HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #16683
Date: 09/18/2024
Commission Meeting Date: 10/15/2024
Type: Ordinance
Subject: Repeal Chapter 2 -
Sunsettinq CRB Legislation
Requesting Department: Department of
Human Services
Sponsored By:
District Impacted:
PURPOSE OF ITEM:
The City Commission wishes to sunset the Community Relations Board, due to lack of
attendance and its inability to further the purpose of the CRB
BACKGROUND INFORMATION:
N/A
Budget Impact Analysis
Item is NOT Related to Revenue
Item is NOT an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
N/A
City Commission Nicole Ewan
City Commission Maricarmen Lopez
Reviewed B
Meeting
Meeting
Completed 10/10/2024 9:00 AM
Completed 10/15/2024 9:00 AM
City of Miami File ID: 16683 (Revision:) Printed On: 8/7/2025
City of Miami
Legislation
Ordinance
Enactment Number
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 16683 Final Action Date: 10/15/2024
AN ORDINANCE OF THE MIAMI CITY COMMISSION DELETING
REFERENCES TO THE COMMUNITY RELATIONS BOARD FROM
CHAPTER 2/ARTICLE XI/DIVISION 2/SECTION 2-892 OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), TITLED
"ADMINISTRATION/BOARDS, COMMITTEES,
COMMISSIONS/STANDARDS FOR CREATION AND REVIEW OF
BOARDS GENERALLY/"SUNSET" REVIEW OF BOARDS"; FURTHER
REPEALING, IN ITS ENTIRETY, CHAPTER 2/ARTICLE XI/DIVISION 12
OF THE CITY CODE, TITLED "ADMINISTRATION/BOARDS,
COMMITTEES, COMMISSIONS/COMMUNITY RELATIONS BOARD,"
THEREBY SUNSETTING THE COMMUNITY RELATIONS BOARD AND
DELETING ALL REFERENCES THERETO; CONTAINING A
SEVERABILITY CLAUSE AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission created and established the Community Relations
Board ("CRB") in 1999 to advise and oversee community related issues; and
WHEREAS, the CRB has had many issues with attendance which affects the CRB's
ability to conduct its necessary business; and
WHEREAS, due to the lack of attendance and the inability to further the purpose of the
CRB, the City Commission wishes to sunset the Community Relations Board;
NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Ordinance are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. Chapter 2/Article XI/Division 2/Section 2-892 of the City Code, titled
"Administration/Boards, Committees, Commissions/Standards For Creation And Review Of
Boards Generally/Sunset Review of Boards" is amended in the following particulars: 1
1 Words/and or figures stricken through shall be deleted. Underscored words and/or figures shall be
added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted
and unchanged material.
City of Miami File ID: 16683 (Revision:) Printed On: 8/7/2025
"CHAPTER 2
ADMINISTRATION
ARTICLE XI. BOARDS, COMMITTEES, COMMISSIONS
* * *
DIVISION 2. STANDARDS FOR CREATION AND REVIEW OF BOARDS GENERALLY
* * *
Sec. 2-892. "Sunset" review of boards.
Commencing with the year 1995, each city board shall be reviewed in the following manner:
(1) By February 15 of the year in which a board is to be reviewed, the city manager shall deliver
to the city commission the report submitted by the chairperson of each board pursuant to
section 2-890 herein above, together with any recommendation or comments the city manager
desires to submit.
(2) During the month of March of each year in which a board is to be reviewed, the chairperson
shall make an oral presentation to the city commission. Said presentation shall be based on the
report set forth in section 2-890 above. At the conclusion of the oral presentation by the board's
chairperson, any individual commissioner may request the formation of a special purpose board,
(hereinafter referred to as the "SPB"), consisting of five members appointed by the city
commission. The SPB shall evaluate the chairperson's report, the city manager's
recommendations and any other information it deems relevant to determine whether the board
being reviewed shall continue in its present form. The SPB shall make a report to the full
commission within 90 days.
(3) At the conclusion of this review process, the city commission shall determine whether to
abolish, continue, consolidate or modify the board for the ensuing four years thereafter. Nothing
contained herein shall be construed to authorize the abolition, consolidation or modification of
any multijurisdictional board.
(4) The following boards shall initially be reviewed in the following years and shall be reviewed
every four years thereafter:
d. 1998:
1. Historical and environmental preservation board.
2. Waterfront advisory board.
3. Community relations board.
*„
Section 3. Chapter 2/Article XI/Division 12 of the City Code, titled "Administration/
Boards, Committees, Commissions/Community Relations Board" is repealed in its entirety to
effect said sunset, in the following particulars:1
City of Miami File ID: 16683 (Revision:) Printed On: 8/7/2025
"CHAPTER 2
ADMINISTRATION
ARTICLE XI. BOARDS, COMMITTEES, COMMISSIONS
* * *
DIVISION 12. RESERVED. COMMUNITY RELATIONS BOARD
Sec. 2 1150. Established.
There is hereby established a limited agency and instrumentality of the city to be known as the
"community relations board" and shall be hereinafter referred to as the "board".
Sec. 2 1151. Purpose, powers and duties.
The purpose, powers and duties of the community relations board are:
{1) To serve in an advisory capacity to the city commission;
{2) To foster mutual understanding, tolerance, and respect among all economic, social,
religious and ethnic groups in the city;
authority and charged with the duty and responsibility;
{'I) To attempt to act as conciliator in controversies involving community relations;
{5) To cooperate with federal, state, county, and municipal agencies in de„eloping
harmonious community relations;
{6) To cooperate in the development of educational programs dedicated to the improvement
labor, industrial, commcrcial and eleemosynary groups; and private agencies engaged in the
inculcation of ideals of tolerance, cultural and understanding;
{7) To prepare studies, and have studies made, in the field of community relations, and to
prepare and disseminate reports of such studies;
{8) To recommend to the mayor, commissioners, and the city manager such ordinances to
carry out the purposes of the provisions set forth herein;
{9) To submit an annual report to the mayor, commissioners, and the city manager; and
{10) To make recommendations regarding grants and donations on behalf of the city from
approval by the city commission.
Sec. 2 1152. Membership; qualifications; terms of office; vacancies; officers; rules of procedure;
ill-eeti-Rejseper-urnatten-el-an-c-e-recOre-m-e-nts,c
{a) Membership. The community relations board members shall serve without
{1) A 13 member advisory board, all of whom shall be entitled to vote, comprised of three
members appointed by the mayor and ten members appointed by the members of the
commission, with each commissioner nominating two individuals;
{2) Ex officio members, consisting of former chairpersons of the board, who are not current
City of Miami File ID: 16683 (Revision:) Printed On: 8/7/2025
attend meetings of the board.
{b) Qualifications; board. The members of the board shall be broadly representative of the
pride interest integrity recponcibility and businesc or profescional ability
{c) Terms of office. The provisions set forth in section 2 885 of this article shall apply to all
rnembers of the community relations board.
(d) Vacancies. If a vacancy shall occur on the board, such vacancy shall be filled by the
mayor or city commission after nomination by the commissioner who nominated the member
whose position has become vacant. Such appointment shall be effective for the remainder of
the unexpired term or until the mayor or the nominating commissioner leaves offices.
{e) Officers. The members of the board shall select and designate from its members a
who shall serve at the pleasure of the board. No chairperson shall serve more than two years in
office. The vice -chairperson shall serve as chairperson in the absence of the chairperson.
(f) Rules of procedure. The board may adopt its own order of business and rules of
with the provisions set forth herein, which rules of procedure shall be filed with the city clerk.
Copies of minutes of all board meetings shall be furnished to the mayor, commissioners and the
city manager.
(g) Meetings; quorum. All meetings of said board shall be open to the public. A quorum is
necessary for the conduct of business by the board and shall consist of five members of the
board. An affirmative vote of not less than 50 percent of the members present and voting at any
rneeting is required for any action to be taken by the members.
(h) Attendance requirements. The provisions set forth in section 2 886-of this article shall
apply to all members of the community relations board.
coordinator and staff.
There shall be created an "office of community relations" to consist of a community relations
coordinator and staff. It shall be the duty of the city manager to designate the community
relations coordinator. The community relations coordinator shall provide administrative support
board, keep minutes of meetings, prepare reports and documents, maintain board
correspondence, post meeting notices, file reports and perform all other necescary support
functions required by the board.
Secs. 2 1154 2 1174. Reserved.
*„
Section 4. If any section, part of a section, paragraph, clause, phrase or word of this
Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected.
Section 5. This Ordinance shall become effective immediately after final reading and
adoption thereof.2
APPROVED AS TO FORM AND CORRECTNESS:
Z This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten days
from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective
immediately upon override of the veto by the City Commission or upon the effective date stated herein,
whichever is later.
City of Miami File ID: 16683 (Revision:) Printed On: 8/7/2025