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City of Miami
Recertification Program
PROGRAM GUIDELINES
Background:
On October 12, 2023, the City Commission adopted Resolution No. 23- 0465, amending the 2023-2024
Fiscal Year Budget, which included One Million Dollars ($1,000,000.00) appropriated for a 40/50 Year
Recertification Grant Program. The following program guidelines were adopted on December 15, 2023,
pursuant to Resolution No. 23-0554, to ensure the proper accountability and utilization of the
program funds.
Purpose:
The purpose of this Recertification Program is to assist entities providing eleemosynary services to
comply with Miami -Dade County existing recertification requirements including inspections, reports and repairs
("Program"). This Program is available for buildings owned or utilized by eleemosynary entities and
located in the City of Miami neighborhoods of Liberty City or Little Haiti as per the area boundaries
defined by the City of Miami.
Eligible Entities and Organizations:
Program recipients must be an active and registered State of Florida not -for profit organization
501(3)(c) providing eleemosynary services.
The structure that houses the eleemosynary entity must be 50 years old or older.
Additional Program Guidelines and Requirements
• Any organization considered for or selected to receive Program funds must comply with any
and all local, state and federal laws, rules, regulations, or guidelines associated with the
Programs funded, and such allocations may be revoked at the sole discretion of the City of
Miami.
• Applicants must complete the Recertification Program funding request form and deliver it to
either of the following locations:
o MLK District Office located at 6140 NW 7th Avenue, Miami FL 33127
o Little Haiti District Office located at 6301 NE 2nd Avenue, Miami FL 33138
• All applications will be reviewed on a first come, first completed basis.
• Once twenty completed applications are received, the initial distribution group will be closed
and a waitlist will be created (again on a first -come, first -served basis).
• All payments issued under the Program are subject to funding availability.
• No award will exceed an allocation of $50,000 per location or entity.
City of Miami
Recertification Program
• The guidelines and Program agreement are subject to amendment due to lack of funding
availability, reduction or discontinuance of funds, or changes in law, codes, rules, policies, or
regulations.
• If total project costs for an application are over $50,000, then the funding request will be denied.
• Project expenses of more than $50,000 will not be considered for funding.
• Remaining funding for projects with expenditures of less than $50,000 will be reprogrammed
for other eligible organizations.
• The owner of the property, if different than applicant, must authorize the repairs to the
property.
• If a Recertification Report has been completed for the property, a copy must be provided at the
time of submission of the application.
• Funds may be used to repair the facility or bring it into compliance with the current City Code
notwithstanding the need for recertification repair. However, priority will be given to
recertification issues.
• Funds can be used to correct code violations as they relate to recertification. A copy of the letter
or other documentation issued by the City's Code Compliance Department must be provided at
the time of application.
• City will make payments directly to the applicant's selected licensed contractor(s), or directly to
the Architect or Engineer that completes the Recertificaton Report.
• Participants must obtain all the necessary permits and inspections for the work being
performed.
• Recipients will be required to enter into a grant agreement with the City prior to any funding
being disbursed. Said agreement shall include program/activity information and language
regarding:
o Resolution stating who is authorized to execute agreement with City .
o Scope of Services, including but not limited to work being performed to comply with the
recertification requirements including inspections, reports and repairs.
o Budget detailing how funding will be utilized for the work being performed.
o Copies of contractor invoices and/or quotes for work being performed.
o Conflict of Interest.
o Insurance as required by the City.
o Any other material terms deemed applicable to ensure appropriate use of publicfunds.
• The City, from time to time, may conduct on -site monitoring and/or audits of the funded
program/activity.
• Funds cannot be used to pay the following expenditures:
o Lobbying Activities
o Traveling
o Meals
o Organizational debt
o Defense and prosecution of criminal and civil proceedings
o Donations or fundraising activities
City of Miami
Recertification Program
o Individual or Personal expenses
o Those charged to other funding source (e.g. CDBG funds)
o Sponsorship of events and activities
o Repairs already in progress (permit obtained or repairs initiated) may not be eligible
o Remodeling of the structure solely for aesthetic purposes
o Any other expenditures deemed ineligible by the City of Miami
• The City shall act as a fiscal agent only and is not responsible for service(s) errors
associated with repairs.
• Organizations that discriminate based on race, color, sex, religion, national origin, age or
disability will not be considered for funding.
City of Miami
Recertification Program
APPLICATION FORM
APPLICANT INFORMATION:
Legal Name of Organization:
Address (Street, City, State, Zip Code):
Applicant Name:
Title:
Phone number:
Email Address:
Is the property located in the City of Miami's Little Haiti or Liberty City neighborhood? Yes No
If the answer to the above question is "No," or if the property is found to not be located in Little Haiti
or Liberty City, the funding request will be denied.
Please specify the geographic area in which the property is located:
Little Haiti or LibertyCity
Do you own the property? Yes No
If no, please provide the owner's contact below:
Property Owner:
Property Owner email:
Property Owner Phone Number:
Note: Owner will be required to provide a written approval authorizing any repairs to the
property.
City of Miami
Recertification Program
Is the organization registered and an active State of Florida Corporation as a Not -for -profit
organization? Yes No
Is the organization also registered as a tax-exempt organization ({501(c))(3)}?
Yes No
Is the property 50 years or older? Yes No
If yes, provide the folio number. If no, the repairs will not be considered for funding.
a. Folio Number:
Miami Dade Property Appraiser site: https://www.miamidade.gov/Apps/PA/PropertySearch/#/
1. Are you applying to complete a Recertification Report? Yes No
b. Have you selected a State of Florida Registered engineer or architect to complete
the report? YeilNo[l
c. Please indicate the fee for completing the report. $
d. Please attach a copy of the quote, assessment, or invoice.
2 Have you completed a Recertification inspection for this property? Yes [1 No. 1-1
e. If yes, please attach a copy to this application.
3. Which repairs/renovations are you seeking to fund? Please indicate the repairs and amount below
(if known).
Plumbing $ HVAC $
Electrical $ Roofing $
Structural $ Other $
Note: Repair/rehabilitation expenses of over $50,000 will not be considered for funding.
Repairs/rehabilitation projects in progress (permit applied for, construction initiated, etc.) will also
not be considered.
City of Miami
Recertification Program
4. Is there an open lien or current code violation on the property? Yes No
• Please attach a copy of the violation letter to this application.
• If yes, is the violation related to, or as a result of the Recertification inspection?
Yes No
5. Has the organization obtained a licensed and insured contractor for the repairs? Yes No
6. Has a quote, assessment, or invoice been obtained for the repairs? Yes No
a. If a quote, assessment, or invoice has been obtained, please attach a copy of this to the
application.
Office Addresses where applications are accepted:
MLK District Office: 6140 NW 7th Ave., Miami, FI 33127
Little Haiti District Office: 6301 NE 2nd Ave., Miami, FI 33138
Please hand deliver this application to the District 5 MLK or Little Haiti District Office.
Applications will be reviewed between 9 a.m. and 5 p.m. on a first come, first completed basis.
City of Miami
Recertification Program
To be completed by the Entity/Applicant
By signing below you agree to the guidelines and stipulate that the information provided on this
form is accurate and complete.
Completed by (Print & Sign):
Date:
Additional Comments:
To be completed by District 5 Commissioner Office
Recommended for funding: Yes No
Funding Recommendation:
Date:
Additional Comments:
Completed by (Print & Sign):
Date:
To be completed by the Department
Received by (Print & Sign):
Date Received:
City of Miami
Recertification Program
1. Is the property 50 years or older? If yes, provide the folio number. If no, the repairs will not be
considered for funding.
a. Folio Number:
Miami Dade Property Appraiser site: ttps://www.miamidade.gov/Apps/PA/PropertySearch/#/
Additional Comments: