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HomeMy WebLinkAboutExhibitCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Annie Perez, CPPO Chief Procurement Officer/Director Department of Procurement rInitial P November 12, 2024 1 06:39:52 Jose R. Perez, AIA, Director Office of Capital mpromements DATE: November 4, 2024 FILE: 40-B405714 SUBJECT: Contract Capacity Increase for Allequez Architecture Inc for Virrick Park Aquatic Facility REFERENCES: Request For Qualifications 14-15- Psg28 ENCLOSURES: Original Contract, Addendum 1, Proposal for Additional Services dated July 23,2024 By this Memorandum, the Office of Capital Improvements ("OCI") is requesting to modify the Professional Services Agreement (PSA) with Alleguez Architecture Inc., (hereinafter referred to as "Allequez") authorized pursuant to Request for Qualifications RFQ 14-15-028 for the provision of design and construction administration services for the Virrick Park New Aquatic Facility, Office of Capital Improvements Project number 40- B40571, to increase the contract capacity of said PSA by an amount not to exceed $440,000.00 which includes a 10% owner contingency of $40,000.00 for a total contract capacity of $864,342.23. Justification and Background On June 29, 2015, the City of Miami issued Request for Qualifications Number 14-15-028 to procure Architectural and Engineering Services for a new swimming pool facility at Virrick Park. Allequez was awarded the contract pursuant to Resolution Number R-15-0024 and entered into an agreement with the City of Miami on March 8, 2016. The construction of the Virrick Park Aquatic Facility commenced in June 2022, with an initial timeline of 435 calendar days, targeting substantial completion by July 2023. However, the City has granted several time extensions to the contractor due to various interruptions, including construction delays, tree relocations, adverse weather conditions, and delivery time setbacks. Consequently, the total construction period extended to 854 calendar days, with a revised completion date in November 2024. Further, additional changes requested by the community in the pool design necessitate an extra 240 calendar days, pushing the substantial completion to July 2025. The additional changes created additional scope elements including but not limited to pool redesign, additional permit and variance processes with the County Health Department, re -application for an expired MDWASD permit, revisions for City of Miami Building Department permits and additional construction administration services caused by the construction delay. As a result, Alleguez is entitled to additional compensation for extended construction administration services, pool redesign, and additional permitting and variance approvals. Attached, you will find copies of the original executed contract with Allequez from July 2016. Also attached are the Allequez Contract Addendum 1 dated December 2020, and the Consultant Work Order Proposal dated July 23, 2024-R5 from Alleguez. The Work Order proposal details the scope of work mentioned above. Allequez remains committed to the project's completion. There is sufficient funding in the Project Number to fully cover the contract increase amount of $400,000.00 plus 10% Owner Contingency of $40,000.00 for a total increase amount not to exceed $440,000.00. Cc: Natasha Colebrook -Williams, Deputy City Manager Asael "Ace" Marrero, AIA, Assistant City Manager/Chief of Infrastructure Larry M. Spring, Jr., Assistant City Manager/Chief Financial Officer Thomas Fossler, Assistant City Attorney Marie M. Gouin, Director, Office of Management and Budget Hector Badia, Assistant Director, OCI Jose Montoya, Assistant Director, OCI Fernando Ponassi Boutureira, Assistant Director, Procurement Sandra J Vega, Sr. Project Manager/Consultant, OCI Israel Rodriguez -Soto, Construction Manager, OCI Legislative Division (VAgenda@miamigov.com) Agenda Office (Office-DL@miamigov.com)