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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #15464 Date: 01/23/2024 Commission Meeting Date: 03/14/2024 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Invitation for Bid - Farrier Services - Police Horses Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received pursuant to Invitation for Bid ("IFB") No. 1612386, for Farrier Services for Police Horses, on an as needed basis from Farrier and Horse Trainer Inc. ("Farrier and Horse Trainer") for an initial contract term of three (3) years, with the option to renew for one (1) additional three (3) year period; allocating funds from the City of Miami's Police Department's General Fund Account subject to the availability of funds and budgetary approval, at the time of need; Authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: The Department of Procurement ("Procurement"), on behalf of the City of Miami Police Department ("Police"), issued IFB No. 1612386, Farrier Services for Police Horses on May 3, 2023, under full and open competition. As required by the Procurement Code, the IFB was issued online via the City of Miami's Bid Sync Electronic Portal ("BidSync"). On June 9, 2023, at the bid closing, one (1) bid was received. The bid was evaluated and tabulated following the guidelines published in the Bid. Farrier and Horse Trainer was the sole responsive and responsible Bidder. Procurement is recommending award to Farrier and Horse Trainer who was deemed responsive and responsible. The estimated contract amount is approximately $99,250 in the aggregate. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: Approximately $ 99,250 Department of Police Department of Police Office of Management and Budget Office of Management and Budget Department of Procurement Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Jorge Blanco Manuel Morales Luis Hernandez -Torres Marie Gouin Annie Perez Valentin J Alvarez Arthur Noriega V Pablo Velez Victoria Mendez Maricarmen Lopez City Clerk's Office Initial Police Review Department Head Review Budget Analyst Review Budget Review Procurement Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Meeting Rendered Completed 02/06/2024 12:21 PM Completed 02/07/2024 9:36 AM Completed 02/07/2024 1:23 PM Completed 02/07/2024 4:41 PM Completed 02/08/2024 12:36 PM Completed 02/08/2024 12:51 PM Completed 02/08/2024 2:30 PM Completed 02/09/2024 1:18 PM Completed 02/09/2024 4:25 PM Completed 03/14/2024 9:00 AM Completed 03/20/2024 11:53 AM City of Miami Legislation Resolution Enactment Number: R-24-0086 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 15464 Final Action Date:3/14/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID RECEIVED ON JUNE 9, 2023, PURSUANT TO INVITATION FOR BIDS ("IFB") NO. 1612386 FOR FARRIER SERVICES FOR CITY OF MIAMI ("CITY") POLICE HORSES WITH FARRIER AND HORSE TRAINER INC., A FLORIDA PROFIT CORPORATION ("FARRIER AND HORSE TRAINER"), THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER, ON AN AS NEEDED BASIS, FOR AN INITIAL TERM OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD; ALLOCATING FUNDS FROM THE CITY POLICE DEPARTMENT ("POLICE") GENERAL ACCOUNT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Police Department ("Police") has a continued need for farrier services for its Police horses; and WHEREAS, on May 3, 2023, the City's Department of Procurement ("Procurement") issued Invitation for Bids ("IFB") No. 1612386 for Farrier Services for City Police Horses to establish a contract, on an as needed basis, for an initial term of three (3) years, with the option to renew for one (1) additional three (3) year period; and WHEREAS, on June 9, 2023, Procurement received one (1) bid response to the IFB, which was evaluated and tabulated following the required guidelines of the IFB, and Farrier and Horse Trainer Inc., a Florida profit corporation ("Farrier and Horse Training") was the responsive and responsible Bidder; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received on June 9, 2023, pursuant to IFB No. 1612386 for Farrier Services for City Police horses with Farrier and Horse Trainer, the sole responsive and responsible Bidder, for an initial term of three (3) years, with the option to renew for one (1) additional three (3) year period, is hereby accepted. Section 3. Funding shall be allocated from the Police General Account, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is hereby authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and Code provisions.