HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #15462
Date: 01/23/2024
Commission Meeting Date: 03/14/2024
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Invitation for Bid - Electrical Repair Services - Police Facilities
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received pursuant to Invitation for Bid ("IFB") No. 1687386 for
Electrical Repair Services at Police Facilities, on an as needed basis, from Zeus Power
Electric, Inc., ("Zeus Power") for an initial contract term of three (3) years, with the
option to renew for three (3) additional one (1) year periods; allocating funds from the
General Account Funds 00001.191501.546000 for Central Station and Other
Dependencies, and 00001.191508.546000 for the Police College; subject to the
availability of funds and budgetary approval, at the time of need; authorizing the City
Manager to negotiate and execute any and all documents, including any amendments,
renewals, and extensions; subject to all allocations, appropriations, and budgetary
approvals having been previously made, compliance with applicable provisions of the
Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of
Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles,
all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney,
and in compliance with all applicable laws, rules, and regulations, as may be deemed
necessary for said purpose.
Background of Item:
On May 24, 2023, the Department of Procurement ("Procurement"), on behalf of the
City of Miami's Police Department ("Police") issued IFB No. 1687386 for Electrical
Repair Services, including emergency on call services, on an as needed basis, under
full and open competition. As required by the Procurement Code, the IFB was issued
online via the City of Miami's BidSync Electronic Portal ("BidSync"). On July 24, 2023, at
the bid closing, one (1) bid was received. A survey was issued, and some vendors said
they could not meet the timeline required to bid. The bid was evaluated and tabulated
following the guidelines published in the Bid. Procurement is recommending award to
Zeus Power, the sole Bidder who was deemed responsive and responsible. The
estimated contract amount is approximately $330,000.00 in the aggregate.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Total Fiscal Impact: Approximately $55,000.00 annually ($330,000.00 in the aggregate)
General Account No: 00001.191501.546000 and 00001.191508.546000
Department of Police
Department of Police
Office of Management and Budget
Office of Management and Budget
Department of Procurement
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Clerk
Reviewed B
Jorge Blanco
Manuel Morales
Luis Hernandez -Torres
Marie Gouin
Annie Perez
Valentin J Alvarez
Arthur Noriega V
Pablo Velez
Victoria Mendez
Maricarmen Lopez
Valentin J Alvarez
Pablo Velez
Victoria Mendez
City Clerk's Office
Initial Police Review
Department Head Review
Budget Analyst Review
Budget Review
Procurement Review
Legislative Division Review
City Manager Review
ACA Review
Approved Form and Correctness
Meeting
Legislative Division Review
ACA Review
Approved Form and Correctness
Rendered
Completed 02/06/2024 12:18 PM
Completed 02/07/2024 9:35 AM
Completed 02/07/2024 1:18 PM
Completed 02/07/2024 4:35 PM
Completed 02/08/2024 12:28 PM
Completed 02/08/2024 12:54 PM
Completed 02/08/2024 2:30 PM
Completed 03/01/2024 8:56 PM
Completed 03/04/2024 1:33 PM
Completed 03/14/2024 9:00 AM
Completed 03/20/2024 9:47 AM
Completed 03/20/2024 4:03 PM
Completed 04/05/2024 8:55 AM
Completed 04/16/2024 9:05 AM
City of Miami
Legislation
Resolution
Enactment Number: R-24-0085
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 15462 Final Action Date:3/14/2024
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID
RECEIVED ON JULY 24, 2023, PURSUANT TO INVITATION FOR BIDS ("IFB") NO.
1687386 FOR ELECTRICAL REPAIR SERVICES AT POLICE FACILITIES,
INCLUDING EMERGENCY ON CALL SERVICES, ON AN AS NEEDED BASIS, FROM
THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER, ZEUS POWER ELECTRIC,
INC., A FLORIDA PROFIT CORPORATION ("ZEUS POWER"), FOR AN INITIAL TERM
OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR THREE (3)
ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM THE CITY OF
MIAMI POLICE DEPARTMENT GENERAL FUND ACCOUNT NOS.
00001.191501.546000 FOR THE CENTRAL STATION AND SUCH OTHER
DEPENDENCIES AND 00001.191508.546000 FOR THE POLICE COLLEGE,
SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT
THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL
APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE,
ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET
FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE
CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES,
AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Police Department ("Police") has a continued need
for electrical repair services at its various facilities; and
WHEREAS, on May 24, 2023, the City's Department of Procurement ("Procurement")
issued Invitation for Bids ("IFB") No. 1687386 for Electrical Repair Services at Police Facilities,
including emergency on call services, on an as needed basis, to be awarded for an initial term
of three (3) years, with the option to renew for three (3) additional one (1) year periods; and
WHEREAS, on July 24, 2023, Procurement received one (1) bid in response to the IFB,
which was evaluated and tabulated following the required guidelines of the IFB, from Zeus
Power Electric, Inc., a Florida profit corporation ("Zeus Power"), the sole responsive and
responsible Bidder;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received on July 24, 2023, pursuant to IFB No. 1687386 for Electrical
Repair Services at Police Facilities, including emergency on call services, on an as needed
basis, from the sole responsive and responsible Bidder, Zeus Power, for an initial term of three
(3) years, with the option to renew for three (3) additional one (1) year periods, is hereby
accepted.
Section 3. Funds shall be allocated from Police General Fund Account Nos.
00001.191501.546000 for the Central Station and such other dependencies and
00001.191508.546000 for the Police College, subject to the availability of funds and budgetary
approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
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ndez, City Httor ey 3/4/2024 i ria i dez, ity Httor ey 4/5/2024
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.