HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #16804
Date: 10/15/2024
Commission Meeting Date: 12/12/2024
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - Pre -qualified Pool of Vendors - Removal of Derelict Vessels
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid responses received on August 13, 2024 pursuant to Invitation for Bid
("IFB") No. 1834386 to establish a pre -qualified pool for the removal of derelict vessels,
on an as needed basis from DRC Emergency Services, LLC ("DRC") and Kearns
Construction Company ("Kearns"), for an initial contract term of three (3) years, with the
option to renew for one (1) additional three (3) year period; allocating funds from the
Police Department's General Account Funds 12000.190101.531000.0000.00000;
subject to the availability of funds and budgetary approval, at the time of need;
authorizing the City Manager to negotiate and execute any and all documents, including
any amendments, renewals, and extensions; subject to all allocations, appropriations,
and budgetary approvals having been previously made, compliance with applicable
provisions of the Code of the City of Miami, Florida, as amended, ("City Code"),
including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable
to the City Attorney, and in compliance with all applicable laws, rules, and regulations,
as may be deemed necessary for said purpose.
Background of Item:
On July 10, 2024, the Department of Procurement ("Procurement"), on behalf of the
Department of Police Marine Patrol Division, issued IFB No. 1834386, Pre -Qualified
Pool of Vendors for the Removal of Derelict Vessels, on an as needed basis, under full
and open competition. As required by the Procurement Code, the IFB was issued online
via the City of Miami's Periscope S2G Electronic Portal ("Periscope"). On August 13,
2024, at the bid closing, two (2) bids were received. The bids were evaluated and
tabulated following the guidelines published in the Bid. Procurement is recommending
award to DRC and Kearns who were deemed responsive, which met all requirements,
for inclusion in the pre -qualified pool of vendors. The estimated contract amount varies
per project and budgetary approval at the time of need. In addition, this is an open pool
whereby vendors can be added in the future.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Total Fiscal Impact: Varies per project and budgetary approval at time of need.
General Account No: 12000.190101.531000.0000.00000
Department of Police
Department of Police
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
Jorge Blanco
Manuel Morales
Luis Hernandez -Torres
Marie Gouin
Annie Perez
Arthur Noriega V
Valentin J Alvarez
Thomas M. Fossler
George K. Wysong III
Maricarmen Lopez
City Clerk's Office
Initial Police Review
Department Head Review
Budget Analyst Review
Budget Review
Procurement Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Completed 10/17/2024 10:20 AM
Completed 10/21/2024 9:43 AM
Completed 11/07/2024 10:43 AM
Completed 11/07/2024 11:40 AM
Completed 11/07/2024 5:54 PM
Completed 11/07/2024 5:55 PM
Completed 11/13/2024 11:41 AM
Completed 12/03/2024 3:46 PM
Completed 12/03/2024 4:07 PM
Completed 12/12/2024 9:00 AM
Completed 12/17/2024 4:35 PM
City of Miami
Legislation
Resolution
Enactment Number: R-24-0483
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 16804 Final Action Date:12/12/2024
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID
RESPONSES RECEIVED ON AUGUST 13, 2024, PURSUANT TO INVITATION FOR
BID ("IFB") NO. 1834386, PRE -QUALIFIED POOL OF VENDORS FOR THE
REMOVAL OF DERELICT VESSELS, ON AN AS NEEDED BASIS, FROM THE
RESPONSIVE AND RESPONSIBLE BIDDERS, DRC EMERGENCY SERVICES, LLC
("DRC") AND KEARNS CONSTRUCTION COMPANY ("KEARNS") FOR AN INITIAL
CONTRACT TERM OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR
ONE (1) ADDITIONAL THREE (3) YEAR PERIOD; ALLOCATING FUNDS FROM
POLICE DEPARTMENT'S ("POLICE") GENERAL ACCOUNT FUNDS
12000.190101.531000.0000.00000 AND OTHER SOURCES OF FUNDS FROM THE
END USER DEPARTMENTS AND AGENCIES; SUBJECT TO THE AVAILABILITY OF
FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS,
INCLUDING ANY CONTRACTS, AMENDMENTS, RENEWALS, AND EXTENSIONS
SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY
APPROVALS HAVING BEEN PREVIOUSLY MADE, COMPLIANCE WITH
APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), INCLUDING, THE CITY OF MIAMI'S PROCUREMENT
ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES,
ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL
APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami's ("City") Miami Police Department ("MPD") Marine Patrol
Division has a continued need for the removal of derelict vessels; and
WHEREAS, on July 10, 2024, the Department of Procurement ("Procurement") on behalf
of the MPD Marine Patrol Division, issued Invitation for Bids ("IFB") No. 1834386 to establish a
contract for a pre -qualified pool of vendors for the removal of derelict vessels, on an as needed
basis, for an initial term of three (3) years, with the option to renew for one (1) additional three
(3) year period; and
WHEREAS, on August 13, 2024, Procurement received two (2) bid responses to the
IFB, from DRC Emergency Services, LLC ("DRC") and Kearns Construction Company
("Kearns"), which were evaluated and tabulated following the required guidelines of the IFB;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received on August 13, 2024, pursuant to IFB No. 1834386, to
establish a contract for a pre -qualified pool of vendors for the removal of derelict vessels, on an
as needed basis, from DRC and Kearns, the two (2) responsive and responsible Bidders, for an
initial term of three (3) years, with the option to renew for one (1) additional three (3) year
period, are accepted.
Section 3. Funds to be allocated from MPD's General Account Fund
12000.190101.531000.0000.00000 subject to the availability of funds and budgetary approval at
the time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any contracts, amendments, renewals, and extensions, subject to all
allocations, appropriations, and budgetary approvals having been previously made, compliance
with applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"),
including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, all in a forms acceptable to the City
Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed
necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.