HomeMy WebLinkAboutExhibit A SUBTHIS DOCUMENT IS A SUBSTITUTION.
THE ORIGINAL CAN BE SEEN AT THE END
OF THE DOCUMENT.
City of Miami
Recertification Program
PROGRAM GUIDELINES
Background:
On October 12, 2023, the City Commission adopted Resolution No. 23- 0465, amending the 2023-2024
Fiscal Year Budget, which included One Million Dollars ($1,000,000.00) appropriated for a 40/50 Year
Recertification Grant Program. The following program guidelines were adopted on December 15, 2023,
pursuant to Resolution No. 23-0554, to ensure the proper accountability and utilization of the
program funds.
The Guidelines were amended pursuant to Resolution No. 24-0308, adopted on July 25, 2024 by the
Miami City Commission.
Purpose:
The purpose of this Recertification Program is to assist entities providing eleemosynary services to
comply with Miami -Dade County existing recertification requirements including inspections, reports and repairs
related to life safety issues ("Program"). This Program is available for buildings owned or utilized by
eleemosynary entities and located in the City of Miami neighborhoods of Liberty City or Little Haiti as
per the area boundaries defined by the City of Miami.
Eligible Entities and Organizations:
Program recipients must be an active and registered State of Florida not -for profit organization
501(3)(c) providing eleemosynary services.
Additional Program Guidelines and Requirements
• Any organization considered for or selected to receive Program funds must comply with any
and all local, state and federal laws, rules, regulations, or guidelines associated with the
Programs funded, and such allocations may be revoked at the sole discretion of the City of
Miami.
• Applicants must complete the Recertification Program funding request form and deliver it to
either of the following locations:
o MLI< District Office located at 6140 NW 7th Avenue, Miami FL 33127
o Little Haiti District Office located at 6301 NE 2nd Avenue, Miami FL 33138
• All applications will be reviewed on a first come, first completed basis.
• Once twenty completed applications are received, the initial distribution group will be closed
and a waitlist will be created (again on a first -come, first -served basis).
FILE NO. 16383 Exhibit A SUB
City of Miami
Recertification Program
• All payments issued under the Program are subject to funding availability.
• No award will exceed an allocation of $50,000 per location or entity.
•
• Project expenses of more than $50,000 will not be funded.
• Remaining funding for projects with expenditures of less than $50,000 will be reprogrammed
for other eligible organizations.
• The owner of the property, if different than applicant, must authorize the repairs to the
property.
• If a Recertification Report has been completed for the property, a copy must be provided at the
time of submission of the application. A copy of the City of Miami Completed Certification of
Buildings 40/50 Years and older letter or similar documents may be provided in lieu of the
report.
• Funds may be used to repair the facility or bring it into compliance with the current City Code
notwithstanding the need for recertification repair. However, priority will be given to
recertification issues.
• Funds can be used to correct code violations as they relate to recertification. A copy of the letter
or other documentation issued by the City's Code Compliance Department must be provided at
the time of application.
• City will make payments directly to the applicant's selected licensed contractor(s), or directly to
the Architect or Engineer that completes the Recertificaton Report.
• The City of Miami, at its sole discretion, may approve the reimbursement for work completed
provided that the work performed was needed for a recertification or life -safety related repair.
Reimbursement for expenses relating to recertification or life -safety related repair will be issued
directly to the eleemosynary upon review and approval of verifiable payments made by or on
behalf of the eleemosynary for said expenses.
• Participants must obtain all the necessary permits and inspections for the work being performed
or already completed.
• Recipients will be required to enter into a grant agreement with the City prior to any funding
being disbursed. Said agreement shall include program/activity information and language
regarding:
o Resolution stating who is authorized to execute agreement with City.
o Scope of Services, including but not limited to work being performed to comply with the
recertification requirements including inspections, reports and repairs.
o Budget detailing how funding will be utilized for the work being performed.
o Copies of contractor invoices and/or quotes for work being performed.
o Conflict of Interest.
o Insurance as required by the City.
o Any other material terms deemed applicable to ensure appropriate use of public funds.
• The City, from time to time, may conduct on -site monitoring and/or audits of the funded
program/activity.
• Funds cannot be used to pay the following expenditures:
FILE NO. 16383 Exhibit A SUB
City of Miami
Recertification Program
o Lobbying Activities
o Traveling
o Meals
o Organizational debt
o Defense and prosecution of criminal and civil proceedings
o Donations or fundraising activities
o Individual or Personal expenses
o Those charged to other funding source (e.g. CDBG funds)
o Sponsorship of events and activities
o Remodeling of the structure solely for aesthetic purposes
o Any other expenditures deemed ineligible by the City of Miami
• The City shall act as a fiscal agent only and is not responsible for service(s) errors associated
with repairs.
• Organizations that discriminate based on race, color, sex, religion, national origin, age or
disability will not be considered for funding.
• The guidelines and Program agreement are subject to amendment due to lack of funding
availability, reduction or discontinuance of funds, or changes in law, codes, rules, policies, or
regulations and may be amended from time to time by the City Manager and/or his designee.
FILE NO. 16383 Exhibit A SUB
City of Miami
Recertification Program
APPLICATION FORM
APPLICANT INFORMATION:
Legal Name of Organization:
Address (Street, City, State, Zip Code):
Applicant Name:
Title:
Phone number:
Email Address:
Is the property located in the City of Miami's Little Haiti or Liberty City neighborhood? Yes No
lithe answer to the above question is "No," or if the property is found to not be located in Little Haiti
or Liberty City, the funding request will be denied.
Please specify the geographic area in which the property is located:
Little Haiti or Liberty City
Do you own the property? Yes No
If no, please provide the owner's contact below:
Property Owner:
Property Owner email:
Property Owner Phone Number:
Note: Owner will be required to provide a written approval authorizing any repairs to the
property.
FILE NO. 16383 Exhibit A SUB
City of Miami
Recertification Program
Is the organization registered and an active State of Florida Corporation as a Not -for -profit
organization? Yes No
Is the organization also registered as a tax-exempt organization ({501(c))(3)}?
Is the property 50 years or older?
a. Folio Number: 01-
Yes No
Yes No
Miami Dade Property Appraiser site: ttps://www.miamidade.gov/Apps/PA/PropertySearch/#/
1. Are you applying to complete a Recertification Report? Yes No
b. Have you selected a State of Florida Registered engineer or architect to complete the
report? Yes No
❑ ❑
c. Please indicate the fee for completing the report. $
d. Please attach a copy of the quote, assessment, or invoice.
2 Have you completed a Recertification inspection for this property? Yes No
❑ ❑
e. If yes, please attach a copy of the Report or City of Miami Completed Certification
of Buildings 40/50 Years and older letter to this application.
3. Which repairs/renovations are you seeking to fund? Please indicate the repairs and amount below
(if known).
Plumbing $ HVAC $
Electrical $ Roofing $
Structural $ Other $
Note: Repair/rehabilitation expenses of over $50,000 will not be considered for funding.
Repairs/rehabilitation projects in progress (permit applied for, construction initiated, etc.) may be
considered provided that they are performed as an emergency or required to obtain the
recertification.
FILE NO. 16383 Exhibit A SUB
City of Miami
Recertification Program
4. Is there an open lien or current code violation on the property? Yes No
• Please attach a copy of the violation letter to this application.
• If yes, is the violation related to, or as a result of the Recertification inspection?
Yes No
5. Has the organization obtained a licensed and insured contractor for the repairs? Yes No
6. Has a quote, assessment, or invoice been obtained for the repairs? Yes No
a. If a quote, assessment, or invoice has been obtained, please attach a copy of this to the
application.
Office Addresses where applications are accepted:
MLK District Office: 6140 NW 7th Ave., Miami, FI 33127
Little Haiti District Office: 6301 NE 2nd Ave., Miami, FI 33138
Please hand deliver this application to the District 5 MLK or Little Haiti District Office.
Applications will be reviewed between 9 a.m. and 5 p.m. on a first come, first completed basis.
FILE NO. 16383 Exhibit A SUB
City of Miami
Recertification Program
To be completed by the Entity/Applicant
By signing below you agree to the guidelines and stipulate that the information provided on this
form is accurate and complete.
Completed by (Print & Sign):
Date:
Additional Comments:
To be completed by District 5 Commissioner Office
Recommended for funding: Yes No
Funding Recommendation:
Date:
Additional Comments:
Completed by (Print & Sign):
Date:
To be completed by the Department
Received by (Print & Sign):
Date Received:
FILE NO. 16383 Exhibit A SUB
DRAFT SUBSTITUTION
City of Miami
Recertification Program
PROGRAM GUIDELINES
Background:
On October 12, 2023, the City Commission adopted Resolution No. 23- 0465, amen.' g the 2023-2024
Fiscal Year Budget, which included One Million Dollars ($1,000,000.00) appropriat- . for a 40/50 Year
Recertification Grant Program. The following program guidelines were adopted o► December 15, 2023,
pursuant to Resolution No. 23-0554, to ensure the proper accountabilit and utilization of the
program funds.
The Guidelines were amended pursuant to Resolution No. 24- ,
Miami City Commission.
Purpose:
pted on July 25, 2024 by the
The purpose of this Recertification Program is to assist enti ' s providing eleemosynary services to
comply with Miami -Dade County existing recertification require -nts including inspections, reports and repairs
related to life safety issues ("Program"). This Program is a .ilable for buildings owned or utilized by
eleemosynary entities and located in the City of Miam eighborhoods of Liberty City or Little Haiti as
per the area boundaries defined by the City of Mia
Eligible Entities and Organizations:
Program recipients must be an active and re stered State of Florida not -for profit organization
501(3)(c) providing eleemosynary services
Additional Program Guideline nd Requirements
• Any organization consider
and all local, state and f
Programs funded, and
Miami.
for or selected to receive Program funds must comply with any
eral laws, rules, regulations, or guidelines associated with the
uch allocations may be revoked at the sole discretion of the City of
• Applicants must ' •mplete the Recertification Program funding request form and deliver it to
either of the fo owing locations:
o MLI< ► strict Office located at 6140 NW 7th Avenue, Miami FL 33127
o Litt Haiti District Office located at 6301 NE 2nd Avenue, Miami FL 33138
• All appl .tions will be reviewed on a first come, first completed basis.
• Onc- wenty completed applications are received, the initial distribution group will be closed
an• a waitlist will be created (again on a first -come, first -served basis).
DRAFT
City of Miami
Recertification Program
SUBSTITUTION
• All payments issued under the Program are subject to funding availability.
• No award will exceed an allocation of $50,000 per location or entity.
•
• Project expenses of more than $50,000 will not be funded.
• Remaining funding for projects with expenditures of less than $50,000 will bo eprogrammed
for other eligible organizations.
• The owner of the property, if different than applicant, must authoriz: the repairs to the
property.
• If a Recertification Report has been completed for the property, a cop ust be provided at the
time of submission of the application. A copy of the City of Miami ' ompleted Certification of
Buildings 40/50 Years and older letter or similar documents m. be provided in lieu of the
report.
• Funds may be used to repair the facility or bring it into comp .nce with the current City Code
notwithstanding the need for recertification repair. H. ever, priority will be given to
recertification issues.
• Funds can be used to correct code violations as they relto recertification. A copy of the letter
or other documentation issued by the City's Code Co pliance Department must be provided at
the time of application.
• City will make payments directly to the applicant' selected licensed contractor(s), or directly to
the Architect or Engineer that completes the Ro ertificaton Report.
• The City of Miami, at its sole discretion, ma approve the reimbursement for work completed
provided that the work performed was ne_.ed for a recertification or life -safety related repair.
Reimbursement for expenses relating to r certification or life -safety related repair will be issued
directly to the eleemosynary upon revw and approval of verifiable payments made by or on
behalf of the eleemosynary for said penses.
• Participants must obtain all the ne ssary permits and inspections for the work being performed
or already completed.
• Recipients will be required to nter into a grant agreement with the City prior to any funding
being disbursed. Said agre ent shall include program/activity information and language
regarding:
o Resolution stati who is authorized to execute agreement with City.
o Scope of Servi• -s, including but not limited to work being performed to comply with the
recertification -quirements including inspections, reports and repairs.
o Budget de : iling how funding will be utilized for the work being performed.
o Copies •' contractor invoices and/or quotes for work being performed.
o Confli' of Interest.
o Ins .nce as required by the City.
o A► other material terms deemed applicable to ensure appropriate use of public funds.
• The Ci , from time to time, may conduct on -site monitoring and/or audits of the funded
prog : m/activity.
• Fu►:s cannot be used to pay the following expenditures:
DRAFT SUBSTITUTION
City of Miami
Recertification Program
o Lobbying Activities
o Traveling
o Meals
o Organizational debt
o Defense and prosecution of criminal and civil proceedings
o Donations or fundraising activities
o Individual or Personal expenses
o Those charged to other funding source (e.g. CDBG funds)
o Sponsorship of events and activities
o Remodeling of the structure solely for aesthetic purposes
o Any other expenditures deemed ineligible by the City of Miami
• The City shall act as a fiscal agent only and is not responsible for
with repairs.
• Organizations that discriminate based on
disability will not be considered for funding.
• The guidelines and Program agreement are subject to am
availability, reduction or discontinuance of funds, or chan
regulations and may be amended from time to time by t
race, color,
servi
sex, reli
(
errors associated
, national origin, age or
dment due to lack of funding
s in law, codes, rules, policies, or
City Manager and/or his designee.
SUBSTITUTION
DRAFT
City of Miami
Recertification Program
APPLICATION FORM
APPLICANT INFORMATION:
Legal Name of Organization:
Address (Street, City, State, Zip Code):
Applicant Name:
Title:
Phone number:
Email Address:
Is the property located in the City of Miami's Little Haiti • Liberty City neighborhood? Yes No
lithe answer to the above question is "No," or if the.roperty is found to not be located in Little Haiti
or Liberty City, the funding request will be deniecfr
Please specify the geographic area in which t'property is located:
Little Haiti or Liberty City
Do you own the property? Yes �o
If no, please provide the owner'. contact below:
Property Owner:
Property Owner ema
Property Owner Pne Number:
Note: Owner ill be required to provide a written approval authorizing any repairs to the
property.
DRAFT
City of Miami
Recertification Program
SUBSTITUTION
Is the organization registered and an active State of Florida Corporation as a Nct-for-profit
organization? Yes No
Is the organization also registered as a tax-exempt organization ({501(c))(3)}?
Is the property 50 years or older?
a. Folio Number: 01-
Yes No
Miami Dade Property Appraiser site: tt
www.miamidadePro.ert
1. Are you applying to complete a Recertification Report? Yes
Yes No
b. Have you selected a State of Florida Registered engines"` or architect to complete the
report? Yes No
❑ ❑
c. Please indicate the fee for completing the repor
d. Please attach a copy of the quote, assessmen ', or invoice.
2 Have you completed a Recertification inspectio or this property? Yes No
❑ ❑
e. If yes, please attach a copy the Report or City of Miami Completed Certification
of Buildings 40/50 Years . d older letter to this application.
3. Which repairs/renovations are you s.eking to fund? Please indicate the repairs and amount below
(if known).
Plumbing $ HVAC $
Electrical $ Roofing $
Structural $ Other $
Note: Repair/reh .ilitation expenses of over $50,000 will not be considered for funding.
Repairs/rehaitation projects in progress (permit applied for, construction initiated, etc.) may be
considered .rovided that they are performed as an emergency or required to obtain the
recertific. ion.
DRAFT SUBSTITUTION
City of Miami
Recertification Program
4. Is there an open lien or current code violation on the property? Yes No
• Please attach a copy of the violation letter to this application.
• If yes, is the violation related to, or as a result of the Recertification inspection
Yes No
5. Has the organization obtained a licensed and insured contractor for the rep. s? Yes No
6. Has a quote, assessment, or invoice been obtained for the repairs? Yes No
a. If a quote, assessment, or invoice has been obtained, please atta a copy of this to the
application.
Office Address where applications are accepted:
MLK District 'Affice: 6140 NW 7th Ave., Miami, FI 33127
Little Haiti 1 trict Office: 6301 NE 2nd Ave., Miami, FI 33138
Please hand deliver t application to the District 5 MLK or Little Haiti District Office.
Applications will be revi- ed between 9 a.m. and 5 p.m. on a first come, first completed basis.
DRAFT SUBSTITUTION
City of Miami
Recertification Program
To be completed by the Entity/Applicant
By signing below you agree to the guidelines and stipulate that the information provided on t
form is accurate and complete.
Completed by (Print & Sign):
Date:
Additional Comments:
To be completed by District 5 Commissioner Office
Recommended for funding: Yes No
Funding Recommendation:
Date:
Additional Comments:
Completed by (Print & Sign):
Date:
To be completed by the D
Received by (Prin Sign):
Date Receive
artment