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HomeMy WebLinkAboutExhibitCity of Miami Fire -Rescue Division of Emergency Management F-ROC Florida Recovery Obligation Calculation 2025-2026 Renewal 2025 PARTICIPATION REQUEST AND RENEWAL FORM FLORIDA RECOVERY OBLIGATION CALCULATION (F-ROC) PROGRAM The City of Miami (hereinafter referred to as the "Applicant"), requests to opt- in/renew its participation in the Florida Recovery Obligation Calculation ("F-ROC") program. The F-ROC program is an initiative, sponsored by the Florida Division of Emergency Management ("Division"), that assists Applicants in identifying risk in their organization and develops a clear action plan that will abate those risks, while standardizing and streamlining the Public Assistance process. Applicant's name: The City of Miami Applicant's FEIN: 59-6000375 Applicant's Address: 444 SW 2nd Ave, 10th FL, Miami, FL 33130 (1) DEFINITIONS 1. Disaster Readiness Assessment ("DRA"): The DRA is a questionnaire completed prior to a disaster that evaluates the Applicant's risk of de -obligations in the Public Assistance ("PA") program. 2. Post Disaster Questionnaire (PDQ): The PDQ is completed after each federally declared event to gather Applicant specific information regarding training and utilization of forms. 3. Expedited Projects: Applicants may submit Expedited Projects to FEMA if they have an immediate need for funding to continue life-saving emergency protective measures. If approved, the Applicant will be awarded 50% of the federal portion of the FEMA-confirmed project cost based on initial documentation. 4. Obligated: FEMA obligates funding once a project meets the Stafford Act eligibility requirements. 5. De -obligated: FEMA de -obligates funding if previously obligated costs have been determined to be ineligible under the PA program. 6. Emergency Management Accreditation Program (EMAP): A voluntary "standards, assessment, and accreditation" process for disaster preparedness programs. (2) CONTACT Applicant Point of Contact: Adrian Plasencia, Emergency Manager/ Assistant Fire Chief Telephone: 305-416-5402 Email: APlasencia@miamigov.com 1 2025 PARTICIPATION REQUEST AND RENEWAL FORM FLORIDA RECOVERY OBLIGATION CALCULATION (F-ROC) PROGRAM Division Point of Contact: Recovery Bureau Telephone: (850) 815-4400 Email: F-ROC@em.myflorida.com a. In the event that different representatives or addresses are designated by either party after submittal of this Form, a notice of the name, telephone, and email of the new representative will be provided to the other party in writing via letter or electronic email. (3) TERMS AND CONDITIONS Upon the Applicant submitting, via electronic mail to F-ROC@em.myflorida.com, this Form for the F-ROC program, completing the mandatory Opt -In training course, and submitting the mandatory Disaster Readiness Assessment, the Applicant will receive the minimum/baseline score of 10% for work completed projects and work to be completed projects. a. Pursuant to this Form, the opt-in/renewal will be for one (1) year and will only cover large, non - expedited, Category A (Debris Removal) and Category B (Emergency Protective Measures) projects. Annual renewal of this Form will begin in June of the year in which the Form is set to expire. b. To complete the participation process and receive the 10% baseline, the Applicant must: Complete the Opt -In training course with a score of 100%; ii. Submit the signed Participation Opt -in and Renewal Form; and Submit the 2025 DRA. c. If an Applicant wishes to increase their score, they can do so by completing the optional items listed below: Complete the recommended abatement activities following submittal and review of the DRA. ii. Complete the Post Disaster Questionnaire ("PDQ"). Utilize the Division's standardized F-ROC forms. iv. Training (excluding the Opt -in and Leadership courses). d. This Form will not apply to any Expedited Projects. e. The deadline to opt -in or renew participation in the 2025 term of the F-ROC program, is August 31, 2024. 2 2025 PARTICIPATION REQUEST AND RENEWAL FORM FLORIDA RECOVERY OBLIGATION CALCULATION (F-ROC) PROGRAM f. The implementation of the F-ROC program does not guarantee funding for Applicants. Funding will remain contingent upon obligation by FEMA and the Applicant will be liable for repayment (See (7) REPAYMENTS) upon de -obligation by FEMA of any disbursed funds. Any de -obligation of funding is within FEMA's sole discretion and the Division shall not be liable for FEMA's exercise of its discretion. g. If the Applicant seeks to "opt -out" of F-ROC, the Applicant must make a request to that effect in writing to the Division, on their letter head and duly signed by an authorized representative of the Applicant. h. The deadline to complete the 2025 DRA, pursuant to this Form, is October31, 2024. i. The deadline to complete any abatement activities shall be March 31 st of the calendar year after this Form has been executed. J. The Applicant shall have sixty (60) days from the date their County is designated under the disaster declaration to complete the applicable PDQ. The PDQ must be completed in order to access additional points and increase the locked -in score. If the Applicant requests an extension on completing the PDQ, such an extension request must be made prior to the obligation of funds for it to impact the Applicant's score and therefore, reflect upon the obligation attaching thereto. k. The Applicant and the Division will identify the key Points of Contact (POC) respectively. I. The Division reserves the right to remove an Applicant from the program. Furthermore, if the Division has reason to believe that the Applicant is engaged in fraud, waste, abuse, or noncompliance of State and/or Federal laws, the Division may impose a one (1) year prohibition upon the Applicant from participation in the program. m. The Applicant's failure to complete the criteria set forth in this Form shall result in a default to the traditional method of disbursing obligated Public Assistance funds; Meaning, the Division will consider failure to complete the requirements as the Applicant voluntarily "opting -out" of the program. n. Opt-in/participation renewal duration shall be one (1) year with annual "opt -in" renewals. (4) PERIOD OF PERFORMANCE This Form survives and remains in effect after termination, for the herein referenced State and Federal audit requirements and the referenced required records retention periods. Work may only be performed during the timeframes established and approved by the State and/or FEMA for each Category of Work type. 3 2025 PARTICIPATION REQUEST AND RENEWAL FORM FLORIDA RECOVERY OBLIGATION CALCULATION (F-ROC) PROGRAM (5) FUNDING a. Participation in the F-ROC program does not guarantee funding and is dependent upon FEMA's obligation. b. By signing and returning this Form for F-ROC, Applicants have the potential to receive a score up to 80%. This score is made up of three components: 1. 10% Baseline score for signing and returning this Form. Applicants will receive the baseline score upon submittal of the 2025 DRA. 2. Up to a 50% score for completing the DRA and applicable abatement activities. 3. Up to a 20% score for completing the PDQ. c. Applicants who have received EMAP accreditation will receive an additional 5%. d. Scores related to any activities completed as a result of this form shall be applied to any Presidentially declared events from July 1, 2025, through June 30, 2026 (this period shall be the relevant period for Disaster Readiness Assessment [DRA]). e. The Applicant may choose to receive a lesser score than the score earned through the completion of the above components on a one-time basis per disaster. The Applicant must make a request to that effect in writing to the Division, on their letter head and duly signed by an authorized representative of the Applicant. Such a request must be made prior to the obligation of funds for it to impact the Applicant's score and therefore, reflect upon the obligation attaching thereto. f. The Applicant's score directly corresponds to the percent of the eligible obligated amount that will be disbursed to the Applicant upon obligation of the Public Assistance project. After validation of all supporting documentation is complete, the Applicant will receive the remainder of the validated, obligated amount. g. If the Applicant has any open receivables with the Division, those receivables must be satisfied before any disbursements are made through the F-ROC program. (6) PAYMENT a. The payment method used by the Division is either a Cost Reimbursement or an Advance Payment. Advance Payments are governed by Chapter 216, Florida Statutes. Documentation to support the F-ROC payment must be provided to the Division within 90 days of the disbursement of funds via a Request for Reimbursement in FloridaPA.org. The Division, in its sole discretion, may release funds during or after the term of this form, subject to the availability of funds. b. The Division's Grant Manager, as required by section 215.971(2)(c), Florida Statutes, shall reconcile and verify all funds received against all funds expended during the agreement period and 4 2025 PARTICIPATION REQUEST AND RENEWAL FORM FLORIDA RECOVERY OBLIGATION CALCULATION (F-ROC) PROGRAM produce a final reconciliation report. The final report must identify any funds paid in excess of the expenditures incurred by the Applicant. (7) REPAYMENTS a. Refunds or repayments of obligated funds may be paid to the Division via offset with another obligated Public Assistance project, check, or a payment plan, as approved by the Department of Financial Services. b. All refund or repayments due to the Division under this Agreement are to be made payable to the order of "Florida Division of Emergency Management" and must include the invoice number and the applicable Disaster and Project number(s) that are the subject of the invoice, and be mailed directly to the following address: Florida Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FL 32399-2100 For the purposes of execution and opt-in/renewal, this Form shall terminate upon the expiration date of June 30, 2025, unless the Applicant renews annually. The Division reserves the right to remove an Applicant from the program. The Division and Applicant agree that all records will be maintained until the conclusion of all applicable record retention periods. IN WITNESS WHEREOF, the Applicant hereto has executed this Form. Applicant: By: Name: Title: Date: City of Miami (Signature) Arthur Noriega City Manager 5 2025 PARTICIPATION REQUEST AND RENEWAL FORM FLORIDA RECOVERY OBLIGATION CALCULATION (F-ROC) PROGRAM ATTACHMENT A: APPLICANT POINTS OF CONTACT F-ROC SMART GRANTS CONTACTS Name Email Address Authorized Agent* Loretta Jeanty LJeanty@miamigov.com Alternate** Joseph Markowitz, Captain JMarkowitz@miamigov.com Alternate Adrian Plasencia, Emergency Manager APlasencia@miamigov.com Alternate Alternate Alternate Alternate *All Applicants must identify an Authorized Agent. The Authorized Agent is the only person who can submit the DRA. **An alternate can do all tasks within the system with the exception of submitting the DRA. F-ROC COMMUNICATIONS DISTRIBUTION LIST Name Email Address Loretta Jeanty LJeanty@miamigov.com Joseph Markowitz, Captain JMarkowitz@miamigov.com Adrian Plasencia, Emergency Manager APlasencia@miamigov.com This list will be for anyone you would like to receive F-ROC communications and updates. 6 Disaster Readiness Assessment Applicant Name (Entity): Miami, City of Submitted Date: 12-21-2023 Submitted By: Loretta Jeanty Background The Florida Recovery Obligation Calculation (F-ROC) process was established with the goal of assisting applicants with assessing risk of potential non-compliance within the FEMA PA program. A vehicle to assess such risk is completing the risk assessment questionnaire, as well as the successful execution of applicant abatement activities, where applicable. Presented below is the completed risk assessment questionnaire. Each question in the risk assessment is designated as low, medium, or high -risk based on the risk for potential noncompliance with applicable policies and regulations. The assessment includes questions that cover FEMA PA Category A and B requirements and can be used for pre and post disaster. The questionnaire is presented in 5 sections which include: Applicant Experience, Policy/Procedure, Documentation, Procurement and Contract Administration. General Guidance Presented below is the completed risk assessment questionnaire, with the output from the State's review. The Applicant's responses to each question are highlighted in bold. As part of the F-ROC process the State or a designee completed the review of the submitted questionnaire, including the supporting documentation provided in the KPMG Smart Grants Platform. Presented below the State's review is documented for consideration. Leveraging the outputs from the State review, the applicant can begin drafting their abatement plan, if applicable. For further information regarding the F-ROC Scoring Criteria & Methodology please refer to the guide within the KPMG Smart Grants Platform. Please note, this document is only for reference purposes. Please sign into KPMG Smart Grants Platform to review state comments and begin your abatement plan. Key milestone(s) Original submit date: 12-21-2023 Questionnaire All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 1 Applicant Experience Questions 1) Has this Applicant previously been awarded Federal funding? A) Yes, the Applicant has received Federal funding. B) No, the Applicant has not previously received Federal funding. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Notice of SR - Federal DR-4680_Z356 Funding Award 9-Miami-- City - of- Funding- Agreement- Fully- Executed-175 9836-52145.p df Other SR- Notice of Federal (Please DR-4673_Z283 Funding Award Describe) 4- City- of- Miami- Funding-...eme nt- Fully- Executed-175 5161-57533 (002).pdf All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 2 1.a If yes, has the Applicant been awarded Public Assistance (PA) funding within the last 5 years? A) Yes, this Applicant has been awarded Public Assistance funding for 2 or more disasters. B) Yes, this Applicant has been awarded Public Assistance funding for 1 disaster. C) No, this Applicant has not been awarded Public Assistance funding in the last 5 years. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 1.b If yes, was any of the funding to reimburse eligible work under Category A (Debris Removal) or Category B (Emergency Protective Measures)? A) Category A only B) Category B only C) Both Category A and Category B D) Category B only, the Applicant does not claim Category A work. E) No Emergency work, only Category C-G (Permanent Work) State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. • The response to the question and supporting documentation that was provided with the submission was reviewed. The reviewer noted that additional follow-up should be considered. Refer to the comments provided by the reviewer below, if applicable Notes : o Following review of supplied documentation, the answer has been changed from "B" to "C" as supporting documentation is sufficient to validate this question. All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 3 1.c If yes, please select the disaster(s) in which you received FEMA PA funding for Category A (Debris Removal) and/or Category B (Emergency Protective Measures)? A) DR4399 Hurricane Michael B) DR4468 Hurricane Dorian C) DR4486 Florida Covid-19 Pandemic D) EM3533 Hurricane Isaias E) DR4564 Hurricane Sally F) EM3551 Hurricane ETA G) EM3560 Surfside Building Collapse H) EM3561 Tropical Storm Elsa I) EM3562 Tropical Storm Fred J) DR4673 Hurricane Ian K) DR4680 Hurricane Nicole State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 1.d If yes, does this Applicant have experience with projects in the Public Assistance Program within the last 5 years? (choose all that apply) A) Yes, obligated large projects. B) Yes, obligated small projects. C) Yes, both small and large obligated projects. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 2) Does the Applicant have staff member(s) who will be dedicated to and responsible for administering their FEMA PA grants in the event of a declared disaster? A) Yes, in the event a disaster occurs the Applicant has 2 or more dedicated staff members. B) Yes, in the event a disaster occurs the Applicant has at least 1 dedicated staff member. All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 4 C) No, the Applicant will not have any dedicated staff members. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Training Certificate DEM - FL-603 - PA Grant Program.pdf FL-603 Public Assistance Grant Program 11/28/2025 Personnel Information FROC eLearning Certificate - City of Miami - Susanna Taddei.pdf FROC eLearning Certificate - City of Miami - Susanna Taddei 11/28/2025 Other (Please Describe) FROC eLearning Certificate - City of Miami - Capt Joseph Markowitz.pdf FROC eLearning Certificate - City of Miami - Capt Joseph Markowitz 11/28/2025 Personnel Information FROC eLearning Certificate - City of Miami - Loretta Jeanty.pdf FROC eLearning Certificate - City of Miami - Loretta Jeanty 11/28/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 5 2.a If yes, please list the staff member(s) who will be responsible for administering the FEMA Public Assistance Grant. (Please include Name, Department, Title and years of experience. Ex: John Doe, Finance, Director, 4 years) State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : 11/29/2023 10:32 Loretta Jeanty, Fire Rescue - Division of Emergency Management, Hazard Mitigation/ Disaster Recovery Specialist, 5 years Joseph Markowitz, Fire Rescue - Division of Emergency Management, Captain, 3 years Susanna Taddei, Fire Rescue - Division of Emergency Management, Accountant Supervisor, 3 years 2.b If yes, do these staff member(s) have previous experience administering FEMA PA Grants ? A) Yes, the staff member(s) have previous FEMA PA experience B) No, the staff member(s) do not have previous FEMA PA experience. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 3) Does the Applicant have a Master Service Agreement (MSA) with a responsible vendor to assist in administering their FEMA PA grant(s)? A) Yes, the Applicant has an MSA with a responsible vendor. B) No, the Applicant currently does not have an MSA with a responsible vendor but has dedicated staff administering their FEMA PA grants C) No, the Applicant currently does not have an MSA with a responsible vendor and does not have All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 6 dedicated staff administering their FEMA PA Grants. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Policy/Procedure Questions 4) Does the Applicant (and all core departments) have an established labor policy? A) Yes, the Applicant and all core departments that provide personnel during a disaster have an established labor policy. B) No, the Applicant and all core departments that provide personnel during a disaster do not have an established labor policy. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Labor Policy GENERAL EMPS - AFSCME LOCAL 1907 CONTRACT 2020-2023.pdf General Employees Collective Bargaining Agreement 11/28/2025 Other (Please Describe) FIRE - IAFF_CBA10-1 -2019_9-30-20 22.pdf International Association of Firefighters 11/28/2025 Labor Policy POLICE - FOP LODGE NO 20 - OCT 1 2021 - SEP 30 Fraternal Order of Police 11/28/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 7 Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? 2023.pdf Labor Policy SOLID WASTE - AFSCME LOCAL 871 - OCT 1 2020 - SEP 30 2023.pdf Florida Public Employees Council - Solid Waste Dept 11/28/2025 Comments: ljeanty@miamigov.com : 11/29/2023 10:44 Please note all contracts uploaded expired on September 30, 2023. Labor contracts are currently under negotiation. Once finalized, updated contracts can be provided. 4.a Does the Applicant's (and all core departments) labor policy include a contingency clause that payment is subject to Federal funding? A) Yes, the Applicant's (and all core departments) labor policy includes a contingency clause that payment is subject to Federal funding. B) No, the Applicant's (and all core departments) labor policy does not include a contingency clause that payment is subject to Federal funding. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 4.b Is the Applicant's (and all core departments) labor policy applied uniformly All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 8 regardless of a presidential declaration? A) Yes, the Applicant's (and all core departments) labor policy is applied uniformly regardless of a presidential declaration. B) No, the Applicant's (and all core departments) labor policy is not applied uniformly regardless of a presidential declaration. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. • The response to the question and supporting documentation that was provided with the submission was reviewed. The reviewer noted that additional follow-up should be considered. Refer to the comments provided by the reviewer below, if applicable Notes : o Please note, we have updated your selection to "no". You will have a chance to update your response during the abatement period. Please email your applicable documentation to F-ROCDocs@em.myflorida.com. Once the Division reviews, you will receive an email confirmation. After you receive your email confirmation, you would be able to answer "yes" and upload the additional documentation and the confirmation email during the abatement period. 4.c Does the Applicant's (and all core departments) labor policy have set non - discretionary criteria for when the applicant activates various pay types? A) Yes, the Applicant's (and all core departments) labor policy has set non -discretionary criteria for when the applicant activates various pay types. B) No, the Applicant's (and all core departments) labor policy does not have set non -discretionary criteria for when the applicant activates various pay types. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 5) Does the Applicant have an approved labor policy or relevant employee agreement(s) that outlines how employees will be paid during an emergency? All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 9 A) Yes, the Applicant's approved labor policy (or similar documentation) outlines how employees will be paid during an emergency. B) No, the Applicant's approved labor policy (or similar documentation) does not outline how employees will be paid during an emergency. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. • The response to the question and supporting documentation that was provided with the submission was reviewed. The reviewer noted that additional follow- up should be considered. Refer to the comments provided by the reviewer below, if applicable Notes : o Please note, we have updated your selection to "no". You will have a chance to update your response during the abatement period. Please email your applicable documentation (RFP, Proposal, Contract, Scoring Tabulation, etc) to F- ROCDocs@em.myflorida.com. Once the Division reviews, you will receive an email confirmation. After you receive your email confirmation, you would be able to answer "yes" and upload the additional documentation and the confirmation email during the abatement period. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Labor Policy GENERAL EMPS - AFSCME LOCAL 1907 CONTRACT 2020-2023.pdf General Employees Collective Bargaining Agreement 11/28/2025 Labor Policy POLICE - FOP LODGE NO 20 - OCT 1 2021 - SEP 30 2023.pdf Fraternal Order of Police 11/28/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 10 Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Labor Policy SOLID WASTE - AFSCME LOCAL 871 - OCT 1 2020 - SEP 30 2023.pdf Florida Public Employees Council - Solid Waste Dept 11/28/2025 5.a Does the Applicant's labor policy note that reassigned employees (employees not performing their normal day-to-day duties) should be paid at their normal pay rate and not the pay rate of the services that they performed? A) Yes, the Applicant's labor policy notes that reassigned employees should be paid at their normal pay rate and not the pay rate of the services that they performed. B) No, the Applicant's labor policy does not note that reassigned employees should be paid at their normal pay rate and not the pay rate of the services that they performed. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. • The response to the question and supporting documentation that was provided with the submission was reviewed. The reviewer noted that additional follow-up should be considered. Refer to the comments provided by the reviewer below, if applicable Notes : o Please note, we have updated your selection to "no". You will have a chance to update your response during the abatement period. Please email your applicable documentation (Labor Policy or Employee Manual) to F- ROCDocs@em.myflorida.com. Once the Division reviews, you will receive an email confirmation. After you receive your email confirmation, you would be able to answer "yes" and upload the additional documentation and the confirmation email during the abatement period. All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE11 5.b Does the Applicant's labor policy note that a backfill employee (an employee that is temporarily replacing another employee who is responding to the incident — work performed does not need to be eligible work) should be paid at their normal pay rate? A) Yes, the Applicant's labor policy notes that a backfill employee should be paid at their normal pay rate. B) No, the Applicant's labor policy does not note that a backfill employee should be paid at their normal pay rate. C) N/A, the Applicant does not utilize backfill employees. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. • The response to the question and supporting documentation that was provided with the submission was reviewed. The reviewer noted that additional follow-up should be considered. Refer to the comments provided by the reviewer below, if applicable Notes : o Please note, we have updated your selection to "no". You will have a chance to update your response during the abatement period. Please email your applicable documentation (Labor Policy, Employee Manual) to F- ROCDocs@em.myflorida.com. Once the Division reviews, you will receive an email confirmation. After you receive your email confirmation, you would be able to answer "yes" and upload the additional documentation and the confirmation email during the abatement period. 5.c Does the Applicant's labor policy note that prisoners should be paid at the rate that the Applicant normally pays prisoners? A) Yes, the Applicant's labor policy notes that prisoners should be paid at the rate that the Applicant normally pays prisoners. B) No, the Applicant's labor policy does not note that prisoners should be paid at the rate that the Applicant normally pays prisoners. C) N/A, the Applicant does not utilize prisoners for labor. State Review Comments All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 12 • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 5.d Does the Applicant's labor policy define Standby use and pay? A) Yes, the Applicant's labor policy defines Standby use and pay. B) No, the Applicant's labor policy does not define Standby use and pay. C) N/A, the Applicant does not utilize Standby time. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 6) Does the Applicant have an emergency financial plan as noted in F.S. 252.391? A) Yes, the Applicant has an emergency financial plan. B) No, the Applicant does not have an emergency financial plan. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Other (Please Describe) Miami FL Code of Ordinances - Financial Integrity Principles - Division 2 CH Code of Ordinance - Financial Integrity Principles 11/30/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 13 Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? 18.pdf Emergency Financial Plan 2023 CEMP.pdf Comprehensive Emergency Management Plan (CEMP) 11/30/2025 6.a Does the Applicant's emergency financial plan include a process of how to identify strategies to close the gap between the disaster event costs and the entity's financial capacity should insufficient funds be available to address the disaster? A) Yes, the emergency financial plan does include a process to address financial capacity B) No, the emergency financial plan does not include a process to address financial capacity. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 6.b Is the Applicant's emergency financial plan reviewed annually? A) Yes, the Applicant's plan is reviewed annually. B) No, the Applicant's plan is not reviewed annually. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 7) Does the Applicant have written policies and procedures that outline routine All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. FROC PAGE 14 maintenance schedules to include documentation requirements for facilities within their jurisdiction? A) Yes, the Applicant has written policies and procedures that outline routine maintenance schedules to include documentation requirements for all facilities within their jurisdiction. B) No, the Applicant does not have written policies and procedures that outline routine maintenance schedules to include documentation requirements for facilities within their jurisdiction. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : 12/21/2023 11:48 Light fleet - vehicles maintained every 5,000 miles Heavy fleet - maintained as needed per vehicle type Fully centralized functional mechanical shop that does all repairs on city vehicles and equipment 8) Does the Applicant have procedures to document inventory of their force account equipment, purchased equipment, and leased equipment? A) Yes, the Applicant has documented procedures for equipment inventory. B) No, the Applicant does not have procedures to document inventory of equipment. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : FASTER - work order management system ALL vehicles assigned a unique identifier and all information related to vehicle, are housed in FASTER Equipment in accordance to CAFR, only equipment valued at over $5,000 is capitalized 12/21/2023 11:51 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE15 9) Does the Applicant have written procedures that require a leasing versus purchasing analysis for equipment costs? A) Yes, the Applicant has procedures to perform a lease versus purchasing analysis. B) No, the Applicant does not have lease versus purchasing procedures. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 10) Does the Applicant have a documented process of internal controls that can address instances of fraud, waste, and abuse (FWA), such as conflicts of interest and gaps in required documentation? A) Yes, the Applicant has a process of internal controls to address FWA. B) No, the Applicant does not have a process of internal controls to address FWA. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Uploaded Description Expiry Date Unable to Requested Documents Upload Document? Procurement ARTICLE_III. City of Miami 12/03/2025 Policy __CITY_OF_ Procurement MIAMI_PROCU Ordinance REMENT ORDI NANCE.pdf Comments: All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 16 ljeanty@miamigov.com : 12/18/2023 08:53 Our monitoring process for funded programs incorporates reviews that allow us to prevent fraud, waste, and abuse, but there is not a department wide policy on this because it will be very particular to the program you manage. 10.a If yes, who is responsible for updating and monitoring the internal controls? Please provide a name and title. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : 12/18/2023 08:53 Noel Ramos, Controller of City of Miami 11) Was there an audit of the agency/division/office conducted within the last 3 years by an external/ internal auditor or federal agency that covers policies and procedures, operations, or internal controls? A) Yes, there was an external audit of the agency/division/office. B) Yes, there was an internal audit of the agency/division/office. C) No, the Applicant has not had an internal or external audit in the last 3 years. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 17 Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Audit Report Annual Comprehensiv e Financial Report For the Fiscal Year Ended September 30 2022.pdf Annual Comprehensive Financial Report FY 2022 11/30/2025 Comments: ljeanty@miamigov.com : 12/01/2023 14:14 The Annual Comprehensive Financial Report For the Fiscal Year Ended September 30, 2023 will be issued after March 31, 2024. 11.a If yes, did the audit result in a finding(s)? A) Yes, the audit resulted in a finding(s). B) No, the audit did not result in a finding(s). State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 12) Was a Federal Single Audit required and performed for the Applicant's most recent fiscal year? A) Yes, a Federal Single Audit was required and performed for this Applicant's most recent fiscal year. B) No, but the Applicant has been audited by an independent auditor yearly for the last 3 years. C) No, the Applicant has not been audited yearly for the last 3 years. All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 18 State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Audit Report Annual Comprehensiv e Financial Report For the Fiscal Year Ended September 30 2022.pdf Annual Comprehensive Financial Report FY 2022 11/30/2025 Other (Please Describe) City of Miami Single Audit 2022 (SECURED).pd f Single Audit Report FY 2022 12/03/2025 Comments: ljeanty@miamigov.com : FY 2023 Single Audit Report will be completed by March 2024 12/04/2023 09:53 13) Does the Applicant have specific internal controls and procedures in place for duplication of benefits? A) Yes, the Applicant has specific internal controls and procedures for duplication of benefits. B) No, the Applicant does not have specific internal controls and procedures for duplication of benefits. All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 19 State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Other (Please Describe) A2- FY2023 Payroll Process Narrative.pdf Payroll Process Narrative 12/17/2025 Other (Please Describe) A4- FY2023 Grants Process Narrative.pdf Grants Process Narrative 12/17/2025 Other (Please Describe) A5 - FY2023 Capital Assets Narrative.pdf Capital Assets Narrative 12/17/2025 Other (Please Describe) A6- FY2023 Accounts Payable Process Narrative.pdf Accounts Payable Process Narrative 12/17/2025 Other (Please Describe) A7- FY2023 Account Receivable Revenue.pdf Account Receivable Revenue 12/17/2025 14) Does the Applicant have written policies and procedures on how they will document their administrative costs? A) Yes, the Applicant has written policies and procedures on how they will document their administrative costs. B) No, the Applicant does not have written policies and procedures on how they will document their All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 20 administrative costs. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Internal Controls/ Procedures INTERNAL CONTROLS FOR TRACKING ADMINISTRATI VE COST.pdf Internal Controls for Admin Costs 12/17/2025 15) Does the Applicant have a written agreement or labor policy that includes meals for employees and volunteers engaged in eligible Emergency Work, including those at Emergency Operation Centers, provided the individuals are not receiving per diem? A) Yes, the Applicant has a written agreement or labor policy that includes meals for employees and volunteers engaged in eligible Emergency Work, including those at Emergency Operation Centers, provided the individuals are not receiving per diem. B) No, the Applicant does not have a written agreement or labor policy that includes meals for employees and volunteers engaged in eligible Emergency Work, including those at Emergency Operation Centers, provided the individuals are not receiving per diem. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. • The response to the question and supporting documentation that was provided with the submission was reviewed. The reviewer noted that additional follow- up should be considered. Refer to the comments provided by the reviewer below, if applicable Notes : All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE21 o Please note, we have updated your selection to "no". You will have a chance to update your response during the abatement period. Please indicate the document & page number where this information can be found and/or email your applicable documentation (Written Agreement, Labor Policy, etc..) to F- ROCDocs@em.myflorida.com. Once the Division reviews, you will receive an email confirmation. After you receive your email confirmation, you would be able to answer "yes" and upload the additional documentation and the confirmation email during the abatement period. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Labor Policy GENERAL EMPS - AFSCME LOCAL 1907 CONTRACT 2020-2023.pdf General Employees Collective Bargaining Agreement 11/28/2025 Labor Policy POLICE - FOP LODGE NO 20 - OCT 1 2021 - SEP 30 2023.pdf Fraternal Order of Police 11/28/2025 Labor Policy SOLID WASTE - AFSCME LOCAL 871 - OCT 1 2020 - SEP 30 2023.pdf Florida Public Employees Council - Solid Waste Dept 11/28/2025 16) Does the Applicant have a process and procedure in place to accurately document donated resources' time, title and function, location of work and description of work? A) Yes, the Applicant has a process and procedure in place to accurately document donated resources' time, title and function, location of work and description of work. All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 22 B) No, the Applicant does not have a process and procedure in place to accurately document donated resources' time, title and function, location of work and description of work. C) N/A, the Applicant does not claim donated resources cost. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. • The response to the question and supporting documentation that was provided with the submission was reviewed. The reviewer noted that additional follow- up should be considered. Refer to the comments provided by the reviewer below, if applicable Notes : o Please note, we have updated your selection to "no". You will have a chance to update your response during the abatement period. Please indicate the document and page where this information can be found and/or email your documentation (Written agreement, Labor Policy etc) to F- ROCDocs@em.myflorida.com. Once the Division reviews, you will receive an email confirmation. After you receive your email confirmation, you would be able to answer "yes" and upload the additional documentation and the confirmation email during the abatement period. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Internal Controls/ Procedures A2- FY2023 Payroll Process Narrative.pdf Payroll Process Narrative 12/17/2025 Internal Controls/ Procedures A4- FY2023 Grants Process Narrative.pdf Grants Process Narrative 12/17/2025 Internal Controls/ Procedures A5 - FY2023 Capital Assets Narrative.pdf Capital Assets Narrative 12/17/2025 Internal A6- FY2023 Accounts Payable 12/17/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 23 Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Controls/ Procedures Accounts Payable Process Narrative.pdf Process Narrative Internal Controls/ Procedures A7- FY2023 Account Receivable Revenue.pdf Account Receivable Revenue 12/17/2025 Documentation Questions 17) Does the Applicant have a Debris Management Plan that has been reviewed by the Florida Division of Emergency Management? A) Yes, the Applicant has a FDEM reviewed Debris Management plan. B) No, the Applicant does not have a FDEM reviewed Debris Management plan. C) N/A - The Applicant does not plan to claim Debris Removal (CAT A) costs. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 18) Does the Applicant utilize a centralized system that records employee type (budgeted or unbudgeted) and accounts for hours worked (straight Time or overtime) as it relates to Emergency Work? A) Yes, the Applicant utilizes a centralized system to account for budgeted and unbudgeted time for hours worked. B) No, the Applicant does not utilize a centralized system to account for budgeted and unbudgeted time for hours worked. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 24 Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Screenshot of System screenshots.p df 12/17/2025 Comments: ljeanty@miamigov.com : 12/18/2023 09:01 Screenshot includes payroll record, time tracking, expenditure tracking by project and Journal entries 19) Does the Applicant have a system in place to account for FEMA funds on a project -by - project basis? A) Yes, the Applicant's accounting system does account for FEMA funds on a project -by -project basis. B) No, the Applicant's accounting system does not account for FEMA funds on a project -by -project basis. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Screenshot of System screenshots.p df Screenshot of System 12/17/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 25 Comments: ljeanty@miamigov.com : 12/18/2023 10:57 Screenshot includes payroll record, time tracking, expenditure tracking by project and Journal entries. The Finance Department has created account codes to record any unforeseen expenditures incurred due to disasters. The PTAEO (Project, Task, Award, Expenditure Type, and Organization) to track the related expenditures consists of one award and project for Disaster expenditures, with the task level tied to the department, depending on the nature of the events. 20) Does the Applicant have documentation stating their legal jurisdiction to conduct debris removal and emergency protective measures work within the area in which eligible work is being claimed? A) Yes, the Applicant has documentation stating their legal jurisdiction. B) No, the Applicant does not have documentation stating their legal jurisdiction. C) N/A, the Applicant is a State Agency with applicable statewide jurisdiction under Florida statute. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Map or listing of jurisdiction Map Listings of Jurisdictions - Zone 1-5.pdf Map Listings of Jurisdictions - Zone 1-5 12/11/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 26 20.a If yes, how often is the documentation evaluated and/or updated? A) Once a year B) 1-3 years C) 3+ years State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. • The response to the question and supporting documentation that was provided with the submission was reviewed. The reviewer noted that additional follow-up should be considered. Refer to the comments provided by the reviewer below, if applicable Notes : o Following review of supplied documentation, the answer has been changed from "A" to "C" as supporting documentation is not sufficient to validate this question. Applicant will have opportunity to provide applicable document(s)/ page number that addresses question during abatement period. 21) Does the Applicant have a pre -determined list of all of the locations of their temporary reduction sites and permanent disposal sites? A) Yes, the Applicant has a pre -determined list of locations for temporary reduction and permanent disposal. B) No, the Applicant does not have a pre -determined list of locations for temporary reduction and permanent disposal. C) N/A, the Applicant does not claim Debris Removal (CAT A) costs. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Uploaded Description Expiry Date Unable to Requested Documents Upload Document? All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 27 Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Permits for reduction and disposal sites Hurricane Emergency Response Operations Plan SW.pdf Solid Waste Hurricane Emergency Ops Plan - Exhibit A 12/11/2025 Approval from the Florida Department of Environmenta I Protection for their temporary reduction sites and permanent disposal sites Solid Waste Hurricane Emergency Ops Plan - Exhibit A Other Map or document showing location of temporary reduction sites and permanent disposal sites https:// www.google.com/ maps/ d/ viewer? mid=1r7HRnZXquP8- xyymelPFqSti_6Ufyn c&II=25.7475458277 1873%2C-80.152158 70893344&z=16 Other Debris Management Plan City of Miami Debris Management Plan June 2023.pdf Debris Management Plan 05/31/2024 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 28 21.a If yes, how often is the documentation evaluated and/or updated? A) Once a year B) 1-3 years C) 3+ years State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 21.b If yes, has the pre -determined list of all the locations of the Applicant's temporary reduction sites and permanent disposal sites been approved by the Florida Department of Environmental Protection? A) Yes, the Applicant's pre- determined list has been approved by the Florida Department of Environmental Protection. B) No, the Applicant does not have pre- determined list has not been approved by the Florida Department of Environmental Protection. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Procurement Questions 22) Does the Applicant have a written procurement policy? A) Yes, the Applicant has a written procurement policy. B) No, the Applicant does not have a written procurement policy. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 29 Document(s) Uploaded Description Expiry Date Unable to Requested Documents Upload Document? Procurement ARTICLE_III. City of Miami 12/03/2025 Policy __CITY_OF_ Procurement MIAMI_PROCU Ordinance REMENT ORDI NANCE.pdf 22.a If yes, does the Applicant's procurement policy have procurement thresholds? A) Yes, the Applicant's procurement policy has procurement thresholds. B) No, the Applicant's procurement policy does not have procurement thresholds. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 22.b If yes, are the Applicant's purchasing thresholds stricter than or equal to the federal thresholds noted in 2 C.F.R. § 200.320? A) Yes, the Applicant's purchasing thresholds are stricter than or equal to the federal thresholds. B) No, the Applicant's purchasing thresholds are not stricter than or equal to the federal thresholds. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 30 ljeanty@miamigov.com : 12/15/2023 14:15 Stricter - our Micro Purchase Threshold is $5,000 and our small purchase thresholds are $5,001 to $25,000; however, pursuant to the attached City of Miami Procurement Code ("Procurement Code"), Section 18-121 titled "Procurement, Grants, Subgrants and Compliance Utilizing Requirements for Federal Disaster Assistance" states that the City, during a declared emergency will adopt the Federal procurement thresholds. 23) Does the Applicant have written procurement procedures that ensure all solicitation documents include a clear description of the need for the goods or services being procured? A) Yes, the Applicant's written procurement policy includes a clear description of the need for the goods or services being procured. B) No, the Applicant's written procurement policy does not include a clear description of the need for the goods or services being procured. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Uploaded Description Expiry Date Unable to Requested Documents Upload Document? Procurement ARTICLE_III. City of Miami 12/03/2025 Policy __CITY_OF_ Procurement MIAMI_PROCU Ordinance REMENT ORDI NANCE.pdf 23.a If yes, who is responsible for implementing and monitoring solicitation documents to ensure that there is a clear description of the need for the goods or services being procured? Please provide a name and title. All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. FROC PAGE31 State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : Annie Perez, Director of Procurement/Chief Procurement Officer 12/04/2023 10:22 24) Does the Applicant maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award, and administration of contracts? A) Yes, the Applicant does maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in contract selection and administration. B) No, the Applicant does not maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in contract selection and administration. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Procurement Policy ARTICLE_III. __CITY_OF_ MIAMI_PROCU REMENT ORDI NANCE.pdf City of Miami Procurement Ordinance 12/03/2025 Other (Please Describe) Conflicts of Interest_City Code.pdf Conflict of Interest 12/14/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 32 24.a If yes, who is responsible for updating and monitoring the standards of conduct? Please provide a name and title. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : 12/04/2023 10:26 Annie Perez, Director of Procurement/Chief Procurement Officer 24.b If yes, how often does the Applicant evaluate and/ or update these standards of conduct? A) Once a year B) 1-3 years C) 3+ years State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : 12/15/2023 14:19 The City only has the authority to update Chapter 2, Article V of the City Code and the Administrative Policy Memos. The City updates them on an as needed basis. 25) Does the Applicant have a written process in place to document its determination that a prospective contractor qualifies as responsible, as well as its basis for such determination? (Responsible vendor is defined as such with contract integrity, compliance with public policy, All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 33 record of past performance and financial and technical resources.) A) Yes, the Applicant does have a written process in place to document its determination that a prospective contractor qualifies as responsible and the bases for such determination. B) No, the Applicant does not have a written process in place to document its determination that a prospective contractor qualifies as responsible and the bases for such determination. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Procurement Policy ARTICLE_III. __CITY_OF_ MIAMI_PROCU REMENT ORDI NANCE.pdf City of Miami Procurement Ordinance 12/03/2025 Other (Please Describe) Procurement Department Code of Ethics.pdf Procurement Department Code of Ethics 12/03/2025 Other (Please Describe) Responsibility Review Checklist_REV ISED_1019202 1.pdf Responsibility Review Checklist 03/03/2026 25.a If yes, who is responsible for the oversight of the determination process? Please provide a name and title. All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 34 State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : Annie Perez, Director of Procurement/Chief Procurement Officer 12/04/2023 10:29 26) Does the Applicant have a written process of maintaining records sufficient to detail the history of a procurement? (These records include, but are not limited to, the rationale for the method of procurement, the selection of the contract type, the contractor selection or rejection, and the basis for the contract price.) A) Yes, the Applicant has a written process of maintaining records sufficient to detail the history of a procurement. B) No, the Applicant does not have a written process of maintaining records sufficient to detail the history of a procurement. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Internal Controls/ Procedures CityofMiami_P rocurement Code_5.1.23.p df 12/14/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 35 26.a If yes, who is responsible for maintaining these records? Please provide a name and title. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : 12/15/2023 14:27 Annie Perez, Chief Procurement Officer/Director of Procurement 27) Does the Applicant have a written method for conducting their technical evaluations of proposals received and for selecting offerors? A) Yes, the Applicant has a written method for conducting their technical evaluations of the proposals received and for selecting offerors. B) No, the Applicant does not have a written method for conducting their technical evaluations of the proposals received and for selecting offerors. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Uploaded Description Expiry Date Unable to Requested Documents Upload Document? Other ARTICLE_III. 12/17/2025 (Please __CITY_OF_ Describe) MIAMI_PROCU REMENT_ORDI NANCE.pdf All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 36 Comments: ljeanty@miamigov.com : 12/15/2023 14:29 Section 18-86, titled "Competitive Negotiations/ Competitive Sealed Proposals" and Section 18-87 titled "Professional Services as Defined in F.S. 287.055, as Amended from Time to Time; Award of Certain Professional Agreements Not Exceeding $500,000 by the City Manager of the attached Procurement Code, Additionally, attached please find a sample RFQ evaluation section for Professional Architecture and Engineering Services. 27.a If yes, who is responsible for overseeing the technical evaluations of Emergency Management proposals? Please provide a name and title. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : 12/15/2023 14:29 Annie Perez, Chief Procurement Officer/Director of Procurement 28) Does the Applicant utilize geographic preference in the evaluation of bids/proposals? A) Yes, the Applicant utilizes geographic preference in the evaluation of bids/proposals. B) No, the Applicant does not utilize geographic preference in the evaluation of bids/proposals. C) N/ A, the Applicant is a State Agency and follows the same policies and procedures it uses for procurements from its non-federal funds when it procures property and services under a FEMA award. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE37 Documents Attached Document(s) Uploaded Description Expiry Date Unable to Requested Documents Upload Document? Procurement ARTICLE_III. City of Miami 12/03/2025 Policy __CITY_OF_ Procurement MIAMI_PROCU Ordinance REMENT ORDI NANCE.pdf Comments: ljeanty@miamigov.com : 12/15/2023 14:31 28. (Pt.1 )Yes; however, we do not apply our local preference to federally funded projects. 28. (Pt.2) Sections: 18-73 titled "Definitions"; 18-85 titled "Competitive Sealed Bidding"; 18-86 titled "Competitive Negotiations/ Competitive Sealed Proposals; 18-87 titled "Professional Services as Defined in F.S. 287.055, as Amended from Time to Time; Award of Certain Professional Agreements Not Exceeding $500,000 by the City Manager; and 18-89 titled Contracts for Public Works or Capital Improvements 29) Does the Applicant have written procedures in place to promote the engagement and contracting of minority firms, small businesses, women's business enterprises, and Labor Surplus Area (LSA) firms? A) Yes, the Applicant has written procedures in place to promote the engagement and contracting of minority firms, small businesses, women's business enterprises, and LSA firms. B) No, the Applicant does not have written procedures in place to promote the engagement and contracting of minority firms, small businesses, women's business enterprises, and LSA firms. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 38 Document(s) Uploaded Description Expiry Date Unable to Requested Documents Upload Document? Procurement ARTICLE_III. City of Miami 12/03/2025 Policy __CITY_OF_ Procurement MIAMI_PROCU Ordinance REMENT ORDI NANCE.pdf 30) Does the Applicant have written internal controls in place to perform a cost or price analysis before executing work or leveraging procured contracts that are of a dollar value greater than the Simplified Acquisition Threshold (SAT) (currently defined at $250,000)? *Exceeding the SAT can occur as a result of a proposed contract modification or increases in the contract amount. A) Yes, the Applicant has written internal controls in place to perform a cost or price analysis before executing work or leveraging procured contracts that are of a dollar value greater than the Simplified Acquisition Threshold (SAT). B) No, the Applicant does not have written internal controls in place to perform a cost or price analysis before executing work or leveraging procured contracts that are of a dollar value greater than the Simplified Acquisition Threshold (SAT). C) N/A, the Applicant is a State Agency State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Other (Please Describe) FEMA CHECKLIST_FI NAL_V2.pdf FEMA Procurement Requirements Checklist 12/14/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 39 31) Does the Applicant have written procedures addressing emergency/ exigent (non- competitive) procurement in compliance with 2 C.F.R. 200.320? A) Yes, the Applicant's policy includes emergency and/or exigent procurement. B) No, the Applicant's policy does not include emergency and/or exigent procurement. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Procurement Policy ARTICLE_III. __CITY_OF_ MIAMI_PROCU REMENT ORDI NANCE.pdf City of Miami Procurement Ordinance 12/03/2025 Other (Please Describe) FEMA CHECKLIST_FI NAL_V2.pdf FEMA Procurement Requirement Checklist 12/17/2025 Comments: ljeanty@miamigov.com : 12/15/2023 14:35 Section 18-90 of the attached Procurement Code titled "Emergency Procurements" requires a written finding (memo) to be signed by the City Manager, Chief Procurement Officer and Director of Budget. Attached, please find a sample memo. 31.a If yes, do these procedures include providing a narrative as to why contracts were not All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 40 competitively bid, or a memo with this type of information? *Please note the narrative/memo should include a brief description of the service being procured, period of time noncompetitive procurement was used, steps taken to determine full -and -open competition could not be used, any known conflicts of interest, etc. A) Yes, these procedures include providing a narrative as to why contracts were not competitively bid, or a memo with this type of information. B) No, these procedures do not include providing a narrative as to why contracts were not competitively bid, or a memo with this type of information. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : 12/15/2023 14:38 Section 18-90 of the attached Procurement Code titled "Emergency Procurements" requires a written finding (memo) to be signed by the City Manager, Chief Procurement Officer and Director of Budget. Attached, please find a sample memo. 31.b Does the Applicant have written procedures to identify a transition point to a competitively bid contract as soon as the exigent or emergency ceased to exist? A) Yes, the Applicant has written procedures to identify a transition point to a competitively bid contract as soon as the exigent or emergency ceased to exist. B) No, the Applicant does not have written procedures to identify a transition point to a competitively bid contract as soon as the exigent or emergency ceased to exist. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE41 ljeanty@miamigov.com : 12/18/2023 08:05 No; however, we follow Federal Procurement Guidelines as described in CFR 200.317 - 327. 32) Does the Applicant's procurement policy or approved contract template require the applicable provisions described in 2 C.F.R. Part 200, Appendix II for federal awards? A) Yes B) No State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Uploaded Description Expiry Date Unable to Requested Documents Upload Document? Procurement ARTICLE_III. City of Miami 12/03/2025 Policy __CITY_OF_ Procurement MIAMI_PROCU Ordinance REMENT ORDI NANCE.pdf 32.a Please select all provisions included in your procurement policy. A) Contract Remedies (Yes) B) Termination for Cause and Convenience (Yes) C) Equal Employment Opportunity (Yes) D) Contract Work Hours and Safety Standards Act (Yes) E) Clean Air Act and the Federal Water Pollution Control Act (Yes) F) Debarment and Suspension (Yes) G) Byrd Anti -Lobbying Amendment (Yes) All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 42 H) Procurement of Recovered Materials (Yes) I) Prohibition on Contracting Telecommunications Equipment or Services (No) J) Domestic Preferences for Procurements (No) Comments: ljeanty@miamigov.com : 12/18/2023 08:06 Domestic Preferences for Procurements - No; however, we will add them to the federal clauses. 33) Does the Applicant intend to use cooperative or joint -purchasing (piggy -back) contracts? A) Yes, the Applicant intends to use piggy -back contracts. B) No, the Applicant does not intend to use piggy -back contracts. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Uploaded Description Expiry Date Unable to Requested Documents Upload Document? Procurement ARTICLE_III. City of Miami 12/03/2025 Policy __CITY_OF_ Procurement MIAMI_PROCU Ordinance REMENT ORDI NANCE.pdf 33.a If yes, does the Applicant have written procedures for procurement and usage of piggy -back contracts? All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 43 A) Yes, the Applicant has written procedures for procuring and utilizing piggy -back contracts. B) No, the Applicant does not have written procedures for procuring and utilizing piggy -back contracts. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : 12/15/2023 14:43 Please see sections 18-111 of the attached Procurement Code titled "Contracts of Other Government Entities"; and 18-113 titled "Cooperative Purchasing". In addition, please find our Accessing Competed Co -Op and Governmental Contracts Check List which is required for every contract we access. Contract Administration Questions 34) Does the Applicant have a written Mutual Aid Agreement(s) in place with an Entity other than the state of Florida? A) Yes, the Applicant currently has a mutual aid agreement(s) with an Entity other than the state of Florida. B) No, the Applicant does not have mutual aid agreement(s) with an Entity other than the state of Florida. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. 35) Does the Applicant have a pre -selected vendor list for debris removal activities? A) Yes, the Applicant has a pre -selected vendor list for debris removal activities. B) No, the Applicant does not have a pre -selected vendor list for debris removal activities. C) N/A, the Applicant does not plan to claim Debris Removal (CAT A) costs. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 44 Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Other (Please Describe) Contract Award (25).pdf Contract Award Sheet 04/28/2027 36) Does the Applicant have a pre -positioned contract (standby contract) for debris removal activities? A) Yes, the Applicant has a pre -positioned contract for debris removal activities. B) No, the Applicant does not have a pre -positioned contract for debris removal activities. C) N/A, the Applicant does not plan to claim Debris Removal (CAT A) costs. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? RFP 36 RFQ 1250387.pdf RFQ1250387 12/11/2025 RFP 36 RFQ 1250387 Addendum 2.pdf RFQ 1250387 Addendum 2 12/11/2025 RFP 36 RFQ 1250387 Addendum 1.pdf RFQ 1250387 Addendum 1 12/11/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 45 Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Proposal(s) Ceres RFQ_No._1250 387 - _Standby_Emer gency_Debris_ and_Disaster_ Recovery_Sery ices.pdf CERES Standby Proposal 12/11/2025 Proposal(s) Custom RFQ_No._1250 387 - _Standby_Emer gency_Debris_ and_Disaster_ Recovery_Sery ices.pdf Custom Standby Proposal 12/11/2025 Proposal(s) CROWDER GULF RFQ_No._1250 387 - _Standby_Emer gency_Debris_ and_Disaster_ Recovery_Sery ices.pdf Crowder Gulf Standby Proposal 12/11/2025 Proposal(s) KDF RFQ_No._1250 387 - _Standby_Emer gency_Debris_ and_Disaster_ Recovery_Sery ices.pdf KDF Standby Proposal 12/11/2025 Proposal(s) Phillips_and_J ordan RFQ_No._1250 P&J Standby Proposal 12/11/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 46 Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? 387 - _Standby_Emer gency_Debris_ and_Disaster_ Recovery_Sery ices.pdf Proposal(s) SDR RFQ_No._1250 387 - _Standby_Emer gency_Debris_ and_Disaster_ Recovery_Sery ices.pdf SDR Standby Proposal 12/11/2025 Proposal(s) TFR RFQ_No._1250 387 - _Standby_Emer gency_Debris_ and_Disaster_ Recovery_Sery ices.pdf TFR Standby Proposal 12/11/2025 Proposal(s) DRC RFQ_No._1250 387 - _Standby_Emer gency_Debris_ and_Disaster_ Recovery_Sery ices.pdf DRC Standby Proposal 12/11/2025 Scoring Tabulation Negotiation RFQ 1250387 memo_W Scoring.pdf 12/11/2025 Contract(s) Ceres PSA 12/11/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 47 Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Complete.pdf Contract(s) Crowder- Gulf Joint Venture PSA complete.pdf 12/11/2025 Contract(s) TFR Inc PSA Complete.pdf 12/11/2025 Contract(s) DRC PSA Complete.pdf 12/11/2025 Contract(s) Ashbritt PSA complete..pdf 12/11/2025 Other (Please Describe) R-37-16_Clerks _Official_Copy Recommendati on for Award.pdf Recommendation for Award 03/03/2026 Proposal(s) Response Ashbritt RFQ_No._1250 387 - _Standby_Emer gency_Debris. pdf Ashbritt Proposal Response 03/03/2026 Proposal(s) Response Ceres RFQ_No._1250 387 - _Standby_Emer gency_Debris. pdf Ceres Proposal Response 03/03/2026 Proposal(s) Response CROWDER GULF RFQ_No._1250 Crowder Gulf Proposal Response 03/03/2026 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 48 Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? 387 - _Standby_Emer gency_Debris. pdf Proposal(s) Response DRC RFQ_No._1250 387 - _Standby_Emer gency_Debris. pdf DRC Proposal Response 03/03/2026 Proposal(s) Response TFR RFQ_No._1250 387 - _Standby_Emer gency_Debris. pdf TFR Proposal Response 03/03/2026 Other (Please Describe) RFQ 22-23-002_Pr ogramManagem entStormwater _RFQ Document_FIN AL_11152022. pdf RFQ Minimum Qualifications 03/03/2026 36.a If yes, please list the contractor. (Please list the contractor in textbox) State Review Comments • The response to the question and supporting documentation that was provided with All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 49 the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : Several Contractors: Ashbritt, Ceres, Crowder Gulf, DRC and TFR 12/12/2023 14:15 37) Does the Applicant have a contract with a debris monitoring vendor? A) Yes, the Applicant has a contract with a debris monitoring vendor. B) No, the Applicant does not have a contract with a debris monitoring vendor. C) N/A, the Applicant does not plan to claim Debris Removal (CAT A) costs. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? RFP Responses RFP 00172.pdf 12/17/2025 Proposal(s) REQUEST FOR PROPOSALS (RFP-00172).p df 12/17/2025 Scoring Tabulation Tabulation_Pa cket for RFP- 00172..pdf 12/17/2025 Load Ticket Template CityofMiami- Irma_TicketEx amples_Haulou tTicket.pdf Haulout Ticket Example 12/17/2025 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 50 Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Load Ticket Template CityofMiami- Irma_TicketEx amples_Hazard ousHangerTick et.pdf Hazardous Hanger Ticket Example 12/17/2025 Load Ticket Template CityofMiami- Irma_TicketEx amples_Hazar dousStumpTick et.pdf Hazardous Stump Ticket Example 12/17/2025 Load Ticket Template CityofMiami- Irma_TicketEx amples_Hazard ousTreeTicket .pdf Hazardous Tree Ticket Example 12/17/2025 Load Ticket Template CityofMiami- Irma_TicketEx amples_LoadTi cket. pdf Irma Example 12/17/2025 RFP RFP 00172 Distribution.pd f 12/17/2025 Contract(s) Supplemental Agreement RFP 00172.pdf 12/17/2025 Other (Please Describe) Supplier_Notif ication_Report _- Bid RFP-0017 2.pdf Supplier Notification Report PT1 03/03/2026 Other (Please Describe) Supplier_Notif ication_Report _- Bid_1250387. pdf Supplier Notification Report PT2 03/03/2026 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 51 Document(s) Requested Uploaded Documents Description Expiry Date Unable to Upload Document? Other (Please Describe) Suppliers_Vie wed_Report_fo r_Bid_RFP-001 72.pdf Suppliers Viewed Report 03/03/2026 Other (Please Describe) R-37-16_Clerks _Official_Copy Recommendati on for Award.pdf Recommendation to Award 03/03/2026 Contract(s) Clerk_stamped _SA_No._1_for _RFP-00172 1 - 8.pdf Supplemental Agreement #1 03/03/2026 37.a If yes, please list the contractor. (Please list the contractor in textbox) State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Comments: ljeanty@miamigov.com : Tetra Tech, Inc 12/15/2023 14:56 All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 52 37.b If yes, does the Applicant's debris monitoring vendor utilize automated load tickets or hand-written tickets? A) Automated only B) Hand-written only C) Both Automated and Hand-written State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. • The response to the question and supporting documentation that was provided with the submission was reviewed. The reviewer noted that additional follow-up should be considered. Refer to the comments provided by the reviewer below, if applicable Notes : o Following review of supplied documentation, the answer has been changed from "C" to "A" as supporting documentation is not sufficient to validate this question. Applicant will have opportunity to provide applicable document (hand-written ticket template) during abatement period. 38) Does the Applicant have written procedures on how they will maintain contractor oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders? A) Yes, the Applicant has written procedures detailing how they will maintain contractor oversight to ensure work is performed in accordance with the terms, conditions, and specifications of their contracts or purchase orders. B) No, the Applicant does not have written procedures detailing how they will maintain contractor oversight to ensure work is performed in accordance with the terms, conditions, and specifications of their contracts or purchase orders. State Review Comments • The response to the question and supporting documentation that was provided with the submission was reviewed. No further action at this time. Documents Attached All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. 0000 PAGE 53 Document(s) Uploaded Description Expiry Date Unable to Requested Documents Upload Document? Written ARTICLE_III. 12/14/2025 Procedures __CITY_OF_ M IAM I_PROCU REM ENT_ORDI NANCE.pdf Comments: ljeanty@miamigov.com : 12/15/2023 14:57 Yes, attached please find in the Procurement Code Sections 18-87 and 18-89 which address Architecture & Engineering Services and Public Works and Construction projects, respectively. In addition, attached please find our Vendor Non -Performance Procedures and our Vendor Code of Conduct. All Disaster Readiness Assessment content within the KPMG Smart Grants Platform was created at FDEM's (Florida Division of Emergency Management) direction and has been approved by FDEM, and may be subject to further modification as directed by FDEM.© 2024 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. All rights reserved. PAGE 54 From: Plasencia, Adrian To: Jeanty. Loretta Cc: Markowitz, Joseph P Subject: FW: Renew with F-ROC for 2025/2026 this Opt -In Period! Date: Thursday, June 20, 2024 10:42:54 AM Attachments: 2025 F-ROC Participation Request and Renewal Form.pdf image003.pnq Adrian Plasencia, MPA Emergency Manager -Assistant Fire Chief City of Miami Fire -Rescue Office: 305 416-5402 / Fax: 305 416-1665 / e-mail: Aplasencia(c/miamigov.com This communication may contain confidential and/or otherwise proprietary material and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the e-mail and its attachments from all computers. From: Randi 'Pepper' Fleischer <Randi.Fleischer@em.myflorida.com> Sent: Thursday, June 13, 2024 12:04 PM To: Melissa Foggy <Melissa.Foggy@em.myflorida.com>; Carri Roper <Carri.Roper@em.myflorida.com> Cc: Ramirez, Matias <matiasramirez@Kpmg.Com>; Flink, Barry J <barryflink@KPMG.com>; Wade, Sylvia M <sylviawade@KPMG.com> Subject: Renew with F-ROC for 2025/2026 this Opt -In Period! CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Florida Division of Emergency Management Florida Recovery' Obligation Calculation FR Ole Hello All, We are excited to announce we are entering the second year of the Florida Recovery Obligation Calculation (F-ROC)! As you know, F-ROC is a groundbreaking initiative, sponsored by the Florida Division of Emergency Management (FDEM), that standardizes, streamlines, and simplifies the Public Assistance process. It employs a proactive approach to help applicants recover funds quicker and reduce their risk. We at FDEM hope that you will renew your Opt -In for the 2025/2026 season! Through August 31st, 2024, you will have the opportunity to renew your opt -in to F-ROC by submitting a ` 'articipation Request and Renewal Form'. Since you are renewing during the Opt -In Period, the e-Learning is not required. One change for this renewal/opt-in period is that submitting your Disaster Readiness Assessment (DRA) is required. If you completed the 2024 DRA, your answers and documents will be automatically transferred to the 2025 DRA. All you need to do is review what has been pre -loaded for you, make any necessary updates, and submit! We appreciate your continued commitment to being prepared to recover, and we know F-ROC can support you in the process! If you have any questions about next steps, please refer to the official F-ROC website. or contact us at F-ROC©em.myfioriaa.con i Thank You, Randi `Pepper' Fleischer, FCCM Admin & Management Cost Specialist F-ROC Lead Bureau of Recovery Florida Division of Emergency Management 2555 Shumard Oak Blvd, Tallahassee, FL 32399 Office: (850) 815-4446 Cell: (850) 518-8945 Email: Randi.Fleischer@em.myflorida.com Under Florida law, correspondence with the Florida Division of Emergency Management concerning agency business that is neither confidential nor exempt pursuant to Florida Statutes is a public record and will be made available to the public upon request.