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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #16548 Date: 09/04/2024 Commission Meeting Date: 10/24/2024 Requesting Department: Department of Parks and Recreation Sponsored By: Damian Pardo, Joe Carollo, Christine King District Impacted: District 2 Type: Resolution Subject: FIND Grant Acceptance - Willis Island and Pace Picnic Island Purpose of Item: Purpose of Item: The Parks Department was recently awarded a FIND (Florida Inland Navigation District) grant for our debris management project at Willis Island and Pace Picnic Island in district 2. Background of Item: Background Information: The Florida Inland Navigation District (FIND) has a grant for small Spoil Island Restoration & Enhancement Program. The City of Miami Parks Department applied for grants for 2 of our spoil islands: Willis Island and Pace Picnic Island. Budget Impact Analysis Item is Related to Revenue Item has NOT an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Unknown Christopher Evans Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Department Head Review Donovan Dawson Leon P Michel Barbara Hernandez Natasha Colebrook -Williams Arthur Noriega V Valentin J Alvarez Domini J. Gibbs George K. Wysong III Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Completed Budget Analyst Review Budget Review Assistant City Manager Review Deputy City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Unsigned by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 09/09/2024 4:16 PM Completed 09/11/2024 1:04 PM Completed 10/09/2024 9:12 AM Completed 10/09/2024 3:45 PM Completed 10/10/2024 11:16 AM Completed 10/10/2024 11:21 AM Completed 10/11/2024 1:54 PM Completed 10/15/2024 10:23 AM Completed 10/15/2024 5:18 PM Completed 10/24/2024 9:00 AM 11/01/2024 2:41 PM 11/01/2024 3:34 PM 11/04/2024 9:40 AM City of Miami Legislation Resolution Enactment Number: R-24-0428 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 16548 Final Action Date:10/24/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, RETROACTIVELY RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S SUBMITTAL OF AN APPLICATION FOR THE ACCEPTANCE OF GRANT FUNDING FROM THE FLORIDA INLAND NAVIGATION DISTRICT ("FIND") SMALL-SCALE SPOIL ISLAND RESTORATION & ENHANCEMENT PROGRAM FOR THE DEBRIS MANAGEMENT PROJECT AT WILLIS ISLAND AND PACE PICNIC ISLAND; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR THE SUBMISSION OF THE GRANT APPLICATION; FURTHER AUTHORIZING THE REQUIRED CITY MATCH IN AN AMOUNT NOT TO EXCEED FOUR THOUSAND DOLLARS ($4,000.00) TO BE PROVIDED AS IN -KIND SERVICES AND AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT FUNDS FOR FISCAL YEAR 2024-2025 IN AN AMOUNT NOT TO EXCEED TWENTY THOUSAND DOLLARS ($20,000.00) FOR EACH SPOIL ISLAND LOCATION FOR AN AGGREGATE AMOUNT NOT TO EXCEED FORTY THOUSAND DOLLARS ($40,000.00) TO BE BUDGETED AND APPROPRIATED BY SEPARATE, FUTURE RESOLUTION AT THE TIME OF NEED OR OTHER LEGALLY AVAILABLE FUNDING SOURCES AND TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, GRANT OR DEED AGREEMENTS, AMENDMENTS, MODIFICATIONS, RENEWALS, AND EXTENSIONS THERETO. WHEREAS, Willis Island is positioned near the Brickell area at coordinates: 25.749724, - 80.174143 and Pace Picnic Island is positioned just offshore of the Edgewater and Upper Eastside districts at coordinates: 25.798421, -80176837 (collectively, "Spoil Islands") in the City of Miami ("City"); and WHEREAS, the City wishes to enhance, upkeep, and remove debris from the Spoil Islands ("Project") ; and WHEREAS, the total cost of this Project is estimated not to exceed an amount of Forty Four Thousand Dollars ($44,000.00); and WHEREAS, grant funding is potentially available from the Florida Inland Navigation District ("FIND"); and WHEREAS, the City applied for reimbursement grant funding from the FIND Small -Scale Spoil Island Restoration & Enhancement Program in the amount not to exceed Forty Thousand Dollars ($40,000.00) ("Grant Funds"); and WHEREAS, the City wishes to allocate required matching in -kind services in an amount not to exceed Four Thousand Dollars ($4,000.00) ("City Match"), or ten percent (10%) of the total Project cost, as defined in FIND Rule 66B-2.014, F.A.C.; and WHEREAS, in the event of the award, the appropriation of funds for both eligible and non -reimbursable administrative costs shall be by separate, future Resolution from funds available or other legally available funding sources; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager's submittal of an application for the reimbursement Grant Funds, in a form acceptable to the City Attorney, to the FIND Small -Scale Spoil Island Restoration & Enhancement Program for an amount not to exceed Forty Thousand Dollars ($40,000.00) for the Project is retroactively ratified, confirmed, and approved. Section 3. The City Manager is further authorized' to negotiate and execute any and all necessary documents, all in a form acceptable to the City Attorney, in connection with the submission of the grant application. Section 4. The City Manager is further authorized' to allocate the required City Match in in -kind services and accept the Grant Funds in the event of an award for Fiscal Year 2024 — 2025 without the need for further City Commission approval and to negotiate and execute, all in forms acceptable to the City Attorney, grant or deed agreements, amendments, modifications, renewals, or extensions in order to implement this Resolution. Section 5. The City certifies to FIND the following matters: (1) The City accepts the terms and conditions set forth in FIND, which outlines the Small Spoil Island Restoration & Enhancement Program and which will be a part of the Project Agreement for any assistance under this proposal; (2) The City is in complete accord with the proposal and agrees to carry out the Project in the manner described in the proposal and any plan and specifications attached thereto, unless prior approval for any change has been received from FIND; (3) The City has the ability and intention to finance its share of the cost of the Project and that the Project will be operated and maintained at the expense of the City for public use; (4) The City will not unlawfully discriminate against any person on basis of race, color or national origin in the use of any property or facility acquired or developed pursuant to this proposal, and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state and local laws, rules and requirements; (5) The City agrees to maintain adequate financial records for the proposed Project to substantiate claims for reimbursements; and 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. (6) The City will make available to FIND, if requested, a post -audit of expenses incurred on the Project prior to, or in conjunction with, request for the final (10%) of the funding agreed to by FIND. Section 6. In the event of the award, the City Manager is authorized' to accept, allocate, and appropriate the Grant Funds without the need for further City Commission approval and to allocate the required City Match and other Project funds to be budgeted and appropriated by separate, future Resolution at the time of need from available funds or other legally available funding sources. Section 7. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ge . Wy y ng III, C y ttor -y 10/15/2024 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.