HomeMy WebLinkAboutR-24-0189City of Miami
Resolution R-24-0189
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 15869 Final Action Date: 5/23/2024
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE BIDS RECEIVED JUNE 20, 2023, PURSUANT TO
INVITATION FOR BIDS ("IFB") NO. 1353386 FOR THE PROVISION OF
PROFESSIONAL INTERPRETING, TRANSLATION, AND TRANSCRIPTION
SERVICES, ON AN AS NEEDED BASIS, CITYWIDE, FROM THE LOWEST
RESPONSIVE AND RESPONSIBLE BIDDERS ON A PRIMARY, SECONDARY,
AND TERTIARY BASIS, AS LISTED IN THE ATTACHED AND
INCORPORATED BID TABULATION, FROM EFFECTIFF, LLC, A FLORIDA
LIMITED LIABILITY COMPANY ("EFFECTIFF"), INTERPRETERS UNLIMITED,
INC., A FOREIGN PROFIT CORPORATION AUTHORIZED TO CONDUCT
BUSINESS IN FLORIDA ("INTERPRETERS UNLIMITED"), FOX TRANSLATION
SERVICES LLC, A FLORIDA LIMITED LIABILITY COMPANY ("FOX"),
BILINGVAL INC, A FLORIDA PROFIT CORPORATION ("BILINGVAL"), HUMAN
TOUCH TRANSLATIONS LTD, A FOREIGN PROFIT CORPORATION
AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("HUMAN TOUCH"),
AND ACCENT ON LANGUAGES, INC., A FOREIGN PROFIT CORPORATION
PENDING AUTHORIZATION TO CONDUCT BUSINESS IN FLORIDA
("ACCENT ON LANGUAGES"), FOR AN INITIAL TERM OF TWO (2) YEARS,
WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR
PERIODS; ALLOCATING FUNDS FROM THE VARIOUS END USER
ACCOUNTS AND/OR SUCH OTHER VARIOUS SOURCES OF FUNDS FROM
THE USER DEPARTMENTS AND AGENCIES, SUBJECT TO THE
AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS,
AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS,
PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE
PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI PROCUREMENT
ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY
PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN
FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE
DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") has a continuing need for interpreting, translation,
and transcription services; and
WHEREAS, on May 1, 2023, the City's Department of Procurement ("Procurement")
issued Invitation for Bids ("IFB") No. 1353386 for Professional Interpreting, Translation, and
City of Miami Page 1 of 3 File ID: 15869 (Revision:) Printed On: 7/29/2025
File ID: 15869 Enactment Number: R-24-0189
Transcription Services, on an as needed basis, Citywide, for an initial term of two (2) years, with
the option to renew for two (2) additional two (2) year periods; and
WHEREAS, on June 20, 2023, Procurement received fifteen (15) bid responses to the
IFB, all bids were evaluated and tabulated following the guidelines published in the Solicitation;
and
WHEREAS, Procurement is recommending award to the lowest responsive and
responsible Bidders: Effectiff, LLC, a Florida limited liability company ("Effectiff"), Interpreters
Unlimited, Inc., a foreign profit corporation authorized to conduct business in Florida
("Interpreters Unlimited"), Fox Translation Services LLC, a Florida limited liability company
("Fox"), Bilingval Inc, a Florida profit corporation ("Bilingval"), Human Touch Translations Ltd, a
foreign profit corporation authorized to conduct business in Florida ("Human Touch"), and
Accent On Languages, Inc., a foreign profit corporation pending authorization to conduct
business in Florida ("Accent On Languages");
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received June 20, 2023, pursuant to IFB No. 1353386 for the
provision of Professional Interpreting, Translation, and Transcription Services, on an as needed
basis, Citywide, from the lowest responsive and responsible Bidders on a primary, secondary,
and tertiary basis, as listed in the attached Bid Tabulation, from Effectiff, Interpreters Unlimited,
Fox, Bilingval, Human Touch, and Accent On Languages, for an initial term of two (2) years,
with the option to renew for two (2) additional two (2) year periods, is hereby accepted.
Section 3. Funds shall be allocated from the various end user accounts and/or such
other various sources of funds from the user departments and agencies, subject to the
availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is hereby authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
City of Miami Page 2 of 3 File ID: 15869 (Revision:) Printed on: 7/29/2025
File ID: 15869 Enactment Number: R-24-0189
APPROVED AS TO FORM AND CORRECTNESS:
ge Wy j ng III, C1ty ttor -y 5/13/2024
City of Miami Page 3 of 3 File ID: 15869 (Revision:) Printed on: 7/29/2025