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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #16559 Date: 08/22/2024 Commission Meeting Date: 09/12/2024 Requesting Department: Department of Resilience and Public Works Sponsored By: District Impacted: All Type: Resolution Subject: Execute - MDC Interlocal Master Agreement - Utility Work Purpose of Item: A Resolution of the Miami City Commission, with attachment(s), authorizing the City Manager to execute an Interlocal Master Agreement for a term of one year, in substantially the attached form and incorporated as Exhibit "A", with Miami -Dade County ("County"), to provide utility work for the County, establishing the procedure for the performance and reimbursement of the utility work, including the utility design work to be performed and the utility construction work to be carried out; further authorizing the City Manager to execute individual Joint Participation Agreements, in substantially the attached form and incorporated as Exhibit "B", without requiring further City Commission Approval. Background of Item: On November 21, 2013, the City Commission adopted Resolution No. R-13-0469, which authorized the City Manager to execute an Interlocal Master Agreement with Miami - Dade County, to provide utility work for the County, establishing the procedure for the performance and reimbursement of the utility work, including the utility design work to be performed and the utility construction work to be carried out. On March 21, 2014, the City entered into the Agreement with the County for a term of 10 years and the agreement has now expired. The City is currently negotiating an Interlocal Master Agreement with Miami -Dade County, to provide utility work for the County, fora 10-year term, with an option for an extension. It is in the best interest of both the City and the County to move forward with a one-year Interlocal Master Agreement while the terms of a comprehensive 10-year agreement are being finalized. Budget Impact Analysis Item is NOT Related to Revenue Item has NOT an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: N/A Reviewed B Department of Resilience and Public Review Completed Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Works 08/29/2024 5:30 PM Luis Hernandez -Torres Marie Gouin Asael Marrero Natasha Colebrook -Williams Valentin J Alvarez Carolina Aguila Elizabeth Hernandez George K. Wysong III Maricarmen Lopez City Clerk's Office Juvenal Santana Department Head Budget Analyst Review Budget Review Assistance City Manager Review Deputy City Manager Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Meeting Rendered Completed 09/03/2024 6:43 AM Completed 09/03/2024 9:24 AM Completed 09/03/2024 11:44 AM Completed 09/03/2024 12:15 PM Completed 09/03/2024 4:03 PM Skipped 09/03/2024 4:18 PM Completed 09/03/2024 4:21 PM Completed 09/03/2024 5:32 PM Completed 09/12/2024 9:00 AM Completed 09/19/2024 5:40 PM City of Miami Legislation Resolution Enactment Number: R-24-0337 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 16559 Final Action Date:9/12/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL MASTER AGREEMENT FOR A TERM OF ONE YEAR ("SHORT TERM AGREEMENT"), IN SUBSTANTIALLY THE FORM ATTACHED AND INCORPORATED AS EXHIBIT "A," WITH MIAMI-DADE COUNTY ("COUNTY"), TO PROVIDE UTILITY WORK FOR THE COUNTY, ESTABLISHING THE PROCEDURE FOR THE PERFORMANCE AND REIMBURSEMENT OF THE UTILITY WORK, INCLUDING THE UTILITY DESIGN WORK TO BE PERFORMED AND THE UTILITY CONSTRUCTION WORK TO BE CARRIED OUT; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE INDIVIDUAL JOINT PARTICIPATION AGREEMENTS, IN SUBSTANTIALLY THE FORM ATTACHED AND INCORPORATED AS EXHIBIT "B," WITHOUT REQUIRING FURTHER CITY COMMISSION APPROVAL. WHEREAS, On November 21, 2013, the City Commission adopted Resolution No. R-13- 0469, which authorized the City Manager to execute an Interlocal Master Agreement with Miami -Dade County ("County"), to provide utility work for the County, establishing the procedure for the performance and reimbursement of the utility work, including the utility design work to be performed and the utility construction work to be carried out; and WHEREAS, On March 21, 2014, the City entered into the Agreement with the County for a term of ten (10) years and the agreement has now expired; and WHEREAS, the City is currently negotiating an Interlocal Master Agreement ("Updated Agreement") with the County, to provide utility work for the County, for a ten (10) year term, with an option for an extension; and WHEREAS, it is in the best interest of both the City and the County to move forward with a one (1) year Interlocal Master Agreement ("Short Term Agreement") while the terms of a comprehensive ten (10) year Updated Agreement are being finalized; and WHEREAS, the County owns or may, in the future, own certain water and wastewater facilities, including but not limited to, gravity sewer pipes, pump stations, reclaimed water pipes, valves and valve covers, manholes and access covers, water pipes, sanitary sewage pipes, meters, hydrants, and all appurtenances thereto, which are or may, in the future, be located in the City of Miami's ("City's") public roads or lands ("Facilities"); and WHEREAS, the Miami -Dade Water and Sewer Department ("WASD") operates the County's water and sanitary wastewater system; and WHEREAS, the City engages in projects that involve constructing, reconstructing or otherwise changing public roads and other improvements located on public roads or lands (hereinafter referred to as either the "Project" or the "Projects"); and WHEREAS, the City and the County may propose Projects that necessitate the installation, relocation (vertically or horizontally), replacement, adjustment or removal of the Facilities or some combination thereof (hereinafter referred to as "Utility Work"); and WHEREAS, the City and the County desire to minimize delays, costs, and impact to the public, which may result from lack of coordination and communication between or among them and their respective contractors performing the Project or the Utility Work; and WHEREAS, the City and the County desire to enter into a Short Term Agreement, for a term of one (1) year, that establishes the procedure for the performance and reimbursement of the Utility Work , including the utility design work to be performed and the utility construction work to be carried out; and WHEREAS, the purpose of the Short Term Agreement and individual Joint Participation Agreements (hereinafter, "JPAs") is to perform the Utility Work with the Project in an efficient, coordinated, economical and expeditious manner; and WHEREAS, the individual JPAs shall not require further City Commission approval; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings found in the Preamble to this Resolution are adopted by reference and incorporated as fully set forth in this Section. Section 2. The City Manager is authorized' to execute an Short Term Agreement, in substantially the form attached and incorporated as Exhibit "A," for a term of one (1) year, with the County to provide utility work for the County, establishing the procedure for the performance and reimbursement of the utility work, including the utility design work to be performed and the utility construction work to be carried out while the terms of an Updated Agreement are being negotiated. Section 3. The City Manager is further authorized' to execute individual JPAs, in substantially the attached form as Exhibit "B," without requiring further City Commission approval. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.