HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #16448
Date: 08/05/2024
Commission Meeting Date: 09/12/2024
Requesting Department: Department of
Innovation and Technology
Sponsored By:
District Impacted: N/A
Type: Resolution
Subject: Accept Donation - MS Copilot Microsoft 365 Rapid Deployment & Adoption
Purpose of Item:
A resolution of the Miami City Commission authorizing the City Manager to accept a
donation from the Microsoft Corporation in the amount not to exceed one hundred sixty
thousand dollars ($160,000.00) to provide services for "Copilot for Microsoft 365 rapid
deployment and adoption" initiative. Microsoft will perform the services as identified in
the attached statement of work. Further authorizing the city manager to execute the
agreement, including all necessary documents, all in forms acceptable to the city
attorney, for the acceptance and administration of the grants and compliance with the
terms and conditions thereof and providing for an effective date.
Background of Item:
The acceptance of this donation will be beneficial to the City with the early adoption of
the MS Copilot.
Budget Impact Analysis
Item has NOT an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
N/A
Department of Innovation and Technology
Review Completed
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
08/07/2024 5:21 PM
Fred Pericles
Marie Gouin
Barbara Hernandez
Arthur Noriega V
Valentin J Alvarez
Thomas M. Fossler
George K. Wysong III
Maricarmen Lopez
City Clerk's Office
Gee Chow
Budget Analyst Review
Budget Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Department Head
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
08/08/2024 10:34 AM
08/12/2024 11:34 AM
08/12/2024 5:09 PM
08/15/2024 11:41 AM
09/03/2024 4:29 PM
09/03/2024 4:59 PM
09/03/2024 5:47 PM
09/12/2024 9:00 AM
09/19/2024 5:38 PM
City of Miami
Legislation
Resolution
Enactment Number: R-24-0331
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 16448 Final Action Date:9/12/2024
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO ACCEPT A DONATION OF IN -KIND
SERVICES FROM THE MICROSOFT CORPORATION WITH AN ESTIMATED VALUE
NOT TO EXCEED ONE HUNDRED SIXTY THOUSAND DOLLARS ($160,000.00) TO
PROVIDE PROFESSIONAL SERVICES FOR THE "COPILOT FOR MICROSOFT 365
RAPID DEPLOYMENT AND ADOPTION" INITIATIVE AS DESCRIBED IN THE
STATEMENT OF WORK, ATTACHED AND INCORPORATED AS EXHIBIT "A";
FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A
DONATION AGREEMENT FOR THE ACCEPTANCE AND ADMINISTRATION OF THE
DONATION AND COMPLIANCE WITH THE TERMS AND CONDITIONS THEREOF,
ALONG WITH ALL OTHER DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE
CITY ATTORNEY, DEEMED NECESSARY FOR SAID PURPOSE; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City of Miami ("City") is committed to enhancing the efficiency and
productivity of its operations through the adoption of innovative technologies; and
WHEREAS, the Microsoft Corporation ("Microsoft") has offered to provide the City with
in -kind services valued at approximately One Hundred Sixty Thousand Dollars ($160,000.00) for
the rapid deployment and adoption of Microsoft Copilot; and
WHEREAS, Microsoft is providing these services at no cost to the City in order to
promote the adoption of the Microsoft Copilot program; and
WHEREAS, the Microsoft Copilot program is an AI -powered tool that assists users with
productivity, creativity, and communication, utilizing large language models (LLMs) to integrate
with Microsoft 365 applications and services, as well as data in the Microsoft Graph; and
WHEREAS, Microsoft Copilot can help City employees automate repetitive tasks such
as writing emails and summarizing documents, suggest new ideas, formats, and content for
various projects, and streamline communications and workflow processes; and
WHEREAS, licenses to use Microsoft Copilot will be purchased through a separate
procurement vehicle; and
WHEREAS, Section 18-115 of the Code of the City of Miami, Florida, as amended ("City
Code"), authorizes the City Manager to accept donations up to an estimated value of Fifty
Thousand Dollars ($50,000.00) on behalf of the City, with donations valued above this amount
requiring City Commission approval; and
WHEREAS, the City Commission finds acceptance of the donation in the best interests
of the City and wishes to authorize the City Manager to accept the services, including any and
all necessary documents, amendments, renewals, and extensions, all in forms acceptable to the
City Attorney, for the acceptance and administration of the grant and compliance with the terms
and conditions thereof;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is hereby authorized' to accept a donation of in -kind
services from the Microsoft Corporation with an estimated value not to exceed One Hundred
Sixty Thousand Dollars ($160,000.00) for the purpose of deploying and adopting Microsoft
Copilot as described in the Statement of Work, attached and incorporated as Exhibit "A."
Section 3. The City Manager is further authorized' to negotiate and execute a donation
agreement for the acceptance and administration of the donation and compliance with the terms
and conditions thereof, along with all other documents, all in forms acceptable to the City
Attorney, deemed necessary for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.