HomeMy WebLinkAboutR-24-0071City of Miami
Resolution R-24-0071
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 15350 Final Action Date: 2/22/2024
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "URBAN AREA
SECURITY INITIATIVE ("UASI") GRANT PROGRAM FISCAL YEAR 2023";
APPROPRIATING FUNDS FOR THE OPERATION OF THE SAME BY THE CITY OF
MIAMI ("CITY") DEPARTMENT OF FIRE -RESCUE ("FIRE"), IN THE AMOUNT OF
$13,802,313.00, CONSISTING OF A GRANT AWARD FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY ("DHS") THROUGH THE STATE OF
FLORIDA'S DIVISION OF EMERGENCY MANAGEMENT ("FDEM"); AUTHORIZING
THE CITY MANAGER TO ACCEPT THE GRANT AWARD AND EXECUTE THE
SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL
OTHER NECESSARY DOCUMENTS, IN FORMS ACCEPTABLE TO THE CITY
ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE
WITH THE GRANT AWARD; AUTHORIZING THE CITY MANAGER TO EXTEND THE
FISCAL YEAR 2023 UASI GRANT PROGRAM, AS NECESSARY AND TO EXECUTE
ANY AND ALL OTHER RELATED MODIFICATIONS, AMENDMENTS, AND
EXTENSIONS ON ALL MATTERS, EXCEPT THOSE DEALING WITH FUNDING
CHANGES; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS
GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY
EXPENSES PURSUANT TO THE UASI GRANT GUIDELINES; AUTHORIZING THE
CITY MANAGER TO EXECUTE MEMORANDA OF AGREEMENT(S) WITH ITS
CONTIGUOUS PARTNERS SETTING FORTH THE PARTIES' RESPONSIBILITIES IN
CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE UASI PROJECT
ADMINISTERED BY CITY'S FIRE CONTINGENT UPON FUNDING OF THE PROJECT
BEING SECURED; AUTHORIZING THE CITY MANAGER TO APPROVE THE
CREATION AND SUBSEQUENT HIRING OF ONE (1) GRANT FUNDED SENIOR
BUDGET AND FINANCIAL SUPPORT ADVISOR AND ONE (1) GRANT FUNDED
SPECIAL PROJECTS ASSISTANT IN FIRE, AS REQUIRED PURSUANT TO
RESOLUTION NO. R-23-0448 ADOPTED DECEMBER 11, 2023, AND SUBJECT TO
THE LIMITATIONS AND REQUIREMENTS SET FORTH IN RESOLUTION NO. R-22-
0230; FURTHER AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY
CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL YEAR 2023-2024
OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND
MULTI -YEAR CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS
NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER TO CREATE SAID
POSITIONS FOR FIRE; RATIFYING, APPROVING, AND CONFIRMING CERTAIN
NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY
DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT
CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the United States Department of Homeland Security ("DHS") is authorized,
pursuant to the Emergency Wartime Supplemental Appropriations Act of 2003, to provide funds
to states for subsequent distribution to selected urban areas to address the unique equipment,
City of Miami Page 1 of 4 File ID: 15350 (Revision:) Printed On: 7/22/2025
File ID: 15350 Enactment Number: R-24-0071
training, planning, exercise, and operational needs for large urban areas and to assist states in
building an enhanced and sustainable capacity to prevent, respond to, and recover from threats
or acts of terrorism; and
WHEREAS, the DHS, through the State of Florida's Division of Emergency Management
("FDEM"), approved the City of Miami ("City") Department of Fire -Rescue ("Fire") to receive a
subgrant award for the Urban Area Security Initiative ("UASI") Grant Program ("Program") for
Fiscal Year ("FY") 2023, in the amount of $13,802,313.00 ("Grant"); and
WHEREAS, as the lead agency, the Fire is responsible for the overall administration of
the Program which includes over twenty (20) other contiguous partner agencies ("Partners");
and
WHEREAS, Fire will use the Grant to continue to address the unique equipment,
training, planning, exercise, and operational needs of the City and its Partners and continue to
build an enhanced and sustainable operations capacity to prevent, respond to, and recover from
threats or acts of terrorism ("Project"); and
WHEREAS, in accordance with the FY 2023 Program, the attached Memoranda of
Agreements ("MOAs") with the Partners of the City, including Broward County Emergency
Management, Broward County Sheriff's Office, the City of Coral Gables, the City of Coral
Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami
Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of
Sunrise, Miami -Dade County (Fire, Police and Emergency Management), Monroe County (Fire,
Police and Emergency Management), Palm Beach County Emergency Management, Palm
Beach County Sheriff's Office, the Village of Key Biscayne, and the Florida Department of Law
Enforcement (collectively "Contiguous Partners"), will set forth the Partners' necessary
guidelines and responsibilities in connection with the coordination, development and support of
the FY 2023 UASI Program administered by Fire and will permit the City to reimburse its
Partners for their eligible expenditures that are compliant with the Project and subject to
available funding from the Grant; and
WHEREAS, over recent years, the administration of the Grant awarded to the Program
has more than doubled without any increase in Fire's staffing; and
WHEREAS, Fire is in need of administrative support personnel to effectively manage the
Program and ensure that both the City and its Contiguous Partners maintain compliance with
the Program's strict requirements and obligations pursuant to the subgrant agreement; and
WHEREAS, on September 23, 2021, the City Commission adopted Resolution No. R-
21-0402 approving the General Fund Budget for the City for the Fiscal Year beginning October
1, 2021, and ending September 30, 2022 ("Fiscal Year 2021-22") in the amount of
$877,301,000 and the total Budget for all non -capital funds in the amount of $1,368,052,000
(collectively, "Adopted Budget"); and
WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, the City
Commission modified and amended the City's Adopted Budget and the Capital Plan for Fiscal
Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R-21-0402,
including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for
the creation of or change in temporary or permanent positions in Fire to be effective, the City
Commission must first confirm the creation or change of such positions by an affirmative vote,
and (ii) requiring that, notwithstanding anything in Resolution No. R-21-0402 or the Capital Plan
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File ID: 15350 Enactment Number: R-24-0071
to the contrary, an affirmative vote of the City Commission is required prior to any and all
movements of monies that are different from the line item -budgets' approved amounts as
adopted on September 13, 2021 for the Capital Plan and as adopted on September 23, 2021 for
Resolution No. R-21-0402, for the departmental budgets of Fire; and
WHEREAS, pursuant to the City Commission's directives in Resolution No. R-23-0448,
adopted December 11, 2023, and the limitations and requirements set forth in City Commission
Resolution No. R-22-0230, Fire seeks approval to create and subsequently hire two (2) new
civilian positions consisting of one (1) Grant Funded Senior Budget and Financial Support
Advisor and one (1) Grant Funded Special Projects Assistant ("Positions") to better assist Fire
with the administration of current and future grants awarded by the Program; and
WHEREAS, the salaries and wages of the Positions shall be completely funded by the
Program; and
WHEREAS, it is in the best interests of the City to authorize the City Manager to make
any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget,
Five -Year Financial Plan, Strategic Plan, and Capital Plan regarding City services and
resources as necessary, legally allowed, and applicable in order to create and hire the
Positions; and
WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm
certain necessary actions of the City Manager and designated City departments to update the
relevant financial controls, project close-outs, accounting entries, and computer systems;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Project is established, and resources are
appropriated as described below:
FUND TITLE: Urban Area Security Initiative ("UASI")
Grant Program Fiscal Year 2023
RESOURCES:
Department of Homeland Security ("DHS") $13,802,313.00
through the State of Florida Division
of Emergency Management ("FDEM")
APPROPRIATIONS: $13,802,313.00
Section 3. The City Manager is authorized to accept the Grant, to execute the subgrant
agreement, in substantially the attached form, for the Project and authorized' to negotiate and
execute any and all other necessary documents, all in forms acceptable to the City Attorney, in
order to implement the acceptance of and compliance with the Grant.
Section 4. The City Manager is further authorized' to extend the FY 2023 Program, as
necessary and to execute MOA with the Contiguous Partners for the purpose of setting forth the
Partners' responsibilities in connection with the development and support of the FY 2023
Program administered by Fire, contingent upon funding of the Project being secured.
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File ID: 15350 Enactment Number: R-24-0071
Section 5. The City Manager is authorized' to approve the creation and subsequent
hiring of two (2) new civilian positions in Fire consisting of one (1) Grant Funded Senior Budget
and Financial Support Advisor and one (1) Grant Funded Special Projects Assistant, as required
pursuant to Resolution No. R-23-0448 adopted December 11, 2023, and subject to the
limitations and requirements set forth in Resolution No. R-22-0230.
Section 6. The City Manager is authorized' to make any necessary changes to adjust,
amend, and appropriate to the Fiscal Year 2023-24 operating budget, five-year financial plan,
strategic plan, and multi -year capital plan regarding City services and resources as necessary,
legally allowed, and applicable in order to create and hire said positions for Fire.
Section 7. Certain necessary actions by the City Manager and the designated City
departments to update the relevant financial controls, project close-outs, accounting entries, and
computer systems are hereby ratified, approved, and confirmed.
Section 8. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
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end" ez, City ttor
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
2 If the mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from
the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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