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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #16460 Date: 08/05/2024 Commission Meeting Date: 09/12/2024 Type: Subject: Requesting Department: Department of Police Sponsored By: District Impacted: All Resolution Accept Grant Funds - FIND Waterway Assistance Program Purpose of Item: A Resolution of the Miami City Commission, with attachment(s), authorizing the City Manager to execute an agreement to accept a grant from Florida Inland Navigation District ("FIND") Waterways Assistance Program, in an amount not to exceed $56,250.00 for the removal of small-scale derelict vessels within the City of Miami, authorizing the allocation of the required matching funds of $18,750.00 for a total project cost of $75,000.00; further authorizing the City Manager to negotiate and execute the agreement, in a form acceptable to the City Attorney, grant or deed agreements, amendments, modifications, renewals, and extensions. Background of Item: The City of Miami's ("City") Police Department wishes to remove small-scale derelict vessels, citywide. The total project cost is estimated not to exceed $75,000.00. Grant funding assistance is available from FIND in the amount of $56,250.00. The City wishes to allocate the required matching funds in the amount of $18,750.00. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $75,000.00 ($56,250.00 FIND Cost and $18,750.00 City Cost) CIP Project No: TBD Department of Police Department of Police Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Reviewed B Jorge Blanco Manuel Morales Luis Hernandez -Torres Marie Gouin Arthur Noriega V Valentin J Alvarez Juan Carlos Perez George K. wysong III Maricarmen Lopez Mayor's Office Initial Police Review Department Head Review Budget Analyst Review Budget Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Signed by the Mayor Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed 08/12/2024 10:32 AM 08/14/2024 8:53 AM 08/15/2024 8:51 AM 08/19/2024 8:05 PM 08/21/2024 3:58 PM 09/03/2024 9:13 AM 09/03/2024 4:04 PM 09/03/2024 6:16 PM 09/12/2024 9:00 AM 09/20/2024 3:07 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 09/20/2024 3:24 PM Office of the City Clerk City Clerk's Office Rendered Completed 09/20/2024 3:24 PM City of Miami Legislation Resolution Enactment Number: R-24-0335 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 16460 Final Action Date:9/12/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION FOR REIMBURSEMENT GRANT FUNDING TO THE FLORIDA INLAND NAVIGATION DISTRICT ("FIND") WATERWAYS ASSISTANCE PROGRAM FOR AN AMOUNT NOT TO EXCEED FIFTY-SIX THOUSAND TWO HUNDRED FIFTY DOLLARS AND ZERO CENTS ($56,250.00) ("GRANT FUNDS") FOR THE REMOVAL OF SMALL-SCALE DERELICT VESSELS FROM THE CITY OF MIAMI'S ("CITY") JURISDICTIONAL WATERWAYS BY THE CITY'S POLICE DEPARTMENT'S MARINE PATROL ("PROJECT"); FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR THE SUBMISSION OF THE GRANT APPLICATION; FURTHER, IN THE EVENT OF THE AWARD, AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT FUNDS FOR FISCAL YEAR 2024-2025 WITHOUT THE NEED FOR FURTHER CITY COMMISSION APPROVAL AND TO BUDGET, ALLOCATE, AND APPROPRIATE THE REQUIRED MATCHING FUNDS AND OTHER PROJECT FUNDS IN AN AMOUNT NOT TO EXCEED EIGHTEEN THOUSAND SEVEN HUNDRED FIFTY DOLLARS AND ZERO CENTS ($18,750.00) BY FUTURE RESOLUTION AT THE TIME OF NEED FROM CAPITAL PROJECT NUMBER 40 — B25TBD OR OTHER LEGALLY AVAILABLE FUNDING SOURCES; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, GRANT OR DEED AGREEMENTS, AMENDMENTS, MODIFICATIONS, RENEWALS, AND EXTENSIONS THERETO. WHEREAS, the City of Miami's ("City") Police Department ("Police") is charged with the responsibility to remove small-scale derelict vessels from the City's jurisdictional waterways ("Project"); and WHEREAS, grant funding is potentially available from the Florida Inland Navigation District ("FIND") Waterways Assistance Program ("WAP") for the Project pursuant to FIND Rule 66B-2, Florida Administration Code ("F.A.C."); and WHEREAS, the total cost of the Project is estimated not to exceed the amount of Seventy -Five Thousand Dollars and Zero Cents ($75,000.00); and WHEREAS, the City wishes to apply for reimbursement grant funding from the FIND WAP in the amount not to exceed Fifty -Six Thousand Two Hundred Fifty Dollars and Zero Cents ($56,250.00) ("Grant Funds"), the maximum allowable amount for this type of project; and WHEREAS, in the event of the award of the Grant Funds, the City wishes to allocate the required matching funds in an amount not to exceed Eighteen Thousand Seven Hundred Fifty Dollars and Zero Cents ($18,750.00) ("City Match") of the total eligible Project cost, as defined in FIND Rule 66B-2.008, F.A.C.; and WHEREAS, in the event of the award, the appropriation of funds for both eligible and non -reimbursable administrative costs shall be by separate, future Resolution from funds available under capital project number 40 — B25TBD or other legally available funding sources; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to submit an application for the reimbursement of Grant Funds, in a form acceptable to the City Attorney, to the FIND WAP for an amount not to exceed Fifty -Six Thousand Two Hundred Fifty Dollars and Zero Cents ($56,250.00) for the Project. Section 3. The City Manager is further authorized' to negotiate and execute any and all necessary documents, all in a form acceptable to the City Attorney, in connection with the submission of the grant application and funds. Section 4. The City Manager is further authorized' to accept the Grant Funds in the event of an award for Fiscal Year 2024 — 2025 without the need for further City Commission approval and to negotiate and execute, all in forms acceptable to the City Attorney, grant or deed agreements, amendments, modifications, renewals, or extensions in order to implement this Resolution. Section 5. The City certifies to FIND the following matters: (1) The City accepts the terms and conditions set forth in FIND Rule 66B-2 F.A.C., which outlines the WAP and which will be a part of the Project Agreement for any assistance under this proposal; (2) The City is in complete accord with the proposal and agrees to carry out the Project in the manner described in the proposal and any plan and specifications attached thereto, unless prior approval for any change has been received from FIND; (3) The City has the ability and intention to finance its share of the cost of the Project and that the Project will be operated and maintained at the expense of the City for public use; (4) The City will not unlawfully discriminate against any person on basis of race, color or national origin in the use of any property or facility acquired or developed pursuant to this proposal, and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state and local laws, rules and requirements; (5) The City agrees to maintain adequate financial records for the proposed Project to substantiate claims for reimbursements; and 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. (6) The City will make available to FIND, if requested, a post -audit of expenses incurred on the Project prior to, or in conjunction with, request for the final (10%) of the funding agreed to by FIND. Section 6. In the event of the award, the City Manager is authorized' to accept, allocate, and appropriate the Grant Funds without the need for further City Commission approval and to allocate the required City Match and other Project funds to be budgeted and appropriated by separate, future Resolution at the time of need from capital project number 40 — B25TBD or other legally available funding sources. Section 7. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: rge = . Wyng Ilf, C y ttor -y 9/3/2024 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.