HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #15829
Date: 04/02/2024
Commission Meeting Date: 05/23/2024
Type:
Subject:
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Resolution
Approve Audit - Five (5) Civilian Positions
Purpose of Item:
Request to audit five civilian positions with a fiscal impact estimated in the range of
$25,000.00 to $30,000.00 for the year.
Background of Item:
Pursuant to the City Commission's directives, the Police Department seeks to audit five
(5) civilian positions by reclassifying one (1) vacant Typist Clerk III position to a Police
Records Specialist 11, two (2) vacant Clerk I and two (2) vacant Clerk 11 positions to fill
four (4) Police Records Specialist 1. The audit of the positions will better meet the
needs of the department and will attract a larger applicant pool and retain employees.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Total Fiscal Impact: $25,000.00 to $30,000.00 for the year
Special Revenue Account No: 00001.19XXXX.SXXXXX
Department of Police
Department of Police
Office of Management and Budget
Office of Management and Budget
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Jorge Blanco
Manuel Morales
Luis Hernandez -Torres
Marie Gouin
Valentin J Alvarez
Arthur Noriega V
Juan Carlos Perez
Mabel Betancourt
George K. wysong III
Todd B. Hannon
Valentin J Alvarez
Juan Carlos Perez
George K. wysong III
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Initial Police Review Completed 04/17/2024 9:48 AM
Department Head Review Completed 04/23/2024 10:54 AM
Budget Analyst Review Completed 04/23/2024 12:58 PM
Budget Review Completed 04/30/2024 3:53 PM
Legislative Division Review Completed 04/30/2024 4:48 PM
City Manager Review Completed 04/30/2024 6:10 PM
ACA Review Completed 04/30/2024 6:58 PM
Approved Form and Correctness Skipped 04/12/2024 3:01 PM
Approved Form and Correctness Completed 04/30/2024 7:22 PM
Meeting Completed 05/09/2024 9:00 AM
Legislative Division Review Completed 05/14/2024 4:59 PM
ACA Review Completed 05/14/2024 5:47 PM
Approved Form and Correctness Completed 05/14/2024 8:03 PM
Meeting Completed 05/23/2024 9:00 AM
Signed by the Mayor Completed 06/02/2024 2:25 PM
Signed and Attested by the City Clerk Completed 06/02/2024 2:43 PM
Rendered Completed 06/02/2024 2:43 PM
City of Miami
Legislation
Resolution
Enactment Number: R-24-0204
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 15829 Final Action Date:5/23/2024
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY
MANAGER TO APPROVE THE AUDIT OF FIVE (5) CIVILIAN POSITIONS WITH A
FISCAL IMPACT ESTIMATED IN THE RANGE OF $25,000.00 to $30,000.00 FOR
FISCAL YEAR 2024-2025, OF THE CITY OF MIAMI'S ("CITY") POLICE
DEPARTMENT ("DEPARTMENT"); AUTHORIZING THE CITY MANAGER TO MAKE
ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE
FISCAL YEAR 2024-2025 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN,
STRATEGIC PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY
SERVICES AND RESOURCES AS NECESSARY, LEGALLY ALLOWED, AND
APPLICABLE IN ORDER TO AUDIT AND CREATE SAID POSITIONS FOR THE
DEPARTMENT; RATIFYING, APPROVING, AND CONFIRMING CERTAIN
NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY
DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT
CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING
FOR AN IMMEDIATE EFFECTIVE DATE.
WHEREAS, on September 23, 2021, the City Commission adopted Resolution No. R-
21-0402 approving the General Fund Budget for the City of Miami ("City") for the Fiscal Year
beginning October 1, 2021, and ending September 30, 2022, ("Fiscal Year 2021-22") in the
amount of $877,301,000 and the total Budget for all non -capital funds in the amount of
$1,368,052,000 (collectively, "Adopted Budget"); and
WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, the City
Commission modified and amended the City's Adopted Budget and the Capital Plan for Fiscal
Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R-21-0402,
including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for
the creation of or change in temporary or permanent positions in the Miami Police Department
("MPD") to be effective, the City Commission must first confirm the creation or modification of
such Positions by an affirmative vote and (ii) requiring that notwithstanding anything in
Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City
Commission is required prior to any and all movements of monies that are different from the line
item -budgets' approved amounts as adopted on September 13, 2021 for the Capital Plan and
as adopted on September 23, 2021 for Resolution No. R-21-0402; and
WHEREAS, pursuant to the City Commission's directives, the Police Department seeks
to audit five (5) civilian positions by reclassifying one (1) vacant Typist Clerk III position to a
Police Records Specialist II, two (2) vacant Clerk I and two (2) vacant Typist Clerk II positions to
four (4) Police Records Specialist I positions; and
WHEREAS, reclassifying one (1) vacant Typist Clerk III position to a Police Records
Specialist II position to replace the antiquated classification, will update and expand the
essential functions, and streamline supervision of employees and the work specifically
performed in the Records Unit; and
WHEREAS, reclassifying two (2) vacant Clerk I and two (2) vacant Typist Clerk II
positions to fill four (4) Police Records Specialist I positions to replace the outdated Typist Clerk
II and Clerk I classifications, will update and expand the essential functions, stay up to date with
data entry assignments and maximize customer service in the Records Unit; and
WHEREAS, the reclassified positions will not be filled for the rest of the current fiscal
year to comply with budgetary restrictions imposed by Resolution No. 24-0076; and
WHEREAS, it is in the best interests of the City to authorize the City Manager to make
any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget,
Five -Year Financial Plan, Strategic Plan, and Capital Plan regarding City services and
resources as necessary and legally allowed; and
WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm
certain necessary actions of the City Manager and designated City departments to update the
relevant financial controls, project close-outs, accounting entries, and computer systems;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized' to approve the audit of five (5) civilian
positions with a fiscal impact estimated in the range of $25,000.00 to $30,000.00 for fiscal year
2024-2025, consisting of one (1) vacant Typist Clerk III position to a Police Records Specialist II
position to replace the antiquated classification, update and expand the essential functions, and
streamline supervision of employees and the work specifically performed in the Records Unit;
two (2) vacant Clerk I and two (2) vacant Typist Clerk II positions to fill four (4) Police Records
Specialist I positions to replace the outdated Typist Clerk II and Clerk I classifications, to update
and expand the essential functions, stay up to date with data entry assignments and maximize
customer service in the Records Unit, as required pursuant to Resolution No. R-21-0402
adopted September 23, 2021 and Resolution No. R-21-0408 adopted October 1, 2021.
Section 3. The City Manager is authorized1 to make any necessary changes to adjust,
amend, and appropriate to the Fiscal Year 2024-2025 operating budget, five-year financial plan,
strategic plan, and multi -year capital plan regarding city services and resources as necessary,
legally allowed, and applicable.
Section 4. Authorizing the City Manager and the designated City departments to update
the relevant financial controls, project close-outs, accounting entries, and computer systems are
hereby ratified, approved, and confirmed.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions, and Resolution No. 21-0408.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission
APPROVED AS TO FORM AND CORRECTNESS:
4/30/2024 Ges�ra . Wv na III" City ,�ttor ev / 5/14/2024