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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #15203 Date: 12/05/2023 Commission Meeting Date: 01/11/2024 Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: All Type: Resolution Subject: Amend List of Expenditures - Economic Stimulus Award and Agreements Purpose of Item: The purpose of this item is to approve a Resolution of the Miami City Commission, amending the City of Miami's ("City") list of expedited projects, pursuant to Section 18-117 of the Code of the City of Miami, Florida, as amended ("City Code"), entitled "Economic Stimulus Awards and Agreements," enacted December 11, 2008, as amended, by replacing the current attachment "A - 6/17/20 REVISED Miami Recovery Initiative" with "Attachment A - 11/27/23 REVISED," attached and incorporated, for the purpose of including new and on -going capital improvements solicitations and projects; further authorizing the City Manager to negotiate and execute all other documents, including any amendments, and extensions, subject to all allocations, appropriations, and budgetary approvals having been previously made, and in compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable rules and regulations, as may be necessary for said purpose. Background of Item: Ordinance No. 13045, adopted December 11, 2008, amending Chapter 18, Article III of the City Code, the "Procurement Ordinance," enacted a new Section 18-117 entitled "Economic Stimulus Awards and Agreements" ("Section"). The new Section established measures to stimulate the local economy, by creating a process to expedite the award of professional services agreements and construction contracts for certain projects identified in an Attachment "A" of said Procurement Ordinance, and authorized the City Manager to advertise for, receive, review, reject, and evaluate responses and award contracts for the listed projects. Pursuant to the Section, the City Commission may add or delete projects from Attachment "A" by passage of resolutions. Resolution No. 14-0372, adopted September 29, 2014, replaced the original Attachment "A" with "Attachment A - 9/10/14 REVISED." Subsequently, Resolution No. 19-0187, adopted May 9, 2019, replaced "Attachment A - 9/10/14 REVISED" with "Attachment A - 4/12/19 REVISED." Later, Resolution No. 20-0209 adopted on July 23, 2020, replaced Attachment "A - 4/12/19 REVISED" with Attachment "A - 6/17/20 REVISED Miami Recovery Initiative." The proposed Resolution hereby replaces "Attachment A - 6/17/20 REVISED Miami Recovery Initiative" with "Attachment A - 11/27/23 REVISED" to incorporate new and on -going capital improvements solicitations and projects, which are intended to address the City's resilience needs as part of its sea -level rise, flood prevention, roadway improvements, and park goals and objectives. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is funded by Bonds Total Fiscal Impact: CIP Project No: Multiple Office of Capital Improvements Office of Management and Budget Office of Management and Budget Office of Management and Budget Department of Risk Management Department of Procurement City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Clerk Hector L Badia Carolina Aguila Lai -wan McGinnis Marie Gouin Ann -Marie Sharpe Annie Perez Carolina Aguila Valentin J Alvarez Arthur Noriega V Pablo Velez Victoria Mendez Nicole Ewan Valentin J Alvarez Pablo Velez Victoria Mendez City Clerk's Office Reviewed B Department Head Review Budget Analyst Review Budget Analyst Review Budget Review Risk Review Procurement Review Deputy City Manager Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Meeting Legislative Division Review ACA Review Approved Form and Correctness Rendered Completed Skipped Completed Completed Completed Completed Skipped Completed Completed Completed Completed Completed Completed Completed with Modification(s) Completed 12/11/2023 8:01 PM 12/12/2023 8:08 AM 12/14/2023 11:10 AM 12/19/2023 6:10 PM 12/20/2023 9:00 AM 12/20/2023 9:32 AM 01/02/2024 1:15 PM 01/02/2024 2:49 PM 01/02/2024 4:15 PM 01/02/2024 9:55 PM 01/02/2024 9:56 PM 01/11/2024 9:00 AM 01/17/2024 3:36 PM 02/20/2024 6:51 PM Completed 02/21/2024 4:06 PM City of Miami Legislation Resolution Enactment Number: R-24-0002 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 15203 Final Action Date:1/11/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING THE CITY OF MIAMI ("CITY") LIST OF EXPEDITED PROJECTS, PURSUANT TO SECTION 18-117 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), TITLED "ECONOMIC STIMULUS AWARDS AND AGREEMENTS", BY REPLACING THE CURRENT "ATTACHMENT A - 6/17/20 REVISED MIAMI RECOVERY INITIATIVE" WITH "CAPITAL IMPROVEMENTS PROJECTS REVISED EXPEDITED LIST ATTACHMENT A - 11/27/23", ATTACHED AND INCORPORATED, FOR THE PURPOSE OF INCLUDING NEW AND ONGOING CAPITAL IMPROVEMENT SOLICITATIONS AND PROJECTS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS INCLUDING, BUT NOT LIMITED TO, THE MIAMI FOREVER BONDS, AS WELL AS SUCH OTHER FEDERAL, STATE, AND LOCAL STIMULUS FUNDING, IF, AND WHEN, AVAILABLE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AGREEMENTS, AMENDMENTS, MODIFICATIONS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, Section 18-117 of the Code of the City of Miami, Florida, as amended ("City Code"), titled "Economic Stimulus Awards and Agreements", established measures to stimulate the local economy by creating a process for expediting the award of professional services agreements and contracts for certain projects identified in an Attachment "A" to said Ordinance; and WHEREAS, in accordance with Sections 255.20 and 287.055, Florida Statutes, as amended, respectively, Section 18-117 of the City Code also authorizes the City Manager to advertise for, receive, review, reject, and evaluate responses, as well as award contracts for the listed projects; and WHEREAS, pursuant to Section 18-117(b) of the City Code, the City Commission may add or delete projects from Attachment "A" by Resolution; and WHEREAS, Resolution No. 14-0372, adopted on September 29, 2014, replaced the original Attachment "A" with "Attachment A - 9/10/14 REVISED"; and WHEREAS, Resolution No. 19-0187, adopted on May 9, 2019, replaced the "Attachment A - 9/10/14 REVISED" with "Attachment A - 4/12/19 REVISED"; and WHEREAS, Resolution No. 20-0209, adopted on July 23, 2020, replaced the "Attachment A - 4/12/19 REVISED" with "Attachment A - 6/17/20 REVISED Miami Recovery Initiative"; and WHEREAS, considering these projects require efficiency across planning, procurement, and implementation of program components, the City of Miami ("City") Office of Capital Improvements ("OCI"), Department of Resilience and Public Works ("RPW'), and the City Manager recommend replacing "Attachment A - 6/17/20 REVISED Miami Recovery Initiative" with "CAPITAL IMPROVEMENTS PROJECTS REVISED EXPEDITED LIST ATTACHMENT A - 11/27/23", attached and incorporated, which is inclusive of new and ongoing OCI and RPW capital improvement solicitations and projects; and WHEREAS, the City desires to replace the current "Attachment A - 6/17/20 REVISED Miami Recovery Initiative" with "CAPITAL IMPROVEMENTS PROJECTS REVISED EXPEDITED LIST ATTACHMENT A - 11/27/23", attached and incorporated, for the purpose of including new and ongoing capital improvement solicitations and projects; and WHEREAS, pursuant to Section 18-117(e) of the City Code, amongst the requirements for such projects, the City's Office of Management and Budget ("Budget") will perform a review of the budgetary availability prior to the time of award of any contract for the same; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The amendment of the City's List of Expedited Projects, pursuant to Section 18-117 of the City Code, titled "Economic Stimulus Awards and Agreements", by replacing the current "Attachment A - 6/17/20 REVISED Miami Recovery Initiative" with "CAPITAL IMPROVEMENTS PROJECTS REVISED EXPEDITED LIST ATTACHMENT A - 11/27/23", attached and incorporated, for the purpose of including new and ongoing capital improvement solicitations and projects, is hereby authorized.' Section 3. Funding shall be allocated from the various sources of funds including, but not limited to, the Miami Forever Bonds, as well as such other federal, state, and local stimulus funding, if, and when, available. Section 4. The City Manager is further authorized' to negotiate and execute any and all other documents, including any agreements, amendments, modifications, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: