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Home My WebLink AboutBack-Up DocumentsFY 2023 - 24 Budget Spending Report, Miami Arts and Entertainment Council 1. Board Accomplishments for the fiscal year 2023-24: Support Local Events; Grant Sponsorships to date: $24,950 Earmarked for Networking Mixer $24,000 Total Roll Over $48,950 $273 Project Contact Sponsorship Meeting Date National Coming Out Day Jewish Community Centers & Lambda Living $0 Event held 10/11/23 SOFLO Liberty City Youth Arts Fair Tawana Akins, Ed.S., A Better Me $5,000 11/8/23 Realscreen Summit Jitterflix $3,450 11/8/23 I am Hip Hop Miami Arts Week DJ Sama, South Florida Hip Hop Foundation $5,000 11/29/23 Art for All "Exabrupto de Color" NIDO "The Peace Studio" Gallery of the Senses $0 Event held 11/30/23 On the Banned Wagon Bart Mervil Chief Curator and President of The Miami Urban Contemporary Experience (MUCE). $10,000 4/10/24 Urban Path Project Tawana Akins, Ed.S., A Better Me $1,500 5/8/24 CITY OF MIAMI ARTS AND ENTERTAINMENT COUNCIL (MAEC) Minutes Location: Dinner Key Marina 3rd Floor Conference Room 3400 Pan American Drive Date: Wednesday, August 14, 2024 Time: 2:00 pm Members Present and their Appointment: Marvin Weeks, Chair (Mayor) German DuBois, III (Mayor) Maria Napoles (Mayor) Wills J Felin (Dist. 5) Cornelia "Corky" Dozier (Mayor) Vacancies: 6 (2 - Mayor's Office, 1— Dist. 1, 1— Dist. 2, 1— Dist. 3, 1— Dist. 4) Staff: Arlene Campos, Assistant City Attorney - via Microsoft Teams Michelle Varas, Liaison Human Services Sofia Perez, Special Project Assistant, Human Services Guests Invited: Agenda: I. Roll Call/ Introduction & Opening Remarks II. Member's General Discussion / Old Business • Quorum established. Idea to host a quarterly 'micro mixer' that MAEC could host, rotating events in each district • G DuBois —The monthly meetings could also rotate out in the community and help build exposure to the public. Invite the Commissioner district offices, especially the districts that do not have an appointed MAEC member to get representation • M Napoles — Let the groups see and hear through the meeting • Motion — G DuBois: In the fall, to explore the idea of hosting quarterly mini mixers and rotating meetings in the different commission districts • Second — M Napoles a. Networking Mixer i. Motion to Host Networking Mixer at • Motion — German DuBois: To Select Epic Hotel as the primary venue for the upcoming venue with NIDO as the secondary venue, not to exceed $24,000 total for the mixer • Second — Maria Napoles • M Napoles — Start eliminating the locations then go back to the final selections ( see the attached Potential Venues for MAEC Mixer) Combined conversation • S Perez - Mentioned that Uber Vouchers may be provided 1 • Regatta Grove — Too Expensive • Dale Zine — Too enclosed, great for smaller venues since the air conditioner could start failing. The heat could cause a lot of issues. Parking garages at $3/ hour. The courtyard is not covered, but they can accommodate. • Perez Art Museum — Aesthetically, it is the premier site, but is it responsible to use the entire budget without food, drinks, parking or other perks? • Mayfair — The space is the same for the Little River Flea/ Farmer's Market. Considered a place if you know, you know. Would other communities look at the Mayfair without any issues? It fulfills the aesthetics, but not a venue that represents the Council • NIDO — Although they have been very accommodating, it does not jump out as the type of venue because of size, even with the Art Gallery Space, and Alley. Then for the nature of the program, that is the desired platform to share the goal of the mixer in presenting who the council is. The broken -up venue loses the audience. Logistically, can it accommodate the number of people? Parking is a challenge. The closest is the Shoppes at Midtown. The Alley could be blocked as an overflow. The Women Shelter will be vacated. During Art Basel, tents were rented from Parks Dept. There needs to be some decorative aspects to make it an events space such as seating, lighting. How can er dress this up? The decorations may be another third party • Epic Hotel — Having a hard reason not to consider the Epic because people do not RSVP and not show up, or RSVP and do not show up. There is experience, appetizers do not need to run the entire event. 1st hour is people tricking in; Serve the food in the 2nd hour; 3rd hour is the program. This kind of event an hour is for presentation. The Epic is negotiable for their services. • Future of Cities — General idea of the space location. There is not enough time to find the food and the additional information. It's better to have the venue handle the food. The outside vendor would need to be researched, or use an approved vendor • Little Haiti Cultural Center — Would need to coordinate with the curator. Too many unknowns. Consider as a future event • Bakehouse — Contemplate the event for next year Of the top 3 Selected, the Top 2 are: Epic Hotel NIDO • Event Brite — The Algorithm will send invitations to people outside of their invitation list. Go to the select members and offices of the elected officials to get their individual event • M Weeks — Want to have the event streamed live • S Perez — Will speak to Communications Dept • C Dozier — Will speak to the Host Committee in how to stream the event • A Campos — There is a slash of budgets by getting rid of a lot of money allocated to the Boards. Because there has been a lot of money going to the board, it looks better to say that there is purpose for the funds as opposed to having money sit around and not doing anything with it. • M Weeks — The Chief of Staff for the City Manager is currently researching it. As citizens we have a right to research what was said. • G DuBois — There also should be a matter of how to be strategic. Celebrate the victories with the City. The Mixer has been in planning for a long time • C Dozier — Why are there no other additional funds? • M Varas — We don't have enough time during this fiscal year to find more funds • C Dozier —The goal is to match what the City has to offer; it would look great. We need to create a situation where we start researching grants. There should be a responsibility for the council to research grants • G DuBois — As if there is a way to ask for more than the $20,000 by the Commission? At what point would the board ask for more money? • S Perez — The midyear budget hearing in February / March of 2025 • M Weeks — There is an item on the Chair's report • A Campos — The Board can ask for more money according to the Code. There is nothing preventing the Board from submitting a supplemental Master Plan once the original is accepted by the commission. • Place the grants as $20,000 , but the City does not allow spending of money that is not in hand. Place the money that is available on hand in the budget, not money it hopes to receive • Challenging the leadership of the City to present the resounding message as an Art and Entertainment entity for the city. b. FY 25 Budget and Master Plan • See the attached III. New Business a. A brief perspective on the MAEC vision present and forward i. List of strategic issues and spaces impacting the arts and entertainment in the City of Miami. (a complied listing) • MW — We need to add to what we have. Everyone should present their ideas. I hope this Board should support me to ask for more money in my verbal delivery to the Commission o G DuBois — Have a dialogue with what is happening in their district. Side note: The Council should do something for Basel • Motion — G DuBois: To extend the September 11th , 2-5pm meeting for the MAEC to include: o Post Mixer debrief o Strategic Planning • Second: C Dozier • C Dozier could send a form that will allow the meeting to go by faster Meeting Dates 2024 and Locations - to be determined as meetings rotate within the Commission districts IV.Meeting Adjourned 3 Potential Venues for MAEC Mixer Venue Address Amenities Capacity Food Drinks Parking Total Cost Notes Regatta Grove 3415 Pan American Dr N/A N/A N/A N/A $50,000.00 Base Starting Rate Hyatt Regency / JLKC 400 S.E. Second Ave 225 $8 PP/ PP $70 PP $35,721.00 Hyatt is Exclusive Caterer of JLKC 7 Types Passed hors d'oeuvres Dale Zine 50 NE 40th St. Space for live performers, music, 40-piece art exhibit 200-500 N/A $75 PP Full, $55 PP Limited On Street $20,750.00 - $25,750.00 $7,000 Separate Venue Fee, $6,520 Courtyard, Optional: $500 Photog, $75 pp Gift Bags Perez Art Museum 1103 Biscayne Blvd Space for live performers, music N/A Cash Food Cash Bar $18 Per Vehicle $23,500.00 Backroom Sessions Venue & Vendors Only; No Food No Drink Mayfair Hotel 3000 Florida Ave Art Exhibit Showcase in the Grotto 200-250 $47 PP $35 PP $15 Per Vehicle $20,936.00 3 hours,7 types passed hors d'oeuvres NI DO Refuge of Senses 136 NW 37 ST Art Exhibit Space 200 Included Included $14,900.00 Includes food, drink, staffing, decorations, audio video Epic Hotel 270 Biscayne Blvd Way 150 $33 PP $37 PP $19 Per Vehicle $12,965.00 1 hour, 4 types passed hors d'oeuvres Future of Cities Climate & Innovation Hub 224 NE 59th St 200 N/A N/A N/A $9,328.00 Venue Only w/ Staff & Security Little Haiti Cultural Center 212 NE59th Terrace Lobby and Foyer Theater 200 N/A N/A N/A $1,586.00 Venue Only Bakehouse 561 NW 32nd St N/A N/A N/A N/A $0.00 Unavailable due to Repairs Overtown Performing Arts Center 1074 NW 3rd Ave N/A N/A N/A N/A $0.00 Cannot Accommodate IDO Refuge of Senses Miami, Aug 12th, 2024 QUOTE #1213 Event: "The Mixer" Date: September 5th, 2024 Location: NIDO Art Space & The MADNest Art & Design Incubator 1. Venue Costs • NIDO Art Space Venue Indoor and Outdoor Patio: Free (In -kind contribution in partnership with City of Miami Department of Human Services) • MADNest Art & Design Incubator Space Venue Indoor and Outdoor Patio: $2,000 Total Venue Cost $2,000 2. Food & Beverage Hors d'oeuvres & Appetizers: • Hot Appetizers: o Meat Empanadas: o Ham & Cheese Empanadas o Spinach Empanadas • Cold Appetizers: o Charcuterie Boards: $1,200 o Chips (200 pcs): $500 (200 pcs): $300 (200 pcs): $300 (200 pcs): $300 Great Argentine Experience (BARBACUE) You will enjoy the Best Real Parrilla Argentina with the Best Choripanes. Chorizo and Bread (200 pcs): $ 700 Sweets Table: • Assorted Muffins (100 pcs): $200 • Fruits Plates: $400 • Assorted Sweets (Assorted, 200 pcs): $300 Beverages: • Beer and Wine Bar: o Champagne/Prosecco (various types): $ 400 o Beer (10 cases, various types): $1,500 o Wine (60 bottles, red and white): $2,100 o Coffee and Sodas: $200 Total Food & Beverage Cost $ 8.400 3. Staffing • (4) Ushers: $800 • Event Coordinator, Setup, and Breakdown: $1,200 (ensuring smooth operations) • Clean -Up Crew: $500 (post -event clean-up) 4. Decorations & Ambiance • Lighting, Table Settings, Decorations, Customized Photo Opp. Backdrop with Logos: $1,200 5. Audio/Visual Equipment • Microphones, Speakers, Projector, Access to Streaming Room: $800 Grand Total: $14,900 Additional Information: • Venue Access: Set-up time is available starting from 10:00 AM on the event day. Break down and clean-up must be completed by midnight. • Catering: Final menu selections must be confirmed two weeks prior to the event. Special dietary requirements (vegetarian, gluten -free) can be accommodated with prior notice. • Event Schedule: Event to start at PM and conclude by PM. From: Perez. Sofia To: marvin weeks; corneliadozier(avahoo.com; German DuBois; Wills Felin; Maria Naooles Cc: Varas, Michelle; Campos, Arlene; Cabrera, Paola Subject: FW: JLCK - SEPT 5 - Marketing Mixer for the City of Miami Arts and Entertainment Council Date: Tuesday, August 13, 2024 4:32:22 PM Attachments: image005.pnq image008.pnq image009.pnq image010.pnq Estimate - Networking Mixer Sept 5, 2024.pdf image001.pnq Good afternoon MAEC members, Please see the attached estimate from the Hyatt for food & beverage at the James L. Knight Center. Reminder that the Hyatt is the exclusive vendor for the Knight Center. Best wishes, Sofia Perez Special Projects Assistant City of Miami — Department of Human Services 444 SW 2nd Ave, 10th Floor Miami, FL 33130 Telephone: (305) 416-2114 Email: sofiaperez@miamigov.com City of Miami Website Twitter instagram Facebook From: Popoter, Natasha (MIARM) <natasha.popoter@hyatt.com> Sent: Monday, August 12, 2024 4:08 PM To: Perez, Sofia <SofiaPerez@miamigov.com> Cc: Varas, Michelle <MVaras@miamigov.com>; Elizabeth Pardo <epardo@jlkc.com> Subject: RE: JLCK - SEPT 5 - Marketing Mixer for the City of Miami Arts and Entertainment Council CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Sofia, Please find attached estimate based on your selections. The Super Premium Bar for Wine & beer only we can do a $10.00 discount which would be $70 per person for 3 hours. For the liquor and mixed drinks yes we can do a cash bar which is an average of $14-16 a drink. I have completed the estimate without taxes for your reference. Please let me know if you have any questions. Thank you! Kind Regards, Natasha Popoter Event Sales Manager Hyatt Regency Miami 400 S.E. Second Avenue, Miami, FL 33131, USA + 1 305 679 30241 natasha.popoter@hyatt.com Hyatt Regency Miami website HYATT REGENCY. THINK BEFORE YOU PRINT: Please consider the environment before printing this email. Facebook I X I YouTube From: Perez, Sofia <SofiaPerezPmiamigov.com> Sent: Monday, August 12, 2024 2:27 PM To: Popoter, Natasha (MIARM) <natasha.popoterPhyatt.com> Cc: Varas, Michelle <MVarasPmiamigov.com>; Elizabeth Pardo <epardoPjlkc.com> Subject: RE: JLCK - SEPT 5 - Marketing Mixer for the City of Miami Arts and Entertainment Council Good afternoon Natasha, Thank you! Please see the attached scans of what we're looking for from your menu. For the beverage package, could we do a full bar for beer and wine and cash bar for liquor and mixed drinks? From what I could see, the lowest full bar package is $80 pp, so for let's say 225 guests, it would be $18,000. Also, I forgot to mention that since this mixer is hosted by the City, we're tax exempt. I can provide those forms if the board decides to move forward. Best wishes, Sofia Perez Special Projects Assistant City of Miami — Department of Human Services 444 SW 2nd Ave, 10th Floor Miami, FL 33130 Telephone: (305) 416-2114 Email: sofiaperez@miamigov.com City of Miami Website Twitter Instagram Facebook From: Popoter, Natasha (MIARM) <natasha.popoter(@hyatt.com> Sent: Monday, August 12, 2024 1:48 PM To: Perez, Sofia <SofiaPerez()miamigov.com>; Elizabeth Pardo <epardo()jlkc.com> Cc: Varas, Michelle <MVaras(@miamigov.com> Subject: RE: JLCK - SEPT 5 - Marketing Mixer for the City of Miami Arts and Entertainment Council CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning Sofia, It's a pleasure to e-meet you! Would you prefer an open bar or a bar on consumption? Please find our menu link below. Once you've selected the items you'd like, I'll be happy to provide an estimate based on your choices. Online Catering menu: Hyatt Regency Miami Catering Menu If you have any questions please feel free to contact me directly. I look forward to hearing from you! Kind Regards, Natasha Popoter Event Sales Manager Hyatt Regency Miami 400 S.E. Second Avenue, Miami, FL 33131, USA + 1 305 679 30241 natasha.popoter@hyatt.com Hyatt Regency Miami website H YATT REGENCY THINK BEFORE YOU PRINT: Please consider the environment before printing this email. Facebook I X I YouTube From: Perez, Sofia <SofiaPerezPmiamigov.com> Sent: Monday, August 12, 2024 9:10 AM To: Elizabeth Pardo <epardoPjlkc.com>; Popoter, Natasha (MIARM) <natasha.popoterPhyatt.com> Cc: Eubank, Heather (MIARM) <heather.eubankPhyatt.com>; Cristina Bruan <cbruanPjlkc.com>; Varas, Michelle <MVarasPmiamigov.com> Subject: Re: JLCK - SEPT 5 - Marketing Mixer for the City of Miami Arts and Entertainment Council Good morning Elizabeth, Thank you! Just one minor correction, it's a networking mixer, not a marketing mixer. It's a pleasure to meet you virtually, Natasha! We're looking for hor d'oeuvres, wine, and beer for 200-50 guests. If possible, we want to keep food and drinks under $10-$15K. The event will be from 7 pm to 10/11 pm. Please advise if you have any or concerns! My cell is (786) 260-1342. Best wishes, Sofia Perez Administrative Aide City of Miami — Department of Human Services 444 SW 2nd Ave, 10th Floor Miami, FL 33130 Telephone: (305) 416-2114 Email: sofiaperez@miamigov.com City of Miami Website Twitter Instagram Facebook From: Elizabeth Pardo <epardo@jlkc.com> Date: Friday, August 9, 2024 at 3:27 PM To: Popoter, Natasha (MIARM) <natasha.popoter@hyatt.com> Cc: Eubank, Heather (ORLAN) <heather.eubank@hyatt.com>, Cristina Bruan <cbruan@jIkc.com>, Perez, Sofia <SofiaPerez@miamigov.com> Subject: JLCK - SEPT 5 - Marketing Mixer for the City of Miami Arts and Entertainment Council CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Natasha, Please meet Sofia with the City of Miami, she is doing a Marketing Mixer on September 5th in the upper/lower promenade. Sofia needs a quote by Tuesday of next week as she has a meeting on Wednesday to finalize all the details. Sofia, could you please provide Natasha with details of what you will be requiring for catering and the times for the event? Best, Elizabeth James L. Knight Center Elizabeth Pardo • Sales & Events Manager 400 SE Second Avenue 1 Miami, Florida 33131 • Office: 305-416-5970 • Direct: 305-416-5972 • Fax: 305-350- 7910 email: epardo@jlkc.com • www.jlkc.com 0 HYATT REGENCY Estimate of Charges FOOD & BEVERAGE Description Unitary Cost # Days Guest Quantity Subtotal Service Charge (26%) Tax (9%) Total 3 Hour Open Bar * ( Beer & Wine) $70.00 1 225 $ 15,750.00 $ 4,095.00 $ 19,845.00 Watermelon and feta Skewer $8.00 1 225 $ 1,800.00 $ 468.00 $ 2,268.00 Cucumber, creme fraiche and shrimp $8.00 1 225 $ 1,800.00 $ 468.00 $ 2,268.00 Goat Cheese and Roasted Fig on Toast $8.00 1 225 $ 1,800.00 $ 468.00 $ 2,268.00 Smoke Chicken Empa nada $8.00 1 225 $ 1,800.00 $ 468.00 $ 2,268.00 Beef Satay $8.00 1 225 $ 1,800.00 $ 468.00 $ 2,268.00 Conch Fritter with Calypso Sauce $8.00 1 225 $ 1,800.00 $ 468.00 $ 2,268.00 Fried Vegetable Potsticker $8.00 1 225 $ 1,800.00 $ 468.00 $ 2,268.00 $ - $ - $ - $ # Days $ 28,350.00 Subtotal $ 7,371.00 Servi(C26C%)arge Tax (3%) $ 35,721.00 Description Unitary Cost Attendees Total $0.00 $ - $ - $ - $ - $ - $ - $ - $ $ - $ - 5 - $ - Description Unitary Cost x Quantity Subtotal Tax (9%) Total $ SUMMARY Food & Beverage $ 35,721.00 Room Rental $ - Miscellaneous $ - Total Estimated Balance Due $ 35,721.00 Dale Zine Shop and Gallery - Event Space Dale Zine Creative Dept. Prepared for Sofia Perez - Miami Arts & Entertainment Council (MAEC) About Dale Zine® Dale Zine is a cultural cornerstone in Miami's vibrant scene, born from a passion for self-expression and community. Founded in 2009 as a platform for zine publishing, Dale Zine quickly became a catalyst for artistic collaboration and innovation. From its modest origins, Dale Zine has blossomed into a dynamic hub, encompassing a flagship shop and Dale Radio, where we play records at iconic venues like Fox's Lounge, Ace Hotel, The Standard, Soho, Jolene, and beyond. Beyond the beats, Dale Zine's commitment to community outreach shines through diverse events, workshops, and collaborations, enriching Miami's cultural fabric and empowering emerging talents. With each endeavor, Dale Zine continues to champion creativity, connection, and the spirit of Miami's artistic renaissance. Dale Zine Creative Dept. Prepared for Mei Yu Dale Zine Shop and Gallery Space Hosting an event mixer at the Dale Zine Shop and Gallery in Miami would be an excellent choice due to its unique and creative ambiance. The gallery's artistic atmosphere is not only inspiring but also fosters a relaxed yet stimulating environment perfect for networking and mingling. By choosing a local gallery, you support Miami's vibrant arts scene, resonating well with community -minded attendees and local businesses. The setting offers a unique experience, differing from the usual hotel or conference center, making the event more memorable and appealing. Additionally, as a local community hub, the gallery has a built-in network of artists and creatives, enhancing the event's reach and impact. Its central location in Miami ensures accessibility for attendees, while the visual appeal of the artworks can serve as excellent conversation starters. Moreover, hosting an event here opens up opportunities for collaborations with local artists, enriching the event's content. Overall, the Dale Zine Shop and Gallery provides a culturally rich and visually engaging venue that can elevate any event mixer, making it a perfect choice for the city of Miami. Dale Zine Creative Dept. Prepared for Sofia Perez Event Space Dale Zine Creative Dept. Prepared for Mei Yu Networking Mixer - MAEC - Sept 5th, 2024 Time: 7 pm to 10 pm Space for 200-250 people Food & beverage package: hor d'eauvres, beer, wine, cocktails and regular refreshments. Space for live performances/music Space for an art exhibit of 20-40 pieces Dale Zine Creative Dept. Prepared for Sofia Perez Budget Breakdown Dale Zine Creative Dept. Prepared for Mei Yu Dale Zine Space Accommodations - Services Private use of indoor shop space and courtyard Gallery Space: 3 White walls 2 Private Restroom 3 Store attendants ADA/ACA Accessible Full Bar/Lounge On -Site Catering Service Outdoor Function Area Outside Catering Allowed Wireless Internet/Wi-Fi Chairs and Tables Dale Zine Creative Dept. Prepared for Sofia Perez (MAEC) Mixer 250 people Categories Expenes: Dale Zine® Venue El Venue Rental Shop POC Cleaning Gallery space Chairs. Tables and Linens 2 private bathrooms ADA/ACA Accessible Wifi Details Private event - Closed Shop for event On site Dale zine reperesentive throughout Before and After event (expection store to be returned cleaned up after the event) Prepping 3 white walls - Paint etc limited chairs and tables: event rental subjected for price increase D $ Estimated $7,000 total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Dale Zine Creative Dept. Prepared for Sofia Perez Subtotal Expenses: Catering Food Hors d'oeuvres $tbd Beverages - Full Bar 3 hour event with Full bar $75.00 per person Beverages - Limited Bar 3 hour event with Beer and Wine only $55.00 per person Subtotal Expenses: Courtyard Subtotal Expenses: Miscellaneous Sound System Rental Audio and lighting Engineer Entertainment Inside Photographer Gift Bags FI Sales Tax Speakers, Microphones, Riser Stage etc Mixing and Lighting control Dj Inside Shop Professional event photography Dale Zine Tote bag with book & Stickers etc $3,500 total $1,750 total $500 total $500 total $75 per guest 7% overall Dale Zine Creative Dept. Prepared for Sofia Perez Thank You! CONFIDENTIALITY NOTICE: The contents of this email message and any attachments are intended solely for the addressee(s) and may contain confidential and/or privileged information and may be legally protected from disclosure. If you are not the intended recipient of this message or their agent, or if this message has been addressed to you in error, please immediately alert the sender by reply email and then delete this message and any attachments. If you are not the intended recipient, you are hereby notified that any use, dissemination, copying, or storage of this message or its attachments is strictly prohibited. From: Hernandez, Yaredly To: Perez. Sofia Cc: Varas, Michelle Subject: FW: Bags - MAEC - Miami Arts And Entertainment Council - Sept 2024 Date: Wednesday, August 14, 2024 8:59:13 AM Attachments: image002.pnq image003.pnq Yaredly Tote Bags.pdf FYI — See below. From: Vilma Diaz <vilma@promotionsrock.com> Sent: Wednesday, August 14, 2024 12:28 AM To: Hernandez, Yaredly <YarHernandez@miamigov.com> Subject: Re: Bags - MAEC - Miami Arts And Entertainment Council - Sept 2024 CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Yaredly, Attached are some bags I think you might like. Please take a look and let me know if you do like any of these, so I can send you your special pricing. I can get these to you by September 4th but we need to place the order as soon as possible. Thanks so much and I will look forward to hearing back from you. Best Wishes, PROMOTIONS Wredtc (',,st ...a14 R. & t Vilma R. Diaz 305.299.5941 vi I ma a promotionsrock. Dom v ww.promotionsrock.com From: Hernandez, Yaredly <YarHernandez8miamigov.com> Sent: Tuesday, August 13, 2024 4:14 PM To: Vilma Diaz <vilma6promotionsrock.com> Cc: Perez, Sofia <SofiaPerezPmiamigov.com> Subject: RE: Bags - MAEC - Miami Arts And Entertainment Council - Sept 2024 Hi Vilma, I hope all is well. Just to touch base with you and let you know that Sofia is meeting with the MAEC board tomorrow to decide on the bags. Quick question, they have the event on September 5th, and I wanted to check with you what would be the turn around time for producing the bags to see until when do we have to place the order by. Let's say they choose 200 bags like this one, with the logo and some text, by when should the order be placed to ensure that they arrive before the 5th? https://promotionsrock.com/ProductDetails/? productld=555440404&pfpAd I d=500045336&pfpAd I ndex=3&i magel d=324649092&tab=Ti le &referrerPage=ProductResults&refPgld=528885940&referrerModule=PRDREB Thank you! Yaredly Hernandez Robles Budget & Financial Support Advisor Agreements Manager City of Miami — Department of Human Services 444 SW 2nd Ave, 10th Floor Miami, FL 33130 Telephone: (305) 416-1045 Email: yarhernandez@miamigov.com City of Miami Website Twitter Instagram Facebook From: Vilma Diaz <vilmal@promotionsrock.com> Sent: Wednesday, June 19, 2024 1:22 AM To: Hernandez, Yaredly <YarHernandez(@miamigov.com> Cc: Perez, Sofia <SofiaPerezPmiamigov.com> Subject: Re: Bags - MAEC - Miami Arts And Entertainment Council - Sept 2024 CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Yaredly, Happy Wednesday!!! I hope you and Sofia are doing great and having a fantastic day. Attached please find a few bags I think you all will like. Please let me know if you do like any of these so I can send you your special pricing. Thanks so much and I will look forward to hearing back from you all. Best Wishes, W f Vilma R. Diaz 305.299.5941 vi I maP prornotionsrock. Dom www. promotions rock. oom From: Hernandez, Yaredly <YarHernandezPmiamigov.com> Sent: Tuesday, June 18, 2024 12:37 PM To: Vilma Diaz <vilmaPpromotionsrock.com> Cc: Perez, Sofia <SofiaPerez(@miamigov.com> Subject: Bags - MAEC - Miami Arts And Entertainment Council - Sept 2024 Hi Vilma, I hope all is well. We are reching out because we are hosting a networking mixer in early September and need ordering 200 small bags that can fit come small goodies and flyers. Can you send us some options? We are looking at something economical, cute, and artsy. It could be disposable or reusable. Thank you! Yaredly Hernandez Robles Budget & Financial Support Advisor Agreements Manager City of Miami — Department of Human Services 444 SW 2nd Ave, 10th Floor Miami, FL 33130 Telephone: (305) 416-1045 Email: yarhernandez@miamigov.com City of Miami Website Twitter lnstagram Facebook Vilma Diaz vilma@promotionsrock.com (305)299-5941 Product Name Recycled 5oz Cotton Twill Tote Description This recycled cotton twill tote is great for any convention and helps promote corporate social responsibility. It is manufactured from pre -consumer waste generated by factories during the fabric cutting process. Approximately 70%-80% recycled cotton and 20-30% RPET. Through a partnership with 1% For The Planet, one percent of sales of this and all EcoSmart products will be donated to nonprofits dedicated to protecting the planet. Material Cotton Twill Product Number SM-5830 Color Natural (Nt) Size 16.5"x15" Imprint Size 6.00"H x 6.00"L, 7.00"H x 8.00"L IMPRINTED Quantity 200 475 750 1125 1500 Price $3.07 $2.88 $2.67 $2.49 $2.29 8/14/2024 Vilma Diaz vilma@promotionsrock.com (305)299-5941 Product Name Nebraska 5oz Cotton Canvas Grocery Tote Description The Natural 5oz Cotton Canvas Grocery Tote has an open main compartment with 17.5 inch webbed handles. Material 5 oz. Cotton Canvas Color Red (Rd), Green (Gr), Black (Bk), Royal (Ryl) Size 5 " x 14 " x 10 " Imprint Size 6.00"H x 6.00"L, 8.00"H x 7.00"L IMPRINTED Quantity 200 725 1250 1875 2500 Price $3.00 $2.82 $2.65 $2.47 $2.29 8/14/2024 Vilma Diaz vilma@promotionsrock.com (305)299-5941 RCP ER 2 l®6 gCOCO ��g C MP 0 Product Name All -Purpose 5oz Cotton Canvas Tote Description The Grocery 5oz Cotton Canvas Tote features an open main compartment with 10 inch drop handles. Completely reusable, it's a great alternative to plastic bags. Material Cotton Canvas Product Number SM-7766 Color Natural (Nt) Size 15"x16" Imprint Size 8.00"H x 8.00"L IMPRINTED Quantity 200 475 750 1125 1500 Price $3.53 $3.25 $2.95 $2.66 $2.39 8/14/2024 Vilma Diaz vilma@promotionsrock.com (305)299-5941 Product Name Carolina 4oz Cotton Canvas Tote Description The 100% Cotton Canvas Caroline Convention features a slim, reusable design that's a great alternative to elastic bags and is perfect for conventions and tradeshows. With an open main compartment it also features double 29 inch reinforced handles. Material Cotton Canvas CPN 12979799 Color Black (Bk) Size 17"x15" Imprint Size 8.00"H x 8.00"L IMPRINTED Quantity 250 500 750 1125 1500 Price $3.12 $7.53 8/14/2024 Vilma Diaz vilma@promotionsrock.com (305)299-5941 11\ Product Name Nevada 3.5oz Cotton Convention Tote Description This classic cotton convention tote is a perfect option for tradeshows, conventions, or everyday use. It's easily washable and features bright color accent straps. 12" handle drop. Material Cotton Canvas Product Number SM-7296 Color Natural (Nt) Size 16"x15" Imprint Size 8.00"H x 8.00"L IMPRINTED Quantity 250 475 750 1125 2000 Price $3.35 $3.16 $2.95 $2.78 $2.59 8/14/2024