HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #17072
Date: 12/23/2024
Commission Meeting Date: 02/27/2025
Requesting Department: Department of
Police, Department of Fire -Rescue and
Department of Code Compliance
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Invitation for Bid - Purchase of Badges, Wallets, & Insignias
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission, accepting the
bid received pursuant to Invitation for Bid ("IFB") No. 1767386 Purchase of Badges, Wallets and
Insignias, on an as needed basis, from Global Trading, Inc., ("Global Trading") for an initial
contract term of three (3) years, with the option to renew for one (1) additional three (3) year
period; allocating funds from the various sources of funds from the end user departments and
agencies; subject to the availability of funds and budgetary approval, at the time of need;
authorizing the City Manager to negotiate and execute any and all documents, including any
amendments, renewals, and extensions; subject to all allocations, appropriations, and
budgetary approvals having been previously made, compliance with applicable provisions of the
Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's
Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in
Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with
all applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Background of Item:
The Department of Procurement ("Procurement"), on behalf of the Department of Fire -Rescue
("Fire -Rescue"), Police Department ("Police") and the Department of Code Compliance ("Code")
issued IFB No. 1737386 for the Purchase of Badges, Wallets, and Insignias on an as needed
basis, under full and open competition. As required by the Procurement Code, the IFB was
issued online via the City of Miami's Periscope S2G Electronic Portal ("Periscope S2G"). On
August 2, 2024, at the bid closing, four (4) bids were received. Three (3) Bidders were found to
be non -responsive as they did not submit the required documentation as required by the
Solicitation. On August 13, 2024, a Best and Final Offer Letter ("BAFO") was sent to Global
Trading, the apparent responsive and responsible Bidder. The bid was evaluated and tabulated
following the guidelines published in the Bid. Procurement is recommending award to Global
Trading. The estimated contract amount is approximately $341,141.04 for the term of the
contract.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
General Account No: Various Account Funds
Department of Procurement
Code Compliance
Department of Police
Department of Police
Department of Fire -Rescue
Department of Fire -Rescue
Department of Fire -Rescue
Department of Fire -Rescue
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
Annie Perez
Robert Santos-Alborna
Jorge Blanco
Manuel Morales
Robert C Hardy
Johnny Duran
Niorge Aragon
Robert Hevia
Pedro Lacret
Marie Gouin
Barbara Hernandez
Natasha Colebrook -Williams
Arthur Noriega V
Valentin J Alvarez
Thomas M. Fossler
George K. Wysong III
Maricarmen Lopez
City Clerk's Office
Procurement Review
Department Head Review
Initial Police Review
Department Head Review
Fire Review
Fire Budget Review
Fire Review
Fire Chief Review
Budget Analyst Review
Budget Review
Assistance City Manager Review
Deputy City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Completed 01/08/2025 6:28 PM
Completed 01/22/2025 10:44 AM
Completed 02/11/2025 2:14 PM
Completed 02/14/2025 9:18 AM
Completed 02/18/2025 6:33 AM
Completed 02/18/2025 8:29 AM
Completed 02/18/2025 8:59 AM
Completed 02/18/2025 10:02 AM
Completed 02/18/2025 3:19 PM
Completed 02/18/2025 3:26 PM
Completed 02/18/2025 3:37 PM
Completed 02/18/2025 7:37 PM
Completed 02/18/2025 7:44 PM
Completed 02/18/2025 7:54 PM
Completed 02/18/2025 10:14 PM
Completed 02/18/2025 10:17 PM
Completed 02/27/2025 9:00 AM
Completed 03/06/2025 5:10 PM
City of Miami
Legislation
Resolution
Enactment Number: R-25-0050
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 17072 Final Action Date:2/27/2025
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID
RECEIVED, PURSUANT TO INVITATION FOR BID ("IFB") NO. 1767386 FOR THE
PURCHASE OF BADGES, WALLETS AND INSIGNIAS ON AN AS NEEDED BASIS,
FROM THE APPARENT LOWEST RESPONSIVE AND RESPONSIBLE BIDDER,
GLOBAL TRADING, INC., ("GLOBAL TRADING") FOR AN INITIAL CONTRACT TERM
OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL
THREE (3) YEAR PERIOD; ALLOCATING FUNDS FROM THE VARIOUS SOURCES
OF FUNDS FROM THE END USER DEPARTMENTS AND AGENCIES, SUBJECT TO
THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY
AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR
BUDGETARY APPROVAL, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF
THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"),
INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -
DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH
IN CHAPTER 18 OF THE CITY CODE, ALL IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND
REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the Department of Fire -Rescue ("Fire -Rescue"), the Police Department
("Police") and the Department of Code Compliance ("Code") have a continued need for the
purchase of badges, wallets and insignias on an as needed basis; and
WHEREAS, on March 19, 2024, the Department of Procurement ("Procurement") issued
Invitation for Bid ("IFB") No. 1737386 to establish a contract for the purchase of badges, wallets,
and insignias on an as needed basis, to be awarded, for an initial term of three (3) years, with
the option to renew for one (1) additional three (3) year period; and
WHEREAS, on August 2, 2024, Procurement received four (4) bids in response to the
IFB, which were evaluated and tabulated following the required guidelines of the IFB; and
WHEREAS, Global Trading, Inc. ("Global Trading") was the apparent lowest responsive
and responsible Bidder;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received on August 2, 2024, pursuant to IFB No. 1737386, to
establish a contract for the purchase of badges, wallets, and insignias, on an as needed basis,
from Global Trading, the apparent lowest responsive and responsible Bidder, for an initial term
of three (3) years, with the option to renew for one (1) additional three (3) year period, is
accepted.
Section 3. Funds to be allocated from the various sources of funds from the end user
departments and agencies, subject to the availability of funds and budgetary approval at the
time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approval, and compliance with applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including, the City of Miami's
Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in
Chapter 18 of the City Code, all in forms acceptable to the City Attorney, and in compliance with
all applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ge . Wy j ng III, C y ttor' -y 2/18/2025
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.