HomeMy WebLinkAboutSubstitution Memo from City ManagerCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO. Honorable Mayor and DATE: March 11, 2024
Members of the City Commission
SUBJECT: Substitute for File ID: 15358
Matter # 24-61 — Florida
Inland Navigation District
("FIND") Grant — Miami
Police Department ("MPD")
Removal of Derelict Vessels
FROM: Arthur Noriega V.
City Manager
Please be advised that a substitute for Consent Agenda item 6 for FIND Grant for the
Removal of Derelict Vessels included on the City Commission Meeting Agenda of
March 14, 2024 is to reflect a change in grant request from $37,500 to $100,000 for a
total project cost of $200,000.
The following documents were replaced in the said item:
(1) Agenda Item Summary Form Item
(2) Resolution
(3) FIND Attachment E-7 Form
Cc: Zerry Ihekwaba, Deputy City Manager
Natasha Colebrook -Williams, Assistant City Manager
Larry Spring, Assistant City Manager/Chief Financial Officer
Marie Gouin, Director of Management & Budget
Miriam Santana, Agenda Coordinator
Jorge Blanco, MPD — Budget and Finance Manager
15 3 JQ 5 (voirowL
Date: 03/8/2024
AGENDA ITEM SUMMARY FORM
FILL ID: 15358
Law Department
Matter ID No.
24-61
Requesting Department: Office of Grants Administration
Commission Meeting Date: 03/14/2024 District Impacted: All
Type: ®Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item D Other
Subject: FIND Grant - MPD Removal of Derelict Vessels
Purpose of Item:
Submit an application for reimbursement grant funding to the Florida Inland Navigation District
("FIND") Waterways Assistance Program, in an amount not to exceed up to $37,500, for the removal
of Derelict Vessels ("Project"); in the event of the award, authorizing the allocation of the required
matching funds for fifty percent (50%) of the project eligible costs, in an amount not to exceed
$100,000, available under the capital project number to be determined for a total project cost of
$200,000; further authorizing the City Manager to execute any other necessary documents for the
submission of said grant application, the execution of grant or deed agreements and amendments,
modifications, renewals, and extensions, and the acceptance of grant funds in the event of the award
of the grant for fiscal year 2024 - 2025.
Background Information:
The Office of Grants Administration is seeking City Commission authorization to apply for up to
$100,000 in grant funding from the Florida Inland Navigation District (FIND) for the removal of
Derelict Vessels. The item includes language by Rule 66B-2, Florida Administrative Code, for grant
submittal to the Waterways Assistance Program as well as eligible project costs and city non -
reimbursable administrative costs.
Budget Impact Analysis
❑ Yes ❑ No Is this item related to revenue?
❑ Yes ❑ No Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: TBD
❑ Yes ® No Is this Item funded by bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $200,000 (100,000 FIND cost and $100,000 City cost)
Does the item require approval from the following departments?
❑ Grants
❑ Procurement
❑ Risk
Dept. Director
Final Approvals
(SIGN AND DATE)
*all other approvals will be done through Accela
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Page 1 of I
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION FOR
REIMBURSEMENT GRANT FUNDING TO THE FLORIDA INLAND NAVIGATION
DISTRICT ("FIND") WATERWAYS ASSISTANCE PROGRAM FOR AN AMOUNT NOT
TO EXCEED ONE HUNDRED THOUSAND DOLLARS AND ZERO CENTS
($100,000.00) ("GRANT FUNDS") FOR THE REMOVAL OF DERELICT VESSELS
FROM THE CITY OF MIAMI'S ("CITY'S") JURISDICTIONAL WATERWAYS
("PROJECT"); FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ANY AND ALL NECESSARY DOCUMENTS, ALL IN FORMS
ACCEPTABLE TO THE CITY ATTORNEY, FOR THE SUBMISSION OF THE GRANT
APPLICATION; FURTHER, IN THE EVENT OF THE AWARD, AUTHORIZING THE
CITY MANAGER TO ACCEPT THE GRANT FUNDS FOR FISCAL YEAR 2024-2025
WITHOUT THE NEED FOR FURTHER CITY COMMISSION APPROVAL AND TO
ALLOCATE THE REQUIRED MATCHING FUNDS AND OTHER PROJECT FUNDS IN
AN AMOUNT NOT TO EXCEED ONE HUNDRED THOUSAND DOLLARS
($100,000.00) TO BE BUDGETED AND APPROPRIATED BY SEPARATE, FUTURE
RESOLUTION AT THE TIME OF NEED FROM CAPITAL PROJECT NUMBER 40 —
B25TBD OR OTHER LEGALLY AVAILABLE FUNDING SOURCES AND TO
NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY,
GRANT OR DEED AGREEMENTS, AMENDMENTS, MODIFICATIONS, RENEWALS,
AND EXTENSIONS THERETO.
WHEREAS, the City of Miami ("City") wishes to remove derelict vessels from the
City's jurisdictional waterways ("Project"); and
WHEREAS, the total cost of this Project is estimated not to exceed an amount of
Two Hundred Thousand Dollars and Zero Cents ($200,000.00); and
WHEREAS, grant funding is potentially available from the Florida Inland:`' _
Navigation District ("FIND") Waterways Assistance Program for the Project pursuant to
FIND Rule 66B-2, Florida Administration Code ("F.A.C."); and
WHEREAS, the City wishes to apply for reimbursement grant funding from the
FIND Waterways Assistance Program in the amount not to exceed One Hundred
Thousand Dollars and Zero Cents ($100,000.00), or fifty percent (50%) of the, total:,
Project cost ("Grant Funds"); and
WHEREAS, in the event of the award of the Grant Funds, the City wishes to
allocate required matching funds in an amount not to exceed Thirty -Seven Thousand
Five Hundred Dollars and Zero Cents ($100,000.00) ("City Match"), or fifty percent
(50%) of the total Project cost, as defined in FIND Rule 66B-2.008, F.A.C.; and
WHEREAS, in the event of the award, the appropriation of funds for both eligible
and non -reimbursable administrative costs shall be by separate, future Resolution from
funds available under capital project number 40 — B25TBD or other legally available
funding sources;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized1 to submit an application for the
reimbursement Grant Funds, in a form acceptable to the City Attorney, to the FIND
Waterways Assistance Program for an amount not to exceed Thirty -Seven Thousand
Five Hundred Dollars and Zero Cents ($100,000.00) for the Project.
Section 3. The City Manager is further authorized1 to negotiate and execute any
and all necessary documents, all in a form acceptable to the City Attorney, in
connection with the submission of the grant application.
Section 4. The City Manager is further authorized' to accept the Grant Funds in
the event of an award for Fiscal Year 2024 — 2025 without the need for further City
Commission approval and to negotiate and execute, a!I in forms acceptable to the City
Attorney, grant or deed agreements, amendments, modifications, renewals, or
extensions in order to implement this Resolution.
Section 5. The City certifies to FIND the following matters:
(6) The City accepts the terms and conditions set forth in FIND Rule 66B-2
F.A.C., which outlines the Waterways Assistance Program and which will
be a part of the Project Agreement for any assistance under this: proposal;
(2) The City is in complete accord with the proposal and agrees to -Carryout
the Project in the manner described in the proposal and any plan and`;
specifications attached thereto, unless prior approval for any change has been
received from FIND; f'k.t
(3) The City has the ability and intention to finance its share of the cost of the
Project and that the Project will be operated and maintained at the expense of
the City for public use;
(4) The City will not unlawfully discriminate against any person on basis of
race, color or national origin in the use of any property or facility acquired or
developed pursuant to this proposal, and shall comply with the terms and intent
of the Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964) and design and
construct all facilities to comply fully with statutes relating to accessibility by
handicapped persons as well as other federal, state and local laws, rules and
requirements;
(5) The City agrees to maintain adequate financial records for the proposed
Project to substantiate claims for reimbursements; and
9 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
(6) The City will make available to FIND, if requested, a post -audit of
expenses incurred on the Project prior to, or in conjunction with, request for the
final (10%) of the funding agreed to by FIND.
Section 6. In the event of the award, the City Manager is authorized1 to accept,
allocate, and appropriate the Grant Funds without the need for further City Commission
approval and to allocate the required City Match and other Project funds to be budgeted
and appropriated by separate, future Resolution at the time of need from capital project
number 40 — B25TBD or other legally available funding sources.
Section 7. This Resolution shall become effective immediately upon its adoption
and signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
VICTORIA MENDEZ
CITY ATTORNEY
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from
the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
ATTACHMENT E-7
RESOLUTION FOR ASSISTANCE 2024
UNDER THE FLORIDA INLAND NAVIGATION DISTRICT
WATERWAYS ASSISTANCE PROGRAM
WHEREAS, THE City of Miami is interested in carrying out the
(Name of Agency)
following described project for the enjoyment of the citizenry of Miami
and the State of Florida:
Project Title: Removal of Derelict Vessels
Total Estimated Cost $200,000 ($100,000 FIND cost & $100,000 City cost)
Brief Description of Project: Removal of derelict vessels from the City's jurisdictional
waterways.
AND, Florida inland Navigation District financial assistance is required for the program
mentioned above,
NOW THEREFORE, be it resolved by the City of Miami
(Name of Agency)
that the project described above be authorized,
AND, be it further resolved that said City of Miami
(Name of Agency)
make application to the Florida Inland Navigation District in the amount of eligible 50 % of the
actual cost of the project in behalf of said City of Miami
(Name of Agency)
AND, be it further resolved by the City of Miami
. 1-11
(Name of Agency) . }
that it certifies to the following:
1. That it will accept the terms and conditions set forth in FIND Rule 66M-; 3)
F.A.C. and which will be a part of the Project Agreement for any assistance awarded up'aer
the attached proposal.
2. That it is in complete accord with the attached proposal and that it will carry out
the Program in the manner described in the proposal and any plans and specifications attached
thereto unless prior approval for any change has been received from the District.
(1)
Form No. 90-21(Fffectivedate 12-17-90, Rev. 10-14-92)
3. That it has the ability and intention to finance its share of the cost of the project
and that the project will be operated and maintained at the expense of said City of Miami
for public use.
(Name of Agency)
4. That it will not discriminate against any person on the basis of race, color or
national origin in the use of any property or facility acquired or developed pursuant to this
proposal, and shall comply with the terms and intent of the Title VI of the Civil Rights Act of
1964, P. L. 88-352 (1964) and design and construct all facilities to comply fully with statutes
relating to accessibility by persons with disabilities as well as other federal, state and local
laws, rules and requirements.
5. That it will maintain adequate financial records on the proposed project to
substantiate claims for reimbursement.
6. That it will make available to FIND if requested, a post -audit of expenses
incurred on the project prior to, or in conjunction with, request for the final 10% of the
funding agreed to by FIND.
This is to certify that the foregoing is a true and correct copy of a resolution duly.and'
legally adopted by the Miami City Commission at a legal meetif ;LL
(Agency Governing Board)
held on this 14th day of March 20 24 .
Attest Signature
City Clerk City Manager
Title Title
(2)
Form No. 90-21 (Effective date 12-17-90, Rev. 10-14-92)