HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #16990
Date: 11 /19/2024
Commission Meeting Date: 12/12/2024
Requesting Department: Department of
Resilience and Public Works
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Execute Contract Agrmt - DecoBike - Bicycle Share Rental Program
Purpose of Item:
The nature of this item is to authorize a Resolution of the Miami City Commission, with
attachments, authorizing the City Manager to execute Amendment No. 1, in a form
acceptable to the City Attorney, for the extension of the contract term to the Concession
Agreement ("Agreement") with Deco Bike, LLC ("Decobike"), for the provision of an
automated bicycle share rental program ("Program"), including an allowance for
extensions, and to extend the Agreement for six (6) months, for Request For Proposals
("RFP") No. 275267, as authorized by Resolution No. 13-0035, adopted on January 24,
2013; further authorizing the City Manager to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to
allocations, appropriations, prior budgetary approvals, and compliance with all
applicable provisions of the City Code, including the City Procurement Ordinance, Anti -
Deficiency Act, And Financial Integrity Principles, all as set forth in chapter 18 of the
City Code, in forms acceptable to the City Attorney, and in compliance with all
applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Background of Item:
On May 17, 2013, the City entered into an agreement with DecoBike for the provision of
an automated bicycle share rental program pursuant to RFP 275267, as authorized by
Resolution No. 13-0035. The City has a need to extend the term of the Program being
provided by DecoBike to further negotiate the terms of the Agreement, including
revenue to the City. The City determined that it was in the best interest to provide an
allowance for extensions and to extend the Agreement with DecoBike for six (6) months
past the current expiration date of December 18, 2024. This is a revenue generating
Agreement that will provide approximately twenty-two thousand and five hundred dollars
($22,500.00) to the City for the six (6) month period.
Budget Impact Analysis
Item is Related to Revenue
Item has NOT an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
N/A
Department of Resilience and Public
Review Completed
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
Works
11/19/2024 4:23 PM
Luis Hernandez -Torres
Marie Gouin
Annie Perez
Asael Marrero
Natasha Colebrook -Williams
Arthur Noriega V
Valentin J Alvarez
Thomas M. Fossler
George K. Wysong III
Maricarmen Lopez
City Clerk's Office
Juvenal Santana Department Head
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
Deputy City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Completed 11/20/2024 6:37 AM
Completed 11/20/2024 9:28 AM
Completed 11/21/2024 12:20 PM
Completed 11/21/2024 4:53 PM
Completed 11/21/2024 6:54 PM
Completed 11/25/2024 5:38 PM
Completed 11/26/2024 4:28 PM
Completed 12/03/2024 5:21 PM
Completed 12/03/2024 8:28 PM
Completed 12/12/2024 9:00 AM
Completed 12/17/2024 4:37 PM
City of Miami
Legislation
Resolution
Enactment Number: R-24-0487
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 16990 Final Action Date:12/12/2024
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE AMENDMENT NO. 1 TO THE
CONCESSION AGREEMENT WITH DECO BIKE, LLC, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, FOR THE AUTOMATED BICYCLE SHARE RENTAL
PROGRAM, INITIATED UNDER RFP NO. 275267 AND AUTHORIZED BY
RESOLUTION NO. R-13-0035,TO EXTEND THE TERM FOR SIX (6) MONTHS AND
ALLOW FOR FURTHER EXTENSIONS; FURTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY NECESSARY DOCUMENTS,
INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO
ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, AND
COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS AND
PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED
("CITY CODE"), INCLUDING THE PROCUREMENT AND FINANCIAL INTEGRITY
REQUIREMENTS AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN
FORMS ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, pursuant to Resolution No. R-13-0035, adopted by the City Commission on
January 24, 2013, the City of Miami ("City") and Deco Bike, LLC ("Deco Bike") entered into a
Concession Agreement ("Agreement") to provide an automated bicycle share rental program
("Program") for the Department of Resilience And Public Works ("RPW'), in accordance with
Request for Proposals ("RFP") 275267, Automated Bicycle Share Rental Program; and
WHEREAS, the Agreement was executed on May 17, 2013, and the initial term of the
Agreement commenced on December 19, 2014, which is the "Operational Rollout" date set for
the commencement of the term of the Agreement; and
WHEREAS, the Agreement has a five (5) year initial term with five (5) additional one (1)
year options to renew, providing for a total term of ten (10) years as was solicited in the RFP,
which is due to expire on December 18, 2024; and
WHEREAS, the City has a need to extend the term of the Program being provided by
Deco Bike to further negotiate the terms of the Agreement, including the revenue to the City;
and
WHEREAS, it is in the City's best interest to provide an allowance for extensions and to
extend the Agreement with Deco Bike for six (6) months past the current expiration date of
December 18, 2024; and
WHEREAS, this will be the Agreement's first extension and will expire on June 18, 2025;
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference and incorporated as if fully set forth in the Section.
Section 2. The City Manager is authorized' to negotiate and execute Amendment No. 1
to the Agreement with Deco Bike, in a form acceptable to the City Attorney, to extend the term
for six (6) months and allow for further extensions.
Section 3. The City Manager is further authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, and compliance with all applicable laws, rules, and
regulations and provisions of the Code of the City of Miami, Florida, as amended ("City Code"),
including the City Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City
Attorney, as may be deemed necessary for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
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1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provis ions.