HomeMy WebLinkAboutSubstitution Memo from Virginia Key Beach Park TrustCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Arthur Noriega V,
City Manager
Athalie Edwards
Executive Director
DATI September 5, 2024
SUBJECT: Substitution
File ID: 16455 BH.16— Budget
ENCLOSURES: Attachment
Virginia Key Beach Park Trust respectively request your approval to revise a line item on our 2024-2025
proposed budget submitted to the Agenda Office. Please note revising the line item does not amend the
requested proposed budget total of $2,145,000. The said 2024-2025 Budget will be presented during the
first Budget meeting on September 7th Agenda under File ID16455 BH-16.
Upon approval the revised Budget will be forwarded to the Agenda Office for distribution to the mayor and
all Commissioners.
If this request meets your approval, please indicate by signing below.
Approve:
Disapprove:
Date:
Thank you so much for your attention to this matter.
ArthurNonega V-,City Manager
Arthur Noriega V., City Manager
/7/2-
LoctSwsii-4/1-)01 meli'liJ —irDM 01314P- 6,64ck
AGENDA ITEM SUMMARY FORM
FILE ID:
Date: 08/01/2024 Requesting Department: Historic Virginia Key Beach Park Trust
Commission Meeting Date: 09/07/2024 District Impacted: 2
Type: X Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: 2024-2025 Budget — Virginia Key Beach Park Trust
Purpose of Item:
Law Department
Matter ID No.
The Board of Trustees of Virginia Key Beach Park Trust (the Trust) request that the City Commission approve
the attached resolution requesting $2,145,000. to provide for the management, operations and maintenance to
the Historic Virginia Key Beach Park. for the fiscal year commencing October 1, 2024 and ending September
30, 2025.
Background Information:
The Virginia Key Beach Park Trust ("Trust") is a limited agency and instrumentality of the City of Miami
("City") created pursuant to Ordinance No. 12003, adopted December 14, 2000, as subsequently amended by
Ordinance No. 12201 adopted on March 14, 2002; Ordinance No. 12857 adopted October 12, 2006; Ordinance
No. 13004 adopted June 12, 2008; Ordinance 13065 adopted May 14, 2009; Ordinance No. 13170 adopted
May 13, 2010; and Ordinance No. 13681 adopted May 25, 2017
The Trust, is guided by its vision to preserve the Historic Virginia Key Beach Park property in a manner
consistent with the environmental health, public use, historical legacy of the social and civil rights history of
South Florida African American community
Budget Impact Analysis
YES Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: 11590.940101.Various (See attached for Objects)
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
Grants Risk Management
Purchasing Dept. Director
Chief City Manager
Page 1 of 1
Virginia Key Beach Park Trust
Fiscal Year: 2024-2025 Budget
Mission & Vision of the Trust:
Our mission is to create a vision for the development and use of Virginia Key Beach Park
promoting and maintaining absolute public ownership and access, fostering its perpetuation as
a passive open green -space that includes nature trail, recreational facilities and museums
structures appropriate and compatible with the nature of Virginia Key; preserving it as a
valuable resource to be enjoyed for posterity, and to honor the rich historical legacy of the
social and civil rights history of South Florida.
Priority Areas: Restoring the following locations: Historic Bathhouse, Boardwalk, Historic
Carousel and Playgrounds.
Organization Structure
1
Procurement & Special
Projects Coordinator
Board of Trustees
Administrative Aide JIM Executive Director/CEO
Assistant Director
Finance Coordinator Park Supervisor
Park Lead
Development/Special
Event Coordinator
Park Tender II J Park Tender 11
Park Tender I +.....■ .�IMINI Park Tender 1
Park Tender I �+� �.... Park Tender 1
Park Tender I mown ..... Park Tender 1
Revenue Collector ..m.nik ~mom Revenue Collector
Page 11 VKBPT 2024-2025 Budget
History, Culture & Science &
Volunteer Environment
Education Coordinator Education Coordinator
Virginia Key Beach Park Trust Proposed Budget
Line -Item (Account Code)
Budget by Fiscal Year (FY)
Projected Revenue
FY 2024 — 2025
Proposed Budget
Park Revenue (449000)
Small Events, Photo/Film Shoots, Entrance Fee, etc.
$350,000
Special Events (469000)
$1,000,000
Grants (437000)
$25,000
City of Miami Contributions (439000)
$600,000
Donations (466000)
$10,000
FY 2023-2024 Carry Over
$160,000
Total Projected Revenue
$2,145,000
Projected Expenditures
Administration Salaries (512000)
Executive Director/CEO
$160,000
Assistant Director
$120,000
Procurement & Special Projects Coordinator
$75,000
Finance Coordinator
$63,000
Development/Special Events Coordinator
$68,500
History & Culture Education/Volunteer Coordinator
$57,000
Science & Environment Education/Volunteer Coordinator
$56,000
Administrative Aide
$56,000
Overtime
$7,000
Total Administration Salaries
$662,500
Park Salaries (513000)
Park Supervisor
$63,540
Park Lead
$50,300
Park Tender II
$40,250
Park Tender 11
$40,250
Park Tender I
$32,830
Page 2 I VKBPT 2024-2025 Budget
Park Tender I
$31,000
Park Tender I
$23,700
Park Tender I
$28,200
Park Tender I
$18,000
Park Tender I
$22,230
Revenue Collector
$27,200
Revenue Collector
$21,500
Overtime
$5,000
Total Park Salaries
$404,000
Fringe Benefit (516000)
$50.00 Phone Monthly Stipend
$6,000
FICA (521000)
7.65%
$81,600
Retirement Contributions (522000)
Trust Matches Up To 5%
$53,400
Health & Dental Insurance (523000)
$110,000
Unemployment Compensation (525000)
$10,000
Professional Services (531000)
$50,000
Auditing (532000)
$13,500
Other Contractual Services (534000)
Aerial Photography, Marketing Consultant, Seasonal Police
Officer, Paychex, Community Events, Virginia Key Beach 80th
Anniversary, Juneteenth etc.
$214,000
Travel and Per Diem (540000)
Commuter Pass, Mileage, Travel Expenses, etc.
$8,000
Postage (541100)
$150
Communications and Related (541000)
Website, Quality Wiring, JotForm, Constant Contact, etc.
$20,000
Rent and Lease (544000)
Public Storage, Fortress, Office Modular, Equipment, etc.
$92,500
Repair and Maintenance (546000)
Pump Station Monthly Maintenance, Pump Station
Replacement, Seasonal Cleaning Crew, Pest Control, Equipment
Maintenance, etc.
$87,000
Page 31 VKBPT 2024-2025 Budget
Printing and Binding (547100)
$15,000
Promotional Expenses (548000)
T-shirts, Fans, Museum Promotion, etc.
$20,000
Advertising (548100)
Billboards, Open Position Ad, etc.
$20,000
Other Current Charges (549000)
$10,000
Office Supplies (551000)
Toner, Paper, Pens, etc.
$5,000
Operating Supplies (551000)
Garbage Cans, Grills, Toilet Paper, Cleaning Supplies, Trash Bags,
Insect Repellant, Sun Protection Supplies, etc.
$82,000
Uniforms (552000)
$6,000
Subscriptions, Memberships (554000)
$4,350
Improvement Other Than Building (663000)
$160,000
Donations
$10,000
TotalProjacted Expenditures
21145,000
Page 41 VKBPT 2024-2025 Budget
City of Miami
Legislation
Resolution: R-
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE VIRGINIA KEY
BEACH PARK TRUST ("TRUST"), ATTACHED AND INCORPORATED, IN THE
AMOUNT OF $2,145,000. TO PROVIDE FOR THE MANAGEMENT,
OPERATION, MAINTENANCE, FOR THE FISCAL YEAR COMMENCING
OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025.
WHEREAS, the Virginia Key Beach Park Trust ("Trust") is a limited agency and
instrumentality of the City of Miami ("City") created pursuant to Ordinance No. 12003, adopted
December 14, 2000; and
WHEREAS, the Trust, in cooperation with the Department of Parks and Recreation and
other City departments, is guided by its vision to preserve the Historic Virginia Key Beach Park
property in a manner consistent with the environmental health, public use, historical importance
of the park, and the aspirations of the African American community; and
WHEREAS, Section 38-237 of the Code of the City of Miami, Florida, as amended,
provides that the Trust shall submit its annual budget for its management, operation,
maintenance, and capital expenditures to the City Commission for approval; and
WHEREAS, the governing body of the Trust reviewed and approved the Trust's budget
for Fiscal Year 2024-2025 on July 11, 2024; and
WHEREAS, the Trust requests the approval of the budget for the Fiscal Year
commencing October 1, 2024 and ending September 30, 2025, in the amount of $2,145.000..
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this section.
Section 2. The Trust's Fiscal Year 2024-2025 budget, in the amount of $2,145,000.
attached and incorporated, for the Fiscal Year commencing October 1, 2024, and ending
September 30, 2025, is approved and adopted.
City of Miami
Page 1 of 2 File ID:
File ID: Enactment Number: R-
Section 3. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
APPROVED AS TO FORM AND CORRECTNESS:
1 If the Mayor does not sign this Resolution, it shall become effective at the end of (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the commission.
[DOC VMh.N 1 I 1 I LEI [Document subtitle)
Virginia Key Beach Park Trust
Fiscal Year: 2024-2025 Budget
Mission & Vision of the Trust:
Our mission is to create a vision for the development and use of Virginia Key Beach Park
promoting and maintaining absolute public ownership and access, fostering its perpetuation as
a passive open green -space that includes nature trail, recreational facilities and museums
structures appropriate and compatible with the nature of Virginia Key; preserving it as a
valuable resource to be enjoyed for posterity, and to honor the rich historical legacy of the
social and civil rights history of South Florida.
Priority Areas: Restoring the following locations: Historic Bathhouse, Boardwalk, Historic
Carousel and Playgrounds.
Organization Structure
Proouramant & Spacial
Projaate Coordinator
Board of Trustees
Administrative Aide mow Executive Director/CEO
1
Assistant Director
1 1 t
Finance Coordinator Park Supervisor
1
Park Lead
Development/Special
Event Coordinator
Park Tender 11 J in.t Park Tender 11
Park Tender 1 1111~r Park Tender 1
Perk Tender 1 �.. ......a Park Tender I
Park Tender I Park Tender I
Revenue Collector ..�. mosimia Revenue Collector
Pa g e 1 I VKBPT 2024-2025 Budget
History, Culture & Science &
Volunteer Environment
Education Coordinator Education Coordinator
Virginia Key Beach Park Trust Proposed Budget
Line -Item (Account Code)
Budget by Fiscal Year (FY)
FY 2024 — 2025
Proposed Budget
Projected Revenue
Park Revenue (449000)
Small Events, Photo/Film Shoots, Entrance Fee, etc.
$350,000
Special Events (469000)
$1,000,000
Grants (437000)
$25,000
City of Miami Contributions (439000)
$600,000
Donations (466000)
$10,000
FY 2023-2024 Carry Over
$160,000
Total Protected Revenue
$2,145,000
Projected Expenditures
Administration Salaries (512000)
Executive Director/CEO
$160,000
Assistant Director
$120,000
Procurement & Special Projects Coordinator
$75,000
Finance Coordinator
$63,000
Development/Special Events Coordinator
$68,500
History & Culture Education/Volunteer Coordinator
$57,000
Science & Environment Education/Volunteer Coordinator
$56,000
Administrative Aide
$56,000
Overtime
$7,000
Total Administration Salaries
$662,500
Park Salaries (513000)
Park Supervisor
$63,540
Park Lead
$50,300
Park Tender II
$40,250
Park Tender II
$40,250
Park Tender I
$32,830
Page 2 I VKBPT 2024-2025 Budget
Park Tender I
$31,000
Park Tender I
$23,700
Park Tender I
$28,200
Park Tender I
$18,000
Park Tender I
$22,230
Revenue Collector
$27,200
Revenue Collector
$21,500
Overtime
$5,000
Total Park Salaries
$404,000
Fringe Benefit (516000)
$50.00 Phone Monthly Stipend
$6,000
FICA (521000)
7.65%
$81,600
Retirement Contributions (522000)
Trust Matches Up To 5%
$53,400
Health & Dental Insurance (523000)
$110,000
Unemployment Compensation (525000)
$10,000
Professional Services (531000)
$50,000
Auditing (532000)
$13,500
Other Contractual Services (534000)
Aerial Photography, Marketing Consultant, Seasonal Police
Officer, Paychex, Community Events, Virginia Key Beach 80th
Anniversary, Juneteenth etc.
$214,000
Travel and Per Diem (540000)
Commuter Pass, Mileage, Travel Expenses, etc.
$8,000
Postage (541100)
$150
Communications and Related (541000)
Website, Quality Wiring, JotForm, Constant Contact, etc.
$20,000
Rent and Lease (544000)
Public Storage, Fortress, Office Modular, Equipment, etc.
$92,500
Repair and Maintenance (546000)
Pump Station Monthly Maintenance, Pump Station
Replacement, Seasonal Cleaning Crew, Pest Control, Equipment
Maintenance, etc.
$87,000
Page 31 VKBPT 2024-2025 Budget
Printing and Binding (547100)
$15,000
Promotional Expenses (548000)
T-shirts, Fans, Museum Promotion, etc.
$20,000
Advertising (548100)
Billboards, Open Position Ad, etc.
$20,000
Other Current Charges (549000)
$10,000
Office Supplies (551000)
Toner, Paper, Pens, etc.
$5,000
Operating Supplies (551000)
Garbage Cans, Grills, Toilet Paper, Cleaning Supplies, Trash Bags,
Insect Repellant, Sun Protection Supplies, etc.
$82,000
Uniforms (552000)
$6,000
Subscriptions, Memberships (554000)
$4,350
Improvement Other Than Building (663000)
$160,000
Donations
$10,000
Budget Reserve
$300,000
Total Projected Expenditures
$2,145,000
Page 41 VKBPT 2024-2025 Budget
Virginia Key Beach Park Trust
Budget Template FY 202425 Proposed Budget
FY 2021-22 Actual
FY 2022-23 Actual
FY 2023-24 Adopted
FY 2023-24 Amended
FY 2023-24 Projection
FY 2024-25
Proposed
Difference
Notes
Number of Full -Time Positions
7
7
8
8
8
10
1,„,;14.
+1
Are any positions funded in other budgets?
No
No
No
No
No
No
l-'-',
If so, how much is in this budget?
No
No
No
No
No
No
tf so, how much is in the other budget?
No
No
No
No
No
No
iiiiiiir.4~4.04W-44,-4,:..41M.VAMM-101.4.44WWW9M-*.a.
INSAVitigOrsAVVM.,,,,,,
':',.--:,'
::,.,-MITA451,M4talte"-"IMV4,1i-W-MilelMaagg:J:,K.:.;iat-33:;;:,.:'
449000 - Park Revenue
$467,884
$362,014
$322,000
$322,000
$345,000
$350,000
$28,000
469000 - Special Event
$563,209
$857,620
$870,000
$870,000
$900,000
$1,000,000
$130,000
437000 - Grants
$25,000
$0
$25,000
$25,000
$0
$25,000
$0
439000 - City of Miami Contribution
$300,000
$300,00D
$300,000
$600,000
$600,000
$600,000
$0
466000 - Donations
$924
$0
$5,000
$5,000
$3,000
$10,000
$5,000
+$5,000
2023-2024 Carry over
$0
$0
$0
$0
$0
$160,000
$160,000
Revenue Grand Total
$1,357,017
$1,519,634
$1,522,000
$1,822,000
$1,848,000
$2,145,000
$323,000
Uiigialiuiiiatcg:AfATAWA'grfAlirrtiaW
.,:-.j4i,SAMAMTW'''!:
''',,,r.41,IWZIVOlgiatt-4-0Zaaitagg'i
1`,..74-t!,:ifk.'=',ATI'Zie.P7',',"
,....t4 t$1;'. :V4r_4•%;t701,4,.;',9.:51V-e."::-.*.;-,i'-:::--..1j:.:''.-.:,•-11,:.
$662,500 :
-$29,636
Regular Salary and Wages
$396,114
$539,636
$540,000
$540,000
$510,000
Other Salaries /Park
$198,761
$286,710
$340,000
$340,000
$330,000
$404,000 . '
+$43,290
Fringe Benefits
$0
$0
$0
$0
$1,500
$6,000
+$1,500
FICA Taxes
$45,493
$63,485
$67,000
$67,000
$66,000
581,600
+$2,515
Retirement Contributions
$20,909
$19,704
$43,000
$43,000
$27,000
IP,
$53,400
+$7,296
Life and Health Insurance
$58,071
$80,962
$86,000
$86,000
$91,000
.... ,
$110,000 , •
+$10,038
Unemployment
$0
$0
$5,000
$5,000
$1,000
$10,000 r .
+$1,000
Professional Services
$0
$319
$50,000
$50,000
$16,000
$50,000 , . .
+S15,681
Accounting and Auditing
$9,600
$9,600
$11,000
$11,000
$9,700
$13,500,,
+$100•,
Other Contractual Services
$315,002
$229,223
$177,000
$177,000
$195,000
$214,000 '
.,------,
-$34,23
Travel and Per Diem
$11,731
$3,640
$4,000
$4,000
$3,500
$8,000. -,
-$140
Communications and Related Services
$15,282
$15,715
$17,000
$17,000
$3,000
$20,000 :..,_'
-$12,715
Postage
$8
$18
$150
$150
$600
$150 •. , ,
+$583
Rentals and Leases
$73,412
$64,679
$68,000
$68,000
$93,000
592,500 ,_':
+$28,321
Repair and Maintenance Services
$41,599
$76,282
$43,000
$43,000
$95,000
$87,000 , ___ ,
+$18,718
Printing and Binding Outsource
$12,894
$11,544
$0
$0
$10,000
$15,000
-$1,544
Promotion Expense
$39,777
515,602
$5,000
$5,000
$6,500
„.•.....
$20,0001-„.• :
-$9,102
Advertising and Related Costs
$13,047
$7,180
$4,000
$4,000
$6,000
$20,000 jL
-$1,180
Other Current Charges & Obligation
$4,623
$501
$2,000
$2,000
$9,500
$10,000 • • •
+$8,999
Office Supplies
$3,643
$1,991
$4,000
$4,000
$1,500
$5,000 '
-$491
Operating Supplies
$44,220
$72,293
$45,080
545,080
$65,000
$82,000 _
-$7,293
Uniforms/clothing
$446
$83
$3,000
$3,000
$700
$6,000
• ,,
+$617
Subscriptions, Memberships, and Licenses'
$4,399
$3,061
$2,770
$2,770
$4,500
$4,350
+$1,439
Machinery and Equipment
$0
$23,294
$0
$0
$24,000
$0
.....
+$706
Improvement other than building
$14,215
$0
$0
$0
$115,000
$160,000
+$115,000
donation reserve
$924
$0
$5,000
$5,000
$3,000
$10,000
• ' 41,
+$3,000
Budget Reserve
$32,847
-$5,888
$0
$300,000
$180,000
$0
+$165,888
Expenditure Grand Total
$1,357,017
$1,519,634
$1,522,000
$1,822,000
$1,848,000
$2,145,000
$328,366
!Revenues Minus Expenditures
so]
4%366