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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #16550 Date: 08/27/2024 Commission Meeting Date: 12/12/2024 Type: Ordinance Subject: Amend Code - Chapter 2 - Administration/Departments/Reserve Requesting Department: City Manager's Office Sponsored By: District Impacted: PURPOSE OF ITEM: AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING CHAPTER 2/ARTICLE IV OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), TITLED "ADMINISTRATION/DEPARTMENTS" TO BE CONSISTENT WITH CURRENT PRACTICES AND DEPARTMENTAL UPDATES BY AMENDING DIVISION 9, TITLED "COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT," TO BE TITLED "HOUSING AND COMMUNITY DEVELOPMENT"; FURTHER AMENDING DIVISION 13, TITLED "RESERVED," TO ADD SECTIONS 2- 526 TO 2-528, THEREBY ESTABLISHING "THE DEPARTMENT OF ECONOMIC INNOVATION AND DEVELOPMENT"; FURTHER AMENDING DIVISION 14, TITLED "PERSONNEL MANAGEMENT DEPARTMENT," TO BE TITLED "HUMAN RESOURCES"; FURTHER AMENDING DIVISION 16, TITLED "MIAMI OFFICE OF SUSTAINABLE INITIATIVES" TO BE TITLED "RESILIENCE AND SUSTAINABILITY"; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Budget Impact Analysis Total Fiscal Impact: N/A City Commission City Manager's Office City Manager's Office Office of Management and Budget Legislative Division Office of the City Attorney City Commission Office of Management and Budget City Manager's Office Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Reviewed B Nicole Ewan Natasha Colebrook -Williams Arthur Noriega V Nicole Ewan Valentin J Alvarez George K. Wysong III Teri Samuels Aniska Elliott Arthur Noriega V Leon P Michel Natasha Colebrook -Williams Larry M. Spring Valentin J Alvarez Domini J. Gibbs George K. Wysong III Todd B. Hannon Meeting Deputy City Manager Review City Manager Review Budget Review Legislative Division Review Approved Form and Correctness Meeting Budget Analyst Review City Manager Review Budget Review Deputy City Manager Review Assitant City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Completed Completed Completed Skipped Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed 10/10/2024 9:00 AM 11/08/2024 9:38 PM 10/15/2024 3:26 PM 10/15/2024 10:32 AM 11/12/2024 9:05 AM 11/12/2024 2:35 PM 10/15/2024 9:00 AM 10/15/2024 2:49 PM 10/15/2024 3:27 PM 10/15/2024 6:44 PM 11/08/2024 9:39 PM 11/12/2024 1:58 PM 11/12/2024 2:11 PM 11/12/2024 2:21 PM 11/12/2024 2:44 PM 11/21/2024 9:00 AM City of Miami File ID: 16550 (Revision:) Printed On: 8/11/2025 City Commission Maricarmen Lopez Meeting Completed 12/12/2024 9:00 AM Office of the Mayor Mayor's Office Unsigned by the Mayor Completed 12/20/2024 2:00 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 12/20/2024 2:19 PM Office of the City Clerk City Clerk's Office Rendered Completed 12/23/2024 10:35 AM City of Miami File ID: 16550 (Revision:) Printed On: 8/11/2025 City of Miami Legislation Ordinance Enactment Number:14338 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 16550 Final Action Date: 12/12/2024 AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING CHAPTER 2/ARTICLE IV OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), TITLED "ADMINISTRATION/DEPARTMENTS" TO BE CONSISTENT WITH CURRENT PRACTICES AND DEPARTMENTAL UPDATES BY AMENDING DIVISION 9, TITLED "COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT," TO BE TITLED "HOUSING AND COMMUNITY DEVELOPMENT"; FURTHER AMENDING DIVISION 13, TITLED "RESERVED," TO ADD SECTIONS 2-526 TO 2-528, THEREBY ESTABLISHING "THE DEPARTMENT OF ECONOMIC INNOVATION AND DEVELOPMENT"; FURTHER AMENDING DIVISION 14, TITLED "PERSONNEL MANAGEMENT DEPARTMENT," TO BE TITLED "HUMAN RESOURCES"; FURTHER AMENDING DIVISION 16, TITLED "MIAMI OFFICE OF SUSTAINABLE INITIATIVES" TO BE TITLED "RESILIENCE AND SUSTAINABILITY"; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") has experienced numerous changes to its departmental structures and responsibilities since the 1960s to address evolving community needs and opportunities; and WHEREAS, the ordinances creating these departments have not been comprehensively updated to reflect the City's current practices, organizational goals, and reporting requirements; and WHEREAS, as departmental titles, functions, and responsibilities have shifted over time, overlapping duties have led to inefficiencies and created confusion among staff, stakeholders, and the public; and WHEREAS, the City continues to experience significant growth, with a thriving economy that presents numerous opportunities for businesses across diverse sectors; and WHEREAS, the City has built a more vibrant and inclusive technology community through various partnerships and initiatives; and WHEREAS, the City has emerged as a vibrant hub for technology and innovation, driven by successful partnerships and initiatives that have strengthened the local economy and enhanced community inclusion; and WHEREAS, it is necessary to update the names and structures of City departments to reflect current practices and clarify roles for improved service delivery and accountability; and City of Miami File ID: 16550 (Revision:) Printed On: 8/11/2025 WHEREAS, the establishment of the Department of Economic Innovation and Development will enable the City to build on existing partnerships, drive further economic growth, and support a thriving, inclusive business environment; and WHEREAS, the Department of Economic Innovation and Development will play a critical role in positioning the City as a leader in economic growth, innovation, and sustainability, with a focus on advancing smart technologies, fostering entrepreneurship, and empowering a skilled workforce; and WHEREAS, the Department of Economic Innovation and Development will enhance opportunities for all residents, improve quality of life, and position the City as a premier destination for business, investment, and talent attraction; NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Chapter 2/Article IV of the City Code is amended in the following particulars.' "CHAPTER 2 ADMINISTRATION ARTICLE IV. DEPARTMENTS DIVISION 9. COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT HOUSING AND COMMUNITY DEVELOPMENT. Sec. 2-411. Created. A department to be known as the community and economic development department housing and community development is hereby created. Sec. 2-412. Appointment, duties of director. The city manager is hereby authorized to appoint a director of the community and economic development department housing and community development. The director shall administer the affairs of the department subject to the supervision and control of the city manager in all matters. Sec. 2-413. Function and duties of the department. The functions and duties of the community and economic development department housing and community development are to: 1 Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. City of Miami File ID: 16550 (Revision:) Printed On: 8/11/2025 (1) Provide or cause to be developed programs designed to identify and remove physical, social, economic, employment and cultural barriers which preclude vulnerable persons from enhancing the quality of their lives. (2) Provide recommendations for funding and/or coordinate services to city citizens and neighborhood -based organizations of a social service, economic or community development nature, which funding may be allocated after an advertised public hearing and authorization by the city commission. (3) Administer the community development block grant and adult/youth job training programs, recommend projects for funding and coordinate the planning and implementation of such projects which funding may be allocated only after an advertised public hearing and authorization by the city commission. (4) Establish, maintain, and administer programs that will ensure grassroots citizen participation. The advertisements required by subsections (2) and (3) above shall include the time, date, and place of the meeting and a description of the proposed funding allocation and shall be published in a newspaper of general paid circulation in the city. Sec. 2-414. Affordable housing notice to residents of the city and city elected and appointed officials. Legislative intent. Any developer with a project that receives affordable or workforce housing incentives or benefits from the city, its departments, instrumentalities or community redevelopment agencies, including but not limited to, financing, grants in kind or other grants, impact fee waivers or deferrals, parking waivers or reductions, etc., shall provide notice to residents of the city and elected and appointed officials simultaneous to their regular notices of lease outs, sales, conveyances, or similar dispositions. Sec. 2-415. Notice. Prior to the initial leasing and/or sales period, developers shall deliver written notice to the directors of the community and economic development department housing and community development and the planning and zoning department, respectively, simultaneous to their regular notices of the availability of these affordable units so that city elected and appointed officials can notify residents of the city of the availability of these units. The notice shall include the number of available units, street address, and contact information for the development. DIVISION 13. RESERVED DEPARTMENT OF ECONOMIC INNOVATION AND DEVELOPMENT. Sec. 2-526. Created. There is hereby created a department to be known as the department of economic innovation and development. Sec. 2-527. Director — Appointment and Duties. (a) The head of the department of economic innovation and development shall be known as the director of the department of economic innovation and development. City of Miami File ID: 16550 (Revision:) Printed On: 8/11/2025 (b) The city manager is hereby authorized to appoint the director of the department of economic innovation and development. (c) Subject to the supervision and control of the city manager in all matters, the director of the department of economic innovation and development shall administer the affairs of the department of economic innovation and development. Section 2-528. Functions of the Department Generally. The department shall develop and implement policies, programs, and strategies for the retention, expansion, and relocation of existing business and industry and for the attraction of new industry; coordinate, monitor and evaluate all municipal programs and procedures relating to economic innovation and development; and provide technical assistance to business, industry, and local organizations regarding the availability of sites for development, public and private financing for development, and municipal procedures and programs regarding land use and land assembly for economic innovation and development. Secs. 2-529 — 2-555. Reserved. DIVISION 14. PERSONNEL MANAGEMET DEPARTMENT HUMAN RESOURCES. Sec. 2-556. Created. There is hereby created a department to be known as the personnel management department human resources. Sec. 2-557. Appointment, duties of director. The city manager is authorized to appoint a director of the personnel management department human resources. The director shall administer the affairs of the department subject to the supervision and control of the city manager in all matters. Sec. 2-558. Functions and duties of department. The functions and duties of the personnel management department human resources are to: (1) Provide basic personnel information and support services to all city employees. (2) Identify, design and administer training courses and formal educational programs for the development of employees in their current or potential positions. (3) Review and evaluate the manpower requirements necessary to perform the assigned functions of the various departments in an efficient and effective manner, assist the department directors and the civil service board to define and identify the skills needed to satisfy the requirements, perform the administrative procedures and fieldwork required to define and keep current data on position descriptions. (4) Establish procedures and facilities for the creation, retrieval and preservation of employee personnel records; maintain records of all personnel actions, including, but not limited to, those related to employment or promotion processing. City of Miami File ID: 16550 (Revision:) Printed On: 8/11/2025 (5) Establish and maintain medical services which shall include medical examination of employees and potential employees, a preventive medical program and liaison with the medical profession. (6) In coordination and cooperation with the civil service board, establish and maintain a program to ensure recruitment of an adequate supply of qualified applicants for employment by the city. (7) Develop job -related standards of efficiency for submission to the civil service board for their consideration. (8) Ensure that standards of efficiency fixed by the civil service board are applied to employees and that reports of employee performance are prepared and submitted in accordance with civil service rules and regulations. Sec. 2-559. Department not to abridge civil service board authority or interfere with civil service policies in specified areas. It is declared to be the legislative intent of this body that implementation of the personnel management department human resources shall not abridge the policy -making authority of the civil service board and shall not impede, deter or interfere with civil service policies in the areas of establishing, maintaining and enforcing in -hiring standards and qualifications; preparation, administration, certification, and supervision of all in -hiring and promotional examinations; judicial review of all disciplinary actions and procedures; approval of employee performance evaluation standards, and review of all personnel actions pursuant to civil service board rules. Secs. 2-560 — 2-580. — Reserved. * * * DIVISION 16. MIAMI OFFICE OF SUSTAINABLE INITIATIVES RESILIENCE AND SUSTAINABILITY. Sec. 2-591. - Created. There is hereby created a department to be known as the Miami Office of Sustainable Initiatives Resilience and Sustainability. Sec. 2-592. - Appointment, duties of director. The city manager is authorized to appoint a director of the office of sustainable initiative resilience and sustainability. The director shall administer the affairs of the department subject to the supervision and control of the city manager in all matters. Sec. 2-593. - Functions and duties of the department. The functions and duties of the resilience and sustainability office of sustainable initiative department are to: (1) Establish and maintain programs that provide the city and its residents with economic and quality of life benefits such as reduced energy bills, green space preservation, air quality improvements, reduced traffic congestion, improved transportation choices, and economic development and job creation through energy conservation and new energy technologies. City of Miami File ID: 16550 (Revision:) Printed On: 8/11/2025 (2) Develop and administer a baseline emissions inventory and timetable by calculating greenhouse gas emissions for a base year and a forecast year, capturing emissions levels from all municipal operations and from all community related activities. (3) Propose resolutions establishing emission reduction targets for the city. (4) Coordinate the cooperation of city departments to take action to reduce global warming pollution by striving to meet or exceed Kyoto Protocol targets. (5) Ensure that sustainable initiatives set by this department are administered and followed by city departments. (6) Facilitate communication between environmental experts and city departments for the adoption and enforcement of environmentally sustainable initiatives. Secs. 2-594 — 2-610. — Reserved. Section 3. If any section, part of a section, paragraph, clause, phrase, or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. Section 4. This Ordinance shall become effective thirty (30) days after final reading and adoption thereof.2 APPROVED AS TO FORM AND CORRECTNESS: 11/12/2024 Ge�rae. Wvna IIC City �{ttor�ev /11/12/2024 2 This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten (10) days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein. whichever is later. City of Miami File ID: 16550 (Revision:) Printed On: 8/11/2025