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HomeMy WebLinkAboutBack-Up DocumentsAward Letter U.S. Department of Homeland Security Washington, D.C. 20472 Effective date: 09/13/2024 FEMA Miroslava Musser CITY OF MIAMI 444 SW 2ND AVENUE 5TH FLOOR - GRANTS ADMINISTRATION MIAMI, FL 33130 EMW-2024-CA-05147 Dear Miroslava Musser, Congratulations on behalf of the Department of Homeland Security, your application submitted for the Fiscal Year (FY) 2024 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement, has been approved in the amount of $1,536,884.00 in Federal funding. This award of federal assistance is executed as a Cooperative Agreement. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Award Summary - included in this document • Agreement Articles - included in this document • Obligating Document - included in this document • FY 2024 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Notice of Funding opportunity Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. Sincerely, 0° PAMELA WILLIAMS Assistant Administrator, Grant Programs Award Summary Program: Fiscal Year 2024 Urban Search and Rescue Recipient: CITY OF MIAMI UEI-EFT: KJT5RFPMWTK5 DUNS number: 072220791 Award number: EMW-2024-CA-05147 Summary description of award The purpose of this award is to provide funding to ensure the sustainment and readiness of the 28 task forces that make up the National Urban Search and Rescue (US&R) Response System (the System). Amount awarded table The amount of the award is detailed in the attached Obligating Document for Award. The following are the budgeted estimates for object classes for this award (including Federal share plus your cost share, if applicable): Object Class Total Personnel Fringe benefits Travel Equipment Supplies Contractual Construction Other $1,018,001.00 $27,934.00 $79,840.00 $173,609.00 $4,996.00 $232,504.00 $0.00 $0.00 Indirect charges $0.00 Federal $1,536,884.00 Non-federal $0.00 Total $1,536,884.00 Program Income $0.00 Approved scope of work After review of your application, FEMA has approved the below scope of work. Justifications are provided for any differences between the scope of work in the original application and the approved scope of work under this award. You must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and the FY2024 US&R NOFO. Approved request details: Project Equipment DESCRIPTION Equipment - Equipment QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 1 $105,714.00 $105,714.00 Equipment Project Fringe benefits DESCRIPTION Administration and Management - Fringe Benefits QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 1 $27,934.00 $27,934.00 Fringe benefits Travel DESCRIPTION Administration and Management - Travel Cost 1 QUANTITY UNIT PRICE TOTAL BUDGET CLASS 1 $71,440.00 $71,440.00 Travel Supplies DESCRIPTION Administration and Management - Supplies Cost 1 QUANTITY UNIT PRICE TOTAL BUDGET CLASS 1 $4,996.00 $4,996.00 Supplies Personnel DESCRIPTION Administration and Management - Personnel Cost 1 QUANTITY UNIT PRICE TOTAL BUDGET CLASS 1 $976,701.00 $976,701.00 Personnel Contractual DESCRIPTION Administration and Management - Contractual QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 1 $157,432.00 $157,432.00 Contractual Project Contractual DESCRIPTION Storage and Maintenance - Contractual Cost 1 Equipment DESCRIPTION QUANTITY UNIT PRICE TOTAL BUDGET CLASS 1 $75,072.00 $75,072.00 Contractual Storage and Maintenance - Equipment Cost 1 Project Personnel DESCRIPTION Training - Personnel QUANTITY UNIT PRICE TOTAL BUDGET CLASS 1 $67,895.00 $67,895.00 Equipment QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 1 $41,300.00 $41,300.00 Personnel Travel DESCRIPTION Training - Travel Cost 1 QUANTITY UNIT PRICE TOTAL BUDGET CLASS 1 $8,400.00 $8,400.00 Travel Of the total Federal funds, $94714.00 has been placed on hold. See the following terms in the Agreement Articles for more details: Article number Title Payment hold Article 53 Funding Hold: Additional Information Required $94714.00 Agreement Articles Program: Fiscal Year 2024 Urban Search and Rescue Recipient: CITY OF MIAMI UEI-EFT: KJT5RFPMWTK5 DUNS number: 072220791 Award number: EMW-2024-CA-05147 Table of contents Article Assurances, Administrative Requirements, Cost Principles, Representations, and 1 Certifications Article General Acknowledgements and Assurances 2 Article Acknowledgement of Federal Funding from DHS 3 Article Activities Conducted Abroad 4 Article Age Discrimination Act of 1975 5 Article Americans with Disabilities Act of 1990 6 Article Best Practices for Collection and Use of Personally Identifiable Information 7 Article Civil Rights Act of 1964 — Title VI 8 Article Civil Rights Act of 1968 9 Article Copyright 10 Article Debarment and Suspension 11 Article Drug -Free Workplace Regulations 12 Article Duplicative Costs 13 Article Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX 14 Article E.O. 14074 — Advancing Effective, Accountable Policing and Criminal Justice 15 Practices to Enhance Public Trust and Public Safety Article Energy Policy and Conservation Act 16 Article False Claims Act and Program Fraud Civil Remedies 17 Article Federal Debt Status 18 Article Federal Leadership on Reducing Text Messaging while Driving 19 Article Fly America Act of 1974 20 Article Hotel and Motel Fire Safety Act of 1990 21 Article John S. McCain National Defense Authorization Act of Fiscal Year 2019 22 Article Limited English Proficiency (Civil Rights Act of 1964, Title VI) 23 Article Lobbying Prohibitions 24 Article National Environmental Policy Act 25 Article Nondiscrimination in Matters Pertaining to Faith -Based Organizations 26 Article Non -Supplanting Requirement 27 Article Notice of Funding Opportunity Requirements 28 Article Patents and Intellectual Property Rights 29 Article Procurement of Recovered Materials 30 Article Rehabilitation Act of 1973 31 Article Reporting of Matters Related to Recipient Integrity and Performance 32 Article Reporting Subawards and Executive Compensation 33 Article Required Use of American Iron, Steel, Manufactured Products, and Construction 34 Materials Article SAFECOM 35 Article Terrorist Financing 36 Article Trafficking Victims Protection Act of 2000 (TVPA) 37 Article Universal Identifier and System of Award Management 38 Article USA PATRIOT Act of 2001 39 Article Use of DHS Seal, Logo and Flags 40 Article Whistleblower Protection Act 41 Article Environmental Planning and Historic Preservation (EHP) Review 42 Article Applicability of DHS Standard Terms and Conditions to Tribes 43 Article Acceptance of Post Award Changes 44 Article Disposition of Equipment Acquired Under the Federal Award 45 Article Prior Approval for Modification of Approved Budget 46 Article Indirect Cost Rate 47 Article Program Income 48 Article Warehouse Leases 49 Article Cooperative Agreement 50 Article Renovation and Modification Costs 51 Article Performance Goals 52 Article Funding Hold: Additional Information Required 53 Article 1 Article 2 Article 3 Assurances, Administrative Requirements, Cost Principles, Representations, and Certifications I. Recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances - Non- Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances as instructed by the federal awarding agency. General Acknowledgements and Assurances Recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in effect as of the federal award date and located at 2 C.F.R. Part 200 and adopted by DHS at 2 C.F.R. § 3002.10. All recipients and subrecipients must acknowledge and agree to provide DHS access to records, accounts, documents, information, facilities, and staff pursuant to 2 C.F.R. § 200.337. I. Recipients must cooperate with any DHS compliance reviews or compliance investigations. II. Recipients must give DHS access to examine and copy records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities and personnel. III. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements required by law, federal regulation, Notice of Funding Opportunity, federal award specific terms and conditions, and/or federal awarding agency program guidance. V. Recipients must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receiving the Notice of Award for the first award under which this term applies. Recipients of multiple federal awards from DHS should only submit one completed tool for their organization, not per federal award. After the initial submission, recipients are required to complete the tool once every two (2) years if they have an active federal award, not every time a federal award is made. Recipients must submit the completed tool, including supporting materials, to CivilRightsEvaluation@a hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained in these DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhs- civil- rights -evaluation -tool. DHS Civil Rights Evaluation Tool I Homeland Security. The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension to the 30-day deadline if the recipient identifies steps and a timeline for completing the tool. Recipients must request extensions by emailing the request to CivilRightsEvaluation@a hq.dhs.gov prior to expiration of the 30-day deadline. Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal award funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal award funds. Article 4 Article 5 Article 6 Article 7 Article 8 Activities Conducted Abroad Recipients must coordinate with appropriate government authorities when performing project activities outside the United States obtain all appropriate licenses, permits, or approvals. Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135 (codified as amended at 42 U.S.C. § 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101- 12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. Best Practices for Collection and Use of Personally Identifiable Information Recipients who collect personally identifiable information (PII) as part of carrying out the scope of work under a federal award are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Civil Rights Act of 1964 - Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964, Pub. L. No. 88-352 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21. Recipients of an award from the Federal Emergency Management Agency (FEMA) must also comply with FEMA's implementing regulations at 44 C.F.R. Part 7. Article 9 Civil Rights Act of 1968 Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90-284 (codified as amended at 42 U.S.C. § 3601 et seq.) which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection. therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex, as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units— i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) —be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Article 10 Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 to any work first produced under federal awards and also include an acknowledgement that the work was produced under a federal award (including the federal award number and federal awarding agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty -free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes and to authorize others to do so. Article 11 Article 12 Article 13 Debarment and Suspension Recipients must comply with the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689 set forth at 2 C.F.R. Part 180 as implemented by DHS at 2 C.F.R. Part 3000. These regulations prohibit recipients from entering into covered transactions (such as subawards and contracts) with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Drug -Free Workplace Regulations Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government- wide implementation (2 C.F.R. Part 182) of the Drug -Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106). Duplicative Costs Recipients are prohibited from charging any cost to this federal award that will be included as a cost or used to meet cost sharing or matching requirements of any other federal award in either the current or a prior budget period. (See 2 C.F.R. § 200.403(f)). However, recipients may shift costs that are allowable under two or more federal awards where otherwise permitted by federal statutes, regulations, or the federal financial assistance award terms and conditions. Article 14 Article 15 Article 16 Article 17 Article 18 Article 19 Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. No. 92-318 (codified as amended at 20 U.S.C. § 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17. Recipients of an award from the Federal Emergency Management Agency (FEMA) must also comply with FEMA's implementing regulations at 44 C.F.R. Part 19. E.O. 14074 — Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety Recipient State, Tribal, local, or territorial law enforcement agencies must comply with the requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or territorial law enforcement agencies are also encouraged to adopt and enforce policies consistent with E.O. 14074 to support safe and effective policing. Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. No. 94-163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§ 3729- 3733, which prohibit the submission of false or fraudulent claims for payment to the Federal Government. (See 31 U.S.C. §§ 3801-3812, which details the administrative remedies for false claims and statements made.) Federal Debt Status All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving recipient -owned, recipient -rented, or privately owned vehicles when on official government business or when performing any work for or on behalf of the Federal Government. Recipients are also encouraged to conduct the initiatives of the type described in Section 3(a) of E.O. 13513. Article 20 Article 21 Article 22 Article 23 Article 24 Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers (a list of certified air carriers can be found at: Certificated Air Carriers List I US Department of Transportation, https://www.transportation.gov/policy/aviation-policy/certificated- air-carriers-list)for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942. Hotel and Motel Fire Safety Act of 1990 Recipients must ensure that all conference, meeting, convention, or training space funded entirely or in part by federal award funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a. John S. McCain National Defense Authorization Act of Fiscal Year 2019 Recipients, subrecipients, and their contractors and subcontractors are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. The statute - as it applies to DHS recipients, subrecipients, and their contractors and subcontractors - prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons. Limited English Proficiency (Civil Rights Act of 1964, Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidance-published-help- department -supported - organizations -provide -meaningful -access -people -limited and additional resources on http://www.lep.gov. Lobbying Prohibitions Recipients must comply with 31 U.S.C. § 1352 and 6 C.F.R. Part 9, which provide that none of the funds provided under a federal award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Per 6 C.F.R. Part 9, recipients must file a lobbying certification form as described in Appendix A to 6 C.F.R. Part 9 or available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying disclosure form as described in Appendix B to 6 C.F.R. Part 9 or available on Grants.gov as the Disclosure of Lobbying Activities (SF-LLL). Article 25 Article 26 Article 27 Article 28 Article 29 National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act of 1969, Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq.) (NEPA) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith- based organizations in individual DHS programs. Non -Supplanting Requirement Recipients of federal awards under programs that prohibit supplanting by law must ensure that federal funds supplement but do not supplant non-federal funds that, in the absence of such federal funds, would otherwise have been made available for the same purpose. Notice of Funding Opportunity Requirements All the instructions, guidance, limitations, scope of work, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this federal award are incorporated by reference. All recipients must comply with any such requirements set forth in the NOFO. If a condition of the NOFO is inconsistent with these terms and conditions and any such terms of the Award, the condition in the NOFO shall be invalid to the extent of the inconsistency. The remainder of that condition and all other conditions set forth in the NOFO shall remain in effect. Patents and Intellectual Property Rights Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulations governing inventions and patents, including the regulations issued by the Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Awards, Contracts, and Cooperative Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14. Article 30 Article 31 Article 32 Article 33 Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified as amended by the Resource Conservation and Recovery Act at 42 U.S.C. § 6962) and 2 C.F.R. § 200.323. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. No. 93-112 (codified as amended at 29 U.S.C. § 794), which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Reporting of Matters Related to Recipient Integrity and Performance If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of the federal award, then the recipient must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated by reference. Reporting Subawards and Executive Compensation For federal awards that equal or exceed $30,000, recipients are required to comply with the requirements set forth in the government -wide award term on Reporting Subawards and Executive Compensation set forth at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated by reference. Article 34 Required Use of American Iron, Steel, Manufactured Products, and Construction Materials Recipients of an award of Federal financial assistance from a program for infrastructure are hereby notified that none of the funds provided under this award may be used for a project for infrastructure unless: (1) all iron and steel used in the project are produced in the United States —this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (2) all manufactured products used in the project are produced in the United States —this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (3) all construction materials are manufactured in the United States —this means that all manufacturing processes for the construction material occurred in the United States. The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. Waivers When necessary, recipients may apply for, and the agency may grant, a waiver from these requirements. The agency should notify the recipient for information on the process for requesting a waiver from these requirements. (a) When the Federal agency has determined that one of the following exceptions applies, the awarding official may waive the application of the domestic content procurement preference in any case in which the agency determines that: (1) applying the domestic content procurement preference would be inconsistent with the public interest; (2) the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or (3) the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent. A request to waive the application of the domestic content procurement preference must be in writing. The agency will provide instructions on the format, contents, and supporting materials required for any waiver request. Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the Made in America Office. There may be instances where an award qualifies, in whole or in part, for an existing waiver described at "Buy America" Preference in FEMA Financial Assistance Programs for Infrastructure I FEMA.gov. Definitions The definitions applicable to this term are set forth at 2 C.F.R. § 184.3, the full text of which is incorporated by reference. Article 35 SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. The SAFECOM Guidance is updated annually and can be found at Funding and Sustainment I CISA. Article 36 Article 37 Article 38 Article 39 Article 40 Article 41 Terrorist Financing Recipients must comply with E.O. 13224 and applicable statutory prohibitions on transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible for ensuring compliance with the E.O. and laws. Trafficking Victims Protection Act of 2000 (TVPA) Recipients must comply with the requirements of the government -wide financial assistance award term which implements Trafficking Victims Protection Act of 2000, Pub. L. No. 106-386, § 106 (codified as amended at 22 U.S.C. § 7104). The award term is located at 2 C.F.R. § 175.15, the full text of which is incorporated by reference. Universal Identifier and System of Award Management Recipients are required to comply with the requirements set forth in the government -wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated reference. USA PATRIOT Act of 2001 Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c. Use of DHS Seal, Logo and Flags Recipients must obtain written permission from DHS prior to using the DHS seals, logos, crests, or reproductions of flags, or likenesses of DHS agency officials. This includes use of DHS component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproductions of flags, or likenesses of component officials. Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections at 10 U.S.0 § 470141 U.S.C. § 4712. Article 42 Article 43 Article 44 Article 45 Environmental Planning and Historic Preservation (EHP) Review DHS/FEMA funded activities that may require an Environmental Planning and Historic Preservation (EHP) review are subject to the FEMA EHP review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires the recipient to comply with all federal, state and local laws. DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/FEMA grant funds, through its EHP review process, as mandated by: the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and any other applicable laws and executive orders. General guidance for FEMA's EHP process is available on the DHS/FEMA Website at: https://www.fema.gov/grants/guidance-tools/environmental-historic. Specific applicant guidance on how to submit information for EHP review depends on the individual grant program and applicants should contact their grant Program Officer to be put into contact with EHP staff responsible for assisting their specific grant program. The EHP review process must be completed before funds are released to carry out the proposed project; otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive orders, regulations, and policies. If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archaeological resources are discovered the applicant will immediately cease work in that area and notify the pass -through entity, if applicable, and DHS/FEMA. Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to sub -recipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist. Acceptance of Post Award Changes In the event FEMA determines that an error in the award package has been made, or if an administrative change must be made to the award package, recipients will be notified of the change in writing. Once the notification has been made, any subsequent requests for funds will indicate recipient acceptance of the changes to the award. Please call FEMA Grant Management Operations at (866) 927-5646 or via e-mail to: ASK-GMD@fema.dhs.gov if you have any questions. Disposition of Equipment Acquired Under the Federal Award For purposes of original or replacement equipment acquired under this award by a non -state recipient or non -state sub -recipients, when that equipment is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, you must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. section 200.313. State recipients and state sub -recipients must follow the disposition requirements in accordance with state laws and procedures. Article 46 Article 47 Article 48 Article 49 Prior Approval for Modification of Approved Budget Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA where required by 2 C.F.R. section 200.308. For purposes of non -construction projects, FEMA is utilizing its discretion to impose an additional restriction under 2 C.F.R. section 200.308(f) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget FEMA last approved. For purposes of awards that support both construction and non - construction work, FEMA is utilizing its discretion under 2 C.F.R. section 200.308(h)(5) to require the recipient to obtain prior written approval from FEMA before making any fund or budget transfers between the two types of work. You must report any deviations from your FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Indirect Cost Rate 2 C.F.R. section 200.211(b)(15) requires the terms of the award to include the indirect cost rate for the federal award. If applicable, the indirect cost rate for this award is stated in the budget documents or other materials approved by FEMA and included in the award file. Program Income Per 2 CFR section 200.307, recipients are encouraged to earn income to defray program costs where appropriate. Program income means gross income earned by the recipient that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance except as provided in 2 CFR section 200.307 paragraph (f).Program income includes but is not limited to income from fees for services performed, the use or rental of real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal statutes, regulations, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them. When the recipient earns program income under this cooperative agreement, this program income must be added to the Federal award as described by 2 CFR section 200.307(e)(2)). The program income must be used for the purposes and under the conditions of the Federal award. Warehouse Leases Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. See Section VI, Cooperative Agreement Funding at pages 3-4. Task forces may write contracts with an available fund's clause or option years for protection. Article 50 Article 51 Article 52 Cooperative Agreement Program authority and responsibility under this cooperative agreement resides with FEMA and the recipient, consistent with the terms of the award, including the Notice of Funding Opportunity. FEMA will work with the recipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished. The recipient and its subrecipients shall not develop or engage in the development of tasks not approved in recipient's application without post - award approval from the FEMA program office, and the issuance of a Grant Amendment from FEMA. FEMA will monitor the project on a continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction, in consultation with the recipient, as needed. Renovation and Modification Costs Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs include but are not limited to office/storage space build -out reconfiguration, ceilings, loading docks/doors, lighting, HVAC, and security fencing. The National US&R Branch approval is required for reimbursement of renovation and modification costs. The purpose of allowing minor renovation and modification costs is to ensure the equipment cache is maintained as required under the National Urban Search and Rescue Response program. See 42 U.S.C. section 5165f(I)(2); 44 C.F.R. section 208.23(c)(4). Performance Goals The objective of the FY 2024 National Urban Search and Rescue (US&R) Response System (the System) is to provide funding for 28 national task forces staffed and equipped to assist State and local governments to conduct around -the - clock search -and -rescue operations following a Presidentially declared major disaster or emergency under the Stafford Act. FEMA will measure the effectiveness of the Cooperative Agreement program by comparing the input of federal resources used to sustain readiness of the System and local jurisdictions to respond and deploy to no -notice and notice events within the timeframes specified for each particular category of incident and locality upon having received a request from the Authority Having Jurisdiction. In addition, FEMA will evaluate whether the recipient's activities provided for the sustainment and readiness of the System and local jurisdiction in support of OHS Mission 5, Goal 5.1: Enhance National Readiness, which seeks to reduce the vulnerability of individuals and families and mitigate risks to communities. In order to measure performance, FEMA may request information throughout the period of performance and in response to the recipient's final performance report submitted at closeout. Article 53 Funding Hold: Additional Information Required FEMA has placed a funding hold on this award, and $94,714 is on hold in the FEMA financial systems. The recipient is prohibited from obligating, expending, or drawing down the funds associated with the following investments/projects. • Budget Cost Category - $94,714, the funding for this award associated with the Equipment budget cost category is on hold because FEMA will need a detailed cost breakdown and justification. To release the funding hold, the recipient must provide a detailed cost breakdown and justification for the investments/projects listed above. FEMA will rescind the funding hold upon its review and approval of the detailed cost breakdown and justification. If you believe this funding hold was placed in error, please contact the relevant Grants Management Specialist. Obligating document 1. Agreement No. EMW-2024-CA- 05147 2. Amendment No. N/A 3. Recipient No. 596000375 4. Type of Action AWARD 6. Recipient Name and Address CITY OF MIAMI 3500 PAN AMERICAN DR MIAMI, FL 33133 7. Issuing FEMA Office and Address Grant Programs Directorate 500 C Street, S.W. Washington DC, 20528-7000 1-866-927-5646 9. Name of Recipient Project Officer Miroslava Musser 9a. Phone No. 7862367598 11. Effective Date of This Action 09/13/2024 12. Method of Payment OTHER - FEMA GO 5. Control No. WX05344N2024T 8. Payment Office and Address FEMA, Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20742 10. Name of FEMA Project Coordinator Urban Search and Rescue Grant Program 13. Assistance Arrangement COST REIMBURSEMENT 10a. Phone No. 1-877-585- 3242 14. Performance Period 09/01/2024 to 08/31/2027 Budget Period 09/01/2024 to 08/31/2027 15. Description of Action a. (Indicate funding data for awards or financial changes) Program Name Abbreviation US&R Assistance Listing No. 97.025 Accounting Data (ACCS Code) Prior Total Award Amount Awarded This Action + or (-) 2024-OS- A392 - D60D-xxxx- 4101-D $0.00 Current Total Award $1,536,884.00 Cumulative Non -Federal Commitment $1,536,884.00 See Totals Totals $0.00 $1,536,884.00 $1,536,884.00 $0.00 b. To describe changes other than funding data or financial changes, attach schedule and check here: N/A 16 CAR NONI DISASTER PROGRAMS. RECIPIENT IC REQUIRED TO SIGN ANID address) This field is not applicable for digitally signed grant agreements 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE 18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE PAMELA WILLIAMS, Assistant Administrator, Grant Programs 09/13/2024 The U.S. Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2024 National Urban Search and Rescue Response System All entities wishing to do business with the federal government must have a unique entity identifier (UEI). The UEI number is issued by the System. The UEI number is issued by the system. Requesting a UEI using System for Award Management (SAM.gov) can be found at: https://sam.gov/content/entity- registration. Grants.gov registration information can be found at: https://www.grants.gov/register Updates in Grant Application Forms: The Data Universal Numbering System (DUNS) Number was replaced by a new, non- proprietary identifier requested in, and assigned by SAM.gov. This new identifier is the Unique Entity Identifier. Additional Information can be found on Grants.gov: https://www.grants.gov/forms/forms- development/planned-uei-updates Table of ContentsUpdates in Grant Application Forms: 1 A. Program Description 5 1. Issued By 5 2. Assistance Listings Number 5 3. Assistance Listings Title 5 4. Funding Opportunity Title 5 5. Funding Opportunity Number 5 6. Authorizing Authority for Program 5 7. Appropriation Authority for Program 5 8. Announcement Type 5 9. Program Category 5 10. Program Overview, Objectives, and Priorities 5 a. Overview 5 Goals: 6 Objectives: 6 Priorities: 7 11. Performance Measures 7 B. Federal Award Information 8 1. Available Funding for the NOFO: $40,280,252.00 8 2. Projected Number of Awards: 28 8 3. Maximum Award Amount: $1.6 million 8 FY 2024 NOFO FEMA Version 24-02 2 4. Period of Performance: 36 months 8 5. Projected Period of Performance Start Date(s): 09/01/2024 8 6. Projected Period of Performance End Date(s): 08/31/2027 8 7. Projected Budget Period(s) 8 8. Funding Instrument Type- 8 C. Eligibility Information 8 1. Eligible Applicants 8 Other: Must be a FEMA-designated Urban Search and Rescue Task Force Sponsoring Agency 8 2. Applicant Eligibility Criteria 8 3. Subawards and Beneficiaries 8 National Incident Management System (NIMS) Implementation 8 4. Maintenance of Effort (MOE) 9 There is no MOE requirement under this program. 9 5. Cost Share or Match 9 D. Application and Submission Information 9 1. Key Dates and Times 9 a. Application Start Date: 08/14/2024 at 9:00 am ET 9 b. Application Submission Deadline: 08/21/2024 at 11:59 PM ET 9 c. Anticipated Funding Selection Date: No later than 08/31/2024 10 d. Anticipated Award Date: No later than 09/01/2024 10 e. Other Key Dates 10 2. Agreeing to Terms and Conditions of the Award 11 3. Address to Request Application Package 11 4. Requirements: Obtain a Unique Entity Identifier (UEI) and Register in the System for Award Management (SAM) 11 5. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management (SAM), and Submit an Application 11 6. Electronic Delivery 12 a. General Instructions: 12 b. Obtain an UEI Number: 13 c. Obtain Employer Identification Number 13 d. Create a login.gov account: 13 e. Register with SAM: 13 f. Register in FEMA GO, Add the Organization to the System, and Establish the AOR: 14 9. Submitting the Final Application- 14 10. Timely Receipt Requirements and Proof of Timely Submission 15 11. Content and Form of Application Submission 15 a. Standard Required Application Forms and Information 15 b. Program -Specific Required Forms and Information 15 12. Other Submission Requirements 16 13. Intergovernmental Review 16 14. Funding Restrictions and Allowable Costs 16 a. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services 16 FY 2024 NOFO FEMA Version 24-02 3 b. Pre -Award Costs 18 c. Management and Administration (M&A) Costs 18 d. Indirect Facilities & Administrative (F&A) Costs 18 e. Other Direct Costs 19 E. Application Review Information 19 1. Application Evaluation Criteria 19 a. Programmatic Criteria 19 b. Financial Integrity Criteria 19 c. Supplemental Financial Integrity Criteria and Review 20 2. Review and Selection Process 20 F. Federal Award Administration Information 20 1. Notice of Award 20 2. Pass -Through Requirements 21 3. Administrative and National Policy Requirements 21 a. DHS Standard Terms and Conditions 21 b. Ensuring the Protection of Civil Rights 21 c. Environmental Planning and Historic Preservation (EHP) Compliance 22 d. National Incident Management System (NIMS) Implementation 23 e. Mandatory Disclosures 24 4. Reporting 24 a. Financial Reporting Requirements 24 b. Programmatic Performance Reporting Requirements 25 c. Closeout Reporting Requirements 25 d. Additional Reporting Requirements 27 4. Monitoring and Oversight 28 G. DHS Awarding Agency Contact Information 29 1. Contact and Resource Information 29 a. Program Office Contact 29 b. FEMA Grants News 29 c. Grant Programs Directorate (GPD) Award Administration Division 29 d. FEMA Regional Offices 29 e. Equal Rights 29 f. Environmental Planning and Historic Preservation 30 2. Systems Information 30 a. Grants.gov 30 b. FEMA GO 30 H. Additional Information 30 1. Termination Provisions 30 a. Noncompliance 30 c. Notification by the Recipient 31 2. Program Evaluation 31 3. Period of Performance Extensions 31 4. Disability Integration 32 5. Conflicts of Interest in the Administration of Federal Awards or Subawards 33 6. Procurement Integrity 34 a. Important Changes to Procurement Standards in 2 C.F.R. Part 200 35 FY 2024 NOFO FEMA Version 24-02 4 b. Competition and Conflicts of Interest 35 c. Supply Schedules and Purchasing Programs 37 d. Procurement Documentation 38 7. Financial Assistance Programs for Infrastructure 38 a. Build America, Buy America Act 38 b. Waivers 39 c. Definitions 39 8. Record Retention 40 a. Record Retention Period 40 b. Types of Records to Retain 40 9. National Incident Management System (NIMS) Implementation 41 10. Actions to Address Noncompliance 41 11. Audits 42 12. Payment Information 44 13. Whole Community Preparedness 44 14. Report issues of fraud, waste, abuse 44 15. Hazard -Resistant Building Codes 44 16. Appendices 45 FY 2024 NOFO FEMA Version 24-02 5 A. Program Description 1. Issued By U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA)/Office of Response and Recovery, Response Directorate, Operations Division, Urban Search and Rescue (US&R) Branch 2. Assistance Listings Number 97.025 3. Assistance Listings Title National Urban Search and Rescue Response System 4. Funding Opportunity Title Fiscal Year 2024 National Urban Search and Rescue Response System 5. Funding Opportunity Number DHS-24-DOD-025-00-99 6. Authorizing Authority for Program The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Pub. L. No. 93-288, as amended, 42 U.S.0 § 5165f 7. Appropriation Authority for Program Department of Homeland Security Appropriations Act, 2024, Title III — Protection, Preparedness, Response, and Recovery, Federal Emergency Management Agency, Operations and Support (Pub. L. No. 118-47) 8. Announcement Type Initial 9. Program Category Response 10. Program Overview, Objectives, and Priorities a. Overview The National Urban Search and Rescue (US&R) Response System (the System) provides funding to ensure adequate management, training, exercise, procurement (vehicle and equipment) and storage and maintenance for the 28 national task forces staffed and equipped to assist state and local governments, tribes and territories to conduct around -the -clock search -and - rescue operations following a Presidentially declared major disaster or emergency under the Stafford Act (e.g., earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses). When deployed, these task forces support State and local emergency responders' efforts by leading the U.S. response to natural and man- made incidents, conducting mass search and rescue operations in the immediate aftermath of and incident, and assisting with stabilization and restoration of community lifelines immediately following an incident. FY 2024 NOFO — FEMA Version 24-02 6 In FY23, awards were provided to each of the 28 FEMA US&R Sponsoring Agencies. In CY23, 59 US&R resources responded to four disasters, rescuing, saving, or assisting 256 persons and searching or assessing 14,019 structures. b. Goals, Objectives and Priorities Goals: The goal of this specific US&R Readiness Cooperative Agreement is to provide for staffing, training, and equipment sustainment of the 28 System Sponsoring Agencies. Funding provided in this Cooperative Agreement ensures that all 28 System Resources develop and maintain their targeted readiness and can perform independent of the Sponsoring Agency ability to fund the required activities. I. Administration, including: i. Management and administration of day-to-day System activities such as personnel compensation and benefits relating to System maintenance and development, record keeping, inventory of equipment, and correspondence. ii. Travel to and from System activities, meetings, conferences, training, drills, and exercises. iii. Tests and examinations, including vaccinations, immunizations and other tests that are not typically required or provided during a System Member's employment, and that DHS requires to meet its standards. II. Training: i. Development and delivery of, and participation in, System -related training courses, exercises, and drills. ii. Construction, maintenance, lease, or purchase of System -related training facilities or materials. iii. System -required evaluations and certifications other than those DHS requires System Members to possess at the time of entry into the System. III. Equipment: i. Procurement of equipment and supplies specifically identified on the then - current DHS-approved Equipment Cache List. ii. Maintenance and repair of equipment included on the current Equipment Cache List. iii. Maintenance and repair of equipment acquired with DHS approval through the Federal Excess Property program, except as provided in § 208.25 of this part. iv. Purchase, construction, maintenance or lease of storage facilities and associated equipment for System equipment and supplies. IV. Disaster search canine expenses limited to: i. Procurement for use as a System resource. ii. Training and certification expenses. iii. Veterinary care. Objectives: The objective of this Cooperative Agreement is to provide for the sustainment and readiness of the System and local jurisdictions, through the funding of administration and management, training, equipment, and storage and maintenance. FY 2024 NOFO FEMA Version 24-02 7 Priorities: Program Priorities are as follows: • Ensure that System Sponsoring Agency Administrative Organizations manage and administer task force affairs and activities consistent with best practices; to include making available training and exercises that enable task force personnel to safely perform assigned duties in accordance with established FEMA and System standards and guidance. • Ensure a state of readiness and enhance operational effectiveness by acquiring and maintaining equipment and tools in accordance with the System's current approved FEMA Equipment Cache List. • Provide leased space to meet the office, training site and storage requirements of the System. • Optimize standby activities by making available resources to enable catastrophic event planning, mobilization exercises and technical assistance. • Provide forums to enable FEMA and System Sponsoring Agency senior leadership coordination and discussion on System strategic issues. c. Alignment to Program Purpose and the DHS and FEMA Strategic Plan This program supports DHS Goal 5: Strengthen Preparedness and Resilience, Objective 5.2: "Respond During Incidents" as provided in the DHS Strategic Plan, Fiscal Years 2020-2024, and Goal 3 of the 2022-2026 FEMA Strategic Plan: Promote and sustain a ready FEMA and prepared nation . 11. Performance Measures Performance will be evaluated annually through the FEMA US&R Annual Self -Evaluation; the Self -Evaluation results will be validated triennially through the FEMA US&R Administrative Readiness Evaluation (ARE). Factors to be evaluated: Operations • Complement of Rostered Task Force Members • Complement of Trained Task Force Members • Complement of Deployable Task Force Members • Complement of Deployable Canine Search Specialist Teams • Members Participating in Annual Training and Exercises • Members Participating in Training/Drill Sessions Logistics Logistics • Complement of Cache Equipment Items • Adequacy of Transportation Resources • Cache Mobilization — Training/Exercise • Adequacy of Cache Management Inventory System • Adequacy of Warehouse Resources Administrative / Management • Complement of Cooperative Agreement Staffing and Resources • Validation of Complete, Accurate, Timely Cooperative Agreement Reports • Validation of Cooperative Agreement Plans and Memoranda of Agreement • Validation of Financial and Accounting Processes and Records FY 2024 NOFO — FEMA Version 24-02 8 • Adequacy of Sponsoring Agency Support Functions B. Federal Award Information 1. Available Funding for the NOFO: $40,280,252.00 2. Projected Number of Awards: 28 3. Maximum Award Amount: $1.6 million 4. Period of Performance: 36 months Extensions to the period of performance are allowed. For additional information on period of performance extensions, please refer to Section H of this notice. 5. Projected Period of Performance Start Date(s): 6. Projected Period of Performance End Date(s): 7. Projected Budget Period(s) 09/01/2024 08/31/2027 There will be only a single budget period with the same start and end dates as the period of performance. 8. Funding Instrument Type: Cooperative Agreement See Appendix A, US&R Task Force FY24 Readiness Cooperative Agreement Statement of Work (SOW) for specific examples ofFEMA/US&R Branch Responsibilities and Sponsoring Agency Responsibilities and Requirements. C. Eligibility Information 1. Eligible Applicants Other: Must be a FEMA-designated Urban Search and Rescue Task Force Sponsoring Agency 2. Applicant Eligibility Criteria Must be one of the 28 FEMA-designated Urban Search and Rescue Task Force Sponsoring Agencies 3. Subawards and Beneficiaries Subawards and beneficiaries are not allowable. 4. Other Eligibility Criteria/Restrictions National Incident Management System (NIMS) Implementation Prior to allocation of any federal preparedness awards, recipients must ensure and maintain adoption and implementation of NIMS. The list of objectives used for progress and FY 2024 NOFO FEMA Version 24-02 9 achievement reporting is on FEMA's website at https://www.fema.gov/emergency- managers/nims/implementati on -training. Emergency management and incident response activities require carefully managed resources (personnel, teams, facilities, equipment, and/or supplies) to meet incident needs. Utilization of the standardized resource management concepts such as typing, credentialing, and inventorying, promote a strong national mutual aid capability needed to support delivery of core capabilities. Additional information on resource management, NIMS resource typing definitions, job titles, and position qualifications is on FEMA's website at https://www.fema.gov/emergency-managers/nims/components. FEMA developed the National Incident Management System Guideline for the National Qualification System to describe national credentialing standards and to provide written guidance regarding the use of those standards. This guideline describes credentialing and typing processes and identifies tools that Federal Emergency Response Officials and emergency managers at all levels of government may use both routinely and to facilitate multijurisdictional coordinated responses. Although state (including territorial), local, tribal, and private sector partners (including nongovernmental organizations) are not required to credential their personnel in accordance with these guidelines, FEMA strongly encourages them to do so to leverage the federal investment in the Federal Information Processing Standards 201 infrastructure and to facilitate interoperability for personnel deployed outside their home jurisdiction. Additional information about NIMS in general is available on FEMA's website at https://www.fema.gov/emergency-managers/nims. 4. Maintenance of Effort (MOE) There is no MOE requirement under this program. 5. Cost Share or Match There is no cost share or match under this program. D. Application and Submission Information 1. Key Dates and Times a. Application Start Date: 08/14/2024 at 9:00 am ET b. Application Submission Deadline: 08/21/2024 at 11:59 PM ET All applications must be received by the established deadline. FEMA's Grants Outcomes System (FEMA GO) automatically records proof of timely submission and the system generates an electronic date/time stamp when FEMA GO successfully receives the application. The individual with the Authorized Organization FY 2024 NOFO FEMA Version 24-02 10 Representative role that submitted the application will also receive the official date/time stamp and a FEMA GO tracking number in an email serving as proof of their timely submission. For additional information on how an applicant will be notified of application receipt, see the subsection titled "Timely Receipt Requirements and Proof of Timely Submission" in Section D of this NOFO. FEMA will not review applications that are received after the deadline or consider these late applications for funding. FEMA may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant's control that prevent submission of the application by the deadline, other exigent or emergency circumstances, or statutory requirements for FEMA to make an award. Applicants experiencing technical problems outside of their control must notify FEMA as soon as possible and before the application deadline Failure to timely notify FEMA of the issue that prevented the timely filing of the application may preclude consideration of the award. "Timely notification" of FEMA means: before the application deadline and within 48 hours after the applicant became aware of the issue. A list of FEMA contacts can be found in Section G of this notice, "DHS Awarding Agency Contact Information." For technical assistance with the FEMA GO system, please contact the FEMA GO Helpdesk at femago@fema.dhs.gov or (877) 585-3242, Monday through Friday, 9:00 AM — 6:00 PM Eastern Time (ET). For programmatic or grants management questions, please contact your Program Analyst or Grants Management Specialist. If applicants do not know who to contact or if there are programmatic questions or concerns, please contact the fema-grants-news@fema.dhs.gov, Monday through Friday, 9:00 AM — 5:00 PM ET. c. Anticipated Funding Selection Date: No later than 08/31/2024 d. Anticipated Award Date: e. Other Key Dates No later than 09/01/2024 Event Suggested Deadline for Completion Obtaining Unique Entity Identifier (UEI) number Four weeks before actual submission deadline Obtaining a valid Employer Identification Number (EIN) Four weeks before actual submission deadline Creating an account with login.gov Four weeks before actual submission deadline Registering in SAM or updating SAM registration Four weeks before actual submission deadline Registering Organization in FEMA GO Prior to beginning application Submitting complete application in FEMA GO One week before actual submission deadline FY 2024 NOFO — FEMA Version 24-02 11 2. Agreeing to Terms and Conditions of the Award By submitting an application, applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award, should they receive an award. 3. Address to Request Application Package Applications are processed through the FEMA GO system. To access the system, go to https://go.fema.gov/. Hard copies of the funding notice can be downloaded at Grants.gov or obtained via email from the Awarding Office points of contact listed in Section G of this NOFO, "DHS Awarding Agency Contact Information" or by TTY (800) 462-7585. 4. Requirements: Obtain a Unique Entity Identifier (UEI) and Register in the System for Award Management (SAM) Each applicant, unless they have a valid exception under 2 CFR 25.110, must: a) Be registered in Sam.Gov before application submission. b) Provide a valid UEI in its application. c) Continue to always maintain an active System for Award Management (SAM) registration with current information during the federal award process. Note: Per 2 C.F.R. § 25.300, subrecipients are NOT required to go through the full SAM registration process. First -tier subrecipients (meaning entities receiving funds directly from the recipient) are only required to obtain a UEI through SAM, but they are not required to complete the full SAM registration in order to obtain a UEI. Recipients may not make subawards unless the subrecipient has obtained and provided the UEI. Lower -tier subrecipients (meaning entities receiving funds passed through by a higher - tier subrecipient) are not required to have a UEI and are not required to register in SAM. Applicants are also not permitted to require subrecipients to complete a full registration in SAM beyond obtaining the UEI. 5. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management (SAM), and Submit an Application Applying for an award under this program is a multi -step process. Applicants are encouraged to register early as the registration process can take four weeks or more to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required submission deadlines. Please review the table above for estimated deadlines to complete each of the steps listed. Failure of an applicant to comply with any of the required steps before the deadline for submitting an application may disqualify that application from funding. To apply for an award under this program, all applicants must: a. Apply for, update, or verify their UEI number and Employer Identification Number (EIN) from the Internal Revenue Service; b. In the application, provide an UEI number; c. Have an account with login.gov; FY 2024 NOFO FEMA Version 24-02 12 d. Register for, update, or verify their SAM account and ensure the account is active before submitting the application; e. Register in FEMA GO, add the organization to the system, and establish AOR. The organization's electronic business point of contact (EBiz POC) from the SAM registration may need to be involved in this step. For step-by-step instructions, see https://www.fema.gov/grants/guidance-tools/fema-go/startup. f. Submit the complete application in FEMA GO; and g. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency. As part of this, applicants must also provide information on an applicant's immediate and highest -level owner and subsidiaries, as well as on all predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable. Applicants are advised that FEMA may not make a federal award until the applicant has complied with all applicable SAM requirements. Therefore, an applicant's SAM registration must be active not only at the time of application, but also during the application review period and when FEMA is ready to make a federal award. Further, as noted above, an applicant's or recipient's SAM registration must remain active for the duration of an active federal award. If an applicant's SAM registration is expired at the time of application, expires during application review, or expires any other time before award, FEMA may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant. Per 2 C.F.R. § 25.110(c)(2)(iii), if an applicant is experiencing exigent circumstances that prevents it from obtaining an UEI number and completing SAM registration prior to receiving a federal award, the applicant must notify FEMA as soon as possible by contacting fema-grants-news@fema.dhs.gov and providing the details of the circumstances that prevent completion of these requirements. If FEMA determines that there are exigent circumstances and FEMA has decided to make an award, the applicant will be required to obtain an UEI number, if applicable, and complete SAM registration within 30 days of the federal award date. 6. Electronic Delivery DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages or requires applicants to submit their applications online through Grants.gov, depending on the funding opportunity. For this funding opportunity, FEMA requires applicants to submit applications through FEMA GO. 7. How to Register to Apply a. General Instructions: FY 2024 NOFO FEMA Version 24-02 13 Registering and applying for an award under this program is a multi -step process and requires time to complete. Read the instructions below about registering to apply for FEMA funds. Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process. Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information. The registration process can take up to four weeks to complete. To ensure an application meets the deadline, applicants are advised to start the required steps well in advance of their submission. Organizations must have an UEI number, an EIN, an SAM registration and Grants.gov account to apply for a federal award under this funding opportunity. b. Obtain an UEI Number: All entities applying for funding, including renewal funding, must have a UEI number. Applicants must enter the UEI number in the applicable data entry field on the SF-424 form. For more detailed instructions for obtaining a UEI number, refer to: SAM.gov. c. Obtain Employer Identification Number All entities applying for funding must provide an Employer Identification Number (EIN). The EIN can be obtained from the IRS by visiting: https://www.irs.gov/businesses/small- businesses-self-employed/apply-for-an-employer-identification-number-ein-online. d. Create a login.gov account: Applicants must have a login.gov account in order to register with SAM or update their SAM registration. Applicants can create a login.gov account here: https://secure.login.gov/sign up/enter email?request id=34f19fa8-14a2-438c-8323- a62b99571fd3. Applicants only have to create a login.gov account once. For applicants that are existing SAM users, use the same email address for the login.gov account as with SAM.gov so that the two accounts can be linked. For more information on the login.gov requirements for SAM registration, refer to: https://www.sam.gov/SAM/pages/public/loginFAQ.j sf. e. Register with SAM: All organizations applying online through Grants.gov must register with SAM. Failure to register with SAM will prevent your organization from applying through Grants.gov. SAM registration must be renewed annually. Organizations will be issued a UEI number with the completed SAM registration. For more detailed instructions for registering with SAM, refer to: https://apply07. grants. gov/help/html/help/Register/RegisterWithSAM.htm FY 2024 NOFO FEMA Version 24-02 14 Note: As a new requirement per 2 C.F.R. § 25.200, applicants must also provide the applicant's immediate and highest -level owner, subsidiaries, and predecessors that have been awarded federal contracts or federal financial assistance within the past three years, if applicable. I. ADDITIONAL SAM RENIINDERS Existing SAM.gov account holders should check their account to make sure it is "ACTIVE." SAM registration should be completed at the very beginning of the application period and should be renewed annually to avoid being "INACTIVE." Please allow plenty of time before the grant application submission deadline to obtain an UEI number and then to register in SAM. It may be four weeks or more after an applicant submits the SAM registration before the registration is active in SAM, and then it may be an additional 24 hours before FEMA's system recognizes the information. It is imperative that the information applicants provide is correct and current. Please ensure that your organization's name, address, and EIN are up to date in SAM and that the UEI number used in SAM is the same one used to apply for all other FEMA awards. Payment under any FEMA award is contingent on the recipient's having a current SAM registration. II. HELP WITH SAM The SAM quick start guide for new recipient registration and SAM video tutorial for new applicants are tools created by the General Services Administration (GSA) to assist those registering with SAM. If applicants have questions or concerns about a SAM registration, please contact the Federal Support Desk at https://www.fsd.gov/fsd-gov/home.do or call toll free (866) 606-8220. f. Register in FEMA GO, Add the Organization to the System, and Establish the AOR: Applicants must register in FEMA GO and add their organization to the system. The organization's electronic business point of contact (EBiz POC) from the SAM registration may need to be involved in this step. For step-by-step instructions, see https://www.fema.gov/grants/guidance-tools/fema-go/startup Note: FEMA GO will support only the most recent major release of the following browsers: • Google Chrome • Internet Explorer • Mozilla Firefox • Apple Safari • Microsoft Edge Users who attempt to use tablet type devices or other browsers may encounter issues with using FEMA GO. 9. Submitting the Final Application: FY 2024 NOFO FEMA Version 24-02 15 Applicants will be prompted to submit the standard application information and any program -specific information required as described in Section D.10 of this NOFO, "Content and Form of Application Submission." The Standard Forms (SF) may be accessed in the Forms tab under the https://grants.gov/forms/forms-repository/sf-424-family. Applicants should review these forms before applying to ensure they have all the information required. After submitting the final application, FEMA GO will provide either an error message or a successfully received transmission in the form of an email sent to the AOR that submitted the application. Applicants using slow internet connections, such as dial -up connections, should be aware that transmission can take some time before FEMA GO receives your application. For additional application submission requirements, including program -specific requirements, please refer to the subsection titled "Content and Form of Application Submission" under Section D of this notice. 10. Timely Receipt Requirements and Proof of Timely Submission All applications must be completed in FEMA GO by the application deadline. FEMA GO automatically records proof of timely submission and the system generates an electronic date/time stamp when FEMA GO successfully receives the application. The individual with the Authorized Organization Representative (AOR) role that submitted the application will also receive the official date/time stamp and a FEMA GO tracking number in an email serving as proof of their timely submission on the date and time that FEMA GO received the application. Applicants who experience system -related issues will be addressed until 3:00 PM ET on the date applications are due. No new system -related issues will be addressed after this deadline. Applications not received by the application submission deadline will not be accepted. 11. Content and Form of Application Submission a. Standard Required Application Forms and Information The following forms or information are required to be submitted via FEMA GO. The Standard Forms (SF) are also available at https://www.grants.gov/web/grants/forms/sf- 424-family. html. • SF-424, Application for Federal Assistance • Grants.gov Lobbying Form, Certification Regarding Lobbying • SF-424A, Budget Information (Non -Construction) • SF-424B, Standard Assurances (Non -Construction) • SF-LLL, Disclosure of Lobbying Activities b. Program -Specific Required Forms and Information The following program -specific forms or information are required to be submitted in FEMA GO: FY 2024 NOFO FEMA Version 24-02 16 • Completed US&R Budget Narrative Workbook, FEMA Form 089-0-101; and • Requests for pre -award costs (if applicable) must be made in writing on Sponsoring Agency letterhead and include detailed information on the need for pre -award funding; and • If one or more vehicle purchases is/are included in the budget narrative, include the following: o Vehicle (rolling or floating) specifications of the vehicle(s) the applicant intends to purchase; and o A completed Vehicle Support Unit Purchase Replacement/Disposal Justification Form, FEMA Form 089-0-26. 12. Other Submission Requirements Submitting Sponsoring Agency applicants must submit one complete application each, including a budget plan that is in accordance with the items outlined in the US&R Task Force FY 2024 Readiness Cooperative Agreement Statement of Work. (Appendix A) 13. Intergovernmental Review An intergovernmental review may be required. Applicants must contact their state's Single Point of Contact (SPOC) to comply with the state's process under Executive Order 12372 (See https://www.archives.gov/federal-register/codification/executive-order/12372.html; Intergovernmental Review (SPOC List) (whitehouse.gov) 14. Funding Restrictions and Allowable Costs All costs charged to federal awards (including both federal funding and any non-federal matching or cost sharing funds) must comply with applicable statutes, rules and regulations, and policies, this NOFO, and the terms and conditions of the federal award. They must also comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements at 2 C.F.R. Part 200 unless otherwise indicated in the NOFO or the terms and conditions of the federal award. This includes, among other requirements, that costs must be incurred and products and services must be delivered within the budget period. 2 C.F.R. § 200.403(h). The following identifies a list of activities for which a recipient may not use federal funds and any cost sharing or matching funds under federal awards: • Matching or cost sharing requirements for other federal grants and cooperative agreements (see 2 C.F.R. § 200.306) • Lobbying or other prohibited activities under 18 U.S.C. § 1913 or 2 C.F.R. § 200.450 • Prosecuting claims against the federal government or any other government entity (see 2 C.F.R. § 200.435) See subsections below for information on any other funding restrictions. a. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services Recipients, subrecipients, and their contractors must comply with the prohibitions set forth in Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) (FY 2019 NDAA) and 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. The FY 2019 NDAA and these regulations, as they apply to recipients, subrecipients, and their contractors and subcontractors, provide for two FY 2024 NOFO FEMA Version 24-02 17 distinct prohibitions: (1) prevent the use of federal award funds to procure or obtain covered telecommunications equipment or services; and (2) prevent the use of federal award funds to contract with an entity that uses such covered telecommunications equipment or services. Guidance is available at FEMA Policy #405-143-1 - Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services Additional guidance is available at Contract Provisions Guide: Navigating Appendix II to Part 200 - Contract Provisions for Non -Federal Entity Contracts Under Federal Awards ffema. gov). FEMA recipients and subrecipients may not use any FEMA funds under open or new awards to: • Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; • Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; or • Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. L REPLACEMENT EQUIPMENT AND SERVICES FEMA grant funding may be permitted to procure replacement equipment and services impacted by this prohibition, provided the costs are otherwise consistent with the requirements of the notice. II. DEFINITIONS Per section 889(f)(2)-(3) of the FY 2019 NDAA and 2 C.F.R. § 200.216, covered telecommunications equipment or services means: i. Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities); ii. For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); iii. Telecommunications or video surveillance services provided by such entities or using such equipment; or iv. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the People's Republic of China. FY 2024 NOFO FEMA Version 24-02 18 Examples of the types of products covered by this prohibition include phones, internet, video surveillance, and cloud servers when produced, provided, or used by the entities listed in the definition of "covered telecommunications equipment or services." See 2 C.F.R. § 200.471. b. Pre Award Costs Per 2 C.F.R. § 200.458, pre -award costs are those incurred before the effective date of the Federal award directly pursuant to the negotiation and in anticipation of the Federal award where such costs are necessary for efficient and timely performance of the scope of work. Such costs are allowable only to the extent that they would have been allowable if incurred after the date of the Federal award and only with the written approval from FEMA. To apply for the approval to of pre -award costs (i.e., costs incurred prior to the beginning of the Period of Performance for this Cooperative Agreement) the recipient shall submit a justification as to why the pre -award cost approval is necessary, along with a detailed estimate of costs, in the application. The US&R Branch will review and forward the application to the Grant Programs Directorate for approval. The recipient will then be instructed to include their request and the approval with their application package submission. Once the cooperative agreement is awarded, the recipient may then draw down this funding to cover the pre -award expenses at that time. c. Management and Administration (M&A) Costs Management and Administration costs are allowed under this program, as outlined in 44 C.F.R. § 208.23. Management and Administration costs are activities directly related to implementing the award. M&A costs are not operational costs. They are the necessary costs incurred in direct support of the grant or because of the grant and should be allocated across the entire lifecycle of the grant. Funding levels for M&A costs, if proposed, will be negotiated on a per applicant basis. d. Indirect Facilities & Administrative (F&A) Costs Indirect (F&A) costs (IDC) means those costs incurred for a common or joint purpose benefitting more than one cost objective and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved. IDC are allowable by the recipient [and subrecipients] as described in 2 C.F.R. Part 200, including 2 C.F.R. § 200.414. Applicants with a current negotiated IDC rate agreement who desire to charge indirect costs to a federal award must provide a copy of their IDC rate agreement with their applications. Not all applicants are required to have a current negotiated IDC rate agreement. Applicants that are not required to have a negotiated IDC rate agreement but are required to develop an IDC rate proposal must provide a copy of their proposal with their applications. Applicants who do not have a current negotiated IDC rate agreement (including a provisional rate) and wish to charge the de minimis rate must reach out to FEMA for further instructions. Applicants who wish to use a cost allocation plan in lieu of an IDC rate proposal must reach out to the FEMA Point of Contact for further instructions. As it relates FY 2024 NOFO FEMA Version 24-02 19 to the IDC for subrecipients, a recipient must follow the requirements of 2 C.F.R. §§ 200.332 and 200.414 in approving the IDC rate for subawards. e. Other Direct Costs • Planning: Planning costs related to training or exercises are allowed under this program. • Training: Training related costs are allowed under this program. • Exercises: Exercise related costs are allowed under this program. • Equipment: Equipment costs are allowed under this program. • Medical Monitoring: Medical Monitoring costs are allowed under this program • Domestic: Domestic travel costs are allowed under this program. • International: International travel is not an allowable cost under this program unless approved in advance by FEMA. • Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs include but are not limited to office/storage space build-out/reconfiguration, ceilings, loading docks/doors, lighting, HVAC, and security fencing. US&R Branch approval is required for reimbursement of renovation and modification costs. The purpose of allowing minor renovation and modification costs is to ensure the equipment cache is maintained as required under the National Urban Search and Rescue Response program. See 44 C.F.R. § 208.23(c)(4). • You may only use cooperative agreement funds to pay for warehouse leases for a twelve- month consecutive period within the overall period of performance and there is no guarantee of cooperative agreement funding in future years. Task forces may write contracts with an available fund's clause or option years for protection. E. Application Review Information 1. Application Evaluation Criteria a. Programmatic Criteria Only FEMA-designated Urban Search and Rescue Task Force Sponsoring Agencies (28 total, see Appendix B) are eligible to apply for this NOFO. Applicants must be a FEMA-designated Urban Search and Rescue Task Force Sponsoring Agency. Submitting Sponsoring Agency applicants must submit one complete application each, including a budget plan that is in accordance with the items outlined in the US&R Task Force FY 2024 Readiness Cooperative Agreement Statement of Work (Appendix A). The US&R Application Review Checklist will be distributed to each Sponsoring Agency. b. Financial Integrity Criteria Prior to making a federal award, FEMA is required by 31 U.S.C. § 3354, as enacted by the Payment Integrity Information Act of 2019, Pub. L. No. 116-117 (2020); 41 U.S.C. § 2313; and 2 C.F.R. § 200.206 to review information available through any Office of Management and Budget (OMB) -designated repositories of governmentwide eligibility qualification or financial integrity information, including whether the applicant is suspended or debarred. FEMA may also pose additional questions to the applicant to aid in conducting the pre -award FY 2024 NOFO FEMA Version 24-02 20 risk review. Therefore, application evaluation criteria may include the following risk -based considerations of the applicant: i. Financial stability. ii. Quality of management systems and ability to meet management standards. iii. History of performance in managing federal award. iv. Reports and findings from audits; and v. Ability to effectively implement statutory, regulatory, or other requirements. c. Supplemental Financial Integrity Criteria and Review Before making a federal award where the anticipated total federal share will be greater than the simplified acquisition threshold, currently $250,000: i. FEMA is required by 41 U.S.C. § 2313 and 2 C.F.R. § 200.206(a)(2) to review and consider any information about the applicant, including information on the applicant's immediate and highest -level owner, subsidiaries, and predecessors, if applicable, that is in the designated integrity and performance system accessible through the System for Award Management (SAM), which is currently the Federal Awardee Performance and Integrity Information System (FAPIIS). ii. An applicant, at its option, may review information in FAPIIS and comment on any information about itself that a federal awarding agency previously entered. iii. FEMA will consider any comments by the applicant, in addition to the other information in FAPIIS, in making a judgment about the applicant's integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 C.F.R. § 200.206. 2. Review and Selection Process FEMA staff, professionally and technically qualified in the System, will evaluate applications and select applicants for funding. Applicants will be evaluated and selected for funding based on the following: a. The applicant is a FEMA-designated Urban Search and Rescue Task Force Sponsoring Agency. b. The applicant's proposed work plan is consistent with the US&R Task Force FY 2024 Readiness Cooperative Agreement Statement of Work. (Appendix A) c. The applicant proposes costs that are allowable, reasonable, and allocable in relation to proposed projects and tasks. F. Federal Award Administration Information 1. Notice of Award Before accepting the award, the AOR and recipient should carefully read the award package. The award package includes instructions on administering the grant award and the terms and conditions associated with responsibilities under federal awards. Recipients must accept all conditions in this NOFO as well as any specific terms and conditions in the Notice of Award to receive an award under this program. FY 2024 NOFO FEMA Version 24-02 21 FEMA will provide the federal award package to the applicant electronically via FEMA GO. Award packages include an Award Letter, Summary Award Memo, Agreement Articles, and Obligating Document. An email notification of the award package will be sent through FEMA's grant application system to the AOR that submitted the application. Recipients must accept their awards no later than 90 days from the award date. The recipient shall notify FEMA of its intent to accept and proceed with work under the award through the FEMA GO system. Funds will remain on hold until the recipient accepts the award through the FEMA GO system and all other conditions of the award have been satisfied or until the award is otherwise rescinded. Failure to accept a grant award within the specified timeframe may result in a loss of funds. 2. Pass -Through Requirements Not Applicable 3. Administrative and National Policy Requirements In addition to the requirements of in this section and in this NOFO, FEMA may place specific terms and conditions on individual awards in accordance with 2 C.F.R. Part 200. a. DHS Standard Terms and Conditions All successful applicants for DHS grant and cooperative agreements are required to comply with DHS Standard Terms and Conditions, which are available online at: DHS Standard Terms and Conditions. The applicable DHS Standard Terms and Conditions will be those in effect at the time the award was made. What terms and conditions will apply for the award will be clearly stated in the award package at the time of award. b. Ensuring the Protection of Civil Rights As the Nation works towards achieving the National Preparedness Goal, it is important to continue to protect the civil rights of individuals. Recipients and subrecipients must carry out their programs and activities, including those related to the building, sustainment, and delivery of core capabilities, in a manner that respects and ensures the protection of civil rights for protected populations. Federal civil rights statutes, such as Section 504 of the Rehabilitation Act of 1973 and Title VI of the Civil Rights Act of 1964, along with FEMA regulations, prohibit discrimination on the basis of race, color, national origin, sex, religion, age, disability, limited English proficiency, or economic status in connection with programs and activities receiving federal financial assistance from FEMA, as applicable. The DHS Standard Terms and Conditions include a fuller list of the civil rights provisions that apply to recipients. These terms and conditions can be found in the DHS Standard Terms and Conditions. Additional information on civil rights provisions is available at https://www.fema.gov/about/offices/equal-rights/civil-rights. FY 2024 NOFO FEMA Version 24-02 22 Monitoring and oversight requirements in connection with recipient compliance with federal civil rights laws are also authorized pursuant to 44 C.F.R. Part 7 or other applicable regulations. In accordance with civil rights laws and regulations, recipients and subrecipients must ensure the consistent and systematic fair, just, and impartial treatment of all individuals, including individuals who belong to underserved communities that have been denied such treatment. c. Environmental Planning and Historic Preservation (EHP) Compliance As a federal agency, FEMA is required to consider the effects of its actions on the environment and historic properties to ensure that all activities and programs funded by FEMA, including grant -funded projects, comply with federal EHP laws, Executive Orders, regulations, and policies, as applicable. Recipients and subrecipients proposing projects that have the potential to impact the environment, including, but not limited to, the construction of communication towers, modification or renovation of existing buildings, structures, and facilities, or new construction including replacement of facilities, must participate in the FEMA EHP review process. The EHP review process involves the submission of a detailed project description along with any supporting documentation requested by FEMA in order to determine whether the proposed project has the potential to impact environmental resources including, but not limited to, threatened or endangered species and historic properties; and identify mitigation measures and/or alternative courses of action that may lessen any impact to those resources. In some cases, FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. Federal law requires EHP review to be completed before federal funds are released to carry out proposed projects. FEMA may not be able to fund projects that are not incompliance with applicable EHP laws, Executive Orders, regulations, and policies. FEMA may recommend mitigation measures and/or alternative courses of action to lessen any impact to environmental resources and bring the project into compliance with EHP requirements. Guidance on the EHP process is found at Environmental Planning and Historic Preservation. The site contains links to various documents including those identifying agency EHP responsibilities and program requirements, such as implementation of the National Environmental Policy Act and other EHP laws, regulations, and Executive Orders. DHS and FEMA EHP policy is also found in the EHP Directive & Instruction. All FEMA actions, including grant -funded actions, must comply with National Flood Insurance Program criteria or any more restrictive federal, state, or local floodplain management standards or building code (44 CFR § 9.11(d)(6)). FY 2024 NOFO FEMA Version 24-02 23 All FEMA-funded non -critical actions in 1% annual chance floodplains (also known as 100-year floodplains) that involve new construction or substantial improvement of structures must be elevated, at a minimum, to the lower of: • Two feet above the 1% annual chance flood elevation (also known as the base flood elevation), in accordance with the Federal Flood Risk Management Standard (FFRMS) "Freeboard Value Approach" (FVA); or • The 0.2% annual chance flood elevation. Where 0.2% annual chance flood elevations are not available, such actions must be elevated to at least two feet above the 1% annual chance flood elevation. All FEMA-funded critical actions in 1% annual chance floodplains or 0.2% annual chance floodplains (also known as 500-year floodplains) that involve new construction or substantial improvement of structures must be elevated, at a minimum, to the higher of: • Three feet above the 1% annual chance flood elevation; or • The 0.2% annual chance flood elevation. Where 0.2% annual chance flood elevations are not available, such actions must be elevated to at least three feet above the 1% annual chance flood elevation. See Executive Order 11988, Floodplain Management, as amended by Executive Order 13690, Establishing a Federal Flood Risk Management Standard and a Process for Further Soliciting and Considering Stakeholder Input. The GPD EHP screening form is located at https://www.fema.gov/sites/default/files/documents/fema ehp-screening_form ff-207-fy- 21-100_5-26-2021.pdf. Additionally, all recipients under this funding opportunity are required to comply with the FEMA GPD EHP Policy Guidance, FEMA Policy #108-023- 1, available at https://www.fema.gov/sites/default/files/documents/fema_gpd-ehp-policy- guidance.pdf. d. National Incident Management System (NIMS) Implementation In expending funds under this program, recipients that are state, local, tribal, or territorial governments must ensure and maintain adoption and implementation of NIMS. The state, local, tribal, or territorial government must show adoption of NIMS during any point of the period of performance. The list of objectives used for progress and achievement reporting is at https://www.fema. gov/emergency-managers/nims/implementation-training. Emergency management and incident response activities require carefully managed resources (personnel, teams, facilities, equipment, and/or supplies) to meet incident needs. Using standardized resource management concepts such as typing, credentialing, and inventorying, promote a strong national mutual aid capability needed to support delivery of core FY 2024 NOFO FEMA Version 24-02 24 capabilities. Additional information on resource management, NIMS resource typing definitions, job titles, and position qualifications is on FEMA's website at https://www.fema.gov/emergency-managers/nims/components. FEMA developed the National Incident Management System Guideline for the National Qualification System to describe national credentialing standards and to provide written guidance regarding the use of those standards. This guideline describes credentialing and typing processes and identifies tools which Federal Emergency Response Officials and emergency managers at all levels of government may use both routinely and to facilitate multijurisdictional coordinated responses. Although state, local, tribal, and private sector partners (including nongovernmental organizations) are not required to credential their personnel in accordance with these guidelines, FEMA strongly encourages them to do so to leverage the federal investment in the Federal Information Processing Standards 201 infrastructure and to facilitate interoperability for personnel deployed outside their home jurisdiction. Additional information about NIMS in general is available at https://www.fema.gov/emergency-managers/nims. e. Mandatory Disclosures The non -Federal entity or applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass -through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. (2CFR 200.113) Please note applicants and recipients may report issues of fraud, waste, abuse, and mismanagement, or other criminal or noncriminal misconduct to the Office of Inspector General (OIG) Hotline. The toll -free numbers to call are 1 (800) 323-8603, and TTY 1 (844) 889-4357. 4. Reporting Recipients are required to submit various financial and programmatic reports as a condition of award acceptance. Future awards and funds drawdown may be withheld if these reports are delinquent. a. Financial Reporting Requirements I. FEDERAL FINANCIAL REPORT (FFR) Recipients must report obligations and expenditures through the FFR form (SF-425) to FEMA. Recipients may review the Federal Financial Reporting Form (FFR) (SF-425) at https://apply07.grants.gov/apply/forms/sample/SF425-V1.0.pdf. Recipients must file the FFR electronically using FEMA GO. FY 2024 NOFO FEMA Version 24-02 25 IL FFR REPORTING PERIODS AND DUE DATES An FFR must be submitted quarterly throughout the POP, including partial calendar quarters, as well as in periods where no grant award activity occurs. The final FFR is due within 120 days after the end of the POP. Future awards and fund drawdowns may be withheld if these reports are delinquent, demonstrate lack of progress, or are insufficient in detail. Except for the final FFR due at 120 days after the end of the POP for purposes of closeout, the following reporting periods and due dates apply for the FFR: Reporting Period Report Due Date October 1 — December 31 January 30 January 1 — March 31 April 30 April 1— June 30 July 30 July 1 — September 30 October 30 b. Programmatic Performance Reporting Requirements I. PERFORMANCE PROGRESS REPORT (PPR) Awardees are responsible for providing updated performance reports using FEMA Form 089-0-11 (Available at US&R USR Coop Agreements - 089 Series Forms) on a Semi - Annual basis through FEMA GO. FEMA Form 089-0-11 is due within 30 days after the end of the reporting period; recipients must complete FEMA Form 089-0-11 and submit it as an attachment to the FEMA GO system. II. ADDITIONAL PROGRAMMATIC REPORTING REQUIREMENTS Awardees are responsible for providing an Annual Self -Evaluation. The submission form and deadline are announced and distributed through a US&R Program Directive. The completed package is due 45 days after announcement, usually in January or February. c. Closeout Reporting Requirements I. CLOSEOUT REPORTING Within 120 calendar days after the end of the period of performance for the prime award or after an amendment has been issued to close out an award before the original POP ends, recipients must liquidate all financial obligations and must submit the following: i. The final request for payment, if applicable. ii. The final FFR (SF-425). iii. The final progress report detailing all accomplishments, including a narrative summary of the impact of those accomplishments throughout the period of performance; and iv. Refunds checks: If applicable FY 2024 NOFO — FEMA Version 24-02 26 v. Other documents required by this NOFO, terms and conditions of the award, or other FEMA guidance. If the final FFR and performance report periods coincide with the end of the period of performance, FEMA has discretion under 2 C.F.R. Part 200 to waive the last quarterly/semiannual/annual reports and only require the final FFR and performance report for closeout purposes. The recipient is responsible for returning any balances of unobligated or unliquidated funds that have been drawn down that are not authorized to be retained per 2 C.F.R. § 200.344(d). In addition, pass -through entities are responsible for closing out their subawards as described in 2 C.F.R. § 200.344; subrecipients are still required to submit closeout materials within 90 calendar days of the period of performance end date. When a subrecipient completes all closeout requirements, pass -through entities must promptly complete all closeout actions for subawards in time for the recipient to submit all necessary documentation and information to FEMA during the closeout of the prime award. After the prime award closeout reports have been reviewed and approved by FEMA, a closeout notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for at least three years from the date of the final FFR. The record retention period may be longer, such as due to an audit or litigation, for equipment or real property used beyond the period of performance, or due to other circumstances outlined in 2 C.F.R. § 200.334. The recipient is responsible for refunding to FEMA any balances of unobligated cash that FEMA paid that are not authorized to be retained per 2 C.F.R. § 200.344(d). II. ADMINISTRATIVE CLOSEOUT Administrative closeout is a mechanism for FEMA to unilaterally move forward with closeout of an award using available award information in lieu of final reports from the recipient per 2 C.F.R. § 200.344(h)-(i). It is a last resort available to FEMA, and if FEMA needs to administratively close an award, this may negatively impact a recipient's ability to obtain future funding. This mechanism can also require FEMA to make cash or cost adjustments and ineligible cost determinations based on the information it has, which may result in identifying a debt owed to FEMA by the recipient. When a recipient is not responsive to FEMA's reasonable efforts to collect required reports needed to complete the standard closeout process, FEMA is required under 2 C.F.R. § 200.344(h) to start the administrative closeout process within the regulatory timeframe. FEMA will make at least three written attempts to collect required reports before initiating administrative closeout. If the recipient does not submit all required reports in accordance with 2 C.F.R. § 200.344, this notice, and the terms and conditions of the award, FEMA must proceed to administratively close the award with the information available within one year of the period of performance end date. Additionally, if the recipient does not submit all required reports within one year of the period of performance end date, per 2 C.F.R. § 200.344(i), FEMA must report in FAPIIS the recipient's material failure to comply with the terms and conditions of the award. FY 2024 NOFO FEMA Version 24-02 27 If FEMA administratively closes an award where no final FFR has been submitted, FEMA uses that administrative closeout date in lieu of the final FFR submission date as the start of the record retention period under 2 C.F.R. § 200.334. In addition, if an award is administratively closed, FEMA may decide to impose remedies for noncompliance per 2 C.F.R. § 200.339, consider this information in reviewing future award applications, or apply special conditions to existing or future awards. d. Additional Reporting Requirements I. DISCLOSING INFORMATION PER 2 C.F.R. § 180.335 This reporting requirement pertains to disclosing information related to government -wide suspension and debarment requirements. Before a recipient enters into a grant award with FEMA, the recipient must notify FEMA if it knows if it or any of the recipient's principals under the award fall under one or more of the four criteria listed at 2 C.F.R. § 180.335: i. Are presently excluded or disqualified; ii. Have been convicted within the preceding three years of any of the offenses listed in 2 C.F.R. § 180.800(a) or had a civil judgment rendered against it or any of the recipient's principals for one of those offenses within that time period; iii. Are presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses listed in 2 C.F.R. § 180.800(a); or iv. Have had one or more public transactions (federal, state, or local) terminated within the preceding three years for cause or default. At any time after accepting the award, if the recipient learns that it or any of its principals falls under one or more of the criteria listed at 2 C.F.R. § 180.335, the recipient must provide immediate written notice to FEMA in accordance with 2 C.F.R. § 180.350. II. REPORTING OF MATTERS RELATED TO RECIPIENT INTEGRITY AND PERFORMANCE Appendix XII to 2 C.F.R. Part 200 sets forth a term and condition related to recipient integrity and performance matters that will apply to all federal awards under this funding opportunity. If the total value of currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of a federal award under this funding opportunity, then a recipient must maintain the currency of information reported in the Contracting Performance Assessment Reporting System (CPARS) about civil, criminal, or administrative proceedings described in paragraph 2 of Appendix XII at the reporting frequency described in paragraph 4 of Appendix XII. III. SINGLE AUDIT REPORT A recipient that expends $750,000 or more during the recipient's fiscal year in federal awards (as defined by 2 C.F.R. § 200.1) must have a single audit conducted in accordance with 2 C.F.R. § 200.514 except when it elects to have a program -specific audit conducted in accordance with 2 C.F.R. § 200.501. The audit must be conducted in accordance with 2 C.F.R. Part 200, Subpart F and, as required by 2 C.F.R. § 200.514, in accordance with the FY 2024 NOFO FEMA Version 24-02 28 U.S. Government Accountability Office (GAO) Generally Accepted Government Auditing Standards, which can be found on the Yellow Book page of the GAO website. 4. Monitoring and Oversight The regulation at 2 C.F.R. § 200.337 provides DHS and any of its authorized representatives with the right of access to any documents, papers, or other records of the recipient [and any subrecipients] that are pertinent to a federal award in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the recipient's or subrecipient's personnel for the purpose of interview and discussion related to such documents. Pursuant to this right and per 2 C.F.R. § 200.329, DHS may conduct desk reviews and make site visits to review project accomplishments and management control systems to evaluate project accomplishments and to provide any required technical assistance. During site visits, DHS may review a recipient's or subrecipient's files pertinent to the federal award and interview and/or discuss these files with the recipient's or subrecipient's personnel. Recipients and subrecipients must respond in a timely and accurate manner to DHS requests for information relating to a federal award. Effective monitoring and oversight help FEMA ensure that recipients use grant funds for their intended purpose(s); verify that projects undertaken are consistent with approved plans; and ensure that recipients make adequate progress toward stated goals and objectives. Additionally, monitoring serves as the primary mechanism to ensure that recipients comply with applicable laws, rules, regulations, program guidance, and requirements. FEMA regularly monitors all grant programs both financially and programmatically in accordance with federal laws, regulations (including 2 C.F.R. Part 200), program guidance, and the terms and conditions of the award. All monitoring efforts ultimately serve to evaluate progress towards grant goals and proactively target and address issues that may threaten grant success during the period of performance. FEMA staff will periodically monitor recipients to ensure that administrative processes, policies and procedures, budgets, and other related award criteria are meeting Federal Government -wide and FEMA regulations. Aside from reviewing quarterly financial and programmatic reports, FEMA may also conduct enhanced monitoring through either desk - based reviews, onsite monitoring visits, or both. Enhanced monitoring will involve the review and analysis of the financial compliance and administrative processes, policies, activities, and other attributes of each federal assistance award, and it will identify areas where the recipient may need technical assistance, corrective actions, or other support. Financial and programmatic monitoring are complementary processes within FEMA's overarching monitoring strategy that function together to ensure effective grants management, accountability, and transparency; validate progress against grant and program goals; and safeguard federal funds against fraud, waste, and abuse. Financial monitoring primarily focuses on statutory and regulatory compliance with administrative grant requirements, while programmatic monitoring seeks to validate and assist in grant progress, targeting issues that may be hindering achievement of project goals and ensuring compliance with the purpose of the grant and grant program. Both monitoring processes are similar in FY 2024 NOFO FEMA Version 24-02 29 that they feature initial reviews of all open awards, and additional, in-depth monitoring of grants requiring additional attention. Recipients and subrecipients who are pass -through entities are responsible for monitoring their subrecipients in a manner consistent with the terms of the federal award at 2 C.F.R. Part 200, including 2 C.F.R. § 200.332. This includes the pass -through entity's responsibility to monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. In terms of overall award management, recipient and subrecipient responsibilities include, but are not limited to: accounting of receipts and expenditures, cash management, maintaining adequate financial records, reporting and refunding expenditures disallowed by audits, monitoring if acting as a pass -through entity, or other assessments and reviews, and ensuring overall compliance with the terms and conditions of the award or subaward, as applicable, including the terms of 2 C.F.R. Part 200. G. DHS Awarding Agency Contact Information 1. Contact and Resource Information a. Program Office Contact For specific programmatic questions relating to this NOFO, contact the US&R Admin / Finance Section Chief at 202-212-3799 b. FEMA Grants News FEMA Grants News is a non -emergency comprehensive management and information resource developed by FEMA for grants stakeholders. This channel provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the federal, state, and local levels. When necessary, recipients will be directed to a federal point of contact who can answer specific programmatic questions or concerns. FEMA Grants News Team can be reached by e-mail at fema-grants-news@fema.dhs.gov OR by phone at (800) 368-6498, Monday through Friday, 9:00 AM — 5:00 PM ET. c. Grant Programs Directorate (GPD) Award Administration Division GPD's Award Administration Division (AAD) provides support regarding financial matters and budgetary technical assistance. Additional guidance and information can be obtained by contacting the AAD's Help Desk via e-mail at ASK-GMD@fema.dhs.gov. d. FEMA Regional Offices FEMA Regional Office contact information is available at https://www.fema.gov/fema- regional-contacts. e. Equal Rights The FEMA Office of Equal Rights (OER) is responsible for compliance with and enforcement of federal civil rights obligations in connection with programs and services FY 2024 NOFO — FEMA Version 24-02 30 conducted by FEMA and recipients of FEMA financial assistance. All inquiries and communications about federal civil rights compliance for FEMA grants under this notice should be sent to FEMA-CivilRightsOffice@fema.dhs.gov. f. Environmental Planning and Historic Preservation The FEMA Office of Environmental Planning and Historic Preservation (OEHP) provides guidance and information about the EHP review process to FEMA programs and FEMA's recipients and subrecipients. All inquiries and communications about EHP compliance for FEMA grant projects under this NOFO or the EHP review process should be sent to FEMA-OEHP-NOFOQuestions@fema.dhs.gov. 2. Systems Information a. Grants.gov For technical assistance with Grants.gov, call the customer support hotline 24 hours per day, 7 days per week (except federal holidays) at (800) 518-4726 or e-mail at support@grants.gov. b. FEMA GO For technical assistance with the FEMA GO system, please contact the FEMA GO Helpdesk at femago@fema.dhs.gov or (877) 611-4700, Monday through Friday, 9:00 AM — 6:00 PM ET. H. Additional Information 1. Termination Provisions FEMA may terminate a federal award in whole or in part for one of the following reasons. FEMA and the recipient must still comply with closeout requirements at 2 C.F.R. §§ 200.344-200.345 even if an award is terminated in whole or in part. To the extent that subawards are permitted under this notice, pass -through entities should refer to 2 C.F.R. § 200.340 for additional information on termination regarding subawards. a. Noncompliance If a recipient fails to comply with the terms and conditions of a federal award, FEMA may terminate the award in whole or in part. If the noncompliance can be corrected, FEMA may first attempt to direct the recipient to correct the noncompliance. This may take the form of a Compliance Notification. If the noncompliance cannot be corrected or the recipient is non -responsive, FEMA may proceed with a Remedy Notification, which could impose a remedy for noncompliance per 2 C.F.R. § 200.339, including termination. Any action to terminate based on noncompliance will follow the requirements of 2 C.F.R. §§ 200.341-200.342 as well as the requirement of 2 C.F.R. § 200.340(c) to report in FAPIIS the recipient's material failure to comply with the award terms and conditions. See also the section on Actions to Address Noncompliance in this NOFO. b. With the Consent of the Recipient FY 2024 NOFO FEMA Version 24-02 31 FEMA may also terminate an award in whole or in part with the consent of the recipient, in which case the parties must agree upon the termination conditions, including the effective date, and in the case of partial termination, the portion to be terminated. c. Notification by the Recipient The recipient may terminate the award, in whole or in part, by sending written notification to FEMA setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. In the case of partial termination, FEMA may determine that a partially terminated award will not accomplish the purpose of the federal award, so FEMA may terminate the award in its entirety. If that occurs, FEMA will follow the requirements of 2 C.F.R. §§ 200.341-200.342 in deciding to fully terminate the award. 2. Program Evaluation Federal agencies are required to structure NOFOs that incorporate program evaluation activities from the outset of their program design and implementation to meaningfully document and measure their progress towards meeting agency priority goal(s) and program outcomes. OMB Memorandum M-21-27, Evidence -Based Policymaking- Learning Agendas and Annual Evaluation Plans, implementing Title I of the Foundations for Evidence -Based Policymaking Act of 2018, Pub. L. No. 115-435 (2019) (Evidence Act), urges federal awarding agencies and federal assistance recipients and subrecipients to use program evaluation as a critical tool to learn, to improve equitable delivery, and to elevate program service and delivery across the program lifecycle. Evaluation means "an assessment using systematic data collection and analysis of one or more programs, policies, and organizations intended to assess their effectiveness and efficiency." Evidence Act § 101 (codified at 5 U.S.C. § 311). As such, recipients are required to participate in a DHS-, Component, or Program Office -led evaluation if selected, which may be carried out by a third -party on behalf of the Program Office or DHS. Such an evaluation may involve information collections including but not limited to surveys, interviews, or discussions with individuals who benefit from the federal award program operating personnel, and award recipients, as specified in a DHS-, component agency-, or Program Office -approved evaluation plan. More details about evaluation requirements may be provided in the federal award, if available at that time, or following the award as evaluation requirements are finalized. Evaluation costs incurred during the period of performance are allowable costs (either as direct or indirect) Recipients and subrecipients are also encouraged, but not required, to participate in any additional evaluations after the period of performance ends, although any costs incurred to participate in such evaluations are not allowable and may not be charged to the federal award. 3. Period of Performance Extensions FY 2024 NOFO FEMA Version 24-02 32 Extensions to the period of performance (POP) for this program are allowed. Extensions to the POP identified in the award will only be considered through formal, written requests to the recipient's FEMA Program Analyst or other relevant FEMA position. All extension requests will be submitted into FEMAGO and must contain specific and compelling justifications as to why an extension is required. Recipients are advised to coordinate with the FEMA US&R Grant Specialist as needed when preparing an extension request. All extension requests must address the following: a. The grant program, fiscal year, and award number; b. Reason for the delay —including details of the legal, policy, or operational challenges that prevent the final outlay of awarded funds by the deadline; c. Current status of the activity(ies); d. Approved POP termination date and new project completion date; e. Amount of funds drawn down to date; f. Remaining available funds, both federal and, if applicable, non-federal; g. Budget outlining how remaining federal and, if applicable, non-federal funds will be expended; h. Plan for completion, including milestones and timeframes for achieving each milestone and the position or person responsible for implementing the plan for completion; and i. Certification that the activity(ies) will be completed within the extended POP without any modification to the original statement of work, as described in the application or other relevant document and as approved by FEMA. Extension requests will be granted only due to compelling legal, policy, or operational challenges. Extension requests will only be considered for the following reasons: • Contractual commitments by the recipient or subrecipient with vendors prevent completion of the project, including delivery of equipment or services, within the existing POP; • The project must undergo a complex environmental review that cannot be completed within the existing POP; • Projects are long-term by design, and therefore acceleration would compromise core programmatic goals; or • Where other special or extenuating circumstances exist. Recipients should submit all proposed extension requests to FEMA for review and approval at least 10 days before the POP ends to allow sufficient processing time. 4. Disability Integration Pursuant to Section 504 of the Rehabilitation Act of 1973, recipients of FEMA financial assistance must ensure that their programs and activities do not discriminate against other qualified individuals with disabilities. Grant and cooperative agreement recipients should engage with the whole community to advance individual and community preparedness and to work as a nation to build and sustain FY 2024 NOFO FEMA Version 24-02 33 resilience. In doing so, recipients are encouraged to consider the needs of individuals with disabilities into the activities and projects funded by the grant or cooperative agreement. FEMA expects that the integration of the needs of people with disabilities will occur at all levels, including planning; alerting, notification, and public outreach; training; purchasing of equipment and supplies; protective action implementation; and exercises/drills. The following are examples that demonstrate the integration of the needs of people with disabilities in carrying out FEMA awards: • Include representatives of organizations that work with/for people with disabilities on planning committees, work groups and other bodies engaged in development and implementation of the grant programs and activities. • Hold all activities related to the grant in locations that are accessible to persons with physical disabilities to the extent practicable. • Acquire language translation services, including American Sign Language, that provide public information across the community and in shelters. • Ensure shelter -specific grant funds are in alignment with FEMA's Guidance on Planning for Integration of Functional Needs Support Services in General Population Shelters. • If making alterations to an existing building to a primary function area utilizing federal funds, complying with the most recent codes and standards and making path of travel to the primary function area accessible to the greatest extent possible. • Implement specific procedures used by public transportation agencies that include evacuation and passenger communication plans and measures for individuals with disabilities. • Identify, create, and deliver training to address any training gaps specifically aimed toward whole -community preparedness. Include and interact with individuals with disabilities, aligning with the designated program capability. • Establish best practices in inclusive planning and preparedness that consider physical access, language access, and information access. FEMA grant recipients can fund projects towards the resiliency of the whole community, including people with disabilities, such as training, outreach and safety campaigns, provided that the project aligns with this funding notice and the terms and conditions of the award. 5. Conflicts of Interest in the Administration of Federal Awards or Subawards For conflicts of interest under grant -funded procurements and contracts, refer to the section on Procurement Integrity in this notice and 2 C.F.R. §§ 200.317 — 200.327. To eliminate and reduce the impact of conflicts of interest in the subaward process, recipients and pass -through entities must follow their own policies and procedures regarding the elimination or reduction of conflicts of interest when making subawards. Recipients and pass -through entities are also required to follow any applicable federal and state, local, tribal, or territorial (SLTT) statutes or regulations governing conflicts of interest in the making of subawards. FY 2024 NOFO — FEMA Version 24-02 34 The recipient or pass -through entity must disclose to the respective Program Analyst or Program Manager, in writing, any real or potential conflict of interest that may arise during the administration of the federal award, as defined by the federal or SLTT statutes or regulations or their own existing policies, within five days of learning of the conflict of interest. Similarly, subrecipients, whether acting as subrecipients or as pass -through entities, must disclose any real or potential conflict of interest to the recipient or next -level pass - through entity as required by the recipient or pass -through entity's conflict of interest policies, or any applicable federal or SLTT statutes or regulations. Conflicts of interest may arise during the process of FEMA making a federal award in situations where an employee, officer, or agent, any members of his or her immediate family, his or her partner has a close personal relationship, a business relationship, or a professional relationship, with an applicant, sub -applicant, recipient, subrecipient, or FEMA employees. 6. Procurement Integrity Through audits conducted by the DHS Office of Inspector General (OIG) and FEMA grant monitoring, findings have shown that some FEMA recipients have not fully adhered to the proper procurement requirements at 2 C.F.R. §§ 200.317 — 200.327 when spending grant funds. Anything less than full compliance with federal procurement requirements jeopardizes the integrity of the grant as well as the grant program. To assist with determining whether an action is a procurement or instead a subaward, please consult 2 C.F.R. § 200.331. For detailed guidance on the federal procurement standards, recipients and subrecipients should refer to various materials issued by FEMA's Procurement Disaster Assistance Team (PDAT), such as the PDAT Field Manual and Contract Provisions Guide. Additional resources, including an upcoming trainings schedule can be found on the PDAT Website: https://wwwlema.gov/grants/procurement. The below highlights the federal procurement requirements for FEMA recipients when procuring goods and services with federal grant funds. FEMA will include a review of recipients' procurement practices as part of the normal monitoring activities. All procurement activity must be conducted in accordance with federal procurement standards at 2 C.F.R. §§ 200.317 — 200.327. Select requirements under these standards are listed below. The recipient and any of its subrecipients must comply with all requirements, even if they are not listed below. Under 2 C.F.R. § 200.317, when procuring property and services under a federal award, states (including territories) must follow the same policies and procedures they use for procurements from their non-federal funds; additionally, states must now follow 2 C.F.R. § 200.321 regarding socioeconomic steps, 200.322 regarding domestic preferences for procurements, 200.323 regarding procurement of recovered materials, and 2 C.F.R. § 200.327 regarding required contract provisions. All other non-federal entities, such as tribes (collectively, non -state entities), must have and use their own documented procurement procedures that reflect applicable SLTT laws and regulations, provided that the procurements conform to applicable federal law and the standards identified in 2 C.F.R. Part 200. These standards include, but are not limited to, FY 2024 NOFO — FEMA Version 24-02 35 providing for full and open competition consistent with the standards of 2 C.F.R. § 200.319 and the required procurement methods at § 200.320. a. Important Changes to Procurement Standards in 2 C.F.R. Part 200 States are now required to follow the socioeconomic steps in soliciting small and minority businesses, women's business enterprises, and labor surplus area firms per 2 C.F.R. § 200.321. All non-federal entities should also, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States per 2 C.F.R. § 200.322. More information on OMB's revisions to the federal procurement standards can be found in Purchasing Under a FEMA Award: OMB Revisions Fact Sheet. The recognized procurement methods in 2 C.F.R. § 200.320 have been reorganized into informal procurement methods, which include micro -purchases and small purchases; formal procurement methods, which include sealed bidding and competitive proposals; and noncompetitive procurements. The federal micro -purchase threshold is currently $10,000, and non -state entities may use a lower threshold when using micro -purchase procedures under a FEMA award. If a non -state entity wants to use a micro -purchase threshold higher than the federal threshold, it must follow the requirements of 2 C.F.R. § 200.320(a)(1)(iii)- (v). The federal simplified acquisition threshold is currently $250,000, and a non -state entity may use a lower threshold but may not exceed the federal threshold when using small purchase procedures under a FEMA award. See 2 C.F.R. § 200.1 (citing the definition of simplified acquisition threshold from 48 C.F.R. Part 2, Subpart 2.1). See 2 C.F.R. §§ 200.216, 200.471, and Appendix II as well as section D.13.a of the funding notice regarding prohibitions on covered telecommunications equipment or services. b. Competition and Conflicts of Interest Among the requirements of 2 C.F.R. § 200.319(b) applicable to all non-federal entities other than states, in order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements. FEMA considers these actions to be an organizational conflict of interest and interprets this restriction as applying to contractors that help a non- federal entity develop its grant application, project plans, or project budget. This prohibition also applies to the use of former employees to manage the grant or carry out a contract when those former employees worked on such activities while they were employees of the non- federal entity. Under this prohibition, unless the non-federal entity solicits for and awards a contract covering both development and execution of specifications (or similar elements as described above), and this contract was procured in compliance with 2 C.F.R. §§ 200.317 — 200.327, federal funds cannot be used to pay a contractor to carry out the work if that contractor also worked on the development of those specifications. This rule applies to all contracts funded with federal grant funds, including pre -award costs, such as grant writer fees, as well as post - award costs, such as grant management fees. FY 2024 NOFO — FEMA Version 24-02 36 Additionally, some of the situations considered to be restrictive of competition include, but are not limited to: • Placing unreasonable requirements on firms for them to qualify to do business; • Requiring unnecessary experience and excessive bonding; • Noncompetitive pricing practices between firms or between affiliated companies; • Noncompetitive contracts to consultants that are on retainer contracts; • Organizational conflicts of interest; • Specifying only a "brand name" product instead of allowing "an equal" product to be offered and describing the performance or other relevant requirements of the procurement; and • Any arbitrary action in the procurement process. Per 2 C.F.R. § 200.319(c), non-federal entities other than states must conduct procurements in a manner that prohibits the use of statutorily or administratively imposed SLTT geographical preferences in the evaluation of bids or proposals, except in those cases where applicable federal statutes expressly mandate or encourage geographic preference. Nothing in this section preempts state licensing laws. When contracting for architectural and engineering services, geographic location may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. Under 2 C.F.R. § 200.318(c)(1), non-federal entities other than states are required to maintain written standards of conduct covering conflicts of interest and governing the actions of their employees engaged in the selection, award, and administration of contracts. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a federal award if he or she has a real or apparent conflict of interest. Such conflicts of interest would arise when the employee, officer or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the non-federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, non-federal entities may set standards for situations in which the financial interest is not substantial, or the gift is an unsolicited item of nominal value. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the non-federal entity. Under 2 C.F.R. 200.318(c)(2), if the recipient or subrecipient (other than states) has a parent, affiliate, or subsidiary organization that is not a state, local, tribal, or territorial government, the non-federal entity must also maintain written standards of conduct covering organizational conflicts of interest. In this context, organizational conflict of interest means that because of a relationship with a parent company, affiliate, or subsidiary organization, the non-federal entity is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. The non-federal entity must disclose in FY 2024 NOFO FEMA Version 24-02 37 writing any potential conflicts of interest to FEMA or the pass -through entity in accordance with applicable FEMA policy. c. Supply Schedules and Purchasing Programs Generally, a non-federal entity may seek to procure goods or services from a federal supply schedule, state supply schedule, or group purchasing agreement. I. GENERAL SERVICES ADMINISTRATION SCHEDULES States, tribes, and local governments, and any instrumentality thereof (such as local education agencies or institutions of higher education) may procure goods and services from a General Services Administration (GSA) schedule. GSA offers multiple efficient and effective procurement programs for state, tribal, and local governments, and instrumentalities thereof, to purchase products and services directly from pre -vetted contractors. The GSA Schedules (also referred to as the Multiple Award Schedules and the Federal Supply Schedules) are long-term government -wide contracts with commercial firms that provide access to millions of commercial products and services at volume discount pricing. Information about GSA programs for states, tribes, and local governments, and instrumentalities thereof, can be found at https://www.gsa.gov/resources-for/programs-for- state-and-local-governments and https://www.gsa.gov/buying-selling/purchasing- programs/gsa-schedules/schedule-buyers/state-and-local-governments _ For tribes, local governments, and their instrumentalities that purchase off of a GSA schedule, this will satisfy the federal requirements for full and open competition provided that the recipient follows the GSA ordering procedures; however, tribes, local governments, and their instrumentalities will still need to follow the other rules under 2 C.F.R. §§ 200.317 — 200.327, such as solicitation of minority businesses, women's business enterprises, small businesses, or labor surplus area firms (§ 200.321), domestic preferences (§ 200.322), contract cost and price (§ 200.324), and required contract provisions (§ 200.327 and Appendix II). II. OTHER SUPPLY SCHEDULES AND PROGRAMS For non-federal entities other than states, such as tribes, local governments, and nonprofits, that want to procure goods or services from a state supply schedule, cooperative purchasing program, or other similar program, in order for such procurements to be permissible under federal requirements, the following must be true: • The procurement of the original contract or purchasing schedule and its use by the non-federal entity complies with state and local law, regulations, and written procurement procedures; • The state or other entity that originally procured the original contract or purchasing schedule entered into the contract or schedule with the express purpose of making it available to the non-federal entity and other similar types of entities; • The contract or purchasing schedule specifically allows for such use, and the work to be performed for the non-federal entity falls within the scope of work under the contract as to type, amount, and geography; FY 2024 NOFO — FEMA Version 24-02 38 • The procurement of the original contract or purchasing schedule complied with all the procurement standards applicable to a non-federal entity other than states under at 2 C.F.R. §§ 200.317 — 200.327. • With respect to the use of a purchasing schedule, the non-federal entity must follow ordering procedures that adhere to applicable state, tribal, and local laws and regulations and the minimum requirements of full and open competition under 2 C.F.R. Part 200. If a non-federal entity other than a state seeks to use a state supply schedule, cooperative purchasing program, or other similar type of arrangement, FEMA recommends the recipient discuss the procurement plans with its FEMA US&R Grant Specialist. d. Procurement Documentation Per 2 C.F.R. § 200.318(i), non-federal entities other than states and territories are required to maintain and retain records sufficient to detail the history of procurement covering at least the rationale for the procurement method, selection of contract type, contractor selection or rejection, and the basis for the contract price. States and territories are encouraged to maintain and retain this information as well and are reminded that in order for any cost to be allowable, it must be adequately documented per 2 C.F.R. § 200.403(g). Examples of the types of documents that would cover this information include but are not limited to: • Solicitation documentation, such as requests for quotes, invitations for bids, or requests for proposals; • Responses to solicitations, such as quotes, bids, or proposals; • Pre -solicitation independent cost estimates and post -solicitation cost/price analyses on file for review by federal personnel, if applicable; • Contract documents and amendments, including required contract provisions; and • Other documents required by federal regulations applicable at the time a grant is awarded to a recipient. Additional information on required procurement records can be found on pages 24-26 of the PDAT Field Manual. 7. Financial Assistance Programs for Infrastructure a. Build America, Buy America Act Recipients and subrecipients must comply with the Build America, Buy America Act (BABAA), which was enacted as part of the Infrastructure Investment and Jobs Act §§ 70901-70927, Pub. L. No. 117-58 (2021); and Executive Order 14005, Ensuring the Future is Made in All of America by All of America's Workers. See also Office of Management and Budget (OMB), Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure. FY 2024 NOFO — FEMA Version 24-02 39 None of the funds provided under this program may be used for a project for infrastructure unless the iron and steel, manufactured products, and construction materials used in that infrastructure are produced in the United States. The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. For FEMA's official policy on BABAA, please see FEMA Policy 207-22-0001: Buy American Preference in FEMA Financial Assistance Programs for Infrastructure available at https://www.fema.gov/sites/default/files/documents/fema build-america-buy-america-act- policy.pdf To see whether a particular FEMA federal financial assistance program is considered an infrastructure program and thus required to include a Buy America preference, please see Programs and Definitions: Build America, Buy America Act I FEMA.gov. and https://www.fema.gov/sites/default/files/documents/fema build-america-buy-america-act- policy.pdf b. Waivers When necessary, recipients (and subrecipients through their pass -through entity) may apply for, and FEMA may grant, a waiver from these requirements. A waiver of the domestic content procurement preference may be granted by the agency awarding official if FEMA determines that: • Applying the domestic content procurement preference would be inconsistent with the public interest. • The types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality. • The inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25%. For FEMA awards, the process for requesting a waiver from the Buy America preference requirements can be found on FEMA's website at: "Buy America" Preference in FEMA Financial Assistance Programs for Infrastructure 1 FEMA.gov. c. Definitions For BABAA specific definitions, please refer to the FEMA Buy America website at: "Programs and Definitions: Build America, Buy America Act I FEMA.gov." FY 2024 NOFO FEMA Version 24-02 40 Please refer to the applicable DHS Standard Terms & Conditions for the BABAA specific term applicable to all FEMA financial assistance awards for infrastructure. 8. Record Retention a. Record Retention Period Financial records, supporting documents, statistical records, and all other non -Federal entity records pertinent to a Federal award generally must be maintained for at least three years from the date the final FFR is submitted. See 2 C.F.R. § 200.334. Further, if the recipient does not submit a final FFR and the award is administratively closed, FEMA uses the date of administrative closeout as the start of the general record retention period. The record retention period may be longer than three years or have a different start date in certain cases. These include: • Records for real property and equipment acquired with Federal funds must be retained for three years after final disposition of the property. See 2 C.F.R. § 200.334(c). • If any litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. See 2 C.F.R. § 200.334(a). • The record retention period will be extended if the non-federal entity is notified in writing of the extension by FEMA, the cognizant or oversight agency for audit, or the cognizant agency for indirect costs, or pass -through entity. See 2 C.F.R. § 200.334(b). • Where FEMA requires recipients to report program income after the period of performance ends, the program income record retention period begins at the end of the recipient's fiscal year in which program income is earned. See 2 C.F.R. § 200.334(e). • For indirect cost rate computations and proposals, cost allocation plans, or any similar accounting computations of the rate at which a particular group of costs is chargeable (such as computer usage chargeback rates or composite fringe benefit rates), the start of the record retention period depends on whether the indirect cost rate documents were submitted for negotiation. If the indirect cost rate documents were submitted for negotiation, the record retention period begins from the date those documents were submitted for negotiation. If indirect cost rate documents were not submitted for negotiation, the record retention period begins at the end of the recipient's fiscal year or other accounting period covered by that indirect cost rate. See 2 C.F.R. § 200.334(f). b. Types of Records to Retain FEMA requires that non-federal entities maintain the following documentation for federally funded purchases: • Specifications • Solicitations • Competitive quotes or proposals • Basis for selection decisions FY 2024 NOFO FEMA Version 24-02 41 • Purchase orders • Contracts • Invoices • Canceled checks Non-federal entities should keep detailed records of all transactions involving the grant. FEMA may at any time request copies of any relevant documentation and records, including purchasing documentation along with copies of cancelled checks for verification. See, e.g., 2 C.F.R. §§ 200.318(i), 200.334, 200.337. In order for any cost to be allowable, it must be adequately documented per 2 C.F.R. § 200.403(g). Non-federal entities who fail to fully document all purchases may find their expenditures questioned and subsequently disallowed. 9. National Incident Management System (NIMS) Implementation Incident management activities require carefully managed resources (personnel, teams, facilities, equipment, and supplies). NIMS defines a national, interoperable approach for sharing resources, coordinating, and managing incidents, and communicating information. Incident management refers to how incidents are managed across all homeland security activities, including prevention, protection, mitigation, response, and recovery. Utilization of the standardized resource management concepts such as typing, credentialing, and inventorying promote a strong national mutual aid capability needed to support delivery of core capabilities. Recipients should manage resources purchased or supported with FEMA grant funding according to NIMS resource management guidance. Additional information on resource management and NIMS resource typing definitions and job titles/position qualifications is on FEMA's website at https://www.fema.gov/emergency- managers/nims/components. Additional information about NIMS in general is available at https://www.fema.gov/emergency-managers/nims. 10. Actions to Address Noncompliance Non-federal entities receiving financial assistance funding from FEMA are required to comply with requirements in the terms and conditions of their awards or subawards, including the terms set forth in applicable federal statutes, regulations, funding notices and policies. Throughout the award lifecycle or even after an award has been closed, FEMA or the pass -through entity may discover potential or actual noncompliance on the part of a recipient or subrecipient. This potential or actual noncompliance may be discovered through routine monitoring, audits, closeout, or reporting from various sources. In the case of any potential or actual noncompliance, FEMA may place special conditions on an award per 2 C.F.R. §§ 200.208 and 200.339, FEMA may place a hold on funds until the matter is corrected, or additional information is provided per 2 C.F.R. § 200.339, or it may do both. Similar remedies for noncompliance with certain federal civil rights laws are authorized pursuant to 44 C.F.R. Parts 7 and 19 or other applicable regulations. FY 2024 NOFO FEMA Version 24-02 42 In the event the noncompliance is not able to be corrected by imposing additional conditions or the recipient or subrecipient refuses to correct the matter, FEMA might take other remedies allowed under 2 C.F.R. § 200.339. These remedies include actions to disallow costs, recover funds, wholly or partly suspend or terminate the award, initiate suspension and debarment proceedings, withhold further federal awards, or take other remedies that may be legally available. For further information on termination due to noncompliance, see the section on Termination Provisions in the NOFO. FEMA may discover and take action on noncompliance even after an award has been closed. The closeout of an award does not affect FEMA's right to disallow costs and recover funds as long the action to disallow costs takes place during the record retention period. See 2 C.F.R. §§ 200.334, 200.345(a). Closeout also does not affect the obligation of the non-federal entity to return any funds due as a result of later refunds, corrections, or other transactions. 2 C.F.R. § 200.345(a)(2). The types of funds FEMA might attempt to recover include, but are not limited to, improper payments, cost share reimbursements, program income, interest earned on advance payments, or equipment disposition amounts. FEMA may seek to recover disallowed costs through a Notice of Potential Debt Letter, a Remedy Notification, or other letter. The document will describe the potential amount owed, the reason why FEMA is recovering the funds, the recipient's appeal rights, how the amount can be paid, and the consequences for not appealing or paying the amount by the deadline. If the recipient neither appeals nor pays the amount by the deadline, the amount owed will become final. Potential consequences if the debt is not paid in full or otherwise resolved by the deadline include the assessment of interest, administrative fees, and penalty charges; administratively offsetting the debt against other payable federal funds; and transferring the debt to the U.S. Department of the Treasury for collection. FEMA notes the following common areas of noncompliance for FEMA's grant programs: • Insufficient documentation and lack of record retention. • Failure to follow the procurement under grants requirements. • Failure to submit closeout documents in a timely manner. • Failure to follow EHP requirements. • Failure to comply with the POP deadline. 11. Audits FEMA grant recipients are subject to audit oversight from multiple entities including the DHS OIG, the GAO, the pass -through entity, or independent auditing firms for single audits, and may cover activities and costs incurred under the award. Auditing agencies such as the DHS OIG, the GAO, and the pass -through entity (if applicable), and FEMA in its oversight capacity, must have access to records pertaining to the FEMA award. Recipients and subrecipients must retain award documents for at least three years from the date the final FFR is submitted, and even longer in many cases subject to the requirements of 2 C.F.R. § 200.334. In the case of administrative closeout, documents must be retained for at least three FY 2024 NOFO FEMA Version 24-02 43 years from the date of closeout, or longer subject to the requirements of 2 C.F.R. § 200.334. If documents are retained longer than the required retention period, the DHS OIG, the GAO, and the pass -through entity, as well as FEMA in its oversight capacity, have the right to access these records as well. See 2 C.F.R. §§ 200.334, 200.337. Additionally, non-federal entities must comply with the single audit requirements at 2 C.F.R. Part 200, Subpart F. Specifically, non-federal entities, other than for -profit subrecipients, that expend $750,000 or more in federal awards during their fiscal year must have a single or program -specific audit conducted for that year in accordance with Subpart F. 2 C.F.R. § 200.501. A single audit covers all federal funds expended during a fiscal year, not just FEMA funds. The cost of audit services may be allowable per 2 C.F.R. § 200.425, but non-federal entities must select auditors in accordance with 2 C.F.R. § 200.509, including following the proper procurement procedures. For additional information on single audit reporting requirements, see section F of this NOFO under the header "Single Audit Report" within the subsection "Additional Reporting Requirements" or other applicable document. The objectives of single audits are to: • Determine whether financial statements conform to generally accepted accounting principles (GAAP); • Determine whether the schedule of expenditures of federal awards is presented fairly; • Understand, assess, and test the adequacy of internal controls for compliance with major programs; and • Determine whether the entity complied with applicable laws, regulations, and contracts or grants. For single audits, the auditee is required to prepare financial statements reflecting its financial position, a schedule of federal award expenditures, and a summary of the status of prior audit findings and questioned costs. The auditee also is required to follow up and take appropriate corrective actions on new and previously issued but not yet addressed audit findings. The auditee must prepare a corrective action plan to address the new audit findings. 2 C.F.R. §§ 200.508, 200.510, 200.511. Non-federal entities must have an audit conducted, either single or program -specific, of their financial statements and federal expenditures annually or biennially pursuant to 2 C.F.R. § 200.504. Non-federal entities must also follow the information submission requirements of 2 C.F.R. § 200.512, including submitting the audit information to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period. The audit information to be submitted include the data collection form described at 2 C.F.R. § 200.512(c) and Appendix X to 2 C.F.R. Part 200 as well as the reporting package described at 2 C.F.R. § 200.512(b). The non-federal entity must retain one copy of the data collection form and one copy of the reporting package for three years from the date of submission to the Federal Audit Clearinghouse. 2 C.F.R. § 200.512; see also 2 C.F.R. § 200.517 (setting requirements for retention of documents by the auditor and access to audit records in the auditor's possession). FY 2024 NOFO FEMA Version 24-02 44 FEMA, the DHS OIG, the GAO, and the pass -through entity (if applicable), as part of monitoring or as part of an audit, may review a non-federal entity's compliance with the single audit requirements. In cases of continued inability or unwillingness to have an audit conducted in compliance with 2 C.F.R. Part 200, Subpart F, FEMA and the pass -through entity, if applicable, are required to take appropriate remedial action under 2 C.F.R. § 200.339 for noncompliance, pursuant to 2 C.F.R. § 200.505. 12. Payment Information FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to recipients. Payment requests are submitted through FEMA GO. 13. Whole Community Preparedness Preparedness is a shared responsibility that calls for the involvement of everyone —not just the government —in preparedness efforts. By working together, everyone can help keep the nation safe from harm and help keep it resilient when struck by hazards, such as natural disasters, acts of terrorism, and pandemics. Whole Community includes: • Individuals and families, including those with access and functional needs • Businesses • Faith -based and community organizations • Nonprofit groups • Schools and academia • Media outlets • All levels of government, including state, local, tribal, territorial, and federal partners The phrase "Whole Community" often appears in preparedness materials, as it is one of the guiding principles. It means two things: 1. Involving people in the development of national preparedness documents. 2. Ensuring their roles and responsibilities are reflected in the content of the materials. 14. Report issues of fraud, waste, abuse Please note, when applying to this notice of funding opportunity and when administering the grant, applicants may report issues of fraud, waste, abuse, and mismanagement, or other criminal or noncriminal misconduct to the Office of Inspector General (OIG) Hotline. The toll -free numbers to call are 1 (800) 323-8603, and TTY 1 (844) 889-4357. 15. Hazard -Resistant Building Codes Hazard -resistant building codes are a foundational element of a more resilient nation, safeguarding communities and lives against natural disasters, with an estimated $11:1 return on investment. The adoption, enforcement and application of modern building codes mitigates community vulnerabilities, reduces disaster recovery costs, and strengthens nationwide capability. FEMA is working to promote and support building codes in all areas of its work in support of the multi -agency National Initiative to Advance Building Codes. In FY 2024 NOFO FEMA Version 24-02 45 the interest of building a stronger, more resilient nation, FEMA encourages all grant recipients and subrecipients to meet current published editions of relevant consensus -based building codes, specifications and standards, and to exceed them where feasible. 16. Appendices A. National Urban Search and Rescue Response System (US&R) Task Force FY 2021 Cooperative Agreement Statement of Work B. Cooperative Agreement Funding — Recommended Allocations (Spend Plan) C. Task Force Allocations and Budget Totals D. Administration Budget E. Special Equipment Cache Allocations (HEPP, IST, Medical) F. Annual Advisory Organization Stipends G. Summary of Deliverables and Points of Contact FY 2024 NOFO — FEMA Version 24-02 Appendix A US&R Task Force FY 2024 Readiness Cooperative Agreement Statement of Work A. Purpose The U. S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System (the System). The purpose of this Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, this agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation of a Federal US&R capability for disaster response. This Cooperative Agreement allows each Sponsoring Agency of a System US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force management to focus on continued preparedness efforts. This Cooperative Agreement provides direction to the System task force's Sponsoring Agency for the use of funding to provide administrative and program management, training, support, equipment cache procurement, maintenance, and storage. B. Background FEMA, in cooperation with other federal, state and local agencies created the System to provide a national US&R capability that provides lifesaving resources to survivors of structural collapse. When the System was developed in 1990, there was limited capability in only a few states to perform this mission and no resources were available for a coordinated national response. In 1992, the Federal Response Plan (FRP) was published by FEMA and coordinated activities with 26 federal agencies. The federal government's response to disasters was classified into 12 Emergency Support Functions (ESFs). ESF #9 (Search and Rescue) was established with FEMA as the Primary Agency. FEMA maintains a national consensus on standard operating procedures, organizational structure, equipment, training, and exercise requirements. Currently, 28 state and local Sponsoring Agencies in 19 states participate in the System by making their task forces available for national disaster response. FEMA had no organic heavy rescue capability of its own and realized the best sources for US&R knowledge and skills reside at the state and local level. The System was developed and continues as a federal —state —local partnership, based on a Memorandum of Agreement (MOA) and individual Response and Readiness Cooperative Agreements. While the MOA provides the basic operational "Agreement" between FEMA, the state and Sponsoring Agency, the individual Readiness Cooperative Agreement provides the mechanism for distributing federal funds to the Sponsoring Agencies of the System's 28 US&R task forces for continued readiness efforts. In December 2004, the National Response Plan (NRP) was published by DHS, which integrated the Federal Response Plan. The NRP was then updated in January 2008 and is now referred to as the National Response Framework (NRF). At that time, ESF#9 was expanded to encompass urban, water -borne, and land -based search and rescue environments. C. FEMA Objectives FEMA, through the US&R Branch or Grant Programs Directorate, shall: 1. Provide oversight and funding to System Sponsoring Agencies to manage and administer US&R task force affairs and activities in accordance with accepted standard business practices. 2. Provide oversight and funding to train and exercise System personnel to safely perform assigned US&R duties in accordance with established FEMA/System approved standards and guidance. 3. Provide oversight and funding to acquire and maintain the equipment in accordance with the US&R Equipment Cache List as approved by the US&R Branch. 4. Provide oversight and funding for the lease of space to provide offices, training facilities and/or storage of vehicles and equipment, as needed. 5. Provide resources (e.g., staff, equipment, funding) to support readiness and standby activities, subject to availability of funds (e.g., catastrophic planning, technical assistance, mobilization exercises). 6. Provide a forum for discussion of strategic issues by facilitating the hosting of Sponsoring Agency Chief/Head meetings with the FEMA Administrator, or designee' as well as regularly scheduled meetings with the System's Strategic Group. D. Approvals Advance approval must be obtained in writing from both the US&R Branch and the FEMA Grants Assistance Officer for the following (in accordance with 2 C.F.R. Part 200): 1. Approval for activities or expenditures not identified in the task force narrative and budget, but that are allowable within the scope of work for this Cooperative Agreement (i.e., budget changes). 2. Requests for extension of the Period of Performance (POP) for this Cooperative Agreement. (The POP for this Cooperative Agreement is 36 months to allow sufficient time to complete and execute the budget). Extensions to the POP for this program are allowed. Extensions to the POP identified in the award will only be considered through formal, written requests to both the US&R Branch and the FEMA Grants Assistance Officer and must contain specific and compelling justifications as to why an extension is required. See also section H.2 of the NOFO for more information on the POP extension process. 3. Requests for spending Cooperative Agreement funds prior to the beginning of this period of performance ("pre -award costs"). See also section D.14(b) of the NOFO for further information on pre -award costs. For more detailed information pertaining to submission of amendments to this Cooperative Agreement, refer to US&R Program Directive 2016-010 — US&R Readiness Amendment Guidance, dated September 6, 2016, and any updates. (Available by contacting the US&R Branch) Unauthorized expenditures may be denied and required to be reimbursed to FEMA. Use of Cooperative Agreement funds provided through this agreement for any activity that occurs outside the United States and its territories is prohibited, unless authorized by the US&R Branch, FEMA Grant Programs Directorate and FEMA International Affairs prior to incurring costs for the activity. See also section D.14 of the NOFO for further information on funding restrictions and allowable costs. E. Applicable Laws and Policies/Order of Precedence This award is subject to the laws and regulations of the United States. This Cooperative Agreement incorporates the terms and requirements of any applicable Agency policies and all US&R Program Directives issued by the US&R Branch, including those issued during the term of this Cooperative Agreement. Any inconsistency or conflict in terms and conditions specified in the award will be resolved according to the following order of precedence: public laws, regulations, applicable notices published in the Federal Register, Executive Orders, OMB Circulars, agency award conditions, the terms and conditions of the Sponsoring Agency's Memorandum of Agreement with FEMA, applicable DHS and FEMA policies, US&R Program Directives, and US&R General Memoranda. (Available by contacting the US&R Branch) Some of the terms and conditions contained herein may contain, by reference or substance, a summary of the applicable statutes, regulations, Executive Orders, or OMB Circulars. To the extent that a term or condition contained in this NOFO is a summary of an authority, such provision is not in derogation of, or an amendment to, any such statute, regulation, Executive Order, or OMB Circular. Covered Telecommunications Equipment or Services are defined in Section D.14(a)(ii) of the NOFO Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services Effective August 13, 2020, and mandated by section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018), FEMA recipients and subrecipients may not use grant funds to: i. Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; ii. Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; or iii. Enter into contracts or extend or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. F. Cooperative Agreement Funding The FY 2024 Cooperative Agreement base total (or minimum amount) for each task force is $1,369,884. The US&R Branch recommended allocations are outlined in Appendix B of this NOFO. Additional funds allocated to specific task forces are provided by the US&R Branch in Appendices C, D, and E. Each task force can apply for up to the amount allocated to their agency as shown in Appendix C. All Sponsoring Agencies must submit supporting documentation with each application. The Period of Performance for the FY 2024 US&R Readiness Cooperative Agreement funding is 36 months. Each task force should submit a budget narrative detailing daily operation costs such as salary expenses and lease costs within that period of performance covering only 12 months. Certain costs may be expended during any point in the period of performance while other costs must be budgeted for a set period within the period of performance. For costs to conduct trainings and for procurement of equipment and supplies task forces shall only charge costs for work done in the period of performance. Where part (or all) of the work under a grant is equipment to be put into service, then that work needs to be fully completed (including receiving the equipment) within the period of performance. These costs may be incurred at any point throughout the period of performance. Task forces are reminded that you may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. Task forces may write contracts with an available funds clause or option years for protection. G. FEMA/US&R Branch Responsibility 1. Review, approve, and adopt System -related products, including technical manuals, operational procedures, training curriculum and supporting manuals, meeting agendas and other requirements for the System. 2. Coordinate and support meetings relating to System activities, to develop and implement policies, procedures, and System documents. 3. Establish and disseminate policy and Program Directives for the System based on established regulations and with substantial involvement and input from the partner sponsoring agencies and their members. 4. In cooperation with the System's Strategic Group, determine annual funding levels for readiness activities. 5. Purchase equipment and deliver to System task forces, based on need and available funding. 6. Review and/or approve expenditure reports, performance reports, personnel records, training records, task force self -evaluation documents, equipment cache and excess property inventories and other deliverables required by the US&R Branch. 7. Review and approve/disapprove in writing, in conjunction with the Grants Assistance Officer, any cost deviations or budget revisions from those prescribed in this agreement or from other FEMA established policies. 8. Implement the policy, criteria, and procedure for task force evaluations. Distribute an annual Task Force Self -Evaluation survey with 45-day submission suspense, for completion by the task forces. Conduct a cooperative peer -based Readiness Assessment Program (RAP), to include Administrative Readiness Evaluations (ARE) and Operational Readiness Exercise Evaluations (OREE). 9. Track, disseminate, and consistently update the status of recommendations generated from the Advisory Organization to all System components. 10. Based on various planning factors, the US&R Branch may alert or activate System resources for activities associated with scheduled National Special Security Events (NSSE). Task forces activated under this section will be notified in advance, through written activation orders that will provide authorization for travel and to carryout activities required of the operations. Prior to any activities under this section, the US&R Branch will request cost estimates from identified task forces. This item would be funded separately from annual Readiness Cooperative Agreement funding but could be either an amendment to this Cooperative Agreement or the Response Cooperative Agreement. 11. Provide at least one full-time US&R Branch staff member to serve as project officer for each of the recognized Functional Groups within the Advisory Organization to assist the Group leader in the administration of the Group. H. Sponsoring Agency Responsibility and Requirements Under this Readiness Cooperative Agreement, the Sponsoring Agency shall use funding to prepare the task force under the following categories: Administration/Management, Training, Equipment, and Storage/Maintenance. 1. Administration and Management a. Provide sufficient staff for management and administration of task force day-to-day activities. This staff shall be responsible for program management, grants management, financial management, administrative support, training coordination and instruction, logistics management and property accountability. These management responsibilities include, but are not limited to, task force salaries and expenses coordination; record -keeping; inventory and maintenance of task force equipment caches; communicating with task force members and parties who support task force activities; and similar management and administrative tasks. b. Maintain a comparison of expenditures with budgeted amounts for each Federal award, per 2 C.F.R. § 200.302. This includes maintaining a budget that reflects budgeted versus actual expenditures, tracking back to the four budget categories and nine object classes as detailed within their budget of their application on SF-424A — Budget Information (Non -Construction) or SF-424C — Budget Information (Construction). c. Task forces may purchase equipment & supplies for the administration of their program with US&R funding, with their own funding, or both. These items may include but are not limited to, laptop and desktop computers, cellular telephones/wireless tablets, personal communication devices (e.g., smart phones), printers, scanners, copy machines, office furniture, video conference capability, etc. d. Recruit, train and maintain a roster of personnel to enable complete staffing of a National Incident Management System (NIMS) Type I US&R task force. Positions shall be staffed from within the task force organization unless prior approval is given by the US&R Branch. The rostered staffing level shall be a maximum 210 personnel, plus up to 10% allowable staffing overage, to address attrition, Incident Support Team (IST) members, etc. The task force shall pursue the goal to roster the minimum of 140 deployable personnel; two -deep at each of the 19 functional positions required for a NIMS Type I US&R task force configuration. Ensure all members have a completed, signed, and notarized Appointment Affidavit on file with the task force. e. Ensure each task force member meets the necessary license, certification, or other professional qualification requirements of their assigned position at time of deployment. Further ensure that the task force has the documentation on file to verify currency. f. The task force may use funds to cover salary and travel for product research and development efforts, when authorized by the US&R Branch who will coordinate with the Grant Programs Directorate. g. The task force may use funds to cover salary and travel to enable task force personnel to collaborate with federal, state, or other entities (e.g., other US&R resources or emergency responders) to enhance the capabilities of the System. h. Ensure the task force is prepared for AREs by completing an internal self -evaluation operational readiness and preparedness survey (Phase I Self -Evaluation) as provided by the US&R Branch. The completed electronic copy of the self -evaluation shall be submitted as directed by the annual Program Directive. i. Ensure funds are properly allocated, accounted for, and reported for those task force members who serve as Sponsoring Agency Chief Representatives, Advisory Group Chair, Deputy Advisory Group Chair, IST Representative, Legal Representative, Functional Group Leaders, Deputy Functional Group Leaders, Subgroup Leaders, National and Divisional Task Force Representatives, Incident Support Team leadership as appropriate and authorized by the US&R Branch. These funds are intended to defray personnel salary, backfill, travel and other administrative costs associated with these positions for assigned task forces in accordance with Sponsoring Agency policies and Appendices C, D, E, and F. j. Ensure funds are properly allocated, accounted for, and reported for those task forces that receive additional funding to host meetings, deliver national training, and facilitate special projects. These funds are intended to defray personnel salary, backfill, travel and other administrative costs associated with the additional funding provided in accordance with Sponsoring Agency policies and Appendices C, D, E, and F. k. Ensure funds are properly allocated, accounted for, and reported for congressionally mandated and end -of -year supplemental funding intended to recapitalize the equipment cache. 1. Ensure timely reporting of expenditures for readiness activities carried out under this agreement and timely delivery of Cooperative Agreement reporting. Refer to Section I of this Appendix, Reporting. m. As funding allows, ensure personnel salaries and expenses relating to task force and Incident Support Team administration, development and training preparedness activities are paid in accordance with established Sponsoring and Participating Agency policies/practices and in a timely manner, but no later than 120 days after completion of a training exercise. Appropriate personnel records shall be kept in accordance with 2 C.F.R. Part 200. n. Compliance with NIMS is a condition for award of this Cooperative Agreement as outlined in Homeland Security Presidential Directive-5 (HSPD-5), Management of Domestic Incidents. Sponsoring Agencies must comply with the NIMS Implementation Activities established annually by FEMA. Sponsoring Agencies must report NIMS compliance activities in accordance with state and local NIMS guidance. Additionally, a certificate of completion for each required course in accordance with current the Position Descriptions must be in each System task force member's personnel file. State offered NRF, NIMS, or equivalent certificates may be substituted for those courses offered on the FEMA NIMS website provided they meet federal NIMS standards. For further information on compliance and guidance, refer to the following website: https://www.fema.gov/national-incident-management- system. o. Attend FEMA-sponsored or FEMA-approved System meetings, conferences, and training sessions, or other events as directed by the US&R Branch as they relate to the System. Other activities include on -site peer AREs, OREEs, quality assurance oversight of FEMA-sanctioned training courses, training with other task forces, grants management training, non-federal search and rescue meetings/activities (e.g., State Urban Search and Rescue (SUSAR) Alliance), and research & development for equipment, as directed by the US&R Branch. The US&R Branch is recommending allocation of certain funds as identified in Appendix B for travel. All travel funds shall be accounted for under Management and Administration and/or Training at the task force level. p. Provide complete medical evaluations and immunizations to task force members as defined by the System's Medical Subgroup or current Federal requirements. Medical screening should be conducted, at a minimum, on a triennial basis for each task force member. Each task force member must have a current Fit for Deployment form signed by the examining physician on file. This document along with the medical evaluation shall become part of each member's personal medical record. Please refer to the most current Program Directive. q. Expend at least 98% of the Cooperative Agreement funds for which the task force has budgeted. Failure to expend 98% might be taken into consideration for future award amounts. 2. Training a. Provide System -related or System -required training for task force personnel, including the delivery of local US&R training courses or other courses specifically required by the System's Position Descriptions or authorized by the US&R Branch. This should include equipment specific training provided by the manufacturer and authorized repair technician certification training to allow task forces to have members certified to conduct manufacturer approved repairs in-house. b. As funding permits, complete all five modules of the OREE over a three-year period either as individual exercise components, or as one comprehensive deployment exercise. The task force is encouraged to exercise as many task force members as possible during this Cooperative Agreement. c. A task force deployment may cover all five modules or portions thereof, in which case those components not addressed in a deployment must be exercised once every three years. d. When a task force completes all five modules, those funds originally set aside for a deployment exercise may then be used for other System approved items within the same budget category. This change must be addressed in the Semi -Annual Performance Report. A budget change is required when funds exceeding 10% of the Cooperative Agreement award amount are moved to another program budget category. e. The task force should notify the US&R Branch of mobilization or deployment exercises as soon as the exercise is scheduled, but not later than 60 days before the exercise begins. Notification should be brief, but include dates, scope of exercise, number of participants, and other agencies involved. The intent of this notification is to provide the US&R Branch planning information for AREs and scheduling joint exercises with other DoD/federal agencies. It does not take the place of, and should not be confused with, sanction request letters to obtain FEMA approval of task force sponsored training and exercises in accordance with the Training Program Administration Manual (TPAM), dated January 27, 2020 (issued as US&R Program Directive 2020-004), or most current training manual. (Available from the US&R Branch) f. Submit an after -action report within 90 days of the completion of a mobilization or deployment exercise, or a training activity with duration of more than 24 consecutive hours. Send the report to the attention of the US&R Branch Chief and written in a format where lessons learned may be shared with other task forces in the System. g. Ensure training and exercise activities of the task force meet System standards, requirements and certifications. Ensure training records for all task force personnel are kept in a central, secure location. h. Provide funding for expenses related to the acquisition, maintenance, training and certification of Canine Search Teams. This statement is not related to the funding provided to host canine evaluations. i. The task force is authorized to fund the acquisition, maintenance, training and certification of Canine Search Teams — Human Remains Detection. This allows the task force the ability to have this resource within the task force. Task force support of this resource is voluntary. j. When authorized, ensure funds are distributed in support of hosting a System Canine Search Team Certification Evaluation or Preparation, as identified in Appendix D. When funding provided for the canine evaluations exceeds actual costs, the excess allocated funds may be redirected to other System activities that support the task force's canine program under Items 6 & 7. If remaining funds are used to cover costs under Items 6 and/or 7, provide this information and the associated cost(s) in their Semi -Annual Performance Report submission. k. Provide grants management training to assigned task force Grant Managers and Assistants who have not previously attended training. Grant management training is mandatory for all task force Grants Managers and Assistants. Grant management training is optional, but highly recommended, for task force Program Managers and other key personnel assigned to System administrative duties. Every effort shall be made to attend continuing education by task force Grant Managers and Assistants during the Cooperative Agreement to stay current with regulation updates/changes. Personnel should attend training from a facility that provides a "Grants Certificate Program" and/or the US&R Grant Manager course. The US&R Branch and/or Grants Assistance Officer may be contacted for further information on classes offered. Examples of some grant management course topics are: 1. Managing Federal Grants and Cooperative Agreements for Recipients 2. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: 2 C.F.R. Part 200 3. Applying for Federal Grants and Cooperative Agreements 4. How to Prepare the Application Budget 5. Business Management Systems for Recipients 6. Audit of Federal Grants and Cooperative Agreements 1. Provide appropriate database and systems training, as needed to task force logistics and program management personnel to maintain personnel, equipment, grant, financial and accountability records. 3. Equipment and Supplies a. In addition to the requirements in this Appendix, states must use, manage, and dispose of equipment, as defined by 2 C.F.R. § 200.1 in accordance with state laws. Non -state task forces must follow the 2 C.F.R. § 200.313(c)-(e) regarding the use, management, and disposition of equipment. All task forces must comply with the requirements of 2 C.F.R. § 200.314 for supplies, as defined by 2 C.F.R. § 200.1. All task forces must also comply with 2 C.F.R. § 200.312 regarding federally owned property. Equipment is tangible personal property with a useful life of at least 1 year & a per unit cost of at least $5,000 (or the non-federal entity's equivalent threshold, whichever is lower). Supplies, on the other hand, are tangible personal property lower than the $5,000 equipment threshold or have a useful life of less than a year. Phones, tablets, etc. would more likely be supplies than equipment. b. The Sponsoring Agency is authorized to purchase equipment as listed in the System's most current FEMA Approved Equipment Cache List, dated March 18, 2021 (issued as US&R Program Directive 2021-005), or most current Approved Equipment Cache List. (Available on https://www.responsesystem.org or by contacting the US&R Branch). The task force shall procure and maintain the required Hazardous Materials (Hazmat) preparedness and response equipment and supplies and train personnel according to current System policy. Doing so will allow the task force to perform rescue operations in a contaminated environment, as defined in the System's Hazardous Materials (Hazmat) Concept of Operations (Annex B). c. The task force shall procure and maintain all items specifically identified and funded in the budget spend plan for the purpose of equipment cache recapitalization. At this writing the priority for the FY21 CA recapitalization will be Self -Contained Breathing Apparatus (SCBA). Any change to the recapitalization priority will be communicated by Program Directive. Task force personnel are reminded and directed not to exceed the current Manufacturer Suggested Retail Price (MSRP), unless prior approval is received in writing from the US&R Branch. The task force must follow the applicable federal procurement requirements at 2 C.F.R. §§ 200.317 — 200.327. The rules differ depending on whether the task force is a state entity or a non -state entity. Non -state entities must follow their own documented procurement procedures that reflect applicable state and local laws and regulations, provided the procurements conform to applicable federal law and the federal procurement requirements. Adherence to the federal procurement requirements ensures reasonable prices are obtained, and reasonable costs are a requirement of the federal cost principles per 2 C.F.R. § 200.403. Special consideration is given to the task force to purchase other equipment items in support of training, administrative, and warehouse/maintenance needs. Any other equipment not specified above can only be purchased after receiving written approval from the US&R Branch. d. Specific task forces are identified and provided funds to cover maintenance costs of the IST "A", `B" and "C" caches and medical kits. Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency (See Appendix E). e. Specific task forces are also identified and provided funds to cover maintenance costs of the seven HEPP caches in accordance with the most current version of the System's HEPP Concept of Operations, (See Appendix B). Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency. These task forces are also required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. f. Task forces are to ensure that the full complement of Communications capability that meets the requirements, per the current FEMA Approved Equipment Cache List has been purchased and/or identified within the Sponsoring Agency for immediate deployment. This Communications capability shall be maintained in a state of readiness for response. Service agreements, as required, shall be in place for immediate use of equipment upon activation. Communications capabilities shall be addressed in the following priority order: 1. Radio UHF, VHF, 800MHz, Marine, and Air frequency capability, to include the required quantities of portable handheld radio units; portable base station(s), mobile and desktop unit(s), and portable repeater(s); and mobile radio units installed and operational in all task force prime mover vehicles; 2. Satellite capability including satellite data via transportable .98-1.2M dish system, mobile satellite data system(s), and handheld and mobile satellite phones; 3. Cellular -based data and phone capability to include wireless mobile hotspots and wireless phones. g. Purchase equipment or supplies necessary to conduct operations within the disciplines of the task force (e.g., Communications, Search & Logistics). These items may include but are not limited to, wireless tablets, personal communication devices (e.g., smart phones), software, printers, etc. h. For state task forces regarding grant -purchased equipment, they must maintain and track equipment in accordance with state laws and procedures. For non -state task forces regarding grant -purchased equipment, all equipment must be tracked as to its origin. Equipment that is procured with this Cooperative Agreement funding shall be identified with the source, cache list number and Cooperative Agreement number, in accordance with 2 C.F.R. Part 200. Additionally, for all task forces, federal equipment shall be properly identified as to the ownership and funding source (including Agency name and Cooperative Agreement number or Disaster/contract number). The tracking can be accomplished through procurement documents, through fields in a database, or spreadsheet. It is the responsibility of each task force to develop a method of tracking in accordance with this section. However, it should be a system that will easily and quickly identify the information. Additionally, all procurement records and receipts should be cross-referenced and coded with the Cooperative Agreement number, cache list item number, Statement of Work section, or source of origin, or a system to easily and quickly identify the information. See also 2 C.F.R. §§ 200.313, 200.318. i. Transportation equipment is authorized for purchase as part of this Cooperative Agreement with prior approval from the US&R Branch in writing after submitting a completed FEMA Form 089-0-26. (Available on https://www.fema.gov/grant-forms) or by contacting the US&R Branch) j. Equipment and prime mover vehicles purchased with federal funds or provided by FEMA shall be for the use of the System. 2 C.F.R. § 200.313(a)(1). States must follow their own laws and procedures when using equipment. 2 C.F.R. § 200.313(b). Non -state task forces must use the equipment in accordance with 2 C.F.R. § 200.313(c), including that equipment must be used for the original program or project as long as needed, whether or not the program or project continues to be funded by a federal award. 2 C.F.R. § 200.313(c)(1). The task force must make the equipment available for its other federal programs or projects as long as it does not interfere with the ability to use under the US&R award. 2 C.F.R. § 200.313(c)(2). The task force may use US&R-acquired equipment for non-federal purposes as long as it does not interfere with the ability to use the equipment under this US&R award. See 2 C.F.R. § 200.313 (c)(2). For example, equipment or vehicles may be used on a local, regional, or state disaster response or under other extraordinary circumstance as long as the use does not interfere with the original purpose of the federal award. The US&R Branch Chief shall be notified immediately in writing of any exceptional use of the two US&R equipment caches that diminish the response capability of the task force. The task force or Sponsoring Agency is responsible for replacement, re -supply, and/or repair of equipment used or consumed during activities not associated with the System, and for an immediate return to a state of readiness. k. Title for the original cache, vehicles, and all equipment purchased under the Cooperative Agreements reside with the task forces (44 C.F.R. § 208.27, 2 C.F.R. Part 200). 1. Title to the FEMA (i.e., "Second Cache") equipment cache, as well as the IST and HEPP Caches, which were purchased and distributed to their respective task forces by FEMA, resides with FEMA. m. Should a non -state task forces transfer, sell, or scrap any of the equipment and/or vehicles, they are required to first ask for prior written approval and disposition instructions from the US&R Branch and Grants Assistance Officer for all grant - purchased equipment with a current per unit fair market value over $5,000 (in accordance with 2 C.F.R. § 200.313). n. For any federally -furnished property, upon completion of the award or when the property is no longer needed, all task forces must report the property to FEMA or obtain instructions from the US&R Branch and Grants Assistance Officer per 2 C.F.R. § 200.312 and FEMA Manual 119-7-1, "Personal Property", or current edition at time of disposition. (Available on http://www.fema.gov) o. For the purpose of accountability and safety, the task force is authorized to purchase an identification (ID) system, as long as they meet the requirements outlined in US&R Program Directive 2006-019 — Accountability and Medical Information Cards. (Available by contacting the US&R Branch) 4. Maintenance and Storage a. Maintain an accountability of property acquired under Cooperative Agreement funding, distributed federal property, and acquired federal excess property. Provide an annual report to FEMA on the status of federal property on January 31St of each year, as part of the database submittal to the US&R Warehouse per 2 C.F.R. § 200.312. Conduct an inventory of federal property and property acquired under Cooperative Agreement funding, in accordance with 2 C.F.R. §§ 200.312, 200.313, 200.314. b. Provide manufacturer's recommended maintenance and repair to US&R equipment acquired and specifically identified on the System's current FEMA Approved Equipment Cache List. Also, provide maintenance and repair to any supplemental equipment as approved by FEMA, which was purchased with FEMA funding and delivered to the task forces, purchased during a federal System response, or was acquired with FEMA approval through the Federal Excess Property Program. Task forces are expected to perform routine maintenance of equipment to maintain a state of readiness. c. As part of the operational readiness of each task force, all US&R equipment shall be maintained in an immediate state of readiness in a cache storage facility or facilities. This may include planning and engineering and other costs for development, maintenance, and/or lease of storage facilities and associated equipment for US&R equipment and supplies. Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs include but are not limited to office / storage space buildout / reconfiguration, ceilings, loading docks / doors, lighting, HVAC, and security fencing. US&R Branch approval is required for reimbursement of renovation and modification costs. The purpose of allowing minor renovation and modification costs is to ensure the equipment cache is maintained as required under the National Urban Search and Rescue Response program. See 42 U.S.C. § 5165f(1)(2); 44 C.F.R. § 208.23(c)(4). d. Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. See Section F of this Appendix, Cooperative Agreement Funding. Task forces may write contracts with an available fund's clause or option years for protection. e. The day-to-day repair, maintenance, storage, insurance, and administrative costs for all equipment purchased or provided by FEMA will be accomplished via this Cooperative Agreement funding provided and in accordance with 2 C.F.R. Part 200. 1. In accordance with 2 C.F.R. 200.310, Sponsoring Agencies and/or task forces are responsible to provide, at minimum, the equivalent insurance coverage for real property and equipment acquired or improved with Federal funds as provided to property owned by the non -Federal entity. Federally -owned property need not be insured unless required by the terms and conditions of the Federal award. 2. Under the Federal Tort Claims Act (FTCA), the federal government self- insurance program applies to all vehicles owned by the federal government. This act applies in the context of tort liability as well as to property damage or loss caused by employees acting within the scope of their official duties. See 28 U.S.C. § 2671. This act does not apply to rental vehicles used by Sponsoring Agencies and/or task forces when federally activated. I. Reporting The Sponsoring Agency shall use the following procedure for reporting. There are several types of reports required for this agreement. Refer to Appendix H for specific instructions and points of contact to submit all reports and deliverables. See also section F.4 of the NOFO for any additional reporting requirements. 1. Requirements a. Task Force Self -Evaluation: As identified in Section H of this Appendix, Subsections 1.i of this document is due when directed by the US&R Branch. b. Equipment Information Submission: As identified in Section H of this Appendix, Subsections 1.i and 4.a. Provide FEMA with an updated database of the task force US&R equipment cache (both federally owned, and grant purchased). Also provide a current TFPDD form, in a format provided by the US&R Branch and a transportation plan including all vehicles and trailers for a NIMS Type I US&R task force over -the - road configuration. Submission shall include a cover letter addressed to the US&R Branch as directed in Appendix G by January 31st_ Those task forces who have been identified to maintain one of the three ISTs and/or one of the seven HEPP caches are also required to submit the inventory of these caches as well. c. HEPP Maintenance Annual Cost Estimates: Those task forces who have been identified to maintain one of the seven HEPP caches are required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief. This information will be used to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. d. Semi -Annual Performance Report: This report is due to the US&R Branch for the duration of this agreement and is a written report providing a narrative and expenditures, as explained below. 1. The Sponsoring Agency shall electronically send a report semi-annually by January 30th (covering the time period of July 1st through December 31st) and by July 30th (covering the time period of January 1st through June 30th) of each year until the Cooperative Agreement is closed. 2. The Performance Report shall include task force accomplishments and the total budgeted, expenditures and balance for the Cooperative Agreement funding within the following areas: Administration/Management, Training, Equipment, and Maintenance/Storage. 3. Performance Narrative and Funds Report (FEMA Form 089-0-11- available on US&R USR Coop Agreements - 089 Series Forms shall be used. 4. Completed Performance Report shall be uploaded into the FEMA GO System, or as otherwise directed. 5. All changes, whether requiring prior approval or not, shall be noted in the Performance Fund Reports and subsequent closeout documents. 6. The Final Performance Reports shall be included in the completed closeout package and emailed to the US&R Branch and FEMA Grant Programs Directorate, unless otherwise directed. e. SF425 Federal Financial Reporting 2. Closeout Reports The recipient must submit, no later than 120 calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award. A subrecipient must submit to the pass -through entity, no later than 90 calendar days (or an earlier date as agreed upon by the pass -through entity and subrecipient) after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award. The Federal awarding agency or pass -through entity may approve extensions when requested and justified by the non -Federal entity, as applicable. Unless the Federal awarding agency or pass -through entity authorizes an extension, a non -Federal entity must liquidate all financial obligations incurred under the Federal award no later than 120 calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award. The scope of work identified in the task force's approved budget plan for the Cooperative Agreement must be completed within the Period of Performance. The task force will have 120 days after the Period of Performance to complete the final payments and prepare the closeout documents. If unable to complete the closeout process by the due date, the task force must contact the Grant Programs Directorate and US&R Branch to request an extension of the liquidation and closeout reporting period. For more detailed information pertaining to submission of the Closeout Report for this Cooperative Agreement, refer to the US&R Program Directive applicable at the time. At a minimum the following closeout document must be submitted: a. Cover Letter: The recipient's closeout cover letter should reference the closeout cooperative agreement number. Please note in the cover letter any items that are not applicable. If the equipment and/or supplies are maintained by the recipient, a statement that addresses the intention to continue use of this equipment needs to be included and that the equipment/supplies will continue to be used for their intended purpose of the cooperative agreement over the life cycle of the equipment/ supplies. Also provide a statement expressing the intent to continue use of Federally Furnished Property for the Federal US&R Program, as noted in the most recent equipment information database submission. Instructions for the Equipment Information database submission are contained in the statement of work and are not part of the closeout procedure. b. Cover Page: Provides basic information pertaining to the Cooperative Agreement, to include the Assistance Listings number, recipient name, EIN number, Cooperative Agreement number, address, email address, contact person and a signature of certification by an authorized official that all information contained within the closeout package is correct. c. Final Performance Report: Recipients must submit a final progress report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance. Provide a summary of the qualitative accomplishments made through the duration of the FEMA cooperative agreement period of performance. For example, if the cooperative agreement included items under the equipment category (e.g., personal protective equipment), indicate not just the number of pieces of equipment purchased, but also describe the results of the purchase in terms of the response capability or safety, training, or other respects. The report should be broken out in the four program categories: Administrative, Training, Equipment, and Storage/Maintenance and their associated object classes. d. Final Financial Status Report: The Final Federal Financial Report (SF-425) is to be submitted through the Payment and Reporting System (PARS). A copy of the PARS - generated SF-425 report should also be included in the closeout package. e. Refund Checks: If applicable for non -state task forces per 2 C.F.R. § 200.305, a check should be submitted to FEMA to return any unspent federal funds plus interest earned. f. Record Keeping/Retention: Retain records pursuant to the Cooperative Agreement conditions. Cooperative Agreement records should include a copy of the award document, Cooperative Agreement articles, ledgers, documentation of expenditures, documentation -copies of cancelled checks, paid invoices, payrolls, time and attendance records, contract records, etc. Upon completion of all required actions, the submission of all required items, and any appropriate financial adjustments and payments, FEMA will advise the task force in writing when the award can be considered closed out. This information must be kept for at least three years after the date of submission of the final expenditure report (SF-425). This retention period may be longer if any litigation, claim, or audit is started before the expiration of that three-year period, in which case the record retention period is until all litigation, claims, or audit findings involving those records have been resolved and final action taken. Other types of documents pertaining to indirect costs, equipment, real property, or program income have a different start date for the record retention period. See 2 C.F.R. §§ 200.318, 200.334-200.338, 200.403(g) for further information about the items in this paragraph. 3. Timelines (See Appendix G) a. Task Force Self -Evaluation: Submitted as directed by the US&R Branch, by way of a US&R Program Directive. b. Equipment Information Submission, due January 31St of each year, including: 1. Inventory of Federally owned equipment. 2. Inventory of HEPP and IST Caches (when applicable). 3. A current Task Force Deployment Data Form (Aircraft Loading Data), FEMA Form 089-0-15. (Available on https://www.fema.gov/grant-forms or by contacting the US&R Branch) 4. A current transportation plan including all vehicles and trailers for a NIMS Type I US&R task force over -the -road configuration. c. HEPP Maintenance Annual Cost Estimates: For those task forces who have been identified to maintain one of the seven HEPP caches, the deadline to submit an annual HEPP maintenance cost estimate is October 30th of each year. d. The Semi -Annual Performance Report: This semi-annual report is due by January 30th and July 30th each year during the Period of Performance. e. The Quarterly Federal Financial Report (FFR) — SF-425: This quarterly report is due within 30 days after the end of each quarter: January 30th, April 30th, July 30th and October 30th f. Final Cooperative Agreement Closeout Package: The closeout package is due to FEMA within 120days after the Period of Performance expires. This package includes the following items: 1. Cover Letter 2. Cover Page 3. Final Performance Report 4. Final Federal Financial Report (FFR), SF-425 5. Final Payment/Unexpended Funds Task forces must be current with all reports at the time of award of this Cooperative Agreement. J. Time is of the Essence FEMA is providing an annual Readiness Cooperative Agreement and it is strongly recommended that the Sponsoring Agency seek expedited approval for the acceptance and management of the Cooperative Agreement. The US&R Branch and Grant Programs Directorate acknowledge the time -sensitive nature of processing and awarding the Cooperative Agreement and will make every effort to expedite the process. The United States Congress closely scrutinizes the timely spending of Readiness Cooperative Agreement funds and failure to meet necessary requirements and time frames may result in the loss of funding for this and future Cooperative Agreement periods. Department of Homeland Security Federal Emergency Management Agency URBAN SEARCH AND RESCUE RESPONSE SYSTEM Task Force Narrative Workbook OMB 1660-0073 Expires December 31, 2018 PAPERWORK BURDEN DISCLOSURE NOTICE FEMA Form 089-0-10 Public reporting burden for this data collection is estimated to average 4 hours per response. The burden estimate includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and submitting this form. This collection of information is required to obtain or retain benefits. You are not required to respond to this collection of information unless a valid OMB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW., Washington, DC 20472- 3100, Paperwork Reduction Project (1660-0073) NOTE: Do not send your completed form to this address. Purpose The U.S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System. The purpose of the Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, the agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation for US&R disaster response. The Cooperative Agreement allows each Sponsoring Agency of a US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force management to focus on continued preparedness efforts. The Cooperative Agreement provides direction to the US&R task force Sponsoring Agency for the use of funding to provide: administrative and program management, training, support, equipment cache procurement, maintenance and storage. This workbook is designed for use by the Sponsoring Agencies of all current task forces within the US&R Response System when applying for the US&R Readiness Cooperative Agreement solicitation. For more specific information and instructions for submission, refer to the applicable Notice of Funding Opportunity (NOFO) package and Statement of Work. Urban Search & Rescue (USSR) Readiness Cooperative Agreement Task Force Narrative Workbook CONTENTS Purpose i Contents 1 Sample Cover Letter 2 Preparer & Contact Information (FEMA Form 089-0-10A) 3 Budget Summary (Detailed) (FEMA Form 089-0-10B) 4 Sample of "Purpose of Cooperative Agreement" from Task Force 5 Administration and Management (FEMA Form 089-0-10C) 6 Training (FEMA Form 089-0-10-10D) 7 Equipment (FEMA Form 089-0-10E) 8 Storage & Maintenance (FEMA Form 089-0-10F) 9 Budget Totals 10 Position Descriptions (FEMA Form 089-0-10H) 11 Form for Additional Budget Clarification Information (FEMA Form 089-0-101)12 FY2024 COPERATIVE AGREEMENT APPLICATION August 14, 2024 US Depaitnient of Homeland Security Federal Emergency Management Agency Grants Management Branch Attn: Ms. Tawana Mack 800 K Street NW - Rm: S430-5 Washington, DC 20472 Dear Ms. Mack: Enclosed is the US&R application of City of Miami Fire -Rescue Department for the year 2024 Depaitinent of Homeland Security/FEMA, Urban Search & Rescue Cooperative Agreement for a total of $1,536,884 The following items have been completed electronically within ND Grants: O 1. Application for Federal Assistance, SF 424 El 2. Budget Information -Non Construction Programs FEMA form SF 424A O 3. Summary sheet for Assurances and Certifications, SF 424 B O 4. SF GG/SF LLL - Lobbying Activities The following are included in the Narrative Statement (FEMA Wkbk 089-0-10) and attached with the Application: O 5. Preparer & Contact Information Sheet O 6. Budget Narrative (Budget Summary Sheet, four cost categories and Budget Totals) O 7. Position Descriptions for all Staff paid by the Cooperative Agreement The following are submitted as additional attachments: O 8. Single Audit Report for FY2019/Corrective Action Plan ❑ 9. Indirect Cost Rate Agreement O 10. Specifications for all rolling transportation ❑ 11. Pre -Award Cost Request and Approval Please call Capt. Erik Sanchez at (786)554-3155 or email at ErikSanchez@miamigov.com or Miroslava Musser at (786) 236-7598 or email at mirosmusser@miamigov.com for any other information that you may need. Sincerely, Erik Sanchez, Fire Captain US&R Program Manager City of Miami Fire -Rescue Florida Task Force II PREPARER INFORMATION Preparer Prefix First Name Ms. Miroslava Middle Name Last Name Musser Title Grants Manager Agency/Organization City of Miami Florida Task Force 2 Address 1 444 S.W. 2nd Avenue Address 2 City State Zip Phone 10th Floor Miami Florida 33130 305-569-4044 Fax E-mail mirosmusser(6miamiaov com CONTACT INFORMATION Point of Contact Prefix Captain First Name Erik Middle Name Last Name Sanchez Program Manager City of Miami Florida Task Force 2 Title Agency/Organization Address 1 444 S.W. 2nd Avenue Address 2 City State Zip Phone 10th Floor Miami Florida 33130 305-554-3155 Fax E-mail ErikSanchez(c�miamigov.com APPLICANT INFORMATION Applicant Task Force Organization Name Employer Identification Number DUNS Number Address 1 Address 2 City County State Zip Country Submission Date Type of Applicant Congressional District Applicant Congressional District Project Authorized Representative First Name Authorized Representative Middle Name Authorized Representative Last Name Florida Task Force 2 City of Miami 59-6000375 72220791 444 S.W. 2nd Avenue 10th Floor Miami Miami -Dade Florida 33130 United States Authorized Representative Title FEMA Form 089-0-10A Section 3 Preparer Contact Information Page 4 of 2 Authorized Representative Phone Number Applicant Identifier (if applicable) State Applicant Identifier (if applicable) Organizational Unit: Department: Division: Made available for EO 12372 (Answer Y or N ) Date Reviewed If applicable) "Y" for not covered "N" for not selected FEMA Form 089-0-10A Section 3 Preparer Contact Information Page 5 of 2 National Urban Search & Rescue Response System US&R Task Force Readiness Cooperative Agreement Budget Narrative Purpose of Agreement The purpose of this Readiness Cooperative Agreement is to continue the development and maintenance of National Urban Search and Rescue (US&R) Response System resources to be prepared for mission response and to provide qualified personnel in support of Emergency Support Function-9 (ESF-9) activities under the National Incident Management System (NIMS) and the National Response Framework (NRF). Our Task Force agrees to manage the continued development and maintenance of this National US&R Response System resource. We will be prepared to provide qualified, competent US&R personnel in support of ESF-9 activities under the National Response Framework. Specifically, the FY2024 US&R Notice of Funding Opportunity (NOFO) and the accompanying budget narrative provides our plan to accomplish our objectives identified by DHS/FEMA. This work plan identifies the key areas that our Task Force will focus its continued readiness efforts. These key areas are admistrative and program management, training, support, equipment cache preparedness, maintenance and storage. These key areas are detailed in the Grant Guidance/Statement of Work. This Cooperative Agreement will allow our Task Force to maintain a high standard and condition of operational readiness. It is the intent of our Task Force to comply with the US&R Response System FY 2024 US&R NOFO throughout the duration of this agreement. While portions of the FY2024 US&R NOFO are included in the budget narrative, we acknowledge compliance with the FY2024 US&R NOFO in its entirety. Section 7 Purpose of Agreement COOPERATIVE AGREEMENT BUDGET SUMMARY BUDGET SUMMARY Grant Program Function or Activity (a) Catalog of Federal Domestic Assistance Number (b) Estimated Unobligated Funds New or Revised Budget Federal (c) Non -Federal (d) Federal (e) Non -Federal (f) Total (g) 1. US&R Readiness Cooperative Agreement 97.025 0.00 0.00 1,536,884.00 $ 1,536,884.00 2. 0.00 3. 0.00 4. 0.00 5. Totals $0.00 $0.00 $1,536,884.00 $0.00 $1,536,884.00 BUDGET CATEGORIES 6. Object Class Categories GRANT PROGRAM, FUNCTION OR ACTIVITY Total (5) (1)Admin. & Mgmnt. (2) Training (3) Equipment (4) Storage & Maint. a. Personnel $976,701.00 $41,300.00 $0.00 $0.00 $1,018,001.00 b. Fringe Benefits 27,934.00 0.00 0.00 0.00 27,934.00 c. Travel 71,440.00 8,400.00 0.00 0.00 79,840.00 d. Equipment 0.00 0.00 105,714.00 67,895.00 173,609.00 e. Supplies 4,996.00 0.00 0.00 0.00 4,996.00 f. Contractual 157,432.00 0.00 0.00 75,072.00 232,504.00 g. Construction N/A N/A N/A N/A N/A h. Other 0.00 0.00 0.00 0.00 0.00 i. Total Direct Charges (sum of 6a-6h) 1,238,503.00 49,700.00 105,714.00 142,967.00 1,536,884.00 j. Indirect Charges 0.00 0.00 0.00 0.00 0.00 k. TOTALS (sum of 6i and 6j) $1,238,503.00 $49,700.00 $105,714.00 $142,967.00 $1,536,884.00 7. Program Income $ $ $ $ $ FEMA Form 089-0-10B Section 4 Budget Summary Page 7 of 2 NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (c) State (d) Other Sources (e) TOTALS 8. $ $ $ $0.00 9. 0.00 10. 0.00 11. 0.00 12. TOTAL (sum of lines 8-11) $0.00 $0.00 $0.00 $0.00 FORECASTED CASH NEEDS 13. Federal Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter $0.00 $ $ $ $ 14. Non -Federal 0.00 15. TOTAL (sum of lines 13 and 14) $0.00 $0.00 $0.00 $0.00 $0.00 BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a) Grant Program FUTURE FUNDING PERIODS (Years) (b) First (c) Second (d) Third (e) Fourth 16. $ $ $ $ 17. 18. 19. 20. TOTAL (sum of lines 16-19) $0.00 $0.00 $0.00 $0.00 OTHER BUDGET INFORMATION 21. Direct Charges: 22. Indirect Charges: 23. Remarks: FEMA Form 089-0-10B Section 4 Budget Summary Page 8of2 ADMINISTRATION & MANAGEMENT Task Force General Comments Our Task Force will accomplish the goals set forth in the DHS-FEMA statement of work, guidance, and directives provided by the Urban Search & Rescue Program Office. The costs for the Administration & Management portion of this budget/narrative will be addressed in this section and will cover costs for a maximum amount of time of 12 months, and the costs will occur within the 36 month period of performance. The cost details will be provided in the object classes within this Program Category. The Administrative/Management personnel under this Readiness Cooperative Agreeement is responsible for the day-to-day operations of the Task Force and will be responsible to ensure that all management, administration and operational requirements are accomplished. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System under the Response Cooperative Agreement. Funding for any deployments will be handled under the Response Cooperative Agreement. Total Administration & Management Cost $1,238,503 Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Fringe Benefits Section The US&R Task Force will provide sufficient staff for management and administration of the Task Force day- to -day activities to accomplish required supervisory, administrative, training and logistical duties. Specifically: program management; grants management; financial management; administrative support; training coordination and instruction; logistics management and property asountability. This shall include, but is not limited to, funding personnel salaries relating to Task Force development and management; record -keeping, inventory and maintenance of the US&R Equipment Caches; correspondence with Task Force members and parties who support Task Force activities; along with similar management and administrative tasks. Provide the staffs' salary, benefits, and also note any cost of living increases (percentage and amount) below that will be paid under the Readiness Cooperative Agreement. There is a drop down menu for the staff positions, and any additional staff not noted can be added. If a staff position is part time, please provide the hours and hourly rate in the Personnel box below to clarify the time to be allotted, e.g., one day a week, 40 hours a month at a rate of $45.00 per hour , etc. If overtime hours are listed, please note them as a separate line item below. Put the total amount under salary. Note the hourly rate in the clarification box. Personnel Salaries and Fringe Benefits Staff Position Name Full/Part Time Overtime Hours Salary Dates (Current) Salary Dates (Prior) Fringe Benefits Salary Total Program Manager Erik Sanchez Full -Time 10/7/2024 - 10/5/2025 10/8/2023 - 10/6/2024 $3,000 $206,883 $209,883 Training Manager Esteban Lora Full -Time 10/7/2024 - 10/5/2025 10/8/2023 - 10/6/2024 $2,416 $166,637 $169,053 Logistics Manager Joseph Barber Full -Time 10/7/2024 - 10/5/2025 10/8/2023- 10/6/2024 $2,416 $166,637 $169,053 Grant Manager Miroslava Musser Full -Time 10/7/2024 - 10/5/2025 10/8/2023 - 10/6/2024 $9,132 $119,368 $128,500 Administrative Specialist Shedrick Pope Full -Time 10/7/2024 - 10/5/2025 10/8/2023- 10/6/2024 $8,278 $108,206 $116,484 $0 $0 $0 $0 $0 Meetings & Travel Related Backfi// $70.00 @ 250 hrs $2,692 $17,500 $20,192 P t-Terse Task Force Members $70.00 @ 1476 hrs $103,320 $103,320 HEPP Maintenance $50.00 @ 510 hrs $25,500 $25,500 Nail Level Train TSS,Personnel Salaries $70.00 @430 hrs $30,100 $30,100 Amua/Ad'. Crgankation Meetings, Personnel Salaries $70.00 @ 357 hrs $24,990 $24,990 Annual Adv Org Stipends - Dep/FGL - Finance/Pdmin $70.00 @ 108 hrs $7,560 $7,560 $0 $0 Totals $27,934 $976,701 $1,004,635 Personnel Salaries The area below is for any additional rotes the Task Force may need to add for clarifying the paid staff positions. If the position is part-time list the Fours, and hourly rate. Also there is a separate area (Tab 11) for the position descriptions for each staff position listed, or position descriptions may be added as an attachment. Training Manager, Logistics Manager, and Pdministrative Specialist are responsible for the day -today administration and support of the Task Force. Duties include procurement, personnel time management, overtime administration, and budget oversight. Grant Manager is responsible for all grant and financial requirements in support of Task Force activities. For a breakdown of part time staff and functions, please see Position Descriptions attachment All funded full-time positions spend 100 % of their time on activities within the scope of this agreement. There is no duplication in charges for salaries between Cooperative Pgreements. Salary increase ranging 10-20%due to labor contract agreement for FY 2024. HEPP maintenance/inventory/calibration is included under Personnel Salaries and Fringe Benefits. Salary rates are based upon contractual agreements set forth by the City of Miami and the respective Unions involved. Task Force Training/Exercise will be used to upgrade task force preparedness to respond to all types of events. This narrative box has character limitations. For additional clarification use tab 12 Cost Basis: Please mark appropriate box(es) below. ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑' Historica/Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other 7Ts for Similar Tasks or Items ❑ Other (List here): Fringe Benefits Cost Basis: Please mark appropriate box(es) below. The area below is to state the total percentage (e.g., 23%) for the Fringe Benefits (if applicable) and list the items (e.g., health, dental, workers' comp) that are included. ❑ Union Agreements Fridge Benefit Regular Wages Rate /ndudes: scare 1.4596 and Social Security 6.296. However, we have 27 other participating agencies with different percentages. ❑ City/County/Organization Negotiated Agreements ❑ Historica/Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other 7Ts for Similar Tasks or Items ❑ Other (List here): This narrative box has character limitations. For additional clarification use tab 12 Section 6 Administration Management Page s of Travel Notes for Travel Section Attend DHS/FEMA-sponsored or DHS/FEMA-approved US&R meetings, conferences, and training sessions, to include Task Force Leader meetings, Advisory Organization Meetings, Ad Hoc Groups and Sub -Groups, Incident Support Team (IST) training/meetings, workshops, or others as directed by the US&R Program Office as they relate to the National US&R Response System. Other activities include on -site peer Administrative Readiness Evaluation (ARE) of other Task Forces, quality assurance oversight of FEMA-sanctioned training courses, training with other Task Forces, grants management training, and research and development for equipment, as directed by the US&R Program Office. Based on approval by the US&R Program Office and available funding, Task Forces can use funds to cover travel for product research and development efforts, thereby keeping apprised of cutting edge technology for equipment used within the System. There are also miscellaneous meetings that are required due to the dynamic program. Costs can be provided in detail or by trip costs, and a detail of the costs should be listed in the comments sections, that will show how you arrived at the trip total. The costs listed below are estimates due to travel locations that are unknown at the time of application. It is at this time when costs are generally based on historical data. There are drop down menus for some of the meetings, and you can add others that are in line with the statement of work. The drop down menu in the section below includes all everts, allowing you the Flexibility to account for your travel costs in this section Admin/Management Program Category or the Training Program Category. The Task Force is authorized to reallocate funds between Admin/ Management travel and Training travel without requesting a budget change authorization. However, this change must be reflected in your Performance Report and note the reason(s) for the change. Travel Event Title No. of Personnel No. of Trips M Cost Per Person Lump Sum Work Group Meetings 5 1 $2,100 $10,500 Grant Workshop 2 1 $2,100 $4,200 Task Force Representatives' Meeting 3 1 $2,100 $6,300 Sponsoring Agency Chiefs' Meeting 2 1 $2,100 $4,200 East Coast 7FR Meetings 2 1 $2,100 $4,200 IST Workshop 7 1 $2,100 $14,700 Additional FEMA Travel Not Yet Known 6 1 $2,100 $12,600 Strategic Group Meeting 3 1 $2,100 $6,300 Annual Adv Org Stipends - FGL - Finance/Admin 1 3 $2,100 $6,300 Annual Adv Orq Stipends - Dep FGL - Finance/Admin 1 1 $2,140 $2,140 $0 $0 $0 $0 $o $o $o $o Total $71,440 National Meetings: Operations Group Meeting Task Face Representatives' Meeting Work Group Meetings Task Farce Representatives' Meeting On -Ste Peer Evaluation (Peer Evaluators) Strategic Group Meeting Grant Workshop Sponsoring Agency Chiefs' Meeting Other Authorized Travel Travel Briefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized havel" if selected above. Travel breakdowns are approximations based on previous values (airfare and lugguage - $600, hotel - $200 per day for average 3 day trip $600; per diem - $100 per day for 3 days $300, car rental - $100 per day for 3 days $300, parking - $200, fuel $100). Travel expenses are figured at a cost of $2100 for actual travel and $1680 per day (24 hour) backfll (line item under Staff Positions). Backfll for students is figued at a rate of $70.00 per hour (see salaries). Additional TFL meeting, East Coast TFL/Log meetings and Other Authorized Travel are included under Travel heading. Other authorized travel covers unfunded meetings surfacing throughout the budget period. Work group meetings are also held at the regional level as part of the East Coast TR/Log meetings. Other authorized travel covers meetings that are requested in the midst of a budget cycle that were not planned or anticipated by FEMA. Examples of other travel might include: State level US&R meetings and conferences, HR Canine Workshops, East Coast Logistics Meetings and State Meetings such as TFL, Logisitics, and FASAR. This narrative box has character limitations. For additional clarification use tab 12 Cost Basis: Please mark appropriate box(es) below. ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑' Histonca/Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other 7Fs for Similar Tasks or Items ❑ Other (Gist here): Equipment Notes for Equipment Section Purchase of office furniture and equipment specifically for administrative purposes are allowable under this Cooperative Agreement. This shall indude, but is not limited to, laptops and desktop computers, higher -end printers, scanners, copy machines, desks, book shelves, etc. The costs noted in this area are for the purchase of equipment and not service agreements, which should be included under contractual or other. Rolling or Floating transportation will require specifications as part of the application and should be listed under the Equipment Program Category. The general definition out of 2 C.F.R. Part 200 is: Equipment is tangible personal property with a useful life of at Ieast 1 year & a per unit cost of at Ieast $5,000 (or the non-federal entity's equivalent threshold, whichever is lower). Equipment These are the items our Task Force anticipates requiring for this Cooperative Agreement for the equipment object class under the Administration/Management Program Category. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award fo this object class) may change. Any changes to listed items will be reflected in the Performance Reports, with the reason for the change noted and the Task Force will not be required to submit a budget change if items are on the approved cache lists, autho zed by program guidance or directives. Item Description (ache # Unit Cost No. of Units Total Cost $0 $0 $o $o so so $o $o so $0 $o $o so $o $o so $0 so $o $o $0 Total $0 Equipment Describe any additional supporting information for equipment costs below. This narrative box has character limitations. For additional clarification, use tab 12. Cost Basis: Please mark appropriate box(es) below. ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ▪ Histonca/Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other 7Fs for Similar Tasks or Items ❑ Other (List here): Section 6 Administration Management rage+° of Supplies Notes for Supplies Section In the below area, provide an approximate listing of the supplies necessary for the administration/management of this cooperative agreement. Supply items/costs that should be listed are items to support the administration/management of the Task Force and other than what the equipment definition states in 2 C.F.R. Part 200. Supplies, on the other hand, are thngible personal property lower than the $5,000 equipment threshold or have a useful life of Iess than a year. Phones, tablets, etc. would more likely be supplies than equipment. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this object class) may change. Any changes to the listed items will be reflected in the Performance Reports, including the reason for the change(s) noted. Supplies These are the items we anticipate requiring for this Cooperative Agreement. However, due to the dynamic program, requirement of these items may change and any changes will be reflected in the Performance Reports, with the reason for the change noted. Item Cache # Unit Cost No. of Units Total cost Miscellaneous Office Supplies $4,996 1 $4,996 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $4,996 Supplies Describe any additional supporting information for supply costs below. Miscellaneous office supplies might include paper, pens, folders, printer ink, replace old printer, etc. We will also need to outfit the new full-time position with a computer, printer, office equipment, office furniture, etc. This narrative box has character limitations. For additional clarification, use tab 12. Cost Basis: Please mark appropriate box(es) below. ❑ Union Agreements ❑' City/County/Organization Negotiated Agreements ❑ Histonca/Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other 7T for Similar Tasks or Items ❑ Other (List here): Contractual Notes for Contractual Section In the area below, list any contractual costs for medical exams, services, rentals, etc. The Task Force will ensure that Task Force Medical Screening will take place in accordance with Program Directive 2005-008 or a more current revised directive issued by the US&R Program Office. Contractual Service Quantity Unit Cost Total Cost Medical Screening 40 $250 810,000 Canine Insurance 2 $2,150 $25,800 Phone/ iPad Data Service (Verizon) 2 $1,775 $21,302 Phone Data Service (FirsNet) 12 $1,302 $15,624 My DB Solution 2 $500 $6,000 Satellite Iridiums - SatCom Global 12 $486 $5,835 Satellite BGANS/G2 - SatCom Global 12 $358 $4,298 Satellite - Ground Control 12 $457 $5,480 M-Sat - NI Government 2 $776 $9,307 Alarm Service 12 $214 $2,568 YouTubetv 2 $B3 $996 zoom platform 2 $16 $192 Task Force Website Yearly Hosting $120 $120 Nat'l Level Training - TSS - Event Space $9,900 $9,900 Annual Adv. Organization Meetings - Event Space $40,010 $40,010 Total $157,432 Contractual Describe any additional supporting information for contractual costs below. Medical screening line item will be utilized up to a cost of $250 for TF civilians mostly. This cost will cover deductibles and special tests not covered by insurance or sponsoring agencies for compliance with team medical physical requirments and in accordance with US&R PD 2005-008. Canine insurance covers coeds, and yearly insurance for a period of one year. Official personnel cellphones (see attachments as to full- time and part-time staff). Service for cache satellite phones which remain with the cache for emergency use only (deployments). Contractual service period for Phone Data and Satellite will be from January 1st, 2025 to December 31st, 2025. YouTube TV service is for the USAR office.These contractural costs do not cover ore than a 12 month time frame. Additionally, FL2 will be hosting the 2025 AO Meetings as well as a TSS course and the above numbers are projected contractual expenses with the venues to host these events. This narrative box has character limitations. For additional clarification, use tab 12. Cost Basis: Please mark appropriate box(es) below. ❑ Union Agreements ❑' City/County/Organization Negotiated Agreements ❑ Histonca/Data ❑ Bids/Quotes ❑ Costs are in Comparison w (List here): ❑ Other FEW FORM 089-0,0C Section 6 Administration Management Page n of Other Notes for Other Section This area will cover any miscellaneous items that are not Item Quantity Unit Cost Total Cost $0 $0 $0 $0 $o $o Total so Other Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for other costs below. This narrative box has character limitations. For additional clarification, use tab 12. Indirect Costs ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Histonca/Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items (List here): ❑ Other Notes for Indirect Costs Section Indirect Costs can only be listed if there is an Indirect Indirect Costs Total Cost Item/Category Item Description Base Amount Percentage so Total Indirect Costs Describe any additional supporting information for indirect costs below. Please advise who is the Cognizant Federal Agency and the date of approval. This narrative box has character limitations. For additional clarification, use tab 12. Cost Basis: Please mark appropriate box(es) below. ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Histonca/Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items (List here): ❑ Other FERIA FORM 089-010C Section 6 Administration Management Page 12 of TRAINING Task Force General Comments This Program Category covers the costs for the training portion of this Readiness Cooperative Agreement. The training portion of this budget/narrative will cover costs for a maximum amount of time of 12 months, and will be accomplished within the 36 month period of performance. This Task Force intends to maintain a deployable Task Force and will provide the required training to insure mission readiness, safety, and management of the Task Force. The training will be accomplished in accordance with the Urban Search & Rescue Program Office statement of work, program guidance, directives, and will also indude training to meet the NIMS compliance requirements. The training cost details will be provided in the below object classes under this Program Category. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. Funding for any deployments will be handled under the Activation Cooperative Agreement. The below list of training and costs covers what is anticipated for this Readiness Cooperative Agreement Due to the dynamic program, training scheduling and requirement changes, some of the training listed may require revisions. Any changes will be noted within the Performance Reports, and will include the change and the reason for the change. It will not require a budget adjustment as long as the change is within the Program Category total as noted at time of award, and is an approved training requirement within the statement of work, program guidance, and directives. The only exception to this is the movement of travel funds between the Administration/Managment Program Category and the Training Program Category, which can be accomplished without requiring a budget change, however, it must be noted in the Performance Reports, with the change and the reason for the movement of funds. Total Training Cost $49,700 Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Fringe Benefits Section The Task Force can use this category to account for the salaries of Task Force Members attending US&R-related, US&R required, and local training as well as salaries for the training coordinator. This includes, but is not limited to, functional training, mobilization training, local training for the program, grants management training, training with other task forces, research and development for equipment, and other DHS/FEMA approved training events, or training related to the requirements of the US&R program, as approved by the Program Manager/Grants Assistance Officer. This may also indude backfill expenses for the individual(s) attending training. If specific costs are unknown, give estimated salary hours and average salary rate. If specific dates are unknown, provide estimated time frame (e.g., 1 day per week/month, etc.). If overtime hours are listed, please note them as a separate line item below. Put the total amount under salary. Note the hourly rate in the clarification box. Personnel Salaries and Fringe Benefits Staff Position Training Event Description Full/Part Time Overtime Hours Date Salary Charged Fringe Benefits (If Applicable) Salary Total Training/Exercise Related Badcfill FEMA Position Specific Training Part -Time $70.00 @ 590 Hrs Fringe Benefits may vary $41,300 $41,300 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Totals $0 $41,300 $41,300 Personnel Salaries Cost Basis: Please mark appropriate box(es) below. The area below is to provide additional notes the Task Force may need to add for darifying the range of salary rates used to develop the average hourly costs. ❑ Union Agreements Badcfill costs for conducting training and exercises. Examples of Training and Exercises include: Structural Collapse Shoring, Rescue Specialist refresher courses, Water Specialist ❑ City/County/Organization Negotiated Agreements Training, Hazmat and Medical Refresher, Search and Rescue Full Scale Exercise. ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/other TFs Ion Similar Tasks or Items ❑ Other (List here): This narrative box has character limitations. For additional clarification use tab 12 Fringe Benefits The area below is to state the total percentage (e.g., 23%) for the Fringe Benefits (if applicable) and list the items (e.g., health, dental, workers' comp) that are included. Items included under Fringe Benefits are medical, Dental, Workers Compensation. Total percentage is 26.4824 for the Gty of Miami Fire Rescue. However, we have 27 other participating agencies with different percentages. This narrative box has character limitations. For additional clarification use tab 12 Cost Basis: Please mark appropriate box(es) below. ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements D Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/other TFs for Similar Tasks or Items ❑ Other (List here): FEMA FORM 089-0-100 Section Training Page 13 of Travel Notes for Travel Section Attend DHS/FEMA-sponsored or DHS/FEMA-approved US&R meetings, conferences, and training sessions, to include Task Force Leader meetings, the Advisory Organization Meetings, Incident Support Team (IST) training/meetings, workshops, or others as directed by the US&R Branch as they relate to the National US&R Response System. Other activities indude on -site peer Administrative Readiness Evaluations (AREs) of other US&R Task Forces, quality assurance oversight of FEMA-sanctioned training courses, training with other Task Forces, grants management training, and research and development for equipment, as directed by the US&R Branch. Based on approval by the US&R Branch and available funding, Task Forces on use funds to cover travel for product research and development efforts, thereby keeping apprised of cutting edge technology for equipment used within the System. There are also miscellaneous meetings that are required due to the dynamic program. Costs can be provided in detail or by trip costs, and a detail of the costs should be listed in the comments sections, that will show how you arrived at the trip total. The costs listed below are estimates due to travel locations are unknown at the time of application. It is at this time when costs are generally based on historical data. There are drop down menus for some of the meetings/training, and you on add others that are in line with the statement of work, program guidance, and directives. This will allow you the flexibility to account for your travel costs in this section (Training) or Admin/Management categories. The Task Force is authorized to reallocate travel funds between Admin/Management travel and Training travel without requesting a budget change authorization. However, any changes must be reflected in your Performance Report, with an explanation on the reason(s) for the change. Travel Event Tim No. of Personnel Cost Per Person Lump Sum Grants Manager Training 1 $2,100 $2,100 Other Authorized Travel (see below) 3 $2,100 $6,300 Communications Specialist $0 Structural Collapse Technician $0 Logs Specialist $0 $0 $o $o $o $o $o $o $o $o $o $o $o $o rota/ $8,400 Travel Cost Basis: Please mark appropriate box(es) below. Briefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized travel' if selected above. ❑ ❑ ❑ D ❑ D Union Agreements City/County/Organization Negotiated Agreements Historical Data Bids/Quotes Casts are in Comparison w/other TFs Ior Similar Tasks or Items Other (List here): Travel breakdowns are approximations based on previous values (airfare and lugguage - $600, hotel - $200 per day for average 3 day trip $600; per diem - $100 per day for 3 days $300, or rental - $100 per day for 3 days $300, parking - $200, fuel $100). Travel expenses are figured at a cost of $2100 for actual travel and $1680 per day (24 hour) backfill (line item under Staff Positions). Backfill for students is figued at a rate of $70.00 per hour (see salaries). Other Authorized Travel: Communications Specialist, Structural Collapse Technician, Logistics Specialist. This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-100 Section Training Page 14 of Equipment Notes for Equipment Section Purchase of equipment specifically for training, to include props, training materials, training fadlity expenses, etc. are allowable under this Cooperative Agreement. The costs noted in this area are for the purchase of equipment and not service agreements, which should be included under contractual or other. Rolling or floating transportation, if allowable, will require specifications/approval as part of the application. The general definition of"Equipment" out of the CFR is: "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cast which equals or exceeds the lesser of the capitalization level established by the governmental unit for finandal statement purposes, or $5000. Equipment Item Description Item # Cache # Unit Cost No. of Units Total Cost $0 $0 $o $o $o $o $o $o $o $o $o $o $o $o $o $o $o $o $o $o $o Total $0 Equipment Describe any additional supporting information for equipment costs below. This narrative box has character limitations. For additional clarification use tab 12 Cost Basis: Please mark appropriate box(es) below. ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements D Historical Data D Bids/Quotes D Costs are in Comparison w/other TFs for Similar Tasks or Items D Other (List here): FEMA FORM 089-0-100 Section Training Page 15of5 Supplies Notes for Supplies Section In the area below, provide an approximate listing of the supplies necessary for preparing and/ or delivery of training within this cooperative agreement. Supply items/costs that should be listed are items other then what the equipment definition states as follows: The general definition of"Equipment" out of the CFR is: "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit for financial statement purposes, or $5000. Supplies Item Cache # Unit Cost No. of Units Total Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 rota/ $0 Supplies Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for supply costs below. ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ot/rer TFs for Similar Tasks or Items This narrative box has character limitations. For additional clarification use tab 12 ❑ Other (List here): Contractual Notes for Contractual Section n the area below, list any supporting information for the contractual costs of services, rentals, etc., as it pertains to training. Contractual Service Quantity Unit Cost Total Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $0 Contractual Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for contractual costs below. ❑ ❑ ❑ ❑ Union Agreements City/County/Organization Negotiated Agreements Historical Data Bids/Quotes Casts are in Comparison w/other TFs for Similar Tasks or Items Other (List here): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-100 Section Training Page 16 of 5 Other Notes for Other Section This area will cover any miscellaneous items that are are training -related and allowable under the Statement of Work but not covered in the other object classes. Other (If Applicable Item Quantity Unit Cost Total Cost $0 $0 $0 $0 $0 $0 Total $0 Other Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for other costs below. 0 Union Agreements ❑ City/County/Organization Negotiated Agreements 0 Historical Data Bids/Quotes 0 Costs are in Comparison w/other TFs Ior Similar Tasks or Items This narrative box has character limitations. For additional clarification use tab 12 0 Other (List here): Indirect Costs Notes for Indirect Costs Section Indirect Casts can only be provided if there is an Indirect Cost Rate Agreement that has been approved by a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should accompany the application. The Indirect Cost Rate Agreement that you provide should state what category or categories the Indirect Costs are based on, ie equipment, salaries, all expenses, etc. The information provided below should list the description of the cost category for the base, the amount on which it's based, the percentage, and the total. The rate or amount approved at time of award will prevail thru the term of the Cooperative Agreement. Indirect Costs Item/Category Item Description Base Amount Percentage Total Cost Total $0 Indirect Costs Describe any additional supporting information for indirect costs below. Please advise who is the Cognizant Federal Agency and the date of approval. This narrative box has character limitations. For additional clarification use tab 12 Cost Basis: Please mark appropriate box(es) below. ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Casts are in Comparison w/other TFs Ior Similar Tasks or Items ❑ Other (List Here): FEMA FORM 089-0-100 Section Training Page 17 of 5 EQUIPMENT Task Force General Comments This Program Category covers the costs for the equipment portion of the Readiness Cooperative Agreement for our Task Force. The period of performance covers a 36 month period to accomplish the work in this area. Our Task Force intends to maintain a deployable Task Force and will provide the required equipment to insure mission readiness, safety, and management of the Task Force. The equipment will be purchased in accordance with the requirements of the Urban Search & Rescue Branch statement of work, current cache list, and official guidance from the US&R Branch. The equipment and supporting cost details will be provided in the below object dasses under this Program Category. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. The below list of equipment and costs covers what is antidpated for this Readiness Cooperative Agreement. Due to the dynamic program, training scheduling and requirement changes, some of the equipment listed may require revisions. Any changes will be noted within the Performance Reports, and will include the change and the reason for the change. It will not require a budget adjustment as long as the change is within the Program Category total as noted at time of award, and is an approved equipment requirement within the statement of work, current cache list, and offidal guidance from the US&R Branch. Total Equipment Cost $105,714 Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Fringe Benefits Section The Task Force can use this category to account for the salaries of Task Force Members who perform duties related to maintenance of US&R equipment and vehides. This may also indude backfill expenses for individual(s) who are working with the cadre. If spedfic costs are unknown, give estimated salary hours and average salary rate. If specific dates are unknown, provide estimated time frame (e.g., 1 day per week/month, etc.). If overtime hours are listed, please note them as a separate item below. Put the total amount under salary. Note the hourly rate in the clarification box. Personnel Salaries and Fringe Benefits Staff Position Full/Part Time Overtime Hours Date Salary Charged Fringe Benefits (If Applicable) Salary Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Totals $0 $0 $0 Personnel Salaries Cost Basis: Please mark appropriate box(es) below. The area below is to provide additional notes the Task Force may need to add for darifying the range of salary rates used to develop the average hourly costs. ❑ Union Agreements ❑ City/county/Organizab"on Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (List here): This narrative box has character limitations. For additional clarification use tab 12 Fringe Benefits (If Applicable) Cost Basis: Please mark appropriate box(es) below. The area below is to state the total percentage (e.g., 23%) for the Fringe Benefits (if applicable) and list the items (e.g., health, dental, workers' comp) that are induded. ❑ Union Agreements ❑ City/County/Organizab"on Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (List here): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-10E Section 8 Equipment Page 18 of Travel Notes for Travel Section Travel in this category would over costs relating to quality assurance on equipment or vehide, or any other travel related to cache management within the scope of the Grant Guidance. Please note: These expenses can be reflected within the Administrative/Management or Training travel category instead. Costs can be provided in detail or by trip costs, and a detail of the costs should be listed in the comments sections, that will show how you arrived at the trip total. The costs listed below are estimates due to travel locations that are unknown at the time of application. It is at this time when costs are generally based on historical data. There are drop down menus for some of the meetings, and you can add others that are in line within the Statement of Work. Travel (If Applicable) Event Title No. of Personnel Cost Per Person No. of Trips (approx.) Total Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 If other, list here $0 If other, list here $0 If other, list here $0 If other, list here $0 If other, list here $0 If other, list here $0 Total $0 Travel _.. Cost Basis: Please mark appropriate box(es) below. Briefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized travel" if selected above. ❑ Union Agreements ❑ City/County/Organizab"on Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (List here): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-10E Section 8 Equipment Page 19 of 6 Equipment Notes for Equipment Section Your agency is authorized to purchase equipment as listed in the approved DHS/FEMA 2015 US&R Task Force Equipment Cache List, or any subsequently approved DHS/FEMA US&R Equipment list. Task Force personnel are reminded and directed not to exceed quantity and/or cost caps as listed on the cache list. Task Force must follow department procurement regulations, which are in accordance with 2 CFR Part 200 to ensure reasonable prices are obtained. The US&R Program Office and the Grants Office Assistance Officer must provide written approval for any other equipment not identified on approved cache list(s), in program guidance, or spedfications. Those Task Forms who maintain an ISF Medical Cache are to include the appropriate amount below for replacement of equipment and pharmaceuticals. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this object dass) may change. Any changes to listed items will be reflected in the Performance Reports, noting the reason for the change and the Task Force will not be required to submit a budget change if items are on the approved cache lists, noted in the statement of work, or authorized by program guidance or directives. Rolling or floating equipment requires the spedfications to be submitted to the US&R Branch/Grants Assistance Officer for prior approval. The general definition of "Equipment" out of the CFR is: "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit for finandal statement purposes, or $5000. Equipment These are the items our Task Force anticipa es requiring for this Cooperative Agreement under the equipment object dass within the Equipment Program Category. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this object class) may change. Any changes to listed items will be reflected in the Performance Reports, noting the reason for the change and the Task Force will not be required to submit a budget change if items are on the approved cache lists, authorized by program guidance or directives. Rolling or floating equipment requires the soedfications and bud et information to be submitted to the Pro ram Office Grants Assistance Office for prior approval. Item Description Item # Cache # Unit Cost No. of Units Total Cost HEPP Cache Recapitalization $11,000 1 $11,000.00 equipment uacne necapmuzanon - uongressionai 1.1...i. $94,714.00 1 $94,714.00 Total $105,714.00 Equipment Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for equipment costs below. ❑ Union Agreements Cache List Items shall cover what has been previously approved from the FEMA cache list and/or Statement of Work. Examples: small engines, hydraulic tool seals, chainsaws, medical equipment. The HEPP Cache Recapitalization will be used in accordance with forthcoming guidance from the US&R Branch to purchase approved equipment items and HazMat suits. ❑ ❑ City/County/Organizab"on Negotiated Agreements Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (List here): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-10E Section 8 Equipment Page 20 of 6 Supplies Notes for Supplies Section In the area below, provide an approximate listing of necessary supplies. Supply items/costs that should be listed are items other then what the equipment definition states as follows: The general definition of"Equipment' out of the CFR is: "Equipment" means an artide of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit for finandal statement purposes, or $5000. However, clue to the dynamic program, the requirements for these items (within the amount approved at time of award for this object class) may change. Any changes to the listed items will be reflected in the Performance Reports, including the reason for the change(s) noted. Supplies These are the items our Task Force anticipates requiring under this Cooperative Agreement. However, due to the dynamic program, the requirements for these items may change and any changes will be reflected in the Performance Reports, with the reason for the change noted. A budget change is not required to be submitted for approval if the costs in this object dass remain as approved at time of award and the items are allowable in accordance with the statement of work, program guidance and directives. Item Cache # Unit Cost No. of Units Total Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $0 Supplies Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for supply costs below. ❑ Union Agreements ❑ City/county/Organizab"on Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (List here): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-10E Section 8 Equipment Page 21 of 6 Contractual Notes for Contractual Section In the area below, list any supporting information for the contractual costs of services, rentals, etc., for equipment. Contractual Service Quantity Unit Cost Total Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Tota/ $0 Contractual Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for contractual costs below. ❑ Union Agreements ❑ City/county/Organizab"on Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (List here): This narrative box has character limitations. For additional clarification use tab 12 Other Notes for Other Section This area will cover any miscellaneous items that are are equipment -related and allowable under the Statement of Work but not covered in the other object classes. Other Item Quantity Unit Cost Total Cost 0 $0 $0 $0 $0 $0 $0 $0 Tota/ $0 Other Describe any additional supporting information for other costs below. This narrative box has character limitations. For additional clarification use tab 12 Cost Basis: Please mark appropriate box(es) below. D Union Agreements ❑ City/County/Organizab"on Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (List here): FEMA FORM 089-0-10E Section 8 Equipment Page 22 of Indirect Costs Notes for Indirect Costs Section Indirect Costs can only be provided if there is an Indirect Cost Rate Agreement that has been approved by a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should accompany the application. The Indirect Cost Rate Agreement that you provide should state what category or categories the Indirect Costs are based on, i.e., equipment, salaries, all expenses, etc. The information provided below should list the description of the cost category for the base, the amount on which ifs based, the percentage, and the total. The rate or amount approved at time of award will prevail thru the term of the Cooperative Agreement. Indirect Costs Item/Category Item Description Base Amount Percentage Total Cost Total $0 Indirect Costs Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for indirect costs below. Please advise who is the Cognizant Federal Agency and the date of approval. D Union Agreements ❑ City/county/Organizab"on Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (List here): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-10E Section 8 Equipment Page 23 of 6 STORAGE & MAINTENANCE Task Force General Comments This Program Category covers the costs for the storage/maintenance portion of this Readiness Cooperative Agreement. The costs for the Storage/Maintenance portion of this budget/narrative will be addressed in this section for any warehouse lease or maintenance costs for the equipment/vehicles, and the costs will occur within the 36 month period of performance. Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years (See Statement of Work, Section F, Cooperative Agreement Funding at pages 21-22). Task forces may write contracts with an available fund's clause or option years for protection. The storage and maintenance will be in accordance with the requirements of the Urban Search & Rescue Branch statement of work, program guidance, Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. The below list of costs covers what is anticipated for this Readiness Cooperative Agreement. Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and Total Storage & Maintenance Cost $142,967 Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Fringe Benefits Section The Task Force can use this category to account for the salaries of Task Force Members who perform duties related to storage & maintenance. This may also include backfill expenses for individual(s) who are working with related projects. If specific costs are unknown, give estimated salary hours and average salary rate. If specific dates are unknown, provide estimated time frame (e.g., 1 day per week/month, etc.). If overtime hours are listed, please note them as a separate line item below. Put the total amount under salary. Note the hourly rate in the clarification box Personnel Salaries and Frinoe Benefits Staff Position Full/Part Time Overtime Hours Date Salary Charged Fringe Benefits (If Applicable) Salary Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Totals $0 $0 $0 Personnel Salaries Cost Basis: Please mark appropriate box(es) below. The area below is to provide additional notes the Task Force may need to add for clarifying the range of salary rates used to develop the average hourly costs. 0 Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (Listhere): This narrative box has character limitations. For additional clarification use tab 12 Erin.e Benefits Cost Basis: Please mark appropriate box(es) below. The area below is to state the total percentage (e.g., 23%) for the Fringe Benefits (if applicable) and list the items (e.g., health, dental, workers' comp) that are included. ❑ Union Agreements 0 City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (Listhere): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-10F Section 9 Storage Maintenance Page 24 of 6 Travel Notes for Travel Section This section can be used for those travel items related to storage, maintenance and/or equipment (e.g., mileage, etc.) allowable within the scope of the Statement of Work. Please note: These expenses can be reflected within the Administrative/Management travel category instead. Costs can be provided in detail or by trip costs, and a detail of the costs should be listed in the comments sections, that will show how you arrived at the trip total. The costs listed below are estimates due to travel locations that are unknown at the time of application. It is at this time when costs are generally based on historical data. There are drop down menus for some of the meetings, and you can add others that are in line within the Statement of Work. Travel (If Applicable) Event Title No. of Personnel Cost Per Person Number of Trips Total Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 If other, list here $0 If other, list here $0 If other, list here $0 If other, list here $0 If other, list here $0 If other, list here $0 Total $0 Travel Cost Basis: Please mark appropriate box(es) below. Briefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized travel" if selected above. D Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data 0 Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (Listhere): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-10F Section 9 Storage Maintenance Page 25 of 6 Equipment Notes for Equipment Section This section may be used to reflect expenses related purchasing, maintenance and repair of equipment and vehicles, as approved by DHS/FEMA and within the scope of the Statement of Work. Your Task Force is authorized to purchase equipment as listed in the approved DHS/FEMA 2017 US&R Task Force Equipment Cache List, or any subsequently approved DHS/FEMA US&R Equipment list. Task Force personnel are reminded and directed not to exceed quantity and/or cost caps as listed on the cache list. Task Force must follow department procurement regulations, which are in accordance with 2 CFR Part 200 to ensure reasonable prices are obtained. The US&R Branch and the Grants Office Assistance Officer must provide written approval for any other equipment not identified on approved cache list(s). Those Task Forces who maintain an IST Medical Cache are to include the appropriate amount below for replacement of equipment and pharmaceuticals. Please note: These expenses can be reflected within the Equipment category instead. Equipment Item Description Item # Cache # Unit Cost No. of Units Total Cost Equipment/Warehouse and Fleet Maintenance/Repair $58,395 1 $58,395 HEPP Maintenance $9,500 1 $9,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $67,895 Equipment Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for equipment costs below. D Union Agreements Maintenance costs associated with meeting the benchmarks set forth in Sections VI and VIII of US&R 2024 Readiness Cooperative Agreement Statement of Work are anticipated to consist of preventative maintenance/repair of Cache Equipment/Supplies per FL-TF2 and Manufacturer recommended maintenance schedules. Fleet Repair/maintenance includes new tires, oil and fuel filter changes, shock absorbers, replace burned out lights and other wear consumables. 0 0 City/County/Organization Negotiated Agreements Historica/Data HEPP and Task Force Equipment repair/maintenance is to repair any damage from wear and tear, or maintenem for any of our gas, electric, and hydraulic equipment. Building Support for the Warehouse may include items like: cleaning supplies, small repairs, floor mats, vacuum cleaner, step ladders, chairs, tables, light bulbs, shelving racks, floor scrubbers, pa systems, overhead doors repairs, lighting, etc. ❑ 0 Bids/Quotes Costs are in Comparison w/ other TFs for Similar Tasks or Items 0 Other (Listhere): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-10F Section 9 Storage Maintenance Page 26 of 6 Supplies Notes for Supplies. Section In the area below, provide an approximate listing of necessary supplies. Supply items/costs that should be listed are items other then what the equipment definition states as follows: The general definition of "Equipment" out of the CFR is: "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit for financial statement purposes, or $5000. Supplies Item Cache # Unit Cost No. of Units Total cost $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $0 Supplies Cost Basis: Please mark appropriate box(es) below. Jesaibe any additional supporting information for supply costs below. ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items This narrative box has character limitations. For additional clarification use tab 12 0 Other (List here): FEMA FORM 089-0-10F Section 9 Storage Maintenance Page 27 of 6 Contractual Notes for Contractual Section In the area below, list any supporting information for the contractual costs of services, rentals, etc., as it pertains to the maintenance and/or lease of storage fadlities and associated US&R equipment and supplies. Under the quantity for leases please include the square footage of the warehouse. Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years (See Statement of Work, Section F, Cooperative Agreement Funding at pages 21-22). Task forces may write contracts with an available fund's clause or option years for protection. Contractual Service Prior Coverage Dates Lease Begin Date Lease End Date Quantity Unit Cost Total Cost Controlled Temperature Environment 12/1/2023 - 11/30/2024 12/1/2024 11/30/2025 12 $1,268 $15,216 USAR Offices 5/1/2024 - 4/30/2025 5/1/2025 4/30/2026 12 $4,900 $58,800 AES Portable 2/1/2024- 1/30/2025 2/1/2025 1/30/2026 12 $88 $1,056 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $75,072 Contractual Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for contractual costs below. Include square footage and cost per for any facility leases included above. ❑ Union Agreements FL-TF2 facilities warehouse contains an overall area of 25,000 square feet. This area includes equipment storage, vehide storage, training facility and administrative support. Alarm System is for the security of cache items, and Controlled Temperature Enviornment is for the rental of a trailer (approx. 1,300 square feet) for the storage of temperature sensitive items; examples include: computers, radios, HazMat monitors, MRE's, medical cache, etc. Lease costs will not exceed a 12 month period in this FY2024 CA. 0 0 City/County/Organization Negotiated Agreements Historica/Data 0 Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (Listhere): This narrative box has character limitations. For additional clarification use tab 12 Other Notes for Other Section This area will cover any miscellaneous items that are are storage & maintenance -related and allowable under the Statement of Work but not covered in the other object classes. Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs indude but are not limited to office/storage space build-out/reconfiguration, ceilings, loading docks/doors, lighting, HVAC, and security fencing. US&R Branch Other (List minor renovation/modification costs here) Item Quantity Unit Cost Total Cost $0 $0 $0 $0 $0 $0 Total $0.00 Other Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for other costs below. 0 Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (Listhere): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-10F Section 9 Storage Maintenance Page 28 of Indirect Costs Notes for Indirect Costs Section Indirect Costs can only be provided if there is an Indirect Cost Rate Agreement that has been approved by a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should accompany the application. The Indirect Cost Rate Agreement that you provide should state what category or categories the Indirect Costs are based on, ie equipment, salaries, all expenses, etc. The information provided below should list the description of the cost category for the base, the amount on which it's based, the percentage, and the total. The rate or amount approved at time of award will prevail thru the term of the Cooperative Agreement. Indirect Costs Indirect Costs Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for indirect costs below. Please advise who is ':he Cognizant Federal Agency and the date of approval. 0 Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (Listhere): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-10F Section 9 Storage Maintenance Page 29 of 6 BUDGET TOTALS This summary will be populated based on figures entered into other sections of this narrative. Activity Cost Administration & Management $1,238,503.00 Training $49,700.00 Equipment $105,714.00 Storage & Maintenance $142,967.00 Object Class Cost Personnel $1,018,001.00 Fringe Benefits $27,934.00 Travel $79,840.00 Equipment $173,609.00 Supplies $4,996.00 Contractual $232,504.00 Other $0.00 Indirect Charges $0.00 Activity Sum $1,536,884.00 Object Class Sum $1,536,884.00 Total $1,536,884.00 FEMA FORM 089-0-10G Section 10 Budget Totals POSITION DESCRIPTIONS Please fill in position descriptions below, or attach pre -typed descriptions. 1. Administrative 5 • ecialist: Name Describe Administrative specialist functions here. 2. Financial Grants Manager: Name Describe Financial Grants Manager functions here. 3. Grant Manager: Name Describe Grant Manager functions here. 4. Lo •istics Coordinator: Name Describe Logistics Coordinator functions here. 5. Lo • istics Mena • er: Name Describe Logistics Manager functions here. 6. Program Manager: Name Describe Program Manager functions here. Section 11 FEMA FORM 089-0-10H Position Descriptions Page 31 of 2 7. Training Coordinator: Name Describe Describe Training Coordinator functions here. Other Please list .osition and name Describe •osition functions here. Other Please list .osition and name Describe •osition functions here. 8. Training Manager: Name Describe Other (Please list position and name) Describe position functions here. Other Please list .osition and name Describe •osition functions here. FEMA FORM 089-0-10H Section 11 Position Descriptions Page 32 of 2 BUDGET CLARIFICATION P/ease use the blocks below if additional space is needed to clarify other sections of the narrative ADMINISTRATIVE/MANAGEMENT Personnel Salaries: Fringe Benefits: Travel: ADMINISTRATIVE/MANAGEMENT Other: Direct Char. es ADMINISTRATIVE/MANAGEMENT Equipment: Supplies: Contractual: ADMINSTRATIVE/MANAGEMENT FEMA FORM 089-0-101 Section 12 Budget Clarification Page 33 of 5 TRAINING Personnel Salaries: Fringe Benefits: Travel: TRAINING Equipment: Supplies: Contractual: FEMA FORM 089-0-101 Section 12 Budget Clarification Page 34 of 5 TRAINING Other: Direct Charges EQUIPMENT Personnel Salaries: Frin • e Benefits: Travel: TRAINING E.UIPMENT E• lib ,meat: Su,,•:lies: Contractual: FEMA FORM 089.0.101 Section 12 Budget Clarification Page 35 of 5 EQUIPMENT Other: Direct Charges EQUIPMENT FEMA FORM 089-0-101 Section 12 Budget Clarification Page 36 of 5 STORAGE & MAINTENANCE STORAGE & MAINTENANCE Personnel Salaries: Equipment: Fringe Benefits: Supplies: Travel: Contractual: FEMA FORM 089-0-101 Section 12 Budget Clarification Page 37 of 5 FLORIDA TASK FORCE 2 - ADMINISTRATIVE MANUAL Article VI. Position Descriptions for Program Manager and Staff FL-TF2 will maintain administrative staffing organized as part of the Special Operations Division of the City of Miami Fire Rescue Depai talent with the following dedicated full-time personnel: • Program Manager: 100% Captain Erik Sanchez: Establish division goals and objectives; coordinate all task force grant goals to comply with cooperative agreements; oversee day-to- day task force operations; acts as liaison between the TF and the Sponsoring Agency and acts as Task Force Representative at all local and national US&R meetings. • Staff Officer 1 /Administrative Training Manager: 100% Lieutenant Esteban Lora: Responsible for the timely delivery of training in accordance with the requirements set forth by FEMA (Approximately 30 courses delivered in a two-year period), as well as the yearly training requirements set forth by the Program Manager (Approximately 72 hours per member). Responsible for tracking and reconciling all Task Force Training hours. Provides supervisory assistance to the Program Manager. • Staff Officer 2 /Administrative Logistics Manager: 100% Lieutenant Joseph Barber: Responsible for all daily Finance and Procurement (Administrative) issues and activities within the organization. Provide supervisory assistance to the Program Manager. Responsible for all personnel issues within the organization (Overtime reporting, time sheets, etc.). • Financial Grants Manager: 100% Miroslava Musser: Daily oversight of grant and financial matters in support of task force activities; coordinates and assures any and all activity with ND Grants as it relates to the TF. Version 2023 1 FLORIDA TASK FORCE 2 -ADMINISTRATIVE MANUAL • Special Projects Assistant: 100% Shedrick Pope: Review and reconcile payroll expenditures between Oracle PNG and Oracle Payroll modules. Responsible for ensuring all invoices and expenses are paid and reconciled in a timely manner. File and retain all grant records. Part -Time Personnel are also utilized as Discipline Coordinator positions. This allows for the most cost-effective means of personnel allocation. They are utilized on an as -needed basis and do not burden the organization with the cost of full-time salaries. The following part-time positions have been established within the Table of Organization: • Discipline Training Coordinator: Frank Mainade (Civ): Responsible for assisting each discipline with their monthly/yearly discipline training needs. Assists and facilitates our Drills and Mobility Exercises. • Readiness Coordinator: Joe Sorrentino (Civ.): Responsible for assuring the Task Force is in a readiness state at both the Training and Equipment levels. Responsible for updating our deployment rosters. • Financial Officer: Julio Mestas (Civ): Responsible for the financial oversight of team activity. Assist with day-to-day financial support and management of grant goals and conducts all reconciliation of reimbursement paperwork and coordinate any After -Action Reports. • Medical Coordinator: Firefighter Ahmed Abousaleh: Responsible for the implementation and oversight of the Medical Team. This responsibility includes response activities during Version 2023 2 FLORIDA TASK FORCE 2 - ADMINISTRATIVE MANUAL deployments, readiness activities, and team welfare. Coordinates yearly medical exams and oversees all HIPAA-related information within the TF personnel files. • Communications Coordinator: Firefighter Gabriel Rodriguez: Responsible for the readiness and implementation of the communications plan. Ensures communications equipment is functional and deployable. Monitors, maintains, and updates equipment and conducts training within his discipline. • Hazmat/HEEP Coordinator: Lieutenant Juan Abreu/Tony Prado (Civ): Responsible for the WMD component of the Task Force. (One fully stocked tractor -trailer containing about 1.2 million dollars in equipment.) Oversees training and maintenance for all HazMat equipment components and the new HazMat Equipment Push Package Cache scheduled to be stored at the FL-TF2 warehouse. • Canine Coordinator: Lieutenant Jorge Cruz: Responsible for the readiness of the K-9 and technical search component of the Task Force. Ensures that all search team members are in compliance with requirements set forth by FEMA. Coordinates all training for TF members within his discipline as well as oversees the coordination and site maintenance of the TF2 training prop located in Davie, FL. • Public Information Officer: TBD (member retired): Ensures that the message released by this Task Force is in line with the position of the Department of Homeland Security and the Sponsoring Agency, The City of Miami Fire Department. Disseminates TF-related information to the local media and coordinates the TF Media Policy as it relates to any and all media resources. • Rescue Coordinator: Captain Carlos Soldevila: Responsible for the oversight of all Rescue equipment. Assists with the institution of rescue methodology and the implementation and Version 2023 3 FLORIDA TASK FORCE 2 - ADMINISTRATIVE MANUAL maintenance of light, medium, and heavy rescue vehicles: Guarantees the readiness of the Rescue equipment cache and oversees training and skill testing for every TF member in his discipline. • Flood /Swiftwater Coordinator: Firefighter Christopher Dudot: Responsible for the Flood/Swiftwater cache, maintenance, and training in support of FEMA Directives. Oversees the continuing education and training of all TF members. • Logistics Coordinator: Firefighter Jesus Garcia: Responsible for all response equipment contained within the organization (over 20,000 individual items). Also responsible for excess property and the day-to-day operations of the Warehouse Manager, Transportation Officer, and Air Response Manager. • Deputy Coordinator of Logistics: Peter Darley Sr. (Civ): Responsible to assist the Logistics Coordinator with any task related to Logistics (i.e., training, equipment maintenance, etc.). • Warehouse Manager: Firefighter Jesse Santerre: Responsible for the inventory, tracking, and maintenance of all of our equipment, apparatus, and supplies. Oversees the day-to- day operational readiness of our equipment cache. • Air Response Manager: Ishmael Colon -Marquez (Civ.): Responsible for assuring our equipment and apparatus are in a state of readiness to be deployed by air. Creates load plans for response to disasters which include our equipment pallets, transportation vehicles, and apparatus, as well as our personnel. • Transportation Officer: Rene Gomez (Civ.): Responsible for the entire Task Force fleet (4 tractors, 5 fifty - foot trailers, 5 box trucks, 3 flatbeds, 2 SUVs, 5 F-350, 1 F-550, 1 Excursion, 2 Version 2023 4 FLORIDA TASK FORCE 2 -ADMINISTRATIVE MANUAL forklifts, 8 off -road ATVs). Establishes and implements a transportation policy for active drivers and a transportation plan during deployments. Oversees the day-to- day operational readiness of the Transportation Cache, including but not limited to monthly maintenance, minor repairs, and modifications, yearly inspections, records, etc. • Personnel Support Coordinator: Firefighter Timothy Gleason: Responsible for the administration of the Personnel Support Program to include Critical Incident Stress Management and Employee Assistance; assisting personnel and family with needs during times of deployment and coordinating CISD for the TF members and their relatives after deployment and on an as -needed basis. • Planning Coordinator: Lieutenant Santiago Ramos: Responsible for the oversight of all Planning equipment. Responsible for reviewing and updating FL-TF2 Administrative, Strategic, and Mobilization Manuals as set by TF policy. Guarantees the readiness of the Planning equipment cache and oversees training and skill testing for every TF member in his discipline. • Task Force Leaders (TFLs): Fire Chief Joseph Zahralban (SAC), Asst. Fire Chief Scott Dean, Asst. Fire Chief Robert Hevia, Asst. Fire Chief Christopher Diaz, and Executive Officer Grant Musser: Utilized on an as -needed basis for special projects requiring management oversight with regard to higher -level administrative duties. (Example: hurricane reimbursements, audits). Additionally, responsible to function as a non -department member liaison and representing FL-TF 2 at all local and national US&R meetings. See Annex #2 Rates of Pay for Non-CBA members. US&R TF Program Directive 2015-06; Rates of Pay per Hour; Exhibit "C" Version 2023 5 DRAFT - FY 2024 - $40.832M Budget Spend Plan - Final 2024-OS-A391-D60D-XXXX Final Budget Amount: $ 40,832,000 Task Forces: $ 40,280,252 Direct Support: $ 551,748 Task Force Readiness Cooperative Agreements # ITEM UNIT COST QTY EXTENDED COST SUBTOTAL 1 Program Management $ 740,532 28 $ 1,369,884 $ 38,356,752 2 Staff & Other Travel - TAVs $ 50,000 3 Support & Mtg. Travel or as directed by US&R Branch $ 60,000 4 Readiness Assessment Program Participation $ 5,000 5 Support & Trvl - Nat'l & Local Trng/Exer/Canine Evals $ 82,500 6 Equip, Supplies, Veh Acquisition $ 166,373 7 Equip Recapitilization - Congressional Intent $ 94,714 8 Insurance Costs 9 Storage/Maintenance $ 170,765 # ITEM SPECIFIC TFs QTY UNIT COST SUBTOTAL 10 IST Cache See: Spend Plan TF Details 1 $ 289,500 $ 289,500 11 HEPP Cache See: Spend Plan TF Details 1 $ 322,000 $ 322,000 12 Capital Contingency See: Spend Plan TF Details 1 $ - $ - 13 Nat'l Level Training Delivery Hosting 1 $ 440,000 $ 440,000 14 Nat'l Level Training Initiatives 1 $ - $ - 15 Divisional Multi -Task Force Field Exercises 0 $ 15,000 $ - 16 Divisional Multi -Task Force Table Top Exercises 0 $ 10,000 $ - 17 IST CE Wkshp & New Mbr Orntation Hosting - CY24 TBD - UT-TF1 to hold the funds 1 $ 62,000 $ 62,000 18 IST National Level Training Course (S-420) $ 90,000 $ - 19 IST Support See: Spend Plan TF Details 1 $ 118,000 $ 118,000 20 Annual Meetings Hosting See: Spend Plan TF Details 1 $ 145,000 $ 145,000 21 Annual Advisory Organization Stipends See: Spend Plan TF Details 1 $ 352,000 $ 352,000 22 Canine Search Specialist Certification Process See: Spend Plan TF Details 1 $ 195,000 $ 195,000 23 TF Readiness Cooperative Agreements Subtotal: 98.6% $ 40,280,252 24 TF Readiness CA Supplemental Funding - End of Year US&R Funding: 25 TF Readiness CA Supplemental Funding - End of Year PDO Funding: 26 Direct Task Force Support Subtotal: 1.4% $ 551,748 27 28 29 Budget Task Force Surplus/Deficit Subtotal: $ - Final Budget Combined Spend Plans Total: $ 40,832,000 Administrative Travel Spend Plan Total (amount not paid from Appropriation): DRAFT - FY 2024 - $40.832M Budget Spend Plan - Final 2024-OS-A391-D60D-XXXX Final Budget Total Amount: $ 40,832,000 A391 - Task Forces: $ 40,280,252 Direct Support: $ 555,752 Spend Plan Task Force Details # ITEM DETAILS QTY UNIT COST SUBTOTAL 30 IST Cache Maintenance (Exercises, Med Kits, database) CA-TF6, TX-TF1, VA-TF2 3 $ 91,500 $ 274,500 31 IST Cache Recapitalization CA-TF6, TX-TF1, VA-TF2 3 $ 5,000 $ 15,000 32 Line 10: IST Cache Maintenance Total: $ 289,500 33 HEPP Cache Maintenance CA-TF7, CO-TFl, FL-TF2, IN-TFl, MD- TF1, NV-TF1, TX-TF1 7 $ 35,000 $ 245,000 34 HEPP Cache Reca italization p TF7, CO-TF1, FL-TF2, IN-TF1, MD- TF1, NV-TF1, TX-TF1 TFI 7 $ 11,000 $ 77,000 35 Line 11: HEPP Cache Maintenance Total: $ 322,000 36 Capital Contingency 1 $ - 37 Capital Contingency 1 $ - 38 Line 12: Capital Contingency: $ - $ 35,000 39 Nat'l Lvl Training Hosting - CSS TX-TF1 1 $ 35,000 40 Nat'l Lvl Training Hosting - Comm N Workshop not funded in FY24 0 $ 35,000 $ - 41 Nat'l Lvl Training Hosting - Comm Spec CA-TF2 1 $ 100,000 $ 100,000 42 Nat'l Lvl Training Hosting - HERS OH-TF1 1 $ 45,000 $ 45,000 43 Nat'l Lvl Training Hosting - Log CA-TF6 1 $ 40,000 $ 40,000 44 Nat'l Lvl Training Hosting - MTT PA-TF1 1 $ 110,000 $ 110,000 45 Nat'l Lvl Training Hosting - PTT UT-TF1 1 $ 15,000 $ 15,000 46 Nat'l Lvl Training Hosting - SOFR PA-TF1 1 $ 35,000 $ 35,000 47 Nat'l Lvl Training Hosting - TFL CA-TF7 1 $ 20,000 $ 20,000 48 Nat'l Lvl Training Hosting - TSS FL-TF2 1 $ 40,000 $ 40,000 49 Line 13: Nat'l Level Training Delivery Hosting Total: $ 440,000 50 Nat'l Lvl Annual Water Ops Training Workshop (CY24 delivery) not funded in FY24 $ 10,000 $ - 51 Line 14 Nat'l Level Training Initiatives Total: $ - 52 IST Support - ISTL Stipend - Red IST VA-TF2 1 $ 6,000 $ 6,000 53 IST Support - ISTL Stipend - White IST CA-TFS 1 $ 6,000 $ 6,000 54 IST Support - ISTL Stipend - Blue IST TX-TF1 1 $ 6,000 $ 6,000 55 IST Support - IST Facilitation e.g., C&GS Stipend/Training, etc NE-TF1 1 $ 100,000 $ 100,000 56 Line 19: ST Support Total: $ 118,000 57 Annual Mtg Hosting - CY24 - SAC Meeting not funded in FY24 $ 20,000 $ - 58 Annual Mtg Hosting - FY24 Strat Mtg not funded in FY24 $ 1,000 $ - 59 Annual Mtg Hosting - CY24 TFR Mtg VA-TF2 1 $ 65,000 $ 65,000 60 Annual Mtg Hosting - CY24 Grants Wkshp NJ-TF1 1 $ 7,500 $ 7,500 61 Annual Mtg Hosting - CY24 Trng/Exercise Wkshp PA-TF1 1 $ 7,500 $ 7,500 62 Annual Mtg Hosting - CY24 Adv Org Meetings FL-TF2 1 $ 65,000 $ 65,000 63 Line 20: Annual Mtg Hosting Total: $ 145,000 64 Annual Adv Org Stipends - SACR-Ds CA-TFs, TX-TF1, NY-TF1 3 $ 8,000 $ 24,000 65 Annual Adv Org Stipends - TFR-N NY-TF1 1 $ 20,000 $ 20,000 66 Annual Adv Org Stipends - TFR-Ds CA-TF7, NE-TF1, TBD: NE- TF1 to hold 3 $ 20,000 $ 60,000 67 Annual Adv Org Stipends - Adv Grp Chair UT-TF1 1 $ 30,000 $ 30,000 68 Annual Adv Org Stipends - Dep Adv Grp Chair PA-TF1 1 $ 24,000 $ 24,000 69 Annual Adv Org Stipends - Legal Rep UT-TF1 1 $ 4,000 $ 4,000 70 Annual Adv Org Stipends - Func Grp Ldrs See current Adv Org List 5 $ 12,000 $ 60,000 71 Annual Adv Org Stipends - Dep FGLs See current Adv Org List 5 $ 4,000 $ 20,000 72 Annual Adv Org Stipends - Subgroup & Unit Ldrs See current Adv Org List 20 $ 4,000 $ 80,000 73 Annual Adv Org Stipends - IT Support UT-TF1 1 $ 30,000 $ 30,000 74 Annual Adv Org Stipends - Exer Unit Support not funded in FY24 $ 15,000 $ - 75 Line 21: Annual Advisory Organization Stipends Total: $ 352,000 76 Canine Search Specialist Certification Evaluations CA-TF3, WA-TF1, AZ-TF1, MO- rF1, FL-TFl, NJ-TFl 6 $ 32,500 $ 195,000 77 Line 22: Canine Search Specialist Certification Process Total: $ 195,000 DRAFT - FY 2024 - $40.832M Budget Spend Plan - Final 2024-OS-A391-D60D-XXXX Final Budget Total Amount: $ 40,832,000 Task Forces: $ 40,280,252 Direct Support: $ 555,752 Direct Task Force Support Spend Plan # ITEM DETAILS QTY UNIT COST SUBTOTAL 78 Balance of Planned Operational Travel Costs On:OpsTrvlSpendPlan n/a n/a $ 88,500 79 1ST and HEPP Fleet Use & Maintenance 1 $ 93,839 $ 93,839 80 IST Equipment 1ST Clothing 1 $ 9,998 $ 9,998 81 Learning Management System (AnnualsustainmentFee) 1 $ 85,000 $ 85,000 82 Nat'l Training Development/Delivery 1 $ - $ - 83 Program Documentation (Fed Register/FOGs) 0 $ 2,600 $ - 84 Shipping - Freight, General 1 $ 10,000 $ 10,000 85 Technical Support Contract HSFE70-15-F-0090 1 $ 85,411 $ 85,411 86 US&R Mail UPS / DHL 1 $ 5,000 $ 5,000 87 USACE Interagency Agreement 1 $ 154,000 $ 154,000 88 Warehouse Services Credit Card 1 $ 15,000 $ 15,000 89 OCONUS Operations 1 $ 5,000 $ 5,000 90 $ - 91 $ - 92 $ - 93 $ - 94 $ - 95 $ - 96 $ - 97 $ - 98 $ - 99 $ - 100 $ - 101 $ - 102 $ - 103 $ - 104 $ - 105 $ - 106 $ - 107 $ - 108 $ - 109 $ - 110 $ - 111 $ - 112 $ - 113 $ - 114 $ - 115 $ - 116 $ - 117 Direct Task Force Support Subtotal: 1.35% $ 551,748 DRAFT - FY 2024 - $40.832M Budget Spend Plan - Final 2024-OS-A391-D6OD-XXXX Final Budget Total Amount: $ 40,832,000 Task Forces: $ 40,280,252 Direct Support: $ 555,752 Operational Travel Spend Plan (A391) # ITEM Travel Dates DETAILS QTY UNIT COST ESTIMATE PAID ACTUAL 118 Staff - ARE CA-TF6/CA-TF5 10/31/23 11/03/23 6 $ 1,835 $ 11,010 119 Staff - ARE - N E-TF1 11/14/24 11/15/24 5 $ 1,215 $ 6,075 120 Staff - ARE - TX-TF1 12/05/23 12/06/23 4 $ 920 $ 3,680 $ - $ - 121 Staff - ARE - AZ-TF1 03/05/24 03/06/24 4 $ 1,790 $ 7,160 $ - $ - 122 Staff - ARE - CO-TF1 05/21/24 05/22/24 5 $ 2,000 $ 10,000 $ - $ - 123 Staff - AREs - MA-TF1 06/11/24 06/12/24 5 $ 2,000 $ 10,000 $ - $ - 124 Staff - AREs - CA-TF7 06/25/24 06/26/24 5 $ 2,000 $ 10,000 $ - $ - 125 Staff - ARE - MD-TF1/VA-TF1 07/09/24 07/12/24 4 $ 2,000 $ 8,000 $ - $ - 126 Staff- Logistics Workshop 01/12/24 01/16/24 IN-TF1 1 $ 1,180 $ 1,180 $ - $ - 127 Staff - T&E - ORE 02/23/24 02/26/24 TX-TF1 5 $ 1,250 $ 6,250 $ - $ - 128 Staff- Security Clearnace Briefing 03/05/24 03/05/24 Regionhil 1 $ 220 $ 220 $ - $ - 129 Staff - T&E -1ST CE 03/11/24 03/15/24 ISTCE 5 $ 1,185 $ 5,925 $ - $ - 130 Staff -ESF 13 Load Exercise 04/16/24 04/18/24 Richmond, VA 1 $ 2,000 $ 2,000 $ - $ - 131 Staff- PR PEK Maintenance 04/29/24 05/03/24 OCONUSCacheRehab 2 $ 3,500 $ 7,000 $ - $ - 132 Site Visit - TAV UnplannedOn-SiteTAV $ 2,000 $ - $ - $ - 133 Staff -T&E- Unplanned $ 2,000 $ - $ - $ - 134 $ 2,000 $ - $ - $ - 135 $ 2,000 $ - $ - $ - 136 $ 2,000 $ - $ - $ - 137 $ 2,000 $ - $ - $ - 138 $ 2,000 $ - $ - $ - 139 $ 2,000 $ - $ - $ - 140 $ 2,000 $ - $ - $ - 141 $ 2,000 $ - $ - $ - 142 $ - $ - $ - 143 $ - $ - $ - 144 $ - $ - $ - 145 $ - $ - $ - 146 $ - $ - $ - 147 $ - $ - $ - 148 $ - $ - $ - 149 $ - $ - $ - 145 $ - $ - $ - 146 $ - $ - $ - 147 $ - $ - $ - 148 $ - $ - $ - 149 $ - $ - $ - 150 $ - $ - $ - 151 $ - $ - $ - 152 $ - $ - $ - 153 $ - $ - $ - 154 $ - $ - $ - 155 $ - $ - $ - 156 $ - $ - $ - 157 $ - $ - $ - 158 $ - $ - $ - 159 $ - $ - $ - 160 $ - $ - $ - 161 $ - $ - $ - 162 $ - $ - $ - 163 Ops Travel Details Subtotal (Balance included on "Direct Support" Spend Plan - Line #26): $ 88,500.00 $ - $ - National Urban Search and Rescue FY2024 Readiness Cooperative Agreements APPENDIX D Sponsoring Agency/Cooperative Agreement Recipients Base Funding Amount Administrative Costs Special Cache Costs Total Cooperative Agreement Amount 1 City of Phoenix Fire Department (AZ-TF1) Attn: Jake Van Hook (jake.van.hook@phoenix.gov) 2430 S. 2nd Avenue Phoenix, AZ 85009 $1,369,884 $32,500 $0 $1,402,384 2 City of Los Angeles Fire Department (CA-TF1) Attn: Adam Knabe (adam.knabe@lacity.org) 5021 N. Sepulveda Blvd. Sherman Oaks, CA 91403 $1,369,884 $0 $0 $1,369,884 3 Los Angeles County Fire Department (CA-TF2) Attn: Greg Short(greg.short@fire.lacounty.gov) 12605 Osborne Street Pacoima, CA 91331 $1,369,884 $100,000 $0 $1,469,884 4 Menlo Park Fire Protection District (CA TF3) Attn: John Wurdinger (johnw@MenloFire.org) 170 Middlefield Road Menlo Park, CA 94025 $1,369,884 $36,500 $0 $1,406,384 5 City of Oakland Fire Services Agency (CA TF4) Attn: Tracey Chin (tchin@oaklandca.gov) 150 Frank H. Ogawa Plaza, Suite 3354 Oakland , CA 94612-2007 $1,369,884 $0 $0 $1,369,884 6 Orange County Fire Authority (CA-TF5) Attn: Sean Lowry (seanlowry@ocfa.org) 19811 Pauling Avenue Lake Forest, CA 92610 $1,369.884 $26.000 $0 $1,395,884 7 City of Riverside Fire Department (CA-TF6) Attn: Michael Staley (mstaley@riversideca.gov) 3085 St. Lawrence Street Riverside, CA 92504 $1 .369,884 $52,000 $96,500 $1,518,384 8 City of Sacramento (CA-TF7) Attn: Pat Costamagna(pcostamagna@sfd.cityofsacramento.org) 5770 Freeport Blvd. #200 Sacramento, CA 95822 $1,369,884 $44,000 $46,000 $1,459,884 9 City of San Diego Fire -Rescue Department (CA-TF8) City of San Diego Attn: Aide Barbat (abarbat@sandiego.gov) 1010 Second Ave., Suite 400 San Diego, CA 92101 _ $1,369,884 $0 $0 $1,369,884 10 West Metro Fire Protection District (CO-TF1) Attn: Bob Olme (bolme@westmetrofire.org) 433 S. Allison Street Lakewood, CO 80226-4332 $1,369,884 $4,000 $46,000 $1,419,884 11 Metro -Dade County Fire Department (FL TF1) Attn: Brandon Webb (Brandon.Webb@miamidade.gov) 9300 NW 41 St. Miami, FL 33178 (786) 331-4486 $1,369,884 $40,500 $0 $1,410,384 12 City of Miami Fire and Rescue (FL-TF2) Attn: Erik Sanchez (eriksanchez@miamigov.com) 1150 SW 22nd Street Miami, FL 33129 $1,369,884 $121,000 $46,000 $1,536,884 13 City of Indianapolis - DPS (IN-TF1) Attn: Tom Neal (Thomas.Neal@indy.gov) 2650 Fortune Circle East Drive Indianapolis, IN 46241 $1,369,884 $8,000 $46,000 $1,423,884 14 City of Beverly Emergency Management Agency (MA-TF1) Attn: Janice Corkhum (jcorkhum@matf.org 13 Morningside Drive Beverly, MA 01915 $1,369,884 $0 $0 $1,369,884 15 Montgomery County Fire and Rescue Service (MD-TF1) Dept. of Fire & Rescue Services Attn: Robert Stojinski (robert.stojinski@montgomerycountymd.gov) 701-C Dover Road Rockville, MD 20852 $1,369,884 $0 $46,000 $1 ,415.884 5 of 16 5/14/2024 8:43 AM National Urban Search and Rescue FY2024 Readiness Cooperative Agreements APPENDIX D Sponsoring Agency/Cooperative Agreement Recipients Base Funding Amount Administrative Costs Special Cache Costs Total Cooperative Agreement Amount 16 Boone County Fire Protection District (MO-TF1) Attn: Kurt Doolady (kdoolady@bcfdmo.com) 1520 Business Loop, 70 West Columbia, MO 65202 $1,369,884 $36,500 $0 $1,406,384 17 City of Lincoln, NE Fire and Rescue Department (NE TF1) ATTN: Brad Thavenet(wthavenet@lincoln.ne.gov) 1801 Q Street Lincoln, NE 68508 $1,369,884 $140,000 $0 $1,509,884 18 NewJersey State Police (NJ-TF1) Attn: Kevin Morrissey (Ippmorrk@gw.njsp.org) 2350 State Hwy. 34 North Manasquan (Wall Twsp.), NewJersey 08736 $1,369,884 $40,000 $0 $1,409,884 19 Clark County Fire Department (NV-TF1) ATTN: Kenyon Leavitt (kenyon.leavitt.usar@gmail.com) 575 East Flamingo Road Las Vegas, NV 89119 $1,369,884 $4,000 $46.000 $1,419,884 20 NYC Office of Emergency Management (NY-TF1) Attn: Brittany Schiliro (bschiliro@oem.nyc.gov) 11 Water Street Brooklyn, NY 11201 $1,369,884 $48,000 $0 $1,417,884 21 Miami Valley Fire/EMS Alliance (OH-TF1) Attn: Evan Schumann (eschumann@ohtfl.com) 2800 Old Springfield Road, Suite E Vandalia, Ohio 45377 $1,369,884 $53,000 $0 $1,422,884 22 Philadelphia Fire Department (PA-TF1) Attn: Ken Pagurek (pagurekk@patfl.org) 6601 New State Road Philadelphia, PA 19141-2202 $1,369,884 $180,500 $0 $1,550,384 23 City of Memphis Division of Fire Services Attn: Jason Stuart (Jason.stuart@memphistn.gov) 4341 O.K. Robertson Rd Memphis, TN 38127 $1,369,884 $12,000 $0 $1,381,884 24 Texas Engineering Extension Service (TX-TF1) Attn: Chuck Jones (chuck.jones@teex.tamu.edu) John B. Connally Bldg. 301 Tarrow College Station, TX 77840 $1,369,884 $53,000 $142,500 $1,565,384 25 Salt Lake Urban Search & Rescue (UT-TF1) Attn: Bryan Case (bcase@unifiedfire.org) 6726 South Navigator Drive West Jordan, UT 84084 $1,369,884 $145,000 $0 $1,514,884 26 Fairfax County Fire and Rescue Dept. Attn: Robert Schoenberger (robert.schoenberger@fairfaxcounty.gov) 4600 West Ox Road Fairfax, VA 22030 $1,369,884 $16,000 $0 $1,385,884 27 Virginia Beach Fire Department (VA-TF2) Attn: Michael Hopkins (mwhopkins@vbgov.com) Special Operations,Municipal Center 2408 Courthouse Drive, Building #21 Virginia Beach, VA 23456-9065 $1,369,884 $87,000 $96.500 $1,553,384 28 Pierce County Dept. of Emerg. Mgmt (WA-TF1) Attn: William Palmer (wpalmer@co.pierce.wa.us) 2501 S 35th Street Tacoma, WA 98409 $1,369,884 $32,500 $0 $1,402,384 Totals: $38,356,752 $1,312,000 $611,500 $40,280,252 6 of 16 5/14/2024 8:43 AM National Urban Search and Rescue FY2024 Readiness Cooperative Agreements APPENDIX E Task Force Strategic Group, Advisory Group Leadership (Attachment G) & National Meeting Name/ Purpose of Financial Facilitation SAC/National/ Divisional Rep/Advisory Group Member/Financial Facilitation $$ TFR Meetings/Advisory Group/SG Meeting/SAC Meeting Host $$ Canine Search Spec. Certification $$ National Training Host IST ConEd, IST Training, IST Support Capital Contingency Total Amount Per Task Force AZ-TF1 Canine Search Team - Certification Evaluations 32,500.00 32,5OOA0 CA-TF1 11.00 CA-TF2 Nat'l Level Training - COMM Spec 100,000.00 100,000.00 CA-TF3 Canine Search Team - Certification Evaluations 32,500.00 36,500.00 Annual Adv Org Stipends - SGL - IST 4,000.00 CA-TF4 0.00 CA-TFS Annual Adv Org Stipends - SACR-D West 8,000.00 26,000.00 Annual Adv Org Stipends - FGL - Command/IST 12,000.00 Annual Adv Org Stipends - IST-L White 6,000.00 CA-TF6 Annual Adv Org Stipends - SGL - IST Cache 4,000.00 52,000.00 Annual Adv Org Stipends - SGL - Finance 4,000.00 Annual Adv Org Stipends - Dep FGL - Preparedness 4,000.00 Nat'l Level Training - Logs 40,000.00 CA-TF7 Annual Adv Org Stipends - TFR-D West 20,000.00 44,000.00 Annual Adv Org Stipends - SGL - HEPP 4,000.00 Nat'l Level Training - TFL 20,000.00 CA-TF8 0.00 CO-TF1 FL-TF1 Annual Adv Org Stipends - SGL - Equipment 4,000.00 4,000.00 Canine Search Team - Certification Evaluations 32,500.00 40,500.00 Annual Adv Org Stipends - SGL - Canine 4,000.00 Annual Adv Org Stipends - Dep FGL - Ops 4,000.00 7 National Urban Search and Rescue FY2024 Readiness Cooperative Agreements APPENDIX E Task Force Strategic Group, Advisory Group Leadership (Attachment G) & National Meeting Name/ Purpose of Financial Facilitation SAC/National/ Divisional Rep/Advisory Group Member/Financial Facilitation $$ TFR Meetings/Advisory Group/SG Meeting/SAC Meeting Host $$ Canine Search Spec. Certification $$ National Training Host IST ConEd, IST Training, IST Support Capital Contingency Total Amount Per Task Force FL-TF2 IN-TF1 MA-TF1 Annual Adv Org Stipends - FGL - Finance/Admin 12,000.00 121,000.00 Nat'l Level Training - TSS 40,000.00 Annual Mtg Hosting - CY24 Adv Org Meetings 65,000.00 Annual Adv Org Stipends - Dep FGL Admin/Finance 4,000.00 Annual Adv Org Stipends - SGL - Transportation 4,000.00 8,000.00 Annual Adv Org Stipends - SGL - Public Affairs 4,000.00 0.00 MD-TF1 MO-TF1 NE-TF1 NJ-TF1 NV-TF1 NY-TF1 0.00 Annual Adv Org Stipends - SGL - Structures 4,000.00 36,500.00 Canine Search Team - Certification Evaluations 32,500.00 Annual Adv Org Stipends - TFR-D Central 20,000.00 140,000.00 Funding Support - C&GS Stipend Facilitation 100,000.00 Annual Adv Org Stipends - TFR-Ds 20,000 Annual Mtg Hosting - CY24 Grants Wkshp 7,500.00 40,000.00 Canine Search Team - Certification Evaluations 32,500.00 Annual Adv Org Stipends - SGL - Safety 4,000.00 4,000.1111 Annual Adv Org Stipends - TFR - National 20,000.00 48,000.00 Annual Adv Org Stipends - SGL - Communications 4,000.00 Annual Adv Org Stipends - SGL - Medical 4,000.00 Annual Adv Org Stipends - SACR-D East 8,000.00 Annual Adv Org Stipends - Operations FGL 12,000.00 OH-TF1 Nat'l Level Training - HERS 45,000.00 53,000.00 Annual Adv Org Stipends - SGL - Mgmt / AAR 4,000.00 Annual Adv Org Stipends - SGL - Exercise 4,000.00 Annual Adv Org Stipends - Dep Adv Grp Leader 24,000.00 Annual Adv Org Stipends - SGL - Training 4,000.00 R National Urban Search and Rescue FY2024 Readiness Cooperative Agreements APPENDIX E Task Force Strategic Group, Advisory Group Leadership (Attachment G) & National Meeting Name/ Purpose of Financial Facilitation SAC/National/ Divisional Rep/Advisory Group Member/Financial Facilitation $$ TFR Meetings/Advisory Group/SG Meeting/SAC Meeting Host $$ Canine Search Spec. Certification $$ National Training Host IST ConEd, IST Training, IST Support Capital Contingency Total Amount Per Task Force PA-TF1 Nat'l Level Training - SOFR 35,000.00 180,500.00 Nat'l Level Training - MTT 110,000.00 Annual Mtg Hosting - CY24 Trng/Exercise Wkshp 7,500.00 TN-TF1 Annual Adv Org Stipends - FGL - Preparedness 12,000.00 12,OOOA0 TX-TF1 Annual Adv Org Stipends - IST-L Blue 6,000.00 53,000.00 Annual Adv Org Stipends - SACR-D Central 8,000.00 Annual Adv Org Stipends - SGL - Search 4,000.00 Nat'l Level Training - CSS 35,000.00 UT-TF1 Annual Adv Org Stipends - Legal Rep 4,000.00 145,000.00 Annual Adv Org Stipends - SGL - Response 4,000.00 Annual Adv Org Stipends - IT Support 30,000.00 Annual Adv Org Stipends - Adv Grp Chair 30,000.00 IST Continuing Education (TBD-UT-TF1 to hold funds) 62,000.00 Nat'l Level Training - PTT 15,000.00 VA-TF1 Annual Adv Org Stipends - SGL - Planning 4,000.00 16,000.00 Annual Adv Org Stipends - FGL Logistics 12,000.00 VA-TF2 Annual Adv Org Stipends - SGL - Rescue 4,000.00 87,000.00 Annual Adv Org Stipends - SGL - HazMat 4,000.00 Annual Adv Org Stipends - ISTL - Red 6,000.00 Annual Adv Org Stipends - Dep FGL - Logistics 4,000.00 Annual Adv Org Stipends - Dep FGL - Command 4,000.00 Annual Mtg Hosting - CY24 TFR Mtg 65,000.00 WA-TF1 Canine Search Team - Certification Evaluations 32,500.00 32,500.00 Totals: 352,000.00 145,000.00 195,000.00 440,000.00 180,000.00 0.00 1,312,000.00 9 National Urban Search and Rescue FY2024 Readiness Cooperative Agreements APPENDIX F Sponsoring Organization/Cooperative Agreement Recipients Task Force HEPP Cache Maintenance & Recapitalization (PAPR Year 1 of 3) - Line 9 IST Cache Maintenance & Recapitalization - Line 8 Total Amount Per Task Force City of Phoenix Fire Department AZ-TF1 $ City of Los Angeles Fire Department CA-TF1 $ - Los Angeles County Fire Department CA-TF2 $ - Menlo Park Fire Protection District CA-TF3 $ - Oakland Fire Department CA-TF4 $ - Orange County Fire Authority CA-TF5 $ - City of Riverside Fire Department CA-TF6 $ 96,500.00 $ 96,500.00 City of Sacramento Fire Department CA-TF7 $ 46,000.00 $ 46,000.00 City of San Diego Fire- RescueDepartment CA-TF8 S West Metro Fire Protection District CO-TF1 $ 46,000.00 S 46,000.00 Miami -Dade County Fire Department FL-TF1 $ - City of Miami Fire and Rescue FL-TF2 $ 46,000.00 $ 46,000.00 City of Indianapolis - DPS IN-TF1 $ 46,000.00 $ 46,000.00 City of Beverly EMA MA-TF1 $ - 10 National Urban Search and Rescue FY2024 Readiness Cooperative Agreements APPENDIX F Sponsoring Organization/Cooperative Agreement Recipients Task Force HEPP Cache Maintenance & Recapitalization (PAPR Year 1 of 3) - Line 9 IST Cache Maintenance & Recapitalization - Line 8 Total Amount Per Task Force Montgomery County Fire and Rescue Service MD-TF1 $ 46,000.00 S 46,000.00 Boone County Fire Protection District MO-TF1 S - Lincoln Fire & Rescue NE-TF1 $ - NJ State Police NJ-TF1 $ - Clark County Fire Department NV-TF1 $ 46,000.00 $ 46,000.00 NYC Office of Emergency Management NY-TF1 S Miami Valley Fire/EMS Alliance OH-TF1 S - Philadelphia Fire Department PA-TF1 S - City of Memphis Fire Service TN-TF1 S - Texas Engineering Extension Service TX-TF1 $ 46,000.00 $ 96,500.00 $ 142,500.00 Salt Lake Urban Search & Rescue UT-TF1 $ - Fairfax County Fire and Rescue Dept. VA-TF1 $ - Virginia Beach Fire Department VA-TF2 $ 96,500.00 $ 96,500.00 Pierce County Dept. of Emerg. Mgmt/US&R WA-TF1 $ Totals: $ 322,000.00 $ 289,500.00 $ 611,500.00 11 UPDATED 03-23-2023 POSITION NAME TASK FORCE AMOUNT SACR-D (East) John Grimm NY-TF1 8,000 SACR-D (West) Brian Fennessy CA-TF5 8,000 SACR-D (Central) Jeff Saunders TX-TF1 8,000 TFR-N Joe Downey NY-TF1 20,000 ADVISORY GROUP CHAIR Keith Bevan UT-TF1 30,000 DEPUTY ADVISORY GROUP CHAIR Fred Endrikat PA-TF1 24,000 TFR-D (East) NE-TF1 to hold 20,000 TFR-D (Central) Brad Thavenet NE-TF1 20,000 TFR-D (West) Pat Costamagna CA-TF7 20,000 LEGAL REPRESENTATIVE Brian Roberts UT-TF1 4,000 COMMAND-IST FUNCTIONAL GROUP LEADER Mike Boyle CA-TF5 12,000 DEPUTY FUNCTIONAL GROUP LEADER Randy Journigan VA-TF2 4,000 SUBGROUP LEADER - RESPONSE Wade Russell UT-TF1 4,000 SUBGROUP LEADER - IST Joe Crivello CA-TF3 4,000 SUBGROUP LEADER - PLANNING William Moreland VA-TF1 4,000 SUBGROUP LEADER - PUBLIC AFFAIRS Mike Pruitt IN-TF1 4,000 SUBGROUP LEADER - SAFETY Jim Colston NV-TF1 4,000 OPERATIONS FUNCTIONAL GROUP LEADER Michael Kenny NY-TF1 12,000 DEPUTY FUNCTIONAL GROUP LEADER Jeff Rouse FL-TF1 4,000 SUBGROUP LEADER - RESCUE Jon Rigolo VA-T2 4,000 SUBGROUP LEADER - SEARCH Ken Larsen TX-TF1 4,000 SUBGROUP LEADER - HAZMAT Mark Hundley VA-TF2 4,000 SUBGROUP LEADER - STRUCTURES Dave Weber MO-TF1 4,000 SUBGROUP LEADER - CANINE Kristian Labrada FL-TF1 4,000 SUBGROUP LEADER - MEDICAL Doug Isaacs NY-TF1 4,000 PREPAREDNESS FUNCTIONAL GROUP LEADER Bill Geyer TN-TF1 12,000 DEPUTY FUNCTIONAL GROUP LEADER Jarvis (Bubba) Willis CA-TF6 4,000 SUBGROUP LEADER - TRAINING Ivan Lopez PA-TF1 4,000 SUBGROUP LEADER - EXERCISE Ryan Hogsten OH-TF1 4,000 LOGISTICS FUNCTIONAL GROUP LEADER Scott Schermerhorn VA-TF1 12,000 DEPUTY FUNCTIONAL GROUP LEADER Dennis Burke VA-TF2 4,000 SUBGROUP LEADER - EQUIPMENT Brian Tomlin CO-TF1 4,000 SUBGROUP LEADER - TRANSPORTATION Mark Rapp IN-TF1 4,000 SUBGROUP LEADER - HEPP Scott Johnson CA-TF7 4,000 SUBGROUP LEADER - 1ST CACHE Josh Tronaas CA-TF6 4,000 SUBGROUP LEADER - COMMUNICATIONS Andy Dick NY-TF1 4,000 FINANCE/ADMIN FUNCTIONAL GROUP LEADER Grant Musser FL-TF2 12,000 DEPUTY FUNCTIONAL GROUP LEADER Jesus Garcia FL-TF2 4,000 SUBGROUP LEADER - FINANCE Mike Avila CA-TF6 4,000 SUBGROUP LEADER - MANAGEMENT - AAR Evan Schumann OH-TF1 4,000 322,000 FY 2024 COOPERATIVE AGREEMENT STATEMENT OF WORK -- SUMMARY OF DELIVERABLES APPENDIX H YEARLY REPORTING REQUIREMENTS Deliverable Due Datefsl Method(s) of Submittal Poiut(s) of Contact Additional Information 1 Grant Application June 1st (est) Submit application through FEMA GO System. Tawana Mack / Rayna Bal Use current template (FEMA Form 089-0-10) 2 Task Force Self -Evaluation Per Program Directive Formstack Parry Boogard National US&R Reponse System Task Force Self -Evaluation Scoresheet (FEMA Form 089-0- 14) 4 Equipment Database January 31st Submit via email, OneDrive, LMS - Depending on file size and capability. US&R Branch cannot except external drive ie thumb drive or CD) ( Bruce Barnett / Dave Conrad Inventory of Federally Owned Equipment (2nd Cache, HEPP & IST, where applicable); Current copy of 18-4 January 31st D' Bruce Barnett / Dave Conrad Bruce Neuhaus 5 Time -Phase Force Deployment Data (TPFDD)/"Aircraft Loading Data" form (FEMA Form 089-0-15) January 31st 6 HEPP Maintenance Annual Cost Estimates October 30th Submit via email, OneDrive, LMS - Depending on file size and capability. US&R Branch cannot except extemal drive (ie thumb drive or CD) Bruce Barnett This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year. 7 Semi -Annual Performance Report (FEMA Form 089- 0-11) January 30th Submit Semi -Annual Perforance Report through ND Grants Rayna Bal Tawana Mack FEMA Form 089-0-11 July 30th 8 Quarterly Financial Report (SF-425) October 30th Submit SF425 through the Payment and Reporting System (PARS) Must be submitted in FEMA GO to continue to draw down funds January 30th April 30th July 30th 9 Notification of Mobilization or Full -Scale Exercise No later than 60 days before the exercise begins Email Lance Gilmore Notification should be brief, but include dates, scope of exercise, number of participants, and other agencies involved. (not take the place of, and should not be confused with sanction request letters to obtain FEMA approval of TF sponsored training and exercises) 10 Exercise After Action Report Within 90 days of the completion of a mobilization or full-scale exercise, or a training activity with duration of more than 24 consecutive hours. Submit via email, OneDrive, LMS - Depending on file size and capability. US&R Branch cannot except external drive (ie thumb drive or CD) Lance Gilmore AAR should be written in a format where lessons learned may be shared with other task forces in the National US&R Response System. CLOSEOUT REPORTING REQUIREMENTS - Due 120 days after end of the Cooperative Agreement Period of Performance Deliverable Method(s) of Submittal Point(s) of Contact Additional Information USE CURRENT CLOSEOUT PACKAGE TEMPLATE (CONTAINS THE FOLLOWING FEMA-USR- GRANTS@fema.dhs.gov Tawana Mack / Rayna Bal FEMA-USR-Grants@fema.dhs.gov ITEMS with exception of the SF-425): Final Performance Report (should show actual expenditures, by budget category) Email as a Microsoft Word or .PDF file Consolidates and summarizes all prior performance reports 2 Final Financial Status Report (SF-425) Submit through FEMA GO and Email that submission as .pdf file with closeout package 3 Financial Payment and Unexpended Funds (if applicable) Discuss specific method of repayment with Grants Officer at time of closeout Payment of all unliquidated obligations for FEMA and report unexpended funds to Assistance Officer 4 Equipment Inventory Email Tawana Mack / Rayna Bal Inventory should include items purchased with Federal grant funds, where current fair market value is equal to or greater than $5,000 per item Inventoryof unused or residual supplies (if applicable) and Tangible Personal Property Report PP PP ) g P P Email Tawana Mack / Rayna Bal FEMA-USR-Grants@fema.dhs.gov purchased with Federal grant funds, which the aggregate exceeds $5,000 or provide written statement (in cover letter) that such supplies (if any) do not exceed $5,000. If not applicable, state so in Cover Letter Cover Letter, including statement of intent for future use of equipment Email Tawana Mack / Rayna Bal FEMA-USR-Grants@fema.dhs.gov Include in cover letter stating the equipment/supplies will be used for their intended purpose of the grant over the life cycle of the equipment/supplies. 6 Semi -Anal Performance Report Submittal Semi -Annual Submitt through FEMAGO Tawana Mack / Rayna Bal FEMA-USR-Grants@fema.dhs.gov POC NAME EMAIL Phone ADDRESS US&R BRANCH CONTACTS GROUP EMAIL ACCOUNT Lance Gilmore Bruce Neuhaus Buddy Ey Parry Boogard Rayna Bal Tawana Mack FEMA-USR-GRANTS@fema.dhs.gov N/A 202-664-6495 202-924-1707 202-702-8854 202-664-0647 202-646-7933 202-258-9722 U.S. Department of Homeland Security Federal Emergency Management Agency US&R Branch, ORR-RS-OP-UB Attn: (Appropriate name here) 500 C Street, SW Washington, DC 20472 Iance.pilmoreCrtfema.dhs.tlov bruce.neuhaus@fema.dhs.gov elwood.ey-iii@fema.dhs.gov parry.boogardjr@fema.dhs.gov Rayna.Balgfema.dhs.gov tawana.mack(Ffema.dhs.tov US&R WAREHOUSE CONTACT - EQUIPMENT INVENTORY ITEMS GROUP EMAIL ACCOUNT Bruce Barnett Dave Conrad fema-usr-loos(rtfema.dhs.gov 202-212-1763 / 202-391-4253 202-322-3717 Federal Emergency Management Agency US&R Warehouse 13990 Park Center Road Building 9 Hemdon, VA 20171-3222 bruce.bamett@fema.dhs.gov davidp.conrad(Efema.dhs.gov GRANT PROGRAMS DIRECTORATE CONTACT Denise Beasley denise.beasley@fema.dhs.gov 202-227-9172 U.S. Department of Homeland Security Federal Emergency Management Agency DHS-FEMA-GPD Attn: (Appropriate name here) 400 C Street, SW, 3N Washington, D.C. 20472-3635 ADDRESS TO RETURN REFUND CHECKS All Checks and Money Orders: Payments sent via courier (e.g., UPS, DHL, Fedex) (Make payable to the Federal Emergency Management Agency) Note: Ca11866-804-2469 to make sure the address FEMA P.O. Box 6200-16 Portland, OR 97228-6200 U.S. Bank Attn: Government Lockbox FEMA Finance Center #6200-16 17650 NE Sandy Blvd Portland, OR 97230 CITY OF MIAMI, FLORIDA SINGLE AUDIT REPORT FOR THE YEAR ENDED SEPTEMBER 30, 2023 CITY OF MIAMI, FLORIDA SINGLE AUDIT REPORT Year Ended September 30, 2023 TABLE OF CONTENTS PAGE(S) Independent Auditor's Report on Schedule of Expenditures of Federal Awards and State Financial Assistance 1-2 Independent Auditor's Report on Compliance for Each Major Federal Program and State Project and Report on Internal Control over Compliance in Accordance with the Uniform Guidance and Chapter 10.550, Rules of the Auditor General Schedule of Expenditures of Federal Awards and State Financial Notes to Schedule of Expenditures of Federal Awards and State Schedule of Findings and Questioned Costs 3-5 Assistance 6-10 Financial Assistance 11 12-13 .00 ANTHONY BRUNSON P.A. �" 1(`('01 \".IAVI'S & Rt''I\I.:4ti :111\ ISOR' INDEPENDENT AUDITOR'S REPORT ON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND STATE FINANCIAL ASSISTANCE The Honorable Mayor and Members of the City Commission City of Miami, Florida Report on the Audit of the Schedule of Expenditures of Federal Awards and State Financial Assistance Opinion We have audited the schedule of expenditures of federal awards and State financial assistance (the "Schedule") of the City of Miami, Florida (the "City") for the year ended September 30, 2023, and the related notes. In our opinion, the accompanying schedule of expenditures of federal awards and State financial assistance presents fairly, in all material respects, the expenditures of federal awards and State financial assistance of the City of Miami, Florida for the year ended September 30, 2023, in accordance with accounting principles generally accepted in the United States of America. Basis for Opinion We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States; the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), and Chapter 10.550, Rules of the Auditor General. Our responsibilities under those standards and the Uniform Guidance are further described in the Auditor's Responsibilities for the Audit of the Schedule section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Responsibilities of Management for the Schedule Management is responsible for the preparation and fair presentation of the Schedule in accordance with accounting principles generally accepted in the United States of America and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of the Schedule that is free from material misstatement, whether due to fraud or error. Auditor's Responsibilities for the Audit of the Schedule Our objectives are to obtain reasonable assurance about whether the Schedule as a whole is free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards, Government Auditing Standards, the Uniform Guidance as well as Chapter 10.550, Rules of the Auditor General will always detect a Miramar Office 3350 SW 148th Ave. J Suite 110 Miramar, FL 33027 (954) 874-1721 1 info@abcpasolutions.com North Miami Office 1801 NE 123rd Street 1 Suite 314 North Miami, FL 33181 (786) 743-7108 Auditor's Responsibilities for the Audit of the Schedule - cont'd material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the Schedule. In performing an audit in accordance with generally accepted auditing standards, we: • Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material misstatement of the Schedule, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the Schedule. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, no such opinion is expressed. • Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the Schedule. Report on Audited Financial Statements The financial statements of the governmental activities, the business -type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City as of and for the year ended September 30, 2023, were audited by other auditors, and they have issued their report thereon dated March 29, 2024. Their audit was performed for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements as a whole, and they issued unmodified opinions thereon. In accordance with Government Auditing Standards, the other auditors have also issued a report dated March 29, 2024, on their consideration of the City's internal control over financial reporting and on their tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of their testing of internal control over financial reporting and compliance, and the results of that testing, and not to provide opinions on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control -related matters that we identified during the audit. This report is intended solely for the information and use of the Honorable Mayor and Members of the City Commission, management, and specific legislative or regulatory bodies and is not intended to be, and should not be, used by anyone other than these specified parties. r•174-. Miami, Florida March 29, 2024 2 ANTHONY BRUNSON P.A. (1 Iz'1'l1=Nh'I hl I11,1(' i(`('OI'V"I'1,V'I`w & F1i'SI\I°:'S :1Dt ISORS INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM AND STATE PROJECT AND REPORT ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH THE UNIFORM GUIDANCE AND CHAPTER 10.550, RULES OF THE AUDITOR GENERAL The Honorable Mayor and Members of the City Commission City of Miami, Florida Report on Compliance for Each Major Federal Program and State Project Opinion on Each Major Federal Program and State Project We have audited City of Miami, Florida's compliance with the types of compliance requirements identified as subject to audit in the OMB Compliance Supplement and the requirements described in the Department of Financial Services State Projects Compliance Supplement that could have a direct and material effect on each of City of Miami, Florida's major federal programs and State projects for the year ended September 30, 2023. City of Miami, Florida's major federal programs and State projects are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. In our opinion, City of Miami, Florida complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs and State projects for the year ended September 30, 2023. Basis for Opinion on Each Major Federal Program and State Project We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and Chapter 10.550, Rules of the Auditor General. Our responsibilities under those standards, the Uniform Guidance and Chapter 10.550, Rules of the Auditor General are further described in the Auditor's Responsibilities for the Audit of Compliance section of our report. We are required to be independent of City of Miami, Florida and to meet our other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion on compliance for each major federal program and State project. Our audit does not provide a legal determination of City of Miami, Florida's compliance with the compliance requirements referred to above. Responsibilities of Management for Compliance Management is responsible for compliance with the requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules, and provisions of contracts or grant agreements applicable to City of Miami, Florida's federal programs and State projects. Miramar Office 3350 SW 148th Ave. I Suite 110 Miramar, FL 33027 (954) 874-1721 3 info@abcpasolutions. com North Miami Office 1801 NE 123rd Street I Suite 314 North Miami, FL 33181 (786) 743-7108 Auditor's Responsibilities for the Audit of Compliance Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion on City of Miami, Florida's compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards, Government Auditing Standards, the Uniform Guidance, and Chapter 10.550, Rules of the Auditor General will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements referred to above is considered material if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about City of Miami, Florida's compliance with the requirements of each major federal program and State project as a whole. In performing an audit in accordance with generally accepted auditing standards, Government Auditing Standards, the Uniform Guidance, and Chapter 10.550, Rules of the Auditor General we: • Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding City of Miami, Florida's compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances. • Obtain an understanding of City of Miami, Florida's internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance and Chapter 10.550, Rules of the Auditor General, but not for the purpose of expressing an opinion on the effectiveness of City of Miami, Florida's internal control over compliance. Accordingly, no such opinion is expressed. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit. Report on Internal Control over Compliance A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program or State project on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program or State Project will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program or State project that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. 4 Report on Internal Control over Compliance - cont'd Our consideration of internal control over compliance was for the limited purpose described in the Auditor's Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance. Given these limitations, during our audit we did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. However, material weaknesses or significant deficiencies in internal control over compliance may exist that were not identified. Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance and Chapter 10.550, Rules of the Auditor General. Accordingly, this report is not suitable for any other purpose. 0°. 7/7f Miami, Florida March 29, 2024 5 CITY OF MIAMI, FLORIDA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND STATE FINANCIAL ASSISTANCE Year Ended September 30, 2023 Assistance Listing Federal Grantor/Pass-through Grantor/Program or Cluster Title Number U.S. Department of Agriculture Pass -Through Florida Department of Health: Childcare Food Program 2021 10.558 Total U.S. Department of Agriculture U.S. Department of Commerce National Oceanic and Atmospheric Administration 11.473 Total U.S. Department of Commerce U.S. Department of Housing and Urban Development CDBG - Entitlement Grants Cluster: Community Development Block Grants/Entitlement Grants Community Development Block Grants/Entitlement Grants Community Development Block Grants/Entitlement Grants Community Development Block Grants/Entitlement Grants Community Development Block Grants/Entitlement Grants Community Development Block Grants/Entitlement Grants Community Development Block Grants/Entitlement Grants COVID19 - Community Development Block Grants/Entitlement Grants Total CDBG - Entitlement Grant Cluster Emergency Solutions Grant Program Emergency Solutions Grant Program Emergency Solutions Grant Program HOME Investment Partnership Program HOME Investment Partnership Program HOME Investment Partnership Program HOME Investment Partnership Program HOME Investment Partnership Program HOME Investment Partnership Program HOME Investment Partnership Program HOME Investment Partnership Program Housing Opportunities for Persons with AIDS Housing Opportunities for Persons with AIDS Housing Opportunities for Persons with AIDS Housing Opportunities for Persons with AIDS Housing Opportunities for Persons with AIDS Housing Opportunities for Persons with AIDS Housing Opportunities for Persons with AIDS COVID19 - Housing Opportunities for Persons with AIDS Total Housing Opportunities for Persons with AIDS 14.218 14.218 14.218 14.218 14.218 14.218 14.218 Grant/ Pass -Through Entity Passed Through Federal Contract Number Identifying Number to Subrecipients Expenditures S-576 0318.20.069724 B-17-MC-120013 B-18-MC-120013 B-19-MC-120013 8-20-MC-120013 B-21-MC-120013 B-22-MC-120013 B-23-MC-120013 14.218 B-20-MC120013-CV 14.231 14.231 14.231 14.239 14.239 14.239 14.239 14.239 14.239 14.239 14.239 14.241 14.241 14.241 14.241 14.241 14.241 14.241 E-20-MC-120002 E-21-MC-12-0013 E-22-MC-120002 M-14-MC-120011 M-15-MC-120011 M-17-MC-120011 M-18-MC-120011 M-19-MC-120011 M-20-MC-120011 M-21-MC-120011 M-22-MC-120011 F-LH-17-F005 F-LH-18-F005 F-LH-19-F005 F-LH-20-F005 F-LH-21-F005 F-LH-22-F005 F-LH-23-F005 14.241 F-LH-20-F005-CV See Notes to Schedule. 6 NA20NO54730027 $ 5,970 5,970 86,226 86,226 113,887 86,466 30,735 410,275 2,168,466 2,417,058 200 5,227,087 2,806,314 8 033 401 753,217 50 469 072 (Continued on next page) 1,222 339 (14,634) 17,075 239,510 795,048 415,950 252,248 2,573,983 170,315 4,449,495 9,432 2,702 71,739 886,972 5,422,232 6,867,689 37,379 13,298,145 303,079 303,079 13,601,224 CITY OF MIAMI, FLORIDA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND STATE FINANCIAL ASSISTANCE Year Ended September 30, 2023 Assistance Listing Federal Grantor/Pass-through Grantor/Program or Cluster Title Number U.S. Department of Housing and Urban Development (cont'd) Pass -Through Miami Dade County Homeless Trust: Continuum of Care (COC) Program: 2022-2023 Miami Homeless Assistance Program CE Consolidation Program 2023-2024 Miami Homeless Assistance Program CE Consolidation Program Section 8 Project - Based Cluster: Lower Income Housing Assistance Program -Section 8 Moderate Rehabilitation 1 Housing Voucher Cluster: Section 8 Housing Choice Vouchers Mainstream Vouchers Total Housing Voucher Cluster Total U.S. Department of Housing and Urban Development Grant/ Pass -Through Entity Passed Through Federal Contract Number Identifying Number to Subrecipients Expenditures 14.267 FL0211L4D002114 FL0211L4D002114 14.267 FL0211L40002215 FL0211L40002215 14.856 FL145MR0001 14.896 14.879 U.S. Department of Justice COVID19 - Coronavirus Emergency Supplemental Funding Program 16.034 Pass -Through Office of the Florida Attorney General: Crime Victim Assistance Crime Victim Assistance Public Safety Partnership and Community Policing Grants Public Safety Partnership and Community Policing Grants Public Safety Partnership and Community Policing Grants Edward Byrne Memorial Justice Assistance Grant Program Edward Byrne Memorial Justice Assistance Grant Program Edward Byrne Memorial Justice Assistance Grant Program Edward Byrne Memorial Justice Assistance Grant Program Edward Byrne Memorial Justice Assistance Grant Program Edward Byrne Memorial Justice Assistance Grant Program Edward Byrne Memorial Justice Assistance Grant Program Pass -Through Florida Department of Law Enforcement: Criminal and Juvenile Justice and Mental Health Collaboration Program Body Worn Camera Policy and Implementation Comprehensive Opioid Abuse Site -Based Program Equitable Sharing Program Total U.S. Department of Justice FL145 FL145 2020-VD-BX-1259 VOCA-2021-COM Police- 16.575 00636 16.575 VOCA-2022-847 15JCOPS21GG02139SLE 16.710 M 15JCOPS-21-GG-03496- 16.710 UHPX 16.710 2020ULWX0074 15PBJA-21-GG-01322- 16.738 JAGX 16.738 15 PBJA-21-04114-BCJ I 16.738 2019-DJ-BX-0396 16.738 2020-DG-BX-0011 16.738 2020-DJ-BX-0974 15PBJA-21-GG-00241- 16.738 MUMU 15PBJA-22-GG-02193- 16.738 JAGX 16.745 16.835 16.838 16.922 596000407 2020-BC-BX-0024 2018-AR-BX-K109 Not Applicable See Notes to Schedule. 7 596000375 596000375 15J CO PS-21-G G-02139- SLEM 15JCOPS-21-GG-03496- UHPX 2020ULWX0074 596000407 596000407 59-6000375 2018-MO-BX-0014 2018-AR-BX-K109 61,618 22,271 672,769 47,848 720,617 1,976,963 1,976,963 2,589,215 490 185 3,079,400 33,083,439 176,377 176,377 3,670 264,327 267,997 26,732 561,295 325,275 913,302 249,327 3,021 11,673 65,532 217,134 28,449 236,231 811,367 80,308 386,361 28,351 154,769 83,888 2,818,832 (Continued on next page) CITY OF MIAM1, FLORIDA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND STATE FINANCIAL ASSISTANCE Year Ended September 30, 2023 Assistance Listing Federal Grantor/Pass-through Grantor/Program or Cluster Title Number U.S. Department of Transportation Pass -Through Florida Department of Transportation: Highway Planning and Construction Cluster Highway Planning and Construction Cluster Highway Safety Cluster: Pass -Through Florida Department of Transportation: State and Community Highway Safety Total Highway Safety Cluster National Priority Safety Programs National Priority Safety Programs Total U.S. Department of Transportation U.S. Department of the Treasury Pass -Through Miami Dade County Department of the Treasury: Emergency Rental Assistance Program ERA2 Coronavirus State and Local Fiscal Recovery Funds Total U.S. Department of the Treasury US Department of Education Pass Through Miami Dade County Public Schools 21st Century Community Learning Centers 21't Century Community Learning Centers Total U.S. Department of Education U.S. Department of Health and Human Services Federal Pass -Through Florida Agency for Persons with Disabilities Medicaid Cluster: Assistance Programs for Chronic Disease Prevention and Control Total U.S. Department of Health and Human Services Executive Office of the President of the United States Pass -Through South Florida HIDTA/Monroe County Sheriffs: High Intensity Drug Trafficking Areas Program High Intensity Drug Trafficking Areas Program Total Executive Office of the President U.S. Department of Homeland Security National Urban Search and Rescue (US&R) Response System National Urban Search and Rescue (US&R) Response System National Urban Search and Rescue (US&R) Response System National Urban Search and Rescue (US&R) Response System National Urban Search and Rescue (US&R) Response System Grant/ Pass -Through Entity Passed Through Federal Contract Number Identifying Number to Subrecipients Expenditures 20.205 GOR73 D617-066-B 20.205 G1553 D618-081-B 20.600 G2E60 69A37519300004020FL0 20.616 20.616 G2274 69A3752030000405DFLM G2E29 69A3752130000405DFLM 21.023 72220791 21.027 N/A 84.287 LT/2013-2014 #001 84.287C 130-2448A-2CCC3 93.945 6 NU580P007305-01-01 95.001 95.001 97.025 97.025 97.025 97.025 97.025 NA G20M10001A EMW-95-k-4718 EMW-2019-CA-00072 EMW-2020-CA-00056 E M W-2021-CA-00034- S01 E M W-2022-CA-00057 See Notes to Schedule. 8 NU58DP007305 G19MI0001A G20M10001A 4,164 822 891 (Continued on next page) 827,055 84,577 84,577 17 80,268 80,285 991,917 6,071,985 62,042,603 68,114,588 13,222 8,050 21,272 101,261 101,261 51,996 35,661 87,657 7,192,003 31,500 282,022 309,140 819,302 8,633,967 CITY OF MIAMI, FLORIDA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND STATE FINANCIAL ASSISTANCE Year Ended September 30, 2023 Assistance Listing Federal Grantor/Pass-through Grantor/Program or Cluster Title Number U.S. Department of Homeland Security (cont'd) Pass -Through State of Florida Division of Emergency Management: Disaster Grants - Public Assistance (Presidentially Declared Disasters) Disaster Grants - Public Assistance (Presidentially Declared Disasters) Assistance to Firefighters Grant Pass Through State of Florida Division of Emergency Management: Homeland Security Grant Program Homeland Security Grant Program Homeland Security Grant Program Homeland Security Grant Program Homeland Security Grant Program Homeland Security Grant Program Homeland Security Grant Program Homeland Security Grant Program Securing the Cities Program Total U.S. Department of Homeland Security TOTAL EXPENDITURES OF FEDERAL AWARDS Grant/ Pass -Through Entity Passed Through Federal Contract Number Identifying Number to Subrecipients Expenditures 97.036 Z2070 97.036 97.044 EMW-2021-FG-02449 97.067 97.067 97.067 97.067 97.067 97.067 97.067 97.067 Z0032 R0401 R0571 R0075 R0078 R0521 R0232 R0234 R0588 97.106 20CWDSTC00007-01-00 See Notes to Schedule. 9 4486DRFLP0000001 4337DRFLP0000001 E M W-2021-SS-00056-S01 E M W-2022-SS-00029-S01 E M W-2019-SS-00049 E M W-2019-SS-0049 E M W-2021-SS-00056-S01 EM W-2020-SS-00035-S01 EMW-2020-SS-00035-S01 E M W-2022-SS-00029-S-01 528,924 4,575,290 144,002 1,834,982 95,991 1,930,973 139,490 139,490 62,246 66,981 1,550 307,855 54,138 1,618,148 6,114,542 54,237 338,256 5,249,765 8,616,403 1,231,974 1,231,974 5,249,765 20 552,807 S 5 333 654 $ 125,863,969 (Continued on next page) CITY OF MIAMI, FLORIDA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND STATE FINANCIAL ASSISTANCE Year Ended September 30, 2023 CSFA Grant/ Total Passed Pass -Through Entity Through to Total State State Grantor/Pass-through Grantor/Program or Cluster Title Number Contract Number Identifying Number Subrecipients Expenditures Executive Office of the Governor Urban Search and Rescue Sustainment Program 31.078 T0227 $ Total Executive Office of the Governor Department of Environmental Protection Resilient Florida Program Total Department of Environmental Protection Florida Housing Finance Corporation State Housing Initiatives Partnership (SHIP) Program State Housing Initiatives Partnership FY2018-2019 State Housing Initiatives Partnership FY2019-2020 State Housing Initiatives Partnership FY2022-2023 State Housing Initiatives Partnership FY2021-2022 Total Florida Housing Finance Corporation Department of Transportation Public Transit Service Development Program Total Department of Transportation Department of Health Pass -Through Miami -Dade County, Florida: County Grant Awards Total Department of Health Department of Law Enforcement Florida Incident Based Reporting System Total Expenditures of State Financial Assistance TOTAL EXPENDITURES FOR FEDERAL AWARDS AND STATE FINANCIAL ASSISTANCE 37.098 40.901 40.901 40.901 52.901 52.901 55.012 SHIP FY2017-2018 SHIP FY2018-2019 SHIP FY2019-2020 SHIP FY2022-2023 SHIP FY2021-2022 446651-1-84-01 EMS County Grant 64.005 #C0013 71.043 32021-FBSFA-F2- 047 See Notes to Schedule. 10 S $ 1,043,918 1,043,918 2,139 2,139 18,503 36,920 21,430 206,099 1,058,024 1,340,975 251,599 251,599 6,282 6,282 213,039 213,039 S 2 857,952 S 5 333,654 S 128 721,917 (Concluded) CITY OF MIAMI, FLORIDA NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND STATE FINANCIAL ASSISTANCE Year Ended September 30, 2023 NOTE 1— BASIS OF PRESENTATION The accompanying Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance (the "Schedule") includes the federal and state award activity of the City of Miami, Florida (the "City") under programs of the federal and state government for the year ended September 30, 2023. The information in the Schedules are presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and Chapter 10.550, Rules of the Florida Auditor General (Chapter 10.550). Because the Schedule present only a selected portion of the operations of the City, it is not intended to and does not present the financial position, changes in fund balance/net position or cash flows of the City. NOTE 2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedules are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance and Chapter 10.550 wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. NOTE 3 — INDIRECT COST RATE The City has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. 11 CITY OF MIAMI, FLORIDA SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended September 30, 2023 Section I - Summary of Independent Auditors' Results Financial Statements Type of report the auditor issued on whether the financial statements audited were prepared in accordance with GAAP: Unmodified Opinion Internal control over financial reporting: • Material weakness(es) identified? Yes X No • Significant deficiency(ies) identified? Yes X None Reported • Noncompliance material to financial statements noted? Yes X No Federal Awards and State Financial Assistance Internal control over major Federal programs and State projects: • Material weakness(es) identified? Yes X No • Significant deficiency(ies) identified that are not considered to be material weaknesses? Yes X None Reported Type of Auditors' Report issued on Compliance for Major Federal Programs and State Projects: Unmodified Opinion Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a) of the Uniform Guidance or Chapter 10.550, Rules of the Auditor General? Yes X No Identification of Major Federal Programs and State Projects: Assistance Listing Numbers Name of Federal Programs 14.241 Housing Opportunities for Persons with AIDS 14.856 Lower Income Housing Assistance Program — Section 8 Moderate Rehabilitation 21.023 Emergency Rental Assistance Program 21.027 Coronavirus State and Local Fiscal Recovery Funds 97.036 Disaster Grants — Public Assistance (Presidentially Declared Disasters) CSFA Numbers 31.078 52.901 Name of State Projects Urban Search and Rescue Sustainment Program State Housing Initiatives Partnership Program (SHIP) Dollar threshold used to distinguish between Type A and Type B programs: Federal $3,000.000 State $750,000 Auditee qualified as low -risk auditee? X Yes No 12 CITY OF MIAMI, FLORIDA SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended September 30, 2023 Section II - Current Year Findings - Financial Statement Audit None Reported. Section III - Current Year - Major Federal Award Programs and State Financial Assistance Findings and Questioned Costs Federal Grants None Reported. State Grants None Reported. Section IV - Prior Year - Major Federal Award Programs and State Financial Assistance Findings and Questioned Costs None Reported. 13