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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #15357 Date: 01/09/2024 Commission Meeting Date: 03/14/2024 Requesting Department: Office of Grants Administration Sponsored By: Damian Pardo District Impacted: All Type: Resolution Subject: FIND Grant - Two (2) Marine Boat Engine Replacements Purpose of Item: A Resolution of the Miami City Commission, with attachments, authorizing the City Manager to submit an application for reimbursement grant funding to the Florida Inland Navigation District ("FIND") Waterways Assistance Program, in an amount not to exceed $20,500.00, for the replacement of two (2) marine boat engines for the Miami Police Department Marine Patrol ("Project"); in the event of the award, authorizing the allocation of the required matching funds for fifty percent (50%) of the project eligible costs, in an amount not to exceed $20,500.00, available under the capital project number to be determined for a total project cost of $41,000.00; further authorizing the City Manager to execute any other necessary documents for the submission of said grant application, the execution of grant or deed agreements and amendments, modifications, renewals, and extensions, and the acceptance of grant funds in the event of the award of the grant for fiscal year 2024-2025. Background of Item: The Office of Grants Administration is seeking City Commission authorization to apply for up to $20,500.00 in grant funding from the Florida Inland Navigation District (FIND), for the replacement of two (2) marine boat engines for the Miami Police Department Marine Patrol. The item includes language by Rule 66B-2, Florida Administrative Code, for grant submittal to the Waterways Assistance Program as well as eligible project costs and city non -reimbursable administrative costs. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $41,100.00 ($20,500.00 FIND cost and $20,500.00 City cost) CIP Project No: TBD Office of Grants Administration Lillian P Blondet Department of Police Reviewed B Department Head Review Jorge Blanco Initial Police Review Completed 01/09/2024 10:15 AM Completed 02/06/2024 12:08 PM Department of Police Office of Management and Budget Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Manuel Morales Carolina Aguila Luis Hernandez -Torres Marie Gouin Larry M. Spring Valentin J Alvarez Arthur Noriega V Thomas M. Fossler Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Police Review Completed 02/07/2024 9:34 AM Budget Analyst Review Skipped 02/07/2024 2:48 PM Budget Analyst Review Completed 02/07/2024 2:57 PM Budget Review Completed 02/07/2024 4:43 PM Assistant City Manager Review Completed 03/01/2024 8:33 AM Legislative Division Review Completed 03/01/2024 8:53 AM City Manager Review Completed 03/01/2024 8:56 AM ACA Review Completed 03/04/2024 8:59 AM Approved Form and Correctness Completed 03/04/2024 1:10 PM Meeting Completed 03/14/2024 9:00 AM Signed by the Mayor Completed 03/21/2024 9:15 AM Signed and Attested by the City Clerk Completed 03/21/2024 9:26 AM Rendered Completed 03/21/2024 9:27 AM City of Miami Legislation Resolution Enactment Number: R-24-0093 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 15357 Final Action Date:3/14/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION FOR REIMBURSEMENT GRANT FUNDING TO THE FLORIDA INLAND NAVIGATION DISTRICT ("FIND") WATERWAYS ASSISTANCE PROGRAM FOR AN AMOUNT NOT TO EXCEED TWENTY THOUSAND FIVE HUNDRED DOLLARS AND ZERO CENTS ($20,500.00) ("GRANT FUNDS") FOR THE REPLACEMENT OF TWO (2) MARINE PATROL BOAT ENGINES FOR THE CITY OF MIAMI POLICE DEPARTMENT MARINE PATROL ("PROJECT"); FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR THE SUBMISSION OF THE GRANT APPLICATION; FURTHER, IN THE EVENT OF THE AWARD, AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT FUNDS FOR FISCAL YEAR 2024- 2025 WITHOUT THE NEED FOR FURTHER CITY COMMISSION APPROVAL AND TO ALLOCATE THE REQUIRED MATCHING FUNDS AND OTHER PROJECT FUNDS IN AN AMOUNT NOT TO EXCEED TWENTY THOUSAND FIVE HUNDRED DOLLARS AND ZERO CENTS ($20,500.00) TO BE BUDGETED AND APPROPRIATED BY SEPARATE, FUTURE RESOLUTION AT THE TIME OF NEED FROM CAPITAL PROJECT NUMBER 40-B25TBD OR OTHER LEGALLY AVAILABLE FUNDING SOURCES AND TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, GRANT OR DEED AGREEMENTS, AMENDMENTS, MODIFICATIONS, RENEWALS, AND EXTENSIONS THERETO. WHEREAS, the City of Miami's ("City") Police Department wishes to replace two (2) marine patrol boat engines ("Project"); and WHEREAS, the total cost of the Project is estimated not to exceed the amount of Forty One Thousand Dollars and Zero Cents ($41,000.00); and WHEREAS, grant funding is potentially available from the Florida Inland Navigation District ("FIND") Waterways Assistance Program for the Project pursuant to FIND Rule 66B-2, Florida Administration Code ("F.A.C."); and WHEREAS, the City wishes to apply for reimbursement grant funding from the FIND Waterways Assistance Program in the amount not to exceed Twenty Thousand Five Hundred Dollars and Zero Cents ($20,500.00) ("Grant Funds"), the maximum allowable amount for this type of project; and WHEREAS, in the event of the award of the Grant Funds, the City wishes to allocate the required matching funds in an amount not to exceed Twenty Thousand Five Hundred Dollars and Zero Cents ($20,500.00) ("City Match") of the total eligible Project cost, as defined in FIND Rule 66B-2.008, F.A.C.; and WHEREAS, in the event of the award of the Grant Funds, the appropriation of funds for both eligible and non -reimbursable administrative costs shall be by separate, future Resolution from funds available under capital project number 40-B25TBD or other legally available funding sources; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized', to submit an application for the reimbursement Grant Funds, in a form acceptable to the City Attorney, to the FIND Waterways Assistance Program for the Project. Section 3. The City Manager is further authorized' to negotiate and execute any and all necessary documents, all in forms acceptable to the City Attorney, in connection with the submission of the grant application. Section 4. The City Manager is further authorized' to accept the Grant Funds in the event of an award for Fiscal Year 2024 — 2025 without the need for further City Commission approval and to negotiate and execute, all in forms acceptable to the City Attorney, grant or deed agreements, amendments, modifications, renewals, or extensions in order to implement this Resolution. Section 5. The City certifies to FIND the following matters: (1) The City accepts the terms and conditions set forth in FIND Rule 66B-2 F.A.C., which outlines the Waterways Assistance Program and which will be a part of the Project Agreement for any assistance under this proposal; (2) The City is in complete accord with the proposal and agrees to carry out the Project in the manner described in the proposal and any plan and specifications attached thereto unless prior approval for any change has been received from FIND; (3) The City has the ability and intention to finance its share of the cost of the Project and that the Project will be operated and maintained at the expense of the City for public use; (4) The City will not unlawfully discriminate against any person on basis of race, color or national origin in the use of any property or facility acquired or developed pursuant to this proposal, and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state and local laws, rules and requirements; (5) The City agrees to maintain adequate financial records for the proposed Project to substantiate claims for reimbursements; and 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. (6) The City will make available to FIND, if requested, a post -audit of expenses incurred on the Project prior to, or in conjunction with, request for the final ten percent (10%) of the funding agreed to by FIND. Section 6. In the event of the award, the City Manager is authorized' to accept, allocate, and appropriate the Grant Funds without the need for further City Commission approval and to allocate required City Match and other Project funds to be budgeted and appropriated by separate, future Resolution at the time of need from capital project number 40-B25TBD or other legally available funding sources. Section 7. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity (tor 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.