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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #16024 Date: 05/08/2024 Commission Meeting Date: 05/23/2024 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: District 2 Type: Resolution Subject: Invitation for Bid - Marina Forklift Lease Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received pursuant to Invitation for Bid ("IFB") No. 1719386 for the lease of a marina forklift, from Forklift Exchange, Inc., ("Forklift Exchange") for an initial contract term of three (3) years, with no option to renew; allocating funds from the Department of Real Estate and Asset Management's ("DREAM") General Account Funds 04002.221050.544000.0.0; subject to the availability of funds and budgetary approval, at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On December 22, 2023, the Department of Procurement ("Procurement"), on behalf of the City of Miami's Department of Real Estate and Asset Management ("DREAM") issued IFB No. 1719386 for the Lease of a Marina Forklift, for thirty-six (36) months, with a yearly allowance of two thousand (2,000) hours, under full and open competition. As required by the Procurement Code, the IFB was issued online via the City of Miami's BidSync Electronic Portal ("BidSync"). On February 9, 2024, at the bid closing, one (1) bid was received. A survey was issued, and some vendors did not respond, while another said they were not aware of the IFB. On March 11, 2024, a Best and Final Offer Letter ("BAFO") was sent to Forklift Exchange the sole responsive and responsible bidder. The bid was evaluated and tabulated following the guidelines published in the Bid. Procurement is recommending award to Forklift Exchange, the sole Bidder who was deemed responsive and responsible. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: General Account No: 04002.221050.544000.0.0 Reviewed B Department of Real Estate and Asset Management Andrew Frey Department Head Review Completed 05/08/2024 1:09 PM Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 05/09/2024 12:09 PM Office of Management and Budget Marie Gouin Budget Review Completed 05/13/2024 9:04 PM City Manager's Office Larry M. Spring Assistant City Manager Completed 05/14/2024 6:18 PM City Manager's Office Arthur Noriega V City Manager Review Completed 05/14/2024 6:19 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 05/14/2024 6:36 PM Office of the City Attorney Pablo Velez ACA Review Completed 05/14/2024 6:54 PM Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 05/14/2024 7:33 PM City Commission Maricarmen Lopez Meeting Completed 05/23/2024 9:00 AM Office of the City Clerk City Clerk's Office Rendered Completed 05/28/2024 2:43 PM City of Miami Legislation Resolution Enactment Number: R-24-0191 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 16024 Final Action Date:5/23/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID RECEIVED ON FEBRUARY 9, 2024, PURSUANT TO INVITATION FOR BID ("IFB") NO. 1719386 FOR THE LEASE OF A MARINA FORKLIFT, FROM THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER, FORKLIFT EXCHANGE, INC., A FLORIDA PROFIT CORPORATION ("FORKLIFT EXCHANGE"), FOR AN INITIAL TERM OF THREE (3) YEARS, WITH NO OPTION TO RENEW; ALLOCATING FUNDS FROM THE CITY OF MIAMI ("CITY") DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT ("DREAM") GENERAL FUND ACCOUNT NO. 04002.221050.544000.0.0, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Department of Real Estate and Asset Management ("DREAM") has a continued need for the lease of a marina forklift to unload boats from the storage racks; and WHEREAS, on December 22, 2023, the City's Department of Procurement ("Procurement") issued Invitation for Bids ("IFB") No. 1719386 for the Lease of a Marina Forklift, to be awarded, for an initial term of three (3) years, with no option to renew; and WHEREAS, on February 9, 2024, Procurement received a sole responsive and responsible bid in response to the IFB, which was evaluated and tabulated following the required guidelines of the IFB, from Forklift Exchange, Inc., a Florida profit corporation ("Forklift Exchange"); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received on February 9, 2024, pursuant to IFB No. 1719386 for the Lease of a Marina Forklift, from the sole responsive and responsible Bidder, Forklift Exchange, for an initial term of three (3) years, with no option to renew, is hereby accepted. Section 3. Funds shall be allocated from DREAM General Fund Account No. 04002.221050.544000.0.0, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ge Wy j ng III, C y ' ttor -y 5/14/2024 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.