HomeMy WebLinkAboutR-24-0204City of Miami
Resolution R-24-0204
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 15829 Final Action Date: 5/23/2024
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY
MANAGER TO APPROVE THE AUDIT OF FIVE (5) CIVILIAN POSITIONS
WITH A FISCAL IMPACT ESTIMATED IN THE RANGE OF $25,000.00 to
$30,000.00 FOR FISCAL YEAR 2024-2025, OF THE CITY OF MIAMI'S ("CITY")
POLICE DEPARTMENT ("DEPARTMENT"); AUTHORIZING THE CITY
MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND,
AND APPROPRIATE THE FISCAL YEAR 2024-2025 OPERATING BUDGET,
FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR
CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS
NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER TO AUDIT
AND CREATE SAID POSITIONS FOR THE DEPARTMENT; RATIFYING,
APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE
CITY MANAGER AND DESIGNATED CITY DEPARTMENTS TO UPDATE THE
RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING
ENTRIES, AND COMPUTER SYSTEMS; PROVIDING FOR AN IMMEDIATE
EFFECTIVE DATE.
WHEREAS, on September 23, 2021, the City Commission adopted Resolution No. R-
21-0402 approving the General Fund Budget for the City of Miami ("City") for the Fiscal Year
beginning October 1, 2021, and ending September 30, 2022, ("Fiscal Year 2021-22") in the
amount of $877,301,000 and the total Budget for all non -capital funds in the amount of
$1,368,052,000 (collectively, "Adopted Budget"); and
WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, the City
Commission modified and amended the City's Adopted Budget and the Capital Plan for Fiscal
Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R-21-0402,
including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for
the creation of or change in temporary or permanent positions in the Miami Police Department
("MPD") to be effective, the City Commission must first confirm the creation or modification of
such Positions by an affirmative vote and (ii) requiring that notwithstanding anything in
Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City
Commission is required prior to any and all movements of monies that are different from the line
item -budgets' approved amounts as adopted on September 13, 2021 for the Capital Plan and
as adopted on September 23, 2021 for Resolution No. R-21-0402; and
WHEREAS, pursuant to the City Commission's directives, the Police Department seeks
to audit five (5) civilian positions by reclassifying one (1) vacant Typist Clerk III position to a
Police Records Specialist II, two (2) vacant Clerk I and two (2) vacant Typist Clerk II positions to
four (4) Police Records Specialist I positions; and
WHEREAS, reclassifying one (1) vacant Typist Clerk III position to a Police Records
Specialist II position to replace the antiquated classification, will update and expand the
City of Miami Page 1 of 3 File ID: 15829 (Revision:) Printed On: 7/29/2025
File ID: 15829 Enactment Number: R-24-0204
essential functions, and streamline supervision of employees and the work specifically
performed in the Records Unit; and
WHEREAS, reclassifying two (2) vacant Clerk I and two (2) vacant Typist Clerk II
positions to fill four (4) Police Records Specialist I positions to replace the outdated Typist Clerk
II and Clerk I classifications, will update and expand the essential functions, stay up to date with
data entry assignments and maximize customer service in the Records Unit; and
WHEREAS, the reclassified positions will not be filled for the rest of the current fiscal
year to comply with budgetary restrictions imposed by Resolution No. 24-0076; and
WHEREAS, it is in the best interests of the City to authorize the City Manager to make
any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget,
Five -Year Financial Plan, Strategic Plan, and Capital Plan regarding City services and
resources as necessary and legally allowed; and
WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm
certain necessary actions of the City Manager and designated City departments to update the
relevant financial controls, project close-outs, accounting entries, and computer systems;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized' to approve the audit of five (5) civilian
positions with a fiscal impact estimated in the range of $25,000.00 to $30,000.00 for fiscal year
2024-2025, consisting of one (1) vacant Typist Clerk III position to a Police Records Specialist II
position to replace the antiquated classification, update and expand the essential functions, and
streamline supervision of employees and the work specifically performed in the Records Unit;
two (2) vacant Clerk I and two (2) vacant Typist Clerk II positions to fill four (4) Police Records
Specialist I positions to replace the outdated Typist Clerk II and Clerk I classifications, to update
and expand the essential functions, stay up to date with data entry assignments and maximize
customer service in the Records Unit, as required pursuant to Resolution No. R-21-0402
adopted September 23, 2021 and Resolution No. R-21-0408 adopted October 1, 2021.
Section 3. The City Manager is authorized' to make any necessary changes to adjust,
amend, and appropriate to the Fiscal Year 2024-2025 operating budget, five-year financial plan,
strategic plan, and multi -year capital plan regarding city services and resources as necessary,
legally allowed, and applicable.
Section 4. Authorizing the City Manager and the designated City departments to update
the relevant financial controls, project close-outs, accounting entries, and computer systems are
hereby ratified, approved, and confirmed.
Section 5. This Resolution shall become effective immediately upon its adoption and
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions, and Resolution No. 21-0408.
City of Miami Page 2 of 3 File ID: 15829 (Revision:) Printed on: 7/29/2025
File ID: 15829
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
Enactment Number: R-24-0204
30/2024 Ge r i . Wv�ina III City �[ttor ev / 5/14/2024
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission
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