HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #15463
Date: 01/23/2024
Commission Meeting Date: 03/14/2024
Requesting Department: Department of
General Services Administration
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Invitation for Bid - Air Condition Repair Services - Citywide
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received pursuant to Invitation for Bid ("IFB") No. 1433386, for Air
Condition Repair Services, Citywide, on an as needed basis from Master Mechanical
Services, Inc., ("Master Mechanical") for an initial contract term of three (3) years, with
the option to renew for two (2) additional one (1) year periods; allocating funds from the
various end user accounts, and/or other various sources of funds from the end user
Departments and Agencies; subject to the availability of funds and budgetary approval,
at the time of need; authorizing the City Manager to negotiate and execute any and all
documents, including any amendments, renewals, and extensions; subject to all
allocations, appropriations, and budgetary approvals having been previously made,
compliance with applicable provisions of the Code of the City of Miami, Florida, as
amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -
deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City
Code, in a form acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Background of Item:
On July 5, 2023, the Department of Procurement ("Procurement"), on behalf of the City
of Miami's General Services Administration ("GSA"), issued IFB No. 1433386, Air
Condition Repair Services, Citywide under full and open competition. As required by the
Procurement Code, the IFB was issued online via the City of Miami's Bid Sync
Electronic Portal ("BidSync"). On August 22, 2023, at the bid closing, seven (7) bids
were received. The bids were evaluated and tabulated following the guidelines
published in the Bid. Six (6) Bidders were found non -responsive as they did not submit
the Air Conditioning Contractor's license, Environmental Protection Agency ("EPA") 608
Technical Program Certification, Certification Statement or Certification Section through
BidSync as required by the Solicitation. Procurement is recommending award to Master
Mechanical who was deemed responsive and responsible. The estimated amount is
approximately $1,200,000.00 in the aggregate.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Total Fiscal Impact: Approximately $245,000 Annually
General Account No: Various Account Funds
Department of General Services Administration
Review Completed
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
02/20/2024 12:00 PM
Luis Hernandez -Torres
Marie Gouin
Annie Perez
Natasha Colebrook -Williams
Arthur Noriega V
Valentin J Alvarez
Pablo Velez
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Jennifer Ramirez
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Department Head
Completed 02/29/2024 9:34 AM
Completed 03/01/2024 9:23 AM
Completed 03/01/2024 9:39 AM
Completed 03/01/2024 10:19 AM
Completed 03/01/2024 10:55 AM
Completed 03/01/2024 12:30 PM
Completed 03/04/2024 3:13 PM
Completed 03/04/2024 4:23 PM
Completed 03/14/2024 9:00 AM
Completed 03/20/2024 11:52 AM
City of Miami
Legislation
Resolution
Enactment Number: R-24-0084
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 15463 Final Action Date:3/14/2024
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID
RECEIVED ON AUGUST 22, 2023, PURSUANT TO INVITATION FOR BID ("IFB") NO.
1433386 FOR AIR CONDITION REPAIR SERVICES, CITYWIDE, ON AN AS NEEDED
BASIS, FROM THE APPARENT LOWEST RESPONSIVE AND RESPONSIBLE
BIDDER, MASTER MECHANICAL SERVICES, INC., A FLORIDA PROFIT
CORPORATION ("MASTER MECHANICAL"), FOR AN INITIAL TERM OF THREE (3)
YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR
PERIODS; ALLOCATING FUNDS FROM THE VARIOUS END USER ACCOUNTS,
AND SUCH OTHER VARIOUS SOURCES OF FUNDS FROM THE END USER
DEPARTMENTS AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS
AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS,
INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO
ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF
MIAMI ("CITY") PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE
CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS
MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") General Services Administration ("GSA") has a
continued need for air condition repair services; and
WHEREAS, on July 5, 2023, the City's Department of Procurement ("Procurement")
issued Invitation for Bid ("IFB") No. 1433386 for Air Condition Repair Services, Citywide, on an
as needed basis, for an initial term of three (3) years, with the option to renew for two (2)
additional one (1) year periods; and
WHEREAS, on August 22, 2023, Procurement received seven (7) bid responses to the
IFB, which were evaluated and tabulated following the required guidelines of the IFB, with six
(6) of said bid responses found non -responsive and Master Mechanical Services, Inc., a Florida
profit corporation ("Master Mechanical"), deemed the apparent lowest responsive and
responsible Bidder;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received on August 22, 2023, pursuant to IFB No. 1433386 for Air
Condition Repair Services, Citywide, on an as needed basis, from the apparent lowest
responsive and responsible Bidder, Master Mechanical, for an initial term of three (3) years, with
the option to renew for two (2) additional one (1) year periods, is hereby accepted.
Section 3. Funds shall be allocated from the various end user accounts, and such other
various sources of funds from the end user departments and agencies, subject to the availability
of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized1 to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity ttor
ey ) 3/4/2024
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.