liquidated damages from any amount due or that may become due to the Successful Bidder(s)
under this agreement or to invoice the Successful Bidder(s) for such damages if the costs incurred exceed
the amount due to the Successful Bidder(s).
230. PRIMARY CLIENT (FIRST PRIORITY)
The Successful Bidder(s) agrees upon award of this Contract that the City of Miami shall be its primary
client and shall be serviced first during a schedule conflict arising between this Contract and any other
Contracts the Successful Bidder(s) may have with any other cities and/or counties to perform similar
services as a result of any catastrophic events such as tornadoes, hurricanes, severe storms or any other
public emergency impacting various areas during or approximately the same time.
231. TERMINATION
A. FOR DEFAULT
If Successful Bidder(s) defaults in its performance under this Contract and does not cure the default within
thirty
(30) days after written notice of default, the City Manager may terminate this Contract, in whole or in
part, upon written notice without penalty to the City of Miami. In such event the Successful Bidder(s)
shall be liable for damages including the excess cost of procuring similar supplies or services: provided
that if, (1) it is determined for any reason that the Successful Bidder(s) was not in default or (2) the
Successful Bidder(s)'s failure to perform is without their or their Subcontractor's control, fault, or
negligence, the termination will be deemed to be a termination for the convenience of the City of Miami.
B. FOR CONVENIENCE
The City Manager may terminate this Contract, in whole or in part, upon thirty (30) days prior written
notice when it is in the best interests of the City of Miami. If this Contract is for supplies, products,
equipment, or software, and so terminated for the convenience by the City of Miami, the Successful
Bidder(s) will be compensated in accordance with an agreed upon adjustment of cost. To the extent that
this Contract is for services and so terminated, for the City of Miami shall be liable only for payment in
accordance with the payment provisions of the Contract for those services rendered prior to termination.
232. ADDITIONAL TERMS AND CONDITIONS
No additional terms and conditions included as part of your solicitation response shall be evaluated or
considered, and any and all such additional terms and conditions shall have no force or effect and are
inapplicable to this solicitation. If submitted either purposely, through intent or design, or inadvertently,
appearing separately in transmittal letters, specifications, literature, price lists or warranties, it is
understood and agreed that the General Conditions and Special Conditions in this solicitation are the only
conditions applicable to this solicitation and that the Bidder's authorized signature affixed to the Bidder's
acknowledgment form attests to this. If a Professional Services Agreement (PSA) or other
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Agreement is provided by the City and is expressly included as part of this solicitation, no additional
terms or conditions which materially or substantially vary, modify or alter the terms or conditions of the
PSA or Agreement, in the sole opinion and reasonable discretion of the City will be considered. Any and
all such additional terms and conditions shall have no force or effect and are inapplicable to this PSA or
Agreement.
233. BID BOND AND PAYMENT AND PERFORMANCE BOND
A Bid Bond and/or Payment and Performance Bond is not required for this project.
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3. Specifications
3.1. SPECIFICATIONS/SCOPE OF WORK
Please refer to Attachment B-Bid Price Sheet for line items.