HomeMy WebLinkAboutExhibitCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Annie Perez, CPPO
Chief Procurement Officer/Director
Department of Procurement
rInitial
P November 12, 2024 1 06:39:52
Jose R. Perez, AIA, Director
Office of Capital mpromements
DATE: November 4, 2024 FILE: 40-B405714
SUBJECT: Contract Capacity Increase for
Allequez Architecture Inc for Virrick Park Aquatic
Facility
REFERENCES: Request For Qualifications 14-15-
Psg28
ENCLOSURES: Original Contract, Addendum 1,
Proposal for Additional Services dated July 23,2024
By this Memorandum, the Office of Capital Improvements ("OCI") is requesting to modify the
Professional Services Agreement (PSA) with Alleguez Architecture Inc., (hereinafter referred to as
"Allequez") authorized pursuant to Request for Qualifications RFQ 14-15-028 for the provision of
design and construction administration services for the Virrick Park New Aquatic Facility, Office of
Capital Improvements Project number 40- B40571, to increase the contract capacity of said PSA by
an amount not to exceed $440,000.00 which includes a 10% owner contingency of $40,000.00 for a
total contract capacity of $864,342.23.
Justification and Background
On June 29, 2015, the City of Miami issued Request for Qualifications Number 14-15-028 to procure
Architectural and Engineering Services for a new swimming pool facility at Virrick Park. Allequez was
awarded the contract pursuant to Resolution Number R-15-0024 and entered into an agreement with the
City of Miami on March 8, 2016. The construction of the Virrick Park Aquatic Facility commenced in June
2022, with an initial timeline of 435 calendar days, targeting substantial completion by July 2023. However,
the City has granted several time extensions to the contractor due to various interruptions, including
construction delays, tree relocations, adverse weather conditions, and delivery time setbacks.
Consequently, the total construction period extended to 854 calendar days, with a revised completion
date in November 2024.
Further, additional changes requested by the community in the pool design necessitate an extra 240
calendar days, pushing the substantial completion to July 2025. The additional changes created
additional scope elements including but not limited to pool redesign, additional permit and variance
processes with the County Health Department, re -application for an expired MDWASD permit,
revisions for City of Miami Building Department permits and additional construction administration
services caused by the construction delay.
As a result, Alleguez is entitled to additional compensation for extended construction administration
services, pool redesign, and additional permitting and variance approvals. Attached, you will find copies
of the original executed contract with Allequez from July 2016. Also attached are the Allequez Contract
Addendum 1 dated December 2020, and the Consultant Work Order Proposal dated July 23, 2024-R5
from Alleguez. The Work Order proposal details the scope of work mentioned above.
Allequez remains committed to the project's completion. There is sufficient funding in the Project Number
to fully cover the contract increase amount of $400,000.00 plus 10% Owner Contingency of $40,000.00
for a total increase amount not to exceed $440,000.00.
Cc: Natasha Colebrook -Williams, Deputy City Manager
Asael "Ace" Marrero, AIA, Assistant City Manager/Chief of Infrastructure
Larry M. Spring, Jr., Assistant City Manager/Chief Financial Officer
Thomas Fossler, Assistant City Attorney
Marie M. Gouin, Director, Office of Management and Budget
Hector Badia, Assistant Director, OCI
Jose Montoya, Assistant Director, OCI
Fernando Ponassi Boutureira, Assistant Director, Procurement
Sandra J Vega, Sr. Project Manager/Consultant, OCI
Israel Rodriguez -Soto, Construction Manager, OCI
Legislative Division (VAgenda@miamigov.com)
Agenda Office (Office-DL@miamigov.com)