HomeMy WebLinkAboutSubstitution Memo from Office of Management and BudgetCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Arthur Noriega V.
City Manager
From: Marie "Maggie" Gouin, Director%
Office of Management and Budget
Date: July 9, 2024
Subject: Substitution Exhibit "A"
Amend FY 2023-24 Adopted
Budget - Amendment #3 — RE.4
File ID:15674
Enclosures: Exhibit A
At the City Commission meeting on May 23, 2024, RE.4 was deferred to give staff an
opportunity to discuss the allocations with all districts. After meeting with all districts, there
is a need to substitute the Budget Amendment #3 Exhibit A. This item is on the July 11,
2024, City Commission Meeting.
�-- DocuSigned by:
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Approved:--85nc.6,3=2r,Dd2c
Arthur Noriega V., City Manager
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A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS,
AMENDING APPROPRIATIONS RELATING TO THE 2023-2024 FISCAL YEAR
ADOPTED OPERATING BUDGET PURSUANT TO RESOLUTION NO. R-23-0448
ADOPTED ON SEPTEMBER 28, 2023, AS AMENDED, THE FIVE-YEAR FINANCIAL
PLAN, THE STRATEGIC PLAN, AND THE MULTI -YEAR CAPITAL PLAN PURSUANT
TO RESOLUTION NO. R-23-0376 ADOPTED ON SEPTEMBER 9, 2023, AS
AMENDED (COLLECTIVELY, THE "BUDGET"), AND AUTHORIZING THE CITY
MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND,
ALLOCATE, AND APPROPRIATE THE BUDGET, AND ANY PART THEREOF,
REGARDING CITY OF MIAMI SERVICES AND RESOURCES AS NECESSARY AND
LEGALLY ALLOWED; RATIFYING, APPROVING, AND CONFIRMING CERTAIN
NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED OFFICIALS
AND DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS,
PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN
CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES
IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS
AND EXECUTIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY;
PROVIDING FOR APPLICABLE EFFECTIVE DATES.
WHEREAS, on September 28, 2023, the City Commission, pursuant to Resolution No.23-
0448, adopted a General Fund budget for the City of Miami ("City") for the Fiscal Year beginning
October 1, 2023, and ending September 30, 2024 ("Fiscal Year 2023-24"), in the amount of
$1,068,066,000 and the total budget for all non -capital funds in the amount of $1,633,659,000;
and
WHEREAS, it is necessary to make corresponding adjustments to the budget for the
General Fund as previously noted in Resolution Nos. R-23-0465 adopted by the City Commission
on October 12, 2023, R-23-0448 adopted by the City Commission on December 11, 2023, and
R-24-0076 adopted by the City Commission on February 22, 2024; and
WHEREAS, the City Administration recommends this amendment to the Fiscal Year 2023-
24 Adopted Budget ("Amendment No.3), in which the Adopted Budget's General Fund
appropriation be changed from $1,043,066,000 to $1,060,588,000, and the total Adopted Budget
for all non -capital funds to be accordingly changed from $1,609,289,000 to $1,629,229.000; and
WHEREAS, the City Administration also recommends this amendment to the FY 2023-24
Multi -Year Capital Plan, which was adopted on September 9, 2023, pursuant to Resolution No.
R-23-0376 as subsequently amended ("Capital Plan"), in order to allocate all transfers -out to the
Capital Plan; and
WHEREAS, the City Manager's Memorandum, dated July 7, 2024, and the attachments
thereto, attached and incorporated as Exhibit "A" ("City Manager's Memorandum"), sets forth the
detailed information for this Fiscal Year 2023-24 Adopted Budget Amendment No. 3 and for this
Capital Plan Amendment; and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $529,682,000; and
WHEREAS, the General Fund appropriation is being changed from the Ame►d
Budget of $1,043,066,000 to $1,060,588,000 and
WHEREAS, the total Special Revenue Fund appropriation changes from $386,981,000
to $389,399,000; and
WHEREAS, the total Debt Service Fund appropriation of $66,326,000 remains
unchanged; and
WHEREAS, the total Internal Service Fund appropriation of $112,916,000 remains
unchanged; and
GENERAL FUND AMENDED
APPROPRIATIONS
Departments, Boards and Offices:
Mayor $ 3,261,000
Commissioners 11,333,000
City Manager 4,888,000
Agenda Coordination 409,000
Independent Auditor General 1,782,000
City Attorney 12,310,000
City Clerk 2,301,000
Civil Service 647,000
Code Compliance 11,320,000
Communications 1,591,000
Equal Opportunity and Diversity Programs 647,000
Finance 12,635,000
Grants Administration 1,884,000
Human Resources 6,049,000
Innovation and Technology 14,541,000
Management and Budget 3,736,000
Procurement 3,344,000
Resilience and Sustainability 1,171,000
Human Services 7,406,000
Building 36,075,000
Planning 7,216,000
Zoning 6,030,000.
Housing and Community Development 2,281,000
Capital Improvements 1,675,000,6
General Services Administration 34,736,000
Resilience and Public Works 37,835,000
Solid Waste 44,153,000
Fire -Rescue 213,400,000
Police 345,159,000:
Real Estate and Asset Management 18,864,000
Parks and Recreation 57,971,000
Risk Management 4,106,000
Non -Departmental Accounts (NDA) 57,517,000
Transfers - Out 92,315,000
Total $ 1,060,588,000
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WHEREAS, it is necessary to make corresponding adjustments to the Adopted Budget,
as amended, and the Adopted Capital Plan, as amended; and
WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain
necessary actions of the City Manager and designated City officials and departments to update
the relevant financial controls, project close-outs, accounting entries, and computer systems in
connection herewith and for grants and other funding sources in progress, and for necessary
related document negotiations and executions, all in forms acceptable to the City Attorney;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The following appropriations are made for the municipal operations of the
General Fund for Fiscal Year 2023-24:
Section 3. The above appropriations for the General Fund are made based on the
following sources of revenue for Fiscal Year 2023-24:
GENERAL FUND REVENUES
Property Taxes $ 529,682,000
Franchise Fees and Other Taxes 138,291,000
Interest 16,901,000
Transfers -In 25,390,000
Fines and Forfeitures 6,743,000
Intergovernmental Revenues 111,569,000
Licenses and Permits 87,898,000
Other Revenues (Inflows) 11,377,000
Charges for Services 132,737,000
TOTAL GENERAL FUND $ 1,060,588,000
Section 4. The following appropriations are made for the municipal operations of the
Debt Service Fund for Fiscal Year 2023-24:
DEBT SERVICE FUNDS APPROPRIATONS
General Obligation Bonds $ 25,958,000
Special Obligation Bonds 40,368,000
TOTAL DEBT SERVICE FUNDS $ 66,326,000
Section 5. The above appropriations for the Debt Service Fund are made based on the
following sources of revenue for Fiscal Year 2023-24:
DEBT SERVICE FUNDS REVENUES
Property Taxes $ 25,958,000
Transfers -In and Other Revenues 40,368,000
TOTAL DEBT SERVICE FUNDS $ 66,326,000
Section 6. The following appropriations are made for the municipal operations of the
Special Revenue Fund for Fiscal Year 2023-24:
SPECIAL REVENUE FUNDS AMENDED
APPROPRIATIONS
General Special Revenues $ 4,047,000
Sport Facilities and Activities 18,000
Planning Services 22,750,000
Planning and Zoning Tree Trust Fund 2,766,000
Public Art Fund 3,786,000
Historic Preservation Trust Fund 648,000
Fire Rescue Services 10,665,000
UASI-Fire Rescue 14,640,000
NET Offices and Code Enforcement 11,000
Parks and Recreation Services 4,016,000
Police Services 19,852,000
Law Enforcement Trust Fund 1,688,000
Public Works Services 8,680,000
Solid Waste Recycling Trust 127,000
City Clerk Services 2,005,000
Community and Economic Development 75,885,000
Homeless Program 2,407,000
Human Services 605,000
Bayfront/Riverfront Land Acquisition Rouse Trust 2,079,000
Mami Ballpark Parking Facilities 16,697,000
Departmental Improvement Initiatives 74,364,000
Transportation and Transit 23,710,000
Emergency Funds 17,953,000
American Rescue Plan Act 80,0C)0,000
TOTAL SPECIAL REVENUE FUNDS $ 389,399,000
Section 7. The above appropriations for the Special Revenue Fund are made based on
the following sources of revenue for Fiscal Year 2023-24:
SPECIAL REVENUE FUNDS REVENUES
All Sources
TOTAL SPECIAL REVENUE FUNDS
$ 389,399,000
$ 389,399,000
Section 8. The following appropriations are made for the municipal operations of the
Internal Service Fund for Fiscal Year 2023-24:
INTERNAL SERVICE FUND APPROPRIATIONS
Life and Health Insurance 54,454,000
Workers' Compensation 22,441,000
Others 36,021,000
TOTAL INTERNAL SERVICE FUND $ 112,916,000
Section 9. The above appropriations for the Internal Service Fund are made based on
the following sources of revenue for Fiscal Year 2023-24:
INTERNAL SERVICE FUND REVENUES
All Sources $ 112,916,000
TOTAL INTERNAL SERVICE FUND $ 112,916,000
Section 10. The following appropriations for capital projects are made based on the
Capital Plan, as amended, and based on the transfer -out from General Fund in the total amount
of $1,425,000 and from Special Revenue Fund in the total amount of $3,143,000 all as set forth
in Exhibit "A," attached and incorporated.
Section 11. This Resolution is a resolution of precedent and all other resolutions in conflict
with it are held null and void insofar as they pertain to these appropriations; however, no provision
contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in
Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City
Code"). The appropriations are the anticipated expenditure requirements for the City but are not
mandatory should efficient administration of City departments and boards or altered economic
conditions indicate that a curtailment in certain expenditures is necessary or desirable for the
general welfare of the City. The City Manager is specifically authorized' to create awards and
transfer funds between accounts and awards and withhold any of these appropriated funds from
encumbrance or expenditure should such action appear advantageous to the economic and
efficient operation of the City. The City Manager is also authorized' to transfer any excess
unrestricted moneys from other funds to the General Fund provided that those are appropriated
monies which are no longer needed to implement the original purpose of the appropriation, which
are legally available at the time of such transfer, and whose expenditure is not limited to use for
any other specified purpose.
Section 12. The City Manager is authorized' to make any changes to adjust, amend, and
appropriate the City's Adopted Budget, Five -Year Financial Plan, Strategic Plan, and Adopted
Capital Plan, all as amended.
Section 13. All departments and the number of employees designated therein provided
for in this budget either by position summary or by the organizational chart are deemed approved
by the City Commission. Any permanent change regarding same shall require City Commission
approval.
Section 14. The City Manager is authorized' to administer the executive pay plan and
benefit package and to disburse the funds appropriated herein for said purpose in a manner he
deems appropriate. The City Manager is also authorized' to administer and disburse the City
Commission benefit package. Except for those positions in which the salary is established by
City Commission action, the City Manager is further authorized' to establish the salaries of those
employees in executive and staff positions in accordance with the executive and staff pay plan.
These employees may receive any salary increases given in this Resolution.
Section 15. The City Manager is authorized' to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil Service,
executive, and staff employees as may be approved by the City Manager.
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Section 16. Nothing contained in this Resolution shall be construed as tar prohibit or
1 The herein authorization is further subject to compliance with all legal requirements that may be imposed,
including but not limited to, those prescribed by applicable City Charter and City Code provisions.
prevent the City Manager, the administrative head of the City, who is responsible for the efficient
administration of all departments, from exercising the power granted to and imposed upon him in
the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower
salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever
it has been determined by the City Manager to be in the best interest of efficient and economical
administration of the City and all its departments. The authority' contained in this Section shall
also be applicable whenever the City Manager shall cause a department to reorganize itself to
perform its services more efficiently. Such reorganization may include reduction of budgeted
positions, reclassification of positions, and/or alteration of the number of budgeted positions in
any given classification.2
Section 17. The transfer of funds between the detailed accounts comprising any separate
amount appropriated by the above Sections hereof is approved and authorized when such
transfer shall have been made at the request of the City Manager and when such transfer shall
have been made of any part of an unencumbered balance of an appropriation to or for a purpose
or object for which the appropriation for Fiscal Year 2023-24 has proved insufficient.
Section 18. The transfer of funds between the detailed accounts comprising any separate
amount appropriated by the above Sections hereof is approved and authorized' when such
transfer of funds is made at the request of the City Manager and when such transfer is to be
made between the detailed accounts appropriated to the same office, department, or division.
Section 19. To effect salary adjustments, the City Manager is further authorized' to make
departmental and other transfers from any reserve accounts established in the General Fund and
is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as
may be required so long as such transfer is consistent with the provisions contained in Chapter
18, Article IX of the City Code.
Section 20. To facilitate effective budgetary control and sound fiscal management, the City
Manager is further authorized' to transfer funds from departmental budget reserve accounts to
the Emergency Account of Non -Departmental Accounts to other Funds and to departmental
budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other
Funds.
Section 21. The Emergency Account is declared to be appropriated to meet emergency
expenses and is subject to expenditure by the City Manager for any emergency purpose.
Section 22. Except as herein provided, transfers between items appropriated shall be
authorized by resolution amendatory hereto except that transfers from the Non -Departmental
Accounts may be made by resolution.
Section 23. The City Manager is authorized' to invite or advertise for bids for the'pui`chase'
of any material, equipment, physical improvement, or service provided by the aforementioned
appropriations or which may be provided for in accordance with Chapter 18 of the City C4d-O for
which formal bidding is required. Such bids to be returnable to the City Commission or City
Manager in accordance with Charter and City Code provisions. _
C.)
Section 24. Expenditure of the herein appropriated funds is authorized' in the pr curgrOnt
of goods and services by award or contract for the same by the City Commission following) the
use, if applicable, of competitive negotiations unless the award of such contract by the City
Manager is expressly allowed under Charter and City Code provisions.
Section 25. Certain necessary actions by the City Manager and the designated City
officials and departments to update the relevant financial controls, project close-outs, accounting
2 The provisions of this Section 16 are subject to the limitations and requirements set forth in City
Commission Resolution No. 22-0230.
entries, and computer systems in connection herewith and for grants in progress are hereby
ratified, approved, and confirmed.
Section 26. The City Manager is hereby further authorized' to undertake certain necessary
related document negotiations and executions, all in forms acceptable to the City Attorney, in
connection herewith.
Section 27. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.3
APPROVED AS TO FORM AND CORRECTNESS:
3 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed
and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City
Commission.
C)
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D
City of Miami
Legislation
Resolution
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 15674
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS,
AMENDING APPROPRIATIONS RELATING TO THE 2023-2024 FISCAL YEAR
ADOPTED OPERATING BUDGET PURSUANT TO RESOLUTION NO. R-23-0448
ADOPTED ON SEPTEMBER 28, 2023, AS AMENDED, THE FIVE-YEAR FINANCIAL
PLAN, THE STRATEGIC PLAN, AND THE MULTI -YEAR CAPITAL PLAN PURSUANT
TO RESOLUTION NO. R-23-0376 ADOPTED ON SEPTEMBER 9, 2023, AS
AMENDED (COLLECTIVELY, THE "BUDGET"), AND AUTHORIZING THE CITY
MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND,
ALLOCATE, AND APPROPRIATE THE BUDGET, AND ANY PART THEREOF,
REGARDING CITY OF MIAMI SERVICES AND RESOURCES AS NECESSARY AND
LEGALLY ALLOWED; RATIFYING, APPROVING, AND CONFIRMING CERTAIN
NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED OFFICIALS
AND DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS,
PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN
CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES
IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS
AND EXECUTIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY;
PROVIDING FOR APPLICABLE EFFECTIVE DATES.
WHEREAS, on September 28, 2023, the City Commission, pursuant to Resolution No.
R-23-0448, adopted a General Fund budget for the City of Miami ("City") for the Fiscal Year
beginning October 1, 2023, and ending September 30, 2024 ("Fiscal Year 2023-24"), in the
amount of $1,068,066,000 and the total budget for all non -capital funds in the amount of
$1,633,659,000; and
WHEREAS, it is necessary to make corresponding adjustments to the budget for the
General Fund as previously noted in Resolution Nos. R-23-0465 adopted by the City
Commission on October 12, 2023, R-23-0448 adopted by the City Commission on December
11, 2023, and R-24-0076 adopted by the City Commission on February 22, 2024; and
WHEREAS, the City Administration recommends this amendment to the Fiscal Year
2023-24 Adopted Budget ("Amendment No.3), in which the Adopted Budget's General Fund
appropriation be changed from $1,043,066,000 to $1,060,656,000, and the total Adopted
Budget for all non -capital funds to be accordingly changed from $1,606,289,000 to
$1,629,297,000; and
WHEREAS, the City Administration also recommends this amendment to the Fiscal
Year 2023-24 Multi -Year Capital Plan, which was adopted on September 9, 2023, pursuant to
Resolution No. R-23-0376 as subsequently amended ("Capital Plan"), in order to allocate all
transfers -out to the Capital Plan; and
WHEREAS, the City Manager's memorandum, dated May 10, 2024, and the
attachments thereto, attached and incorporated as Exhibit "A" ("City Manager's Memorandum"),
sets forth the detailed information for this Fiscal Year 2023-24 Adopted Budget Amendment No.
3 and for this Capital Plan Amendment; and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $529,682,000; and
WHEREAS, the General Fund appropriation is being changed from the Amended
Budget of $1,043,066,000 to $1,060,656,000; and
WHEREAS, the total Special Revenue Fund appropriation changes from $386,981,000
to $389,399,000; and
WHEREAS, the total Debt Service Fund appropriation of $66,326,000 remains
unchanged; and
WHEREAS, the total Internal Service Fund appropriation of $112,916,000 remains
unchanged; and
WHEREAS, it is necessary to make corresponding adjustments to the Adopted Budget,
as amended, and the Adopted Capital Plan, as amended; and
WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain
necessary actions of the City Manager and designated City officials and departments to update
the relevant financial controls, project close-outs, accounting entries, and computer systems in
connection herewith and for grants and other funding sources in progress, and for necessary
related document negotiations and executions, all in forms acceptable to the City Attorney;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The following appropriations are made for the municipal operations of the
General Fund for Fiscal Year 2023-24:
GENERAL FUND AMENDED
APPROPRIATIONS
Departments, Boards and Offices:
Mayor $ 3,261,000
Commissioners 11,333,000
City Manager 4,888,000
Agenda Coordination 409,000
Independent Auditor General 1,782,000
City Attorney 12,310,000
City Clerk 2,301,000
Civil Service 647,000
Code Compliance 11,320,000
Communications 1,591,000
Equal Opportunity and Diversity Programs 647,000
Finance 12,635,000
Grants Administration 1,884,000
Human Resources 6,049,000
Innovation and Technology 14,541,000
Management and Budget 3,736,000
Procurement 3,344,000
Resilience and Sustainability 1,171,000
Human Services 7,406,000
Building 36,075,000
Planning 7,216,000
Zoning 6,030,000
Housing and Community Development 2,281,000
Capital Improvements 1,675,000
General Services Administration 34,736,000
Resilience and Public Works 37,835,000
Solid Waste 44,153,000
Fire -Rescue 213,748,000
Police 345,159,000
Real Estate and Asset Management 18,864,000
Parks and Recreation 57,971,000
Risk Management 4,106,000
Non -Departmental Accounts (NDA) 57,237,000
Transfers - Out 92,315,000
Total $ 1,060,656,000
Section 3. The above appropriations for the General Fund are made based on the
following sources of revenue for Fiscal Year 2023-24:
GENERAL FUND REVENUES
Property Taxes $ 529,682,000
Franchise Fees and Other Taxes 138,291,000
Interest 16,969,000
Transfers -In 25,390,000
Fines and Forfeitures 6,743,000
Intergovernmental Revenues 111,569,000
Licenses and Permits 87,898,000
Other Revenues (Inflows) 11,377,000
Charges for Services 132,737,000
TOTAL GENERAL FUND $ 1,060,656,000
Section 4. The following appropriations are made for the municipal operations of the
Debt Service Fund for Fiscal Year 2023-24:
DEBT SERVICE FUNDS APPROPRIATONS
General Obligation Bonds $ 25,958,000
Special Obligation Bonds 40,368,000
TOTAL DEBT SERVICE FUNDS $ 66,326,000
Section 5. The above appropriations for the Debt Service Fund are made based on the
following sources of revenue for Fiscal Year 2023-24:
DEBT SERVICE FUNDS REVENUES
Property Taxes $ 25,958,000
Transfers -In and Other Revenues 40,368,000
TOTAL DEBT SERVICE FUNDS $ 66,326,000
Section 6. The following appropriations are made for the municipal operations of the
Special Revenue Fund for Fiscal Year 2023-24:
SPECIAL REVENUE FUNDS AMENDED
APPROPRIATIONS
General Special Revenues
Sport Facilities and Activities
Planning Services
Planning and Zoning Tree Trust Fund
Public Art Fund
Historic Preservation Trust Fund
Fire Rescue Services
UASI-Fire Rescue
NET Offices and Code Enforcement
Parks and Recreation Services
Police Services
Law Enforcement Trust Fund
Public Works Services
Solid Waste Recycling Trust
City Clerk Services
Community and Economic Development
Homeless Program
Human Services
Bayfront/Riverfront Land Acquisition Rouse Trust
Miami Ballpark Parking Facilities
Departmental Improvement Initiatives
Transportation and Transit
Emergency Funds
American Rescue Plan Act
TOTAL SPECIAL REVENUE FUNDS
$
4,047,000
18,000
22,750,000
2,766,000
3,786,000
648,000
10,665,000
14,640,000
11,000
4,016,000
19,852,000
1,688,000
8,680,000
127,000
2,005,000
75, 885, 000
2,407,000
605,000
2,079,000
16,697,000
74,364,000
23,710,000
17,953,000
80,000,000
$
389,399,000
Section 7. The above appropriations for the Special Revenue Fund are made based on
the following sources of revenue for Fiscal Year 2023-24:
SPECIAL REVENUE FUNDS
All Sources
TOTAL SPECIAL REVENUE FUNDS
$
$
REVENUES
389,399,000
389,399,000
Section 8. The following appropriations are made for the municipal operations of the
Internal Service Fund for Fiscal Year 2023-24:
INTERNAL SERVICE FUND
Life and Health Insurance
Workers' Compensation
Others
TOTAL INTERNAL SERVICE FUND
APPROPRIATIONS
54,454,000
22,441,000
36,021,000
$
112,916,000
Section 9. The above appropriations for the Internal Service Fund are made based on
the following sources of revenue for Fiscal Year 2023-24:
INTERNAL SERVICE FUND REVENUES
All Sources $ 112,916,000
TOTAL INTERNAL SERVICE FUND $ 112,916,000
Section 10. The following appropriations for capital projects are made based on the
Capital Plan, as amended, and based on the transfer -out from General Fund in the total amount
of $1,425,000 and from Special Revenue Fund in the total amount of $4,391,000 all as set forth
in Exhibit "A," attached and incorporated.
Section 11. This Resolution is a resolution of precedent and all other resolutions in
conflict with it are held null and void insofar as they pertain to these appropriations; however, no
provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as
set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as
amended ("City Code"). The appropriations are the anticipated expenditure requirements for
the City but are not mandatory should efficient administration of City departments and boards or
altered economic conditions indicate that a curtailment in certain expenditures is necessary or
desirable for the general welfare of the City. The City Manager is specifically authorized' to
create awards and transfer funds between accounts and awards and withhold any of these
appropriated funds from encumbrance or expenditure should such action appear advantageous
to the economic and efficient operation of the City. The City Manager is also authorized' to
transfer any excess unrestricted moneys from other funds to the General Fund provided that
those are appropriated monies which are no longer needed to implement the original purpose of
the appropriation, which are legally available at the time of such transfer, and whose
expenditure is not limited to use for any other specified purpose.
Section 12. The City Manager is authorized' to make any changes to adjust, amend, and
appropriate the City's Adopted Budget, Five -Year Financial Plan, Strategic Plan, and Adopted
Capital Plan, all as amended.
Section 13. All departments and the number of employees designated therein provided
for in this budget either by position summary or by the organizational chart are deemed
approved by the City Commission. Any permanent change regarding same shall require City
Commission approval.
Section 14. The City Manager is authorized' to administer the executive pay plan and
benefit package and to disburse the funds appropriated herein for said purpose in a manner he
deems appropriate. The City Manager is also authorized' to administer and disburse the City
Commission benefit package. Except for those positions in which the salary is established by
City Commission action, the City Manager is further authorized' to establish the salaries of
those employees in executive and staff positions in accordance with the executive and staff pay
plan. These employees may receive any salary increases given in this Resolution.
Section 15. The City Manager is authorized' to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil Service,
executive, and staff employees as may be approved by the City Manager.
Section 16. Nothing contained in this Resolution shall be construed as to prohibit or
prevent the City Manager, the administrative head of the City, who is responsible for the efficient
administration of all departments, from exercising the power granted to and imposed upon him
in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever
it has been determined by the City Manager to be in the best interest of efficient and economical
administration of the City and all its departments. The authority' contained in this Section shall
also be applicable whenever the City Manager shall cause a department to reorganize itself to
perform its services more efficiently. Such reorganization may include reduction of budgeted
positions, reclassification of positions, and/or alteration of the number of budgeted positions in
any given classification.2
Section 17. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above Sections hereof is approved and authorized when
such transfer shall have been made at the request of the City Manager and when such transfer
shall have been made of any part of an unencumbered balance of an appropriation to or for a
purpose or object for which the appropriation for Fiscal Year 2023-24 has proved insufficient.
Section 18. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above Sections hereof is approved and authorized' when
such transfer of funds is made at the request of the City Manager and when such transfer is to
be made between the detailed accounts appropriated to the same office, department, or
division.
Section 19. To effect salary adjustments, the City Manager is further authorized' to make
departmental and other transfers from any reserve accounts established in the General Fund
and is authorized' to approve transfers for any unforeseen requirements of all appropriated
funds as may be required so long as such transfer is consistent with the provisions contained in
Chapter 18, Article IX of the City Code.
Section 20. To facilitate effective budgetary control and sound fiscal management, the
City Manager is further authorized' to transfer funds from departmental budget reserve accounts
to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental
budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other
Funds.
Section 21. The Emergency Account is declared to be appropriated to meet emergency
expenses and is subject to expenditure by the City Manager for any emergency purpose.
Section 22. Except as herein provided, transfers between items appropriated shall be
authorized by resolution amendatory hereto except that transfers from the Non -Departmental
Accounts may be made by resolution.
Section 23. The City Manager is authorized' to invite or advertise for bids for the
purchase of any material, equipment, physical improvement, or service provided by the
aforementioned appropriations or which may be provided for in accordance with Chapter 18 of
the City Code for which formal bidding is required. Such bids to be returnable to the City
Commission or City Manager in accordance with Charter and City Code provisions.
Section 24. Expenditure of the herein appropriated funds is authorized' in the
procurement of goods and services by award or contract for the same by the City Commission
following the use, if applicable, of competitive negotiations unless the award of such contract by
the City Manager is expressly allowed under Charter and City Code provisions.
2 The provisions of this Section 16 are subject to the limitations and requirements set forth in City
Commission Resolution No. 22-0230.
Section 25. Certain necessary actions by the City Manager and the designated City
officials and departments to update the relevant financial controls, project close-outs,
accounting entries, and computer systems in connection herewith and for grants in progress are
hereby ratified, approved, and confirmed.
Section 26. The City Manager is hereby further authorized' to undertake certain
necessary related document negotiations and executions, all in forms acceptable to the City
Attorney, in connection herewith.
Section 27. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.3
APPROVED AS TO FORM AND CORRECTNESS:
3 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members DATE July 9, 2024
of the City Commission
os
Arthur Noriega \i N SUBJECT: Information for the Fiscal Year 2023-24
City Manager 111 Budget Amendment No. 3
Background and Summary for Mid -Year Budget Amendment
This proposed Mid -Year Budget Amendment addresses some operational budget changes that are needed
for Fiscal Year 2023-24. The areas of the budget changes reflected in this memorandum are:
• Appropriating additional General Fund (GF) revenues in the amount of $17.522 million based on
better than forecasted collections.
• Appropriating additional funding and prior year surplus rollover funds (in accordance with the
Financial Integrity Principles Ordinance), to certain departments and capital improvement
projects to cover unanticipated shortfalls. The net total of which is $17.522 million yielding a
balanced GF budget.
• Appropriating and adjusting funds in various Special Revenue (SR) Funds to reflect audit
adjustments recorded in City's 2023 Annual Comprehensive Financial Report, acceptance of
various grants, and prior year surplus rollover funds. The net change SR balances is $2.418 million.
General Fund
Detail of General Fund Revenues Changes (See Attachment A)
The revenue appropriation is being modified as follows:
1. Franchise Fees and Other Taxes - $6.524 million
2. Interest - $5.393 million
3. Other Revenues - $5.605 million
Detail of General Fund Expenditures Changes (See Attachment A)
The expenditure appropriation is being modified as follows:
c._
1. Code Compliance. $126,000 — To cover the cost of the Code Enforcement Board (CEB). The
position count for the Department will increase by four positions.
Honorable Mayor and Members of the City Commission
Information for the FY 2023-24 Budget Amendment No. 3 (M-Y)
Page 2 of 4
2. Fire and Rescue. $530,000 — To cover the cost of Coral Way Corridor Engine Company to decrease
response time for both Fire and Emergency Medical Service alarm (17 full-time positions, three
months of salaries $349,000), and other operating cost not previously budgeted ($181,000). The
position count for the Department will increase by 19 positions which include two grant -funded
positions approved by resolution R-24-0071.
3. Police. $2.530 million —To cover the additional cost of the Health Trust — FOP per agreement with
the FOP.
4. Real Estate and Asset Management. $66,000 - To cover the operating cost of Watson Island
Mooring Field Marina which includes staff (three full-time positions, four months of salaries
$33,000) and other operating costs not previously budgeted ($33,000). The position count for the
Department will increase by three positions.
5. Non -Departmental Account (NDA). $5.780 million — $6 million to cover the cost of a proposed
Settlement with RT&S Investment Group, LLC, $300,000 to cover the staff for the Virginia Key
Beach Trust and to reverse a reserve for a General Fund Contribution for the Community Oriented
Policing Services (COPS) 21 Grant ) and a Police Florida Inland Navigation District Grant
(-$52,00r) (See General Fund Transfer -Out Allocation Detail).
6. General Fund Transfer — Out Allocations Detail ($8.490 million)
a) A $5.605 million rollover funds from the prior fiscal year pursuant to the City's Financial
Integrity Principles.
b) A $784,000 to the Debt Services Fund 24034 (Special Obligation Bond Series 2023B).
c) A $667,000 for the new administration building to cover expenditures that were not
reimbursable under the debt issuance.
d) A $635,000 to upgrade Kronos.
e) A $468,000 General Fund Contribution to Community Oriented Policing Services (COPS) 21
Grant (Y3) to Police Services, Special Revenue Fund 12000. This amount was originally
budgeted in NDA; thus, this transfer has a zero -dollar budget impact.
f) A $116,000 General Fund Match Contribution for Fiscal Year 2022 Assistance to Firefighters
Grant Program, per R-23-0506, to the Fire Rescue Services, Special Revenue Fund 11000.
g) A $92,000 to partially fund personnel expenditures for six grant -funded full-time Victims of
Crime Act (VOCA)- Witness Coordinator positions.
h) A $54,000 for a Miami Riverside Center (MRC) Parking Garage - 3rd Level, Emergency Repair.
i) A $52,000 General Fund Match Contribution to Police, Derelict Vessel Removal Florida Inland
Navigation District Grant to Public Safety, Capital Fund 32000. This amount was originally
budgeted in NDA; thus, this transfer has a zero -dollar budget impact.
j) A $17,000 for a vehicle for the Code Hearing Board
1'1
Special Revenue Funds
Detail of Special Revenue Fund Changes
Honorable Mayor and Members of the City Commission
Information for the FY 2023-24 Budget Amendment No. 3 (M-Y)
Page 3 of 4
Special Revenue Fund appropriations are being modified as follows:
1. ($7.495) million - The City's Fiscal Year 2023-24 Special Revenue Fund Budget is being amended
to decrease the previous year's fund balance. See Attachment B
2. $5.605 million - The allocation of rollover funds
• Mayor - Elected Official Discretionary Account - $377,000
• District 1- Elected Official Discretionary Account - $343,000
• District 2 - Elected Official Discretionary Account - $716,000
• District 3 - Elected Official Discretionary Account - $729,000
• District 4 - Elected Official Discretionary Account - $407,000
• District 5 - Elected Official Discretionary Account - $294,000
• Parks and Recreation - $1,729,000
• Innovation and Technology - $1,010,000
3. $3.432 million - The acceptance of various grants
4. $676,000 - General Fund (GF) Contribution to the Special Revenue Funds for the Community
Oriented Policing Services (COPS) 21 Grant (Y3) ($468,000), the Fiscal Year 2022 Assistance to
Firefighters Grant Program ($116,000), and to partially fund personnel expenditures for six grant -
funded full-time Victims of Crime Act (VOCA) - Witness Coordinator positions ($92,000).
5. $200,000 adjustment to the operational capacity of the Traffic Study and Trip Generation Fees
program revenue.
Special Revenue Transfer — Out Allocations Detail ($3.143 million)
a) $1.550 million - Parks and Recreation capital projects (Multiple Projects) to cover shortfalls, air
conditioning replacements, roof repair, Americans with Disabilities Act improvements,
equipment, and other site improvement, from Departmental Improvement Initiative, Special
Revenue Fund 15500 to Parks & Recreation, Capital Fund 35000.
b) $500,000 - Citywide Beautification capital project number 40-B183600, and $568,000 total for
trees and landscaping for the Fairlawn Park capital project numbers 40-B193521 and 40-B233506
from Planning and Zoning Tree Trust Fund, Special Revenue Fund 10410 to Street and Sidewalk,
Capital Fund 36000.
c) $364,000 - Innovation and Technology Department (ITD) Computer Replacement Plan, from
Departmental Improvement Initiative, Special Revenue Fund 15500 to General Government
Projects, Capital Fund 31000.
d) $150,000 - Cartegraph Data Inventory Project, from Public Works Services, Special Revenue Fund
13000 to Street and Sidewalk, Capital Fund 36000.
e) $11,000 - Vehicle for the Code Hearing Board, from NET Offices and Code Enforcement, Special
Revenue Fund 11500 to General Government Projects, Capital Fund 31000.
The Five -Year Capital Plan
C> .�
to fl.
r cn
Honorable Mayor and Members of the City Commission
Information for the FY 2023-24 Budget Amendment No. 3 (M-Y)
Page 4 of 4
Details of the Changes in the Five -Year Capital Plan — All the changes to the capital plan are mentioned
above. This section is just recognizing the changes to the capital plan in this amendment.
New Appropriations ($4.568 million) See Attachment D
1. A $1.550 million for Parks and Recreation capital projects (Multiple Projects) to cover shortfalls,
air conditioning replacements, roof repair, Americans with Disabilities Act improvements,
equipment, and other site improvements. - see item b) under Special Revenue Transfer — Out
Allocations Detail.
2. A $667,000 for the new administration building to cover expenditures that were not reimbursable
under the debt issuance, Project Number 40-B193113B. - see item c) under General Fund Transfer
— Out Allocations Detail.
3. A $635,000 for Kronos Upgrade, Project Number 40-B243104. - see item d) under General Fund
Transfer — Out Allocations Detail.
4. A $500,000 for the Citywide Beautification, Project Number 40-B183600 and $568,000 for
Fairlawn Park split between capital project numbers 40-B193521 and 40-B233506 - - see item b)
under Special Revenue Transfer — Out Allocations Detail.
5. A $364,000 for the ITD Computer Replacement Plan, Project Number 40-B223109. - see item c)
under Special Revenue Transfer — Out Allocations Detail.
6. A $150,000 for the Cartegraph Data Inventory, Project Number 40-B183606 - see item d) under
Special Revenue Transfer — Out Allocations Detail.
7. A $54,000 for an MRC Parking Garage - 3rd Level, Emergency Repair, Project Number 40- BTBD. -
see item h) under General Fund Transfer — Out Allocations Detail.
8. A $52,000 General Fund Match Contribution to Police, Derelict Vessel Removal Florida Inland
Navigation District Grant, Project Number 40- B223210. - see item i) under General Fund Transfer
— Out Allocations Detail.
9. A $28,000 for a vehicle for the Code Hearing Board to Capital Project Fund Project 40-B223123
(General Fund Transfer— Out $17,000 (item j) and Special Revenue Transfer -Out $11, 000 (item e).
Position Count
Revised Position Counts by Department (figures detailed in Attachment C)
The Fiscal Year 2023-24 full-time employee count (FTE) budget is being increased by 28 positions. The
changes include the transfer of two positions from Office of Capital Improvement to the Department of
Resilience and Public Works, the correction to the approved positions for the Office of the City Attorney
(plus two positions), and the addition of 26 new positions (four to the Department of Code Compliance,
19 to Fire and Rescue Department, and three to the Real State and Asset Management). These additions
caused the position counts in various Departments to change as noted in Attachment C. The resulting
number of full-time employees is 4,720.
r>>
r=
1 ..1
Attachment A
General Fund Revenue
Amended Budget
FY 2023-24
February 22, 2024
Amendment No. 3
May 23, 2024
(Mid -Year)
Amended Budget
FY 2023-24
Property Taxes
$529,682,000
$529,682,000
Franchise Fees and Other Taxes
131,767,000
6,524,000
138,291,000
Interest
11, 508, 000
5,393,000
16, 901, 000
Transfers -In
25,390,000
25,390,000
Fines and Forfeitures
6,743,000
6,743,000
Intergovernmental Revenues
111,569,000
111,569,000
Licenses and Permits
87,898,000
87,898,000
Other Revenues (Inflows)
5,772,000
5,605,000
11,377,000
Charges for Services
132,737,000
132,737,000
Total Revenues
$1,043,066,000
$17,522,000
$1,060,588,000
General Fund Expenditures
Mayor
$3,261,000
$3,261,000
Commissioners
11,333,000
11,333,000
City Manager
4,888,000
4,888,000
Agenda Coordination
409,000
409,000
Independent Auditor General
1,782,000
1,782,000
City Attorney
12,310,000
12,310,000
City Clerk
2,301,000
2,301,000
Civil Service
647,000
647,000
Code Compliance
11,194,000
126,000
11,320,000
Communications
1,591,000
1,591,000
Equal Opportunity and Diversity Programs
647,000
647,000
Finance
12,635,000
12,635,000
Grants Administration
1,884,000
1,884,000
Human Resources
6,049,000
6,049,000
Innovation and Technology
14,541,000
14,541,000
Management and Budget
3,736,000
3,736,000
Procurement
3,344,000
` 3,344,000
Resilience and Sustainability
1,171,000
, 1,17i,000--
Human Services
7,406,000
`'.' 7,406,0015
36,075,000;
Building
36,075,000
Planning
7,216,000
• -7,,000
Zoning
6,030,000
6,030,000
Housing and Community Development
2,281,000
2,2:$1I,000
Capital Improvements
1,675,000
1,Q7¢,000'
General Services Administration
34,736,000
, 34,7. ,000`°
Resilience and Public Works
37,835,000
37,835,000
Solid Waste
44,153,000
44,153,000
Fire -Rescue
212,870,000
530,000
213,400,000
Police
342,629,000
2,530,000
345,159,000
Real Estate and Asset Management
18,798,000
66,000
18,864,000
Parks and Recreation
57,971,000
57,971,000
Risk Management
4,106,000
4,106,000
Non -Departmental Accounts (NDA)
51,737,000
5,780,000
57,517,000
Transfers - Out
83,825,000
8,490,000
92,315,000
TOTAL GENERAL FUND
$1,043,066,000
$17,522,000
$1,060,588,000
Attachment B
Special Revenue Funds
Amended Budget
FY 2023-24
February, 2024
Fund Balance
Adjustment per
ACFR Sep 30, 2023
New Grants, GF
Rollover, and PR
Adjustment
Amended Budget
FY 2023-24
General Special Revenues
$ 3,528,000
$ 319,000
200,000
$ 4,047,000.00
Sport Facilities and Activities
18,000
-
18,000
Planning Services
21,502,000
1,248,000
22,750,000
Planning and Zoning Tree Trust Fund
1,283,000
1,483,000
2,766,000
Public Art Fund
2,408,000
1,378,000
3,786,000
Historic Preservation Trust Fund
527,000
121,000
648,000
Fire Rescue Services
11,627,000
(2,408,000)
1,446,000
10,665,000
UASI-Fire Rescue
38,916,000
(24,276,000)
14,640,000
NET Offices and Code Enforcement
-
11,000
11,000
Parks and Recreation Services
801,000
3,215,000
4,016,000
Police Services
13,443,000
3,851,000
2,558,000
19,852,000
Law Enforcement Trust Fund
1,676,000
12,000
1,688,000
Public Works Services
8,111,000
569,000
8,680,000
Solid Waste Recycling Trust
116,000
11,000
127,000
City Clerk Services
1,794,000
134,000
77,000
2,005,000
Community and Economic Development
75,885,000
-
75,885,000
Homeless Program
2,407,000
-
2,407,000
Human Services
405,000
200,000
605,000
Bayfront/Riverfront Land Acquisition Rouse Trust
2,079,000
-
2,079,000
Miami Ballpark Parking Facilities
13,902,000
2,795,000
16,697,000
Departmental Improvement Initiatives
64,890,000
3,842,000
5,632,000
74,364,000
Transportation and Transit
23,710,000
-
23,710,000
Emergency Funds
17,953,000
-
17,953,000
American Rescue Plan Act
80,000,000
-
80,000,000
TOTAL SPECIAL REVENUE FUNDS
$ 386,981,000
$ (7,495,000)
$ 9,913,000
$ 389,399,000
Abbreviations
ACFR - Annual Comprehensive Financial Report
FY - Fiscal Year
GF - General Fund
PR - Program Revenues
UASI - Urban Area Security Initiative
PAY ',.`,r �)d 3 I
6 S .t 144 01 h1Z1
FY 2023-24 Position Summary Schedule
Attachment C
City of Miami
Departments, Offices, and Boards
Amended
Budget
FY 2023-24
Mid -Year
Amendment
Amended
Budget
FY 2023-24
Mayor
21
21
Commissioners
89
89
City Manager
18
18
Agenda Coordination
3
3
Building
233
233
Capital Improvements
31
-2
29
City Attorney
65
2
67
City Clerk
12
12
Civil Services
3
3
Code Compliance
75
4
79
Communications
11
11
Equal Opportunity and Diversity
3
3
Finance
68
68
Fire -Rescue
907
19
926
General Services Administration
140
140
Grants Administration
9
9
Housing and Community Development
38
38
Human Resources
40
40
Human Services
69
69
Independent Auditor General
9
9
Innovation and Technology
82
82
Management and Budget
23
23
Parks and Recreation
293
293---
Planning
48
48
Police
1803
1,803
Procurement
21
21
Real Estate and Asset Management
53
3
56
Resilience and Public Works
178
2
180
Resilience and Sustainability
6
6
Risk Management
25
25
Solid Waste
273
273
Zoning
32
32
Non -Departmental Accounts
11
11
TOTAL
4692
28
4,720
TRANSFER OUT
Attachment D
Transfer -Out from General Fund to Capital
Project No.
Project Name
Appropriation
40-B193113B
New Administrative Building
$667,000
40-B243104
Kronos Upgrade
$635,000
40-BTBD
Miami Riverside Center (MRC) Parking Garage - 3rd
Level, Emergency Repair
$54,000
40-B223210
Derelict Vessel Removal MPD
$52,000
40-B223123
Citywide Light Fleet
$17,000
Subtotal Transfer -Out from General Fund to Capital
$1,425,000
Transfer -Out from General Fund to Special Revenue
Project No.
Project Name
Appropriation
101-MDisc.
Mayor - Elected Official Discretionary Account
$377,000
114-D1 Disc.
District 1 - Elected Official Discretionary Account
$343,000
113-D2Disc.
District 2 - Elected Official Discretionary Account
$716,000
111-D3Disc.
District 3 - Elected Official Discretionary Account
$729,000
112-D4Disc.
District 4 - Elected Official Discretionary Account
$407,000
115-D5Disc.
District 5 - Elected Official Discretionary Account
$294,000
29-119002
Budget Surplus FY 2002 (Parks and Recreation Rollover)
$1,729,000
25-116007
ITD Surplus Rollover- Charter Code
$1,010,000
19-900010
COPS 21 Hiring
$468,000
TBD
FY2022 Assistance to Firefighters Grant Program
$116,000
TBD
General Fund contribution to VOCA- Witness
Coordinators
$92,000
Subtotal Transfer -Out from General Fund to Special Revenue
$6,281,000
Transfer -Out from General Fund to Debt Services Fund 24034 (SOB
Series 2023B)
$784,000
Total General Fund Transfer -Out
ry
171
0
r"rr
Page 1 of 2
TRANSFER OUT
Attachment D
Transfer -Out from Special Revenue to Capital
Project No.
Project Name
Appropriation
40-B183600
Citywide Tree Planting
$500,000
40-B193521 /
40-B233506
Fairlawn Community Park - Phase I and Phase II
$568,000
40-B223109
Computer Replacement - IT
$364,000
40-B183606
Cartegraph Data Inventory
$150,000
40-B223123
Citywide Light Fleet
$11,000
40-B173524
Citywide Park Facility A/C Replacement
$200,000
40-B173525
Citywide Park Facility Roof Repair
$150,000
40-B243520
Citywide Park ADA Improvements
$200,000
40-B30541 D
Citywide Park Equipment & Site Improvements
$250,000
40-B233512
Parks Vehicle and Equipment Replacements
$250,000
40-B243521
Virrick Park Sound Proofing Replacement
$150,000
40-B243522
Citywide Park Court Resurfacing
$150,000
40-B243523
HULU - Marjorie Stoneman Douglas Meditation Garden
$200,000
Subtotal Transfer -Out from Special Revenue to Capital
$3,143,000
Total Transfer -Out
$11,633,000
Page 2 of 2
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE• May 14, 2024
of the City Commission
r.DocuSlgn•d by:
FROM: Arthur Noriega V� I�v&u n SUBJECT: Information for the Fiscal Year 2023-24
��--850CF6C372DD42A..
City Manager
Background and Summary for Mid -Year
dget Amendment
Budget Amendment No. 3
This proposed Mid -Year Budget Am- dment describes the operational budget changes t are needed
for Fiscal Year 2023-24. The three - eas of the operational budget changes reflected in is memorandum
are:
• Adjusting General and (GF) revenues by $17.590 million to pro ':e additional funding for
departmental o' -rating and capital improvement project needs.
• Allocating rol •ver funds in the amount of $5.605 million from e prior fiscal year pursuant to the
City's Fina ial Integrity Principles.
• Adjustin: various Special Revenue (SR) Funds to reco: ize the acceptance of various grants
($3.4 million), to reflect the reconciled year-end fnd balances from Fiscal Year 2023-24 as
refl - cted in City's 2023 Annual Comprehensive Fina cial Report (-$7.495 million), a General Fund
ntribution to the Special Revenue Fund ($676, W0), and to adjust the operational capacity for
new or existing program revenues ($200,000).
ary of Changes in the General Fund Revenu
e City's Fiscal Year 2023-24 General Fund R:,enue Budget is being amended to increase the "Franchise
ees and Other Taxes" ($6.524 million), th Interest" ($5.461 million), and the "Other Revenues" ($5.605
million). This will result in a total ame ded general fund revenues of $1.061 billion or an increase of
$17.590 million (See Attachment A).
Summary of Changes in the Ge eral Fund Expenditures
The City's Fiscal Year 2023 4 General Fund Expenditure Budget is being amended to increase by $17.590
million to cover additi • al expenses in multiple departments. The resulting total amended General Fund
expenditure budget ill be $1.061 billion (See Attachment A). The increased expenditures incurred in the
following depart ents:
c3
m
1. Code Compliance. $126,000 — To cover the cost of the Code Enforcement BoardicEBOhe
"nta c n
-�, m
r o
position count for the Department will increase by four positions.
0
Honorable Mayor and Members of the City Comm! : on
Information for the FY 2023-24 Budget Ame ment No. 3 (M-Y)
Page 2 of 4
2. Fire and Rescue. $878,000 — To over the cost of Coral Way Corridor Engine Company to i ease
response time for both Fir: and Emergency Medical Service alarm (17 full-time p•: ions, six
months of salaries $697 t i0), and other operating cost not previously budgeted 81,000). The
position count for the Department will increase by 19 positions which includ- wo grant -funded
positions approve. sy resolution R-24-0071.
3. Police. $2.530 illion — To cover additional cost of Health Trust — FOP •er agreement with the
FOP.
4. Real S - and Asset Management. To cover the operating cost •f Watson Island Mooring Field
Marina which includes staff (three full-time positions, four m • the of salaries $33,000) and other
operating costs not previously budgeted ($33,000). The • .sition count for the Department will
increase by three positions.
5. Non -Departmental Account (NDA). $5.500 million o cover the cost of a proposed Settlement
with RT&S Investment Group, LLC ($6 million), e additional cost of office lease space for the
Liberty City Trust Fund ($20,000), and to rever - a reserve for a General Fund Contribution for the
Community Oriented Policing Services (C• •S) 21 Grant (-$468,000) and a Police Florida Inland
Navigation District Grant (-$52,000) (S- General Fund Transfer -Out Allocation Detail).
6. General Fund Transfer — Out Al - cations Detail ($8.490 million)
a) A $5.605 million rollov- funds from the prior fiscal year pursuant to the City's Financial
Integrity Principles.
b) A $784,000 to the
c) A $667,000 pa
agreement
Oblig
ebt Services Fund 24034 (Special Obligation Bond Series 2023B).
ent to Adler Development for CBRE's contribution to the analysis of the land
etween Lancelot and the City of Miami, not allowable under the General
n Bond bonds.
d) A $635,000 to upgrade Kronos.
e) A $468,000 General Fund Contribution to Community Oriented Policing S- ices (COPS) 21
Grant (Y3) to Police Services, Special Revenue Fund 12000. This a •unt was originally
budgeted in NDA; thus, this transfer has a zero -dollar budget impact.
f) A $116,000 General Fund Match Contribution for Fiscal Year 2022 • ssistance to Firefighters
Grant Program, per R-23-0506, to the Fire Rescue Services, Spec Revenue Fund 11000.
g) A $92,000 to partially fund personnel expenditures for six grt-funded full-time tictiniCof
Crime Act (VOCA)- Witness Coordinator positions. c-rsi
h) A $54,000 for a Miami Riverside Center (MRC) Parking : rage - 3rd Level, Emery Rgpair. �'T1
i) A $52,000 General Fund Match Contribution to Polic-, Derelict Vessel Removal Florida Inland )
Navigation District Grant to Public Safety, Capita and 32000. This amount me h'origfrally
budgeted in NDA; thus, this transfer has a zero-► 'liar budget impact. y c-
-17
j) A $17,000 for a vehicle for the Code Hearing : •ard. -< .. m
Summary of Changes in the Special Revenue Fund r o
The City's Fiscal Year 2023-24 Special Revenu- and Budget is being amended to decrease the previous
year's fund balance (-$7.495 million), the a •cation of rollover funds ($5.605 million), the acceptance of
various grants ($3.432 million), a General and Contribution to the Special Revenue Fund ($676,000), and
4.
5.
6.
7.
Honorable Mayor and Members of the City Commission
Information for the FY 2023-24 Budget Amendment No. 3 (M-Y)
Page 3 of 4
an adjustment to the operational capacity of program revenues ($200,000). This wil esult in a total
amended special revenues fund of $389.399 million or an increase of $2.418 millio • See Attachment B).
Also, it is recommended a Special Revenue, Transfer -out to capital projects ' the amount of $4.391
million as shown below.
Special Revenue Transfer — Out Allocations Detail ($4.391 million)
a) Underdeck Design Project, from Planning Services-Dev= opment of Regional Impact Southeast
Overtown Park West, Special Revenue Fund 10402 t► Street and Sidewalk, Capital Fund 36000
($1.816 million).
b) Parks and Recreation capital projects (Multipi= Projects) to cover shortfalls, air conditioning
replacements, roof repair, Americans with Di . bilities Act improvements, equipment, and other
site improvement, from Departmental Im • ovement Initiative, Special Revenue Fund 15500 to
Parks & Recreation, Capital Fund 35000 1.550 million).
c) Citywide Beautification Project, from • anning and Zoning Tree Trust Fund, Special Revenue Fund
10410 to Street and Sidewalk, Capi .I Fund 36000 ($500,000).
d) Innovation and Technology Dep. rtment (ITD) Computer Replacement Plan, from Departmental
Improvement Initiative, Spe :I Revenue Fund 15500 to General Government Projects, Capital
Fund 31000 ($364,000).
e) Cartegraph Data Invent, Project, from Public Works Services, Special Revenue Fund 13000 to
Street and Sidewalk, '. pital Fund 36000 ($150,000).
f) Vehicle for the Core Hearing Board, from NET Offices and Code Enforcement, Special Revenue
Fund 11500 to . - neral Government Projects, Capital Fund 31000 ($11,000).
Summa of Chan : es in the Five -Year Ca • ital Plan
New Appropriations ($5.816 million)
1. A $1.816 million for the Underdeck Design Project, Project Num er 40-BTDB - see item a) under
Special Revenue Transfer — Out Allocations Detail.
2. A $1.550 million for Parks and Recreation capital projects 1 ultiple Projects) to cover shortfalls,
air conditioning replacements, roof repair, America . with Disabilities Act improvements,
b) under Special Revenue Transfer — Out
equipment, and other site improvements. - see ite
Allocations Detail.
3. A $667,000 payment to Adler Development
agreement between Lancelot and the City of
under General Fund Transfer — Out Allocati
A $635,000 for Kronos Upgrade, Projec
Transfer — Out Allocations Detail.
A $500,000 for the Citywide Beautif
Revenue Transfer — Out Allocatio
A $364,000 for the ITD Comp
under Special Revenue Tran
A $150,000 for the Cart
Special Revenue Transfer— Out Allocations Detail.
fo BRE's contribution to the analysis of the land
iami, Project Number 40-B193113B. - see item c)
ns Detail.
umber 40-B243104. - see item d) under General Fund
ation, Project Number 40-6183600- see item c) underSpecial
s Detail.
er Replacement Plan, Project Number 40-B223103ee(tern d)
er — Out Allocations Detail. _<-11
raph Data Inventory, Project Number 40-B183606 - seem e&inder
_r
Honorable Mayor and Members of the City Commission
Information for the FY 2023-24 Budget Amendment No. 3 (M-Y)
Page 4 of 4
8. A $54,000 for an MRC Parking Garage - 3rd Level, Emergency Repair, Project Number 40- BTBD. -
see item g) under General Fund Transfer — Out Allocations Detail.
9. A $52,000 General Fund Match Contribution to Police, Derelict Vessel Removal Florida Inland
Navigation District Grant, Project Number 40- B223210. - see item e) under General Fund Transfer
— Out Allocations Detail.
10. A $28,000 for a vehicle for the Code Hearing Board, Project N ber 40- BTBD. - see item j) under
General Fund Transfer — Out Allocations Detail and item f nder Special Revenue Transfer — Out
Allocations Detail.
Revised Position Counts b De • artment fi _ ures detai
in Attachment C
The Fiscal Year 2023-24 full-time employees cou (FTE) budget is being increased by 28 positions. The
changes include the transfer of two positions om Office of Capital Improvement to the Department of
Resilience and Public Works, the correctio o the approved positions for the Office of the City Attorney
(plus two positions), and the addition • 26 new positions (four to the Department of Code Compliance,
19 to Fire and Rescue Department, • d three to the Real State and Asset Management). These additions
caused the position counts in v.rious Departments to change as noted in Attachment C. The resulting
number of full-time employees is 4,720.
CD
Attachment A
General Fund Revenue
Amended Budget
FY 2023-24
February 22, 2024
Arnend r -nt No. 3
M , 23, 2024
(Mid -Year)
Amended Budget
FY 2023-24
Property Taxes
$529,682,00.
$529,682,000
Franchise Fees and Other Taxes
131,76 ,600
6,524,000
138,291,000
Interest
11 .48,000
5,461,000
16,969,000
Transfers -I n
,390,000
25, 390, 000
Fines and Forfeitures
6,743,000
6,743,000
Intergovernmental Revenues
111,569,000
111,569,000
Licenses and Permits
87,898,000
87,898,000
Other Revenues (Inflows)
5,772,000
5,605,000
11,377,000
Charges for Services
132,737,000
132,737,000
Total Revenues
$1,043,066,000
$17,590,000
$1,060,656,000
General Fund Expenditur- -
Mayor
$3,261,000
, 3,261, 000
Commissioners
11,333,000
11,333,000
City Manager
4,888,000
4,888,000
Agenda Coordination
409,000
409,000
Independent Auditor General
1,782,000
1,782,000
City Attorney
12,310,000
12,310,000
City Clerk
2,301,000
2,301,000
Civil Service
647,000
647,000
Code Compliance
11,194,000
126,000
11,320,000
Communications
1,591,000
1,591,000
Equal Opportunity and Diversity Programs
647,0t s
647,000
Finance
12,6 •,000
14;535,000
t884,000'J
6;049,060,
14,541,000
Grants Administration
,;84,000
Human Resources
6,049,000
Innovation and Technology
14,541,000
Management and Budget
3,736,000
3736,000',
Procurement
3,344,000
3,344,00a:
Resilience and Sustainability
1,171,000
1,171,00(T`
Human Services
7,406,000
; 7,4E6,0001..
Building
36,075,000
-; , 36,,000
Planning
7,216,000
7,216,000
Zoning
6,030,000
6,030,000
Housing and Communi 1 elopment
2,281,000
2,281,000
Capital Improvements
1,675,000
1,675,000
General Services Administration
34,736,000
34,736,000
Resilience and Public Works
37,835,000
37,835,000
Solid Waste
44,153,000
44,153,000
Fire -Rescue
212,870,000
878,000
213,748,000
Police
342,629,000
2,530,000
345,159,000
Real Estate and Asset Management
18,798,000
66,000
18,864,000
Parks and Recreation
57,971,000
57,971,000
Risk Management
4,106,000
4,106,000
Non -Departmental Accounts (NDA)
51,737,000
5,500,000
57,237,000
Transfers - Out
83,825,000
8,490,000
92,315,000
TOTAL GENERAL FUND
$1,043,066,000
$17,590,000
$1,060,656,000
Attachment B
Special Revenue Funds
Amended Budget
FY 2023-24
February, 2i 4
Fund Balance
Adjustment per
ACFR Sep 30, 2023
New Grants, GF
Rollover, and PR
Adjustment
Amended Budget
FY 2023-24
General Special Revenues
$ 3 ;28,000
$ 319,000
200,000
$ 4,047,000.00
Sport Facilities and Activities
18,000
-
18,000
Planning Services
21,502,000
1,248,000
22,750,000
Planning and Zoning Tree Trust Fund
1,283,000
1,483,000
2,766,000
Public Art Fund
2,408,000
1,378,000
3,786,000
Historic Preservation Trust Fund
527,000
121,000
648,000
Fire Rescue Services
11,627,000
(2,408,000)
1,446,000
10,665,000
UASI-Fire Rescue
38,916,000
(24,276,000)
14,640,000
NET Offices and Code Enforcement
-
11,000
/ 11,000
Parks and Recreation Services
801,000
3,215,000
4,016,000
Police Services
13,443,000
3,851,000
2,558,01 •
19,852,000
Law Enforcement Trust Fund
1,676,000
12,000
1,688,000
Public Works Services
8,111,000
569,000
8,680,000
Solid Waste Recycling Tru
116,000
11,000
127,000
City Clerk Services
1,794,000
134,000
77,000
2,005,000
Community and Eco..mic Development
75,885,000
-
75,885,000
Homeless Progr. •
2,407,000
-
2,407,000
Human Services
405,000
200,000
605,000
Bayfront/Riverfront Land Acquisition Rouse Trust
2,079,000
2,079,000
Miami Ballpark Parking Facilities
13,902,000
2,795, ' '0
16,697,000
Departmental Improvement Initiatives
64,890,000
3,84 ,000
5,632,000
74,364,000
Transportation and Transit
23,710,000
-
23,710,000
Emergency Funds
17,953,000
-
17,953,000
American Rescue Plan Act
80,000,000
-
80,000,000
TOTAL SPECIAL REVENUE FUNDS
$ 386,981,000
$ (7,495,000)
$ 9,913,000
$ 389,399,000
Abbreviations
ACFR - Annual Comprehensive Financial Report
FY - Fiscal Year
GF - General Fund
PR - Program Revenues
UASI - Urban Area Security Initiative
40113 ,
3%3J.113 a333
00 :h Wd 01 -tt't[ hZO1
C3M O:_38
FY 2023-24 Position Summary Schedule
City of Miami
Departments, Offices, and Boards
Amended
Budget
FY 2023-24
Mid -Year
Amendment
Amended
Budget
FY 2023-24
Mayor
21
21
Commissioners
89
89
City Manager
18
18
Agenda Coordination
3
3
Building
233
233
Capital Improvements
31
-2
29
City Attorney
6
2
67
City Clerk
2
12
Civil Services
3
3
Code Compliance
75
4
79
Communications
11
11
Equal Opportunity and Diversity
3
3
Finance
68
68
Fire -Rescue
907
19
926
General Services Administra .•n
140
140
Grants Administration
9
•
Housing and Communit Development
38
38
Human Resources
40
40
Human Services
69
69
Independent Auditor General
9
9
Innovation and Technology
82
82
Management and Budget
23
23-.' ;s
rd
Parks and Recreation
293
291:; 4._
Planning
48
?8
Police
1- 13
1�84$`
Procurement
21L.
..._a
Real Estate and Asset Management
53
3
56 =
Resilience and Public Works
178
2
180
Resilience and Sustainability
6
6
Risk Management
25
25
Solid Waste
273
273
Zoning
32
32
Non -Department- • ccounts
11
11
TOTAL
4692
28
4,720