HomeMy WebLinkAboutBack-Up DocumentsSeptember 26, 2023
Dear Arthur Noriega V,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of
Justice Programs (OJP) has approved the application submitted by CITY OF MIAMI for an award
under the funding opportunity entitled 2023 BJA FY 23 Edward Byrne Memorial Justice
Assistance Grant (JAG) Program - Local Solicitation. The approved award amount is $260,750.
Review the Award Instrument below carefully and familiarize yourself with all conditions and
requirements before accepting your award. The Award Instrument includes the Award Offer
(Award Information, Project Information, Financial Information, and Award Conditions) and
Award Acceptance. For COPS Office and OVW funding the Award Offer also includes any Other
Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in
the Award Offer, but also compliance with assurances and certifications that relate to conduct
during the period of performance for the award. These requirements encompass financial,
administrative, and programmatic matters, as well as other important matters (e.g., specific
restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OJP, so that they understand
the award requirements. Information on all pertinent award requirements also must be
provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will
pursue appropriate remedies for non-compliance, which may include termination of the award
and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant
Award Administrator, and Authorized Representative(s) in the Justice Grants System
(JustGrants). The Entity Administrator will need to ensure the assigned Authorized
Representative(s) is currentand has the legal authority to accept awards and bind the entity to
the award terms and conditions. To accept the award, the Authorized Representative(s) must
accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by
executing the required declaration and certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for
Payments (ASAP) system, if you haven't already completed the enrollment process in ASAP. The
Entity Administrator should have already received an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) has been delegated the responsibility for ensuring that recipients of federal financial
assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the
Office on Violence Against Women (OM) are not engaged in discrimination prohibited by law.
Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of
the Rehabilitation Act of 1973, require recipients of federal financial assistance to give
assurances that they will comply with those laws. Taken together, these civil rights laws prohibit
recipients of federal financial assistance from DOJ from discriminating in services and
employment because of race, color, national origin, religion, disability, sex, and, for grants
authorized under the Violence Against Women Act, sexual orientation and gender
identity. Recipients are also prohibited from discriminating in services because of age. For a
complete review of these civil rights laws and nondiscrimination requirements, in connection
with DOJ awards, see
https://ojp.gov/fund ing/Explore/LegalOverview/CivilRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against
recipients from individuals, entities, or groups. In addition, the OCR conducts limited
compliance reviews and audits based on regulatory criteria. These reviews and audits permit
the OCR to evaluate whether recipients of financial assistance from the Department are
providing services in a nondiscriminatory manner to their service population or have
employment practices that meet equal -opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or
the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice
system, there are two additional obligations that may apply in connection with the awards: (1)
complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs);
and (2) submitting findings of discrimination to OCR. For additional information regarding the
EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding
requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that
are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your
organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial
assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages
NEPA Letter
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local
governments to support a broad range of activities to prevent and control crime and to
improve the criminal justice system, some of which could have environmental impacts. All
recipients of JAG funding must assist BJA in complying with NEPA and other related federal
environmental impact analyses requirements in the use of grant funds, whether the funds are
used directly by the grantee or by a subgrantee or third party. Accordingly, prior to
obligating funds for any of the specified activities, the grantee must first determine if any of the
specified activities will be funded by the grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically
sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat
for endangered species, or a property listed on or eligible for listing on the National Register of
Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that
are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for
example, in office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory
operations, including the identification, seizure, or closure of clandestine methamphetamine
laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an
Environmental Impact Statement, as directed by BJA. Further, for programs relating to
methamphetamine laboratory operations, the preparation ofa detailed Mitigation Plan will be
required. For more information about Mitigation Plan requirements, please see
https://www.bja.gov/Funding/nepa.html.
NEPA Coordinator
First Name
Orbin
Middle Name
Last Name
Terry
Budget Summary
Budget Summary
Note: Any errors detected on this page should be fixed on the corresponding Budget Detail tab.
Year 1
Year 2
(if needed)
Year 3
(if needed)
Year 4
(if needed)
Year 5
(if needed)
Budget Category
Federal Request
Non -Federal
Request
Federal Request
Non -Federal
Request
Federal Request
Non -Federal
Request
Federal Request
Non -Federal
Request
Federal Request
Non -Federal
Request
n,
0
A. Personnel
$0
$0
$0
$0
$0
50
$0
$0
$0
$0
$0
B. Fringe Benefits
50
$0
$0
50
$0
$0
50
50
$0
$0
50
C.Travel
50
$0
$0
$0
$0
50
50
50
$0
50
50
D. Equipment
$260,750
$0
$0
$0
$0
50
$0
$0
$0
$0
$260,750
E.Supplies
50
$0
50
$0
50
50
$0
$0
$0
$0
$0
F. Construction
50
$0
$0
$0
$0
50
$0
$0
50
50
$0
G. Subawards (Subgrants)
50
$0
50
$0
$0
$0
$0
$0
$0
$0
$0
H.Procurement Contracts
50
$0
50
$0
$0
$0
50
$0
$0
$0
$0
I. Other
50
50
$0
$0
50
50
$0
$0
$0
$0
50
Total Direct Costs
$260,750
$0
$0
$0
50
$0
$0
$0
$0
$0
$260,750
J. Indirect Costs
50
50
50
50
$0
$0
$o
50
$0
50
$0
Total Project Costs
$260,750
$0
$0
$0
$0
$0
50
$0
$0
$0
$260,750
Does this budget contain conference costs v hich is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N No
1
JAG LOCAL FY 2023 BUDGET NARRATIVE CITY OF MIAMI POLICE DEPARTMENT
A. Personnel:
N/A
B. Fringe Benefits:
N/A
C. Travel:
N/A
D. Equipment: Federal $260,750
A total of $260,750 JAG grant funds will be allocated to implement one project for the purpose
area of "Planning, Evaluation and Technology Programs." The City of Miami Police Department
will purchase 150 laptops equipped with the Windows 11 operating system, 150 docking stations,
and 150 warranties. This will replace 150 out of 185 active legacy devices in the Criminal
Investigations Division (CID). The updated technology hardware will have the functionality to
support NIBRS/FIBRS reporting requirements and the most current versions of crime -fighting
software used by CID for investigations, thereby improving productivity and increasing MPD's
ability to capture and submit crime incident report data for timely and accurate crime analysis. The
laptops and docking stations will replace outdated equipment with expired warranties that cannot
support the operating system required for NIBRS/FIBRS and are consequently being phased out
of MPD.
Criminal Investigations Division Technology Modernization Project:
• Laptop 13" 16 GB RAM: $ 202,950
One -hundred and fifty (150) high-performance laptops to upgrade older equipment used by CID
personnel. National Incident -Base Reporting and Florida Incident -Based Reporting require
computers that run on a Windows 11operating system or greater for full functionality. The new
laptops will replace outdated desktops and laptops in the CID that only have up to Windows 10.
The laptops will provide Detectives with enhanced performance, and a unified ecosystem that will
streamline processes and reduce operational complexities. The laptops Surface Laptops come
equipped with advanced security features, such as biometric authentication, which can bolster data
security and protect sensitive information. The new technology will also have the latest
connectivity options, such as USB-C ports and Wi-Fi 6 support, so that CID personnel can stay
connected and collaborate seamlessly.
One -hundred and fifty (150) laptops @ $1,353 ea.=$202,950.
• Docking Station: $15,800
One-hundered and fifty (150) docking stations will be distributed throughout the Criminal
Investigations Division. The docking stations will work with the laptops to give them the
functionality of a powerful desktop workstation. CID is in the Miami Police Department's
Central precinct, but the work of CID Detectives takes them to different locations. The
Page 1 of 2
JAG LOCAL FY 2023 BUDGET NARRATIVE CITY OF MIAMI POLICE DEPARTMENT
docking stations will allow them to switch between different workstations at different MPD
precincts.
One -hundred and fifty (150) Docking Stations @ $105.33 ea.= $15,800.
• Equipment/Laptop Warranty: $42,000
Each of the 150 laptops will have a warranty. The warranty coverage is an enhancement of
the manufacturer's warranty. This will keep replacement costs and disruption of service in
case of damaged equipment to a minimum.
One -hundred and fifty (150) warranties @ $280.00 ea.= $42,000.
Equipment Total Amount: $ 260,750
E. Supplies: N/A
F. Construction: N/A
G. Subawards (Subgrants): N/A
H. Procurement Contracts: N/A
I. Other Costs: N/A
J. Indirect Costs: N/A
Federal Total Project Costs: $260, 750
Page 2 of 2
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Edward Byrne Memorial Justice Assistance Grant Program FY 2023 Local Solicitation
Certifications and Assurances by the Chief Executive of the Applicant Government
On behalf of the applicant unit of local government named below. in support of that locality's application for an
award under the FY 2023 Edward Byrne Memorial Justice Assistance Grant ("JAG") Program, and further to
34 U.S.C. § 10153(a), I certify to the Office of Justice Programs ("OJP”), U.S. Department of Justice ("USDOJ"), that
all of the following are true and correct:
1. I am the chief executive of the applicant unit of local government named below, and I have the authority to make
the following representations on my own behalf as chief executive and on behalf of the applicant unit of local
government. I understand that these representations will be relied upon as material in any OJP decision to make
an award, under the application described above, to the applicant unit of local government.
2. I certify that no federal funds made available by the award (if any) that OJP makes based on the application
described above will be used to supplant local funds, but will be used to increase the amounts of such funds
that would. in the absence of federal funds, be made available for law enforcement activities.
3. I assure that the application described above (and any amendment to that application) was submitted for review
to the governing body of the unit of local government (e.g.: city council or county commission), or to an
organization designated by that governing body, not less than 30 days before the date of thiscertification.
4. I assure that, before the date of this certification— (a) the application described above (and any amendment to
that application) was made public; and (b) an opportunity to comment on that application (or amendment) was
provided to citizens and to neighborhood or community -based organizations, to the extent applicable law or
established procedure made such an opportunity available.
5. I assure that. for each fiscal year of the award (if any) that OJP makes based on the application described
above, the applicant unit of loca! government will maintain and report such data. records, and information
(programmatic and financial). as OJP may reasonably require.
6. I have carefully reviewed 34 U.S.C. § 10153(a)(5), and, with respect to the programs to be funded by the
award (if any), I hereby make the certification required by section 10153(a)(5), as to each of the items specified
therein.
Signature of Chief E(ecrlttive : th
Local Government
8 /15/23
Date of Certification
Larry Spring Assistant City Manager
Printed Name of Chief Executive Title of Chief Executive
City of Miami
Name of Applicant Unit of Local Government
Rev. April 21, 2023
Cit .af 4Lamt
ARTHUR NORIEGA, V
City Manager
Edward Byrne Memorial Justice Assistance Grant (JAG) Program Fiscal Year 2023 Local
Formula Solicitation
Re: City of Miami Code of Ordinance- Assistant City Manager as City Manager
Designee
Sec. 15. - City manager —Qualifications; appointment; term; salary; sickness or absence; removal. SHARE LINK
TO SECTIONPRINT SECTIONDOWNLOAD (DOCX) OF SECTIONSEMAIL SECTIONCOMPARE VERSIONS The city
manager shall be the head of the administrative branch of the city government. The city commission shall fix
the city manager's compensation, and the city manager shall serve as provided in section 4(g). The city
manager shall be chosen on the basis of the city manager's executive and administrative qualifications. At the
time of the city manager's appointment the city manager need not be a resident of the state. Neither the
mayor nor any city commissioner shall be eligible for the position of city manager during or within two years
after the expiration of their respective terms. The mayor, subject to the approval of the city commission, may
designate a qualified administrative officer of the city to assume the duties and authority of the city manager
during periods of temporary absence or disability of the city manager. The city manager shall be responsible
for the administration of all units of the city government under the city manager's jurisdiction, and for carrying
out policies adopted by the city commission. The city manager or designee shall execute contracts and other
instruments, sign bonds and other evidences of indebtedness. (Char. Amend. No. 2, 1-1-62; Res. No. 97-447, §
2, 7-3-97; Res. No. 01-843, § 2, 8-9-01
Sec. 2-62. - Assistant city manager and administrative assistant to the city manager —Positions created.
SHARE LINK TO SECTIONPRINT SECTIONDOWNLOAD (DOCX) OF SECTIONSEMAIL
SECTIONCOMPARE VERSIONS
The city manager shall employ such number of assistant city managers and administrative assistants necessary
for the city manager to perform his/her duties as required by the laws of the state, the City Charter, and this
Code.
(Ord. No. 13770, § 2, 6-28-18)
OFFICE OF GRANTS ADMINISTRATION
444 S.W. 2nd Avenue, 5111 Floor, Miami, Florida 33130 (305) 416-1509 Fax: (3051416-2151
Mailing Address: P.O. Box 330708-0708 Miami, FL 33233-0708
OMB Number: 4040-0004
Expiration Date: 11/30/2025
Application for Federal Assistance SF-424
* 1. Type of Submission:
Preapplication
Application
' 2. Type
of Application: * If Revision, select appropriate letter(s):
New
Continuation
Revision
' Other (Specify):
►�� Application
Changed/Corrected
* 3. Date Received: 4. Applicant Identifier:
08/15/2023
5a. Federal Entity Identifier:
5b. Federal Award Identifier:
State Use Only:
6. Date Received by
7. State Application Identifier:
State:
8. APPLICANT
INFORMATION:
' a. Legal Name:
City of Miami
* b. Employer/Taxpayer Identification Number (EIN/TIN):
' c. UEI:
59-6000375
KJT5RFPMWTK5
d. Address:
* Streetl:
Street2:
* City:
County/Parish:
* State:
Province:
*Country:
* Zip / Postal Code:
444 S.W. 2nd Ave.
Miami
FL: Florida
USA: UNITED STATES
33130-1910
e. Organizational Unit:
Department Name:
Division Name:
City of Miami Police Dept.
f. Name and contact information of person to be contacted on matters involving this application:
Prefix:
Middle Name:
* Last Name:
Suffix:
Ms.
' First Name:
Lillian
p
Blondet
Title: Director, Office of Grants Administration
Organizational Affiliation:
City of Miami
• Telephone Number:
305-416-1536 Fax Number:
'Email: LBlondet@miamigov.com
Tracking Number:GRANT13958728
Funding Opportunity Number:O-BJA-2023-171790 Received Date:Aug 15, 2023 12:46:31 PM EDT
Application for Federal Assistance SF-424
* 9. Type of Applicant 1: Select Applicant Type:
C: City or Township Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
Bureau of Justice Assistance
11. Catalog of Federal Domestic Assistance Number:
16.738
CFDA Title:
Edward Byrne Memorial Justice Assistance Grant Program
* 12. Funding Opportunity Number:
O-BJA-2023-171790
* Title:
BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation
13. Competition Identification Number:
C-BJA-2023-00105-PROD
Title:
Category 2-Applicants with eligible allocation amounts of $25,000 or more
14. Areas Affected by Project (Cities, Counties, States, etc.):
1239-Areas Affected By Project . pdf
Add Attachment
Delete Attachment
View Attachment
* 15. Descriptive Title of Applicant's Project:
Criminal Investigations Division Technology Modernization Project
Attach supporting documents as specified in agency instructions.
Add Attachments
Delete Attachments
View Attachments
1
Tracking Number:GRANT13958728 Funding Opportunity Number:O-BJA-2023-171790 Received Date:Aug 15, 2023 12:46:31 PM EDT
Application for Federal Assistance SF-424
16. Congressional
* a. Applicant
Districts Of:
FL-027 * b. Program/Project FL-027
Attach an additional list of Program/Project Congressional Districts if needed.
Add Attachment Delete Attachment View Attachment
17. Proposed
* a. Start Date:
Project:
10/01/2023 * b. End Date: 09/30/2027
18. Estimated Funding ($):
* a. Federal
' b. Applicant
* c. State
* d. Local
* e. Other
* f. Program Income
*g.TOTAL
260, 750. 00
0.00
0 . 00
0. 00
0 . 00
0. 00
260,750.00
* 19. Is Application
a. This application
Subject to Review By State Under Executive
was made available to the State under
is subject to E.O. 12372 but has not been selected
is not covered by E.O. 12372.
Order 12372 Process?
the Executive Order 12372 Process for review on •
by the State for review.
►�� b. Program
c. Program
* 20. Is the Applicant
Yes
If "Yes", provide
Delinquent On Any Federal Debt? (If
"Yes," provide explanation in attachment.)
No
explanation and attach
Add Attachment Delete Attachment View Attachment
21. *By signing
herein are true,
comply with any
subject me to
this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001)
and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
►�� ** I AGREE
** The list of certifications
specific instructions.
Authorized Representative:
Prefix:
Middle Name:
* Last Name:
Suffix:
Ms . * First Name: Lillian
e
Blondet
'Title: Director, Office of Grants Administration
* Telephone Number:
305-416-1536 Fax Number: 305-416-2151
* Email: LBlondet@miamigov.com
' Signature of Authorized
Representative: Lillian Blondet * Date Signed: 08/15/2023
Tracking Number:GRANT13958728
Funding Opportunity Number:O-BJA-2023-171790 Received Date:Aug 15, 2023 12:46:31 PM EDT
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352 OMB Number: 4040-0013
Expiration Date: 02/28/2025
1. *
Type
of Federal Action:
a. contract
b. grant
c. cooperative agreement
d. loan
e. loan guarantee
f. loan insurance
2. *
Status of Federal Action:
a. bid/offer/application
�� b. initial award
c. post -award
3. * Report
1
Type:
a. initial filing
b. material change
4. Name
and Address of Reporting Entity:
Prime SubAwardee
'Name
City of Miami
• Street 1
494 S.W. 2nd Avenue
Street
2
*City
Miami
State
FL: Florida
Zip
33130
Congressional
District, if known:
5. If Reporting
Entity in No.4 is Subawardee,
Enter Name
and
Address
of Prime:
6. * Federal
Department/Agency:
7. *
Federal Program Name/Description:
Edward
Byrne Memorial Justice Assistance Grant Program
U.S. DOJ/Bureau
of Justice Assistance
CFDA
Number, if applicable:
16.738
8. Federal
Action Number, if known:
9. Award
Amount, if known:
$
10. a. Name
and Address of Lobbying
Registrant:
Prefix
• First Name
Not applicable
Middle
Name
* Last Name
Not applicable
Suffix
* Street 1
Street 2
• City
State
Zip
b. Individual Performing Services (including address if different from No. l0a)
Prefix
• First Name
Not applicable
Middle Name
• Last Name
Not applicable
Suffix
* Street 1
Street 2
* City
State
Zip
11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which
reliance was placed by the tier above when the transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to
the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
* Signature:
Lillian Blondet
*Name: Prefix
Ms.
• First Name
Lillian
Middle Name
P
* Last Name
Blondet
Suffix
Title:
Director, Office of Grants Administration
Telephone No.:
305-916-1536
Date: 08/15/2023
Authorized for Local Reproduction
• Standard Form - LLL (Rev. 7-97)
Tracking Number:GRANT13958728
Funding Opportunity Number:O-BJA-2023-171790 Received Date:Aug 15, 2023 12:46:31 PM EDT
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Honorable Mayor and Members
Of the City Commission
Arthur Noriega, V
City Manager
DATE :
AUG 0 7 2023
FILE :
SUBJECT : Notice to Governing Body 2023 Justice
Assistance Grant (JAG)
REFERENCES:
ENCLOSURES:
The memorandum serves to notify you of the City of Miami Police Department's intent to apply for
$260,750.00 dollars in funding allocated for the Miami Police Department (MPD) under the FY 2023 Edward
Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation, announced by the U.S.
Department of Justice.
The Justice Assistance grant (JAG) program provides funding for the following allowable areas: law
enforcement programs, prosecution and court programs, prevention and education programs, corrections and
community corrections programs, drug treatment and enforcement programs, planning, evaluation, and
technology improvement programs, crime victims and witness programs (other than compensation), mental
health programs and related law enforcement and corrections programs, including behavioral programs and
crisis intervention teams.
The Department of Justice requires that the governing body be given an opportunity to review applications
for the grant funding under the JAG proposal thirty (30) days prior to the application deadline. The Police
Department's application is not finalized; however, the below summary of the grant proposal is being
provided. Upon completion of the Department's application, a copy will be forwarded for the review.
MPD .%‘ ill implement multiple projects under the guidelines of the following purpose area:
• Planning, Evaluation, and Technology Improvement Programs
To further enhance operations, MPD will utilized JAG funding to upgrade technology to expand and improve
the Criminal Investigations Division. These projects will further assist MPD with collecting data and
analyzing resources critical to the success of combatting crimes, ensuring public safety, and enabling the
Police Department to provide better services to the City of Miami.
The Miami Police Department will post the above proposal on the Police Department website to afford
citizens and neighborhood or community organizations an opportunity to comment on the police agency's
application as required by the grant.
Please do not hesitate to contact Manuel A. Morales, Chief of Police, at (305) 603-6100, should you need
additional information.
ANV:MAM:AA:JB:tg
8/28/23, 4:29 PM Legal Information - Miami Police Department
(;II Hitt'
v:as s II to
EMERGENCIES
ONLY
Miami Police
Non -Emergency:
(305) 579-6111
CrirneStoppers:
(305) 471 •TIPS
(8477)
ISMV
N.Non.l
aiie
Registry
MIAMI POLICE DEPARTMENT
PROFESSIONAL LAW ENFORCEMENT
I luau A80IJT CONTACT Us
'SEARCH
4
COMMUN ITIES INSIDE \1PtMEDIA IOIN MI'I) I RAINING; CENTER SAFETY
LEGAL INFORMATION
2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
The City of Miami Police Department wishes to announce its application for funding through the Edward
Byme Memorial Justice Assistance Grant (JAG) Program FY 2023 Local Solicitation. The Department
of Justice requires that applicant agencies make their application available to the public to enable
dtizens and neighborhood or community organizations an opportunity to comment on the agency's
application to the Bureau of Justice Assistance, Office of Justice Programs. The City of Miami Police
Department is hereby fulfilling this requirement through this internet posting.
JAG
Please click on the link below to view the grant solicitation:
Justice Assistance Gram Program
Edward Byrne Memorial Justice Assistance Grant Program 2023
Should you have any questions or comments regarding the Police Departments application, please contact Assistant Chief Armando
Aguilar at (305) 603-6130.
Copyright.'_' 2023 The City of Miami Police Department. Ali rights reserved,
This information is made available to the public and taw enforcement in the interest of public safety.
Any unauthorized use of this information is fnrbnldon and $ubjoct to enmtnai prosecution.
https://www.miami-police.org/legal_info.html 1/1
JAG Program FY 23 Local Solicitation
Proposal Narrative City of Miami Police Department
A. Description of the Issue:
The City of Miam Police Department (MPD) is committed to providing greater transparency
to the residents of Miami, thereby increasing trust between law enforcement and the public.
Serving the second-largest city in the State of Florida, MPD is responsible for the safety of
467,963 persons living within Miami's 36-square miles. In 2022, the City of Miami experienced
51 Homicides; 1,208 Firearm Offenses; 552 Robberies; 1,565 Burglaries; 10,794 Larcenies;
2,070 Motor Vehicle Thefts; 14,429 Property Crimes; and 3,287Assaults/Batteries. Part I Crimes
have increased by 8.5% over the past three years--- from 15,805 in 2020 to 18,536 in 2022.
19000
18500
18000
17500
17000
16500
16000
15500
15000
14500
14000
City of Miami Part I Crimes
Part I Crimes 2020
Part I Crimes 2021
Part I Crimes 2022
The City of Miami Police Department transitioned from Uniform Crime Reporting to the
NIBRS/FIBRS reporting system in early 2023. Implemented to improve the overall quality of
crime data collected by law enforcement, NIBRS captures details on each single crime incident —
as well as on separate offenses within the same incident —including information on victims, known
offenders, relationships between victims and offenders, arrestees, and property involved in crimes.
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Proposal Narrative City of Miami Police Department
This level of detail also improves the criminal investigation process; results in informed policing
and allows law enforcement agencies to identify and address evolving crime issues. MPD also
participates in the Florida Incident -Based Reporting System (FIBRS), which in addition to NIBRS
offense categories, also collects four Florida -specific categories —DUI alcohol; DUI drugs; DUI
alcohol and drugs; and DUI where unknown if alcohol and drugs. The transition to NIBRS/FIBRS
data collection and reporting has necessitated a complete overhaul of MPD's technology to support
the software versions for NIBRS, which require devices with a Microsoft Windows 11 operating
system. MPD's legacy hardware and software currently run on Windows 10. This outdated
technology needs to be replaced to enhance the efficiency of NIBRS reporting and to be compliant
with Microsoft roadmap to transition from Windows 10 to the Windows 11 operating system.
MPD has been able to leverage JAG funding to upgrade the devices used by patrol officers
for NIBRS compliance, however budgetary restraints have slowed the process of completing
upgrades in other divisions. Among the departments most in need is the Crime Investigations
Division (CID) which houses 209 police personnel, including 185 Detectives who need updated
hardware and software for NIBRS reporting and other investigative processes. CID has legacy
hardware that cannot patch into the NIBRS and current models are not powerful enough to support
software updates to other investigative technology, such as Video Oversight —a program used to
watch suspects and offender interviews. Furthermore, MPD must decommission devices that can
no longer be patched to supported levels and officers will no longer have mobile reporting
platforms to use in the field.
The investigative units that comprise the Department's Criminal Investigations Division
(CID) are responsible for the follow-up investigation of crimes committed against persons or
property in the City of Miami, which require a degree of specialization or a centralized
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Proposal Narrative City of Miami Police Department
investigative approach. All major criminal investigations that are undertaken by the Miami Police
Department are conducted by investigators assigned to this division. CID Detectives are dedicated
to investigating these crimes, collecting evidence, identifying perpetrators, and preparing cases for
successful prosecution. They also fulfill a regulatory function for the numerous business licenses
and permits requiring police oversight. Follow-up investigations of serious crimes are performed
by investigators assigned to the Homicide, Domestic Violence, Sexual Battery/Child Abuse,
Robbery, General Investigations, Burglary, Auto Theft, Economic Crimes, Traffic Crash
Investigations and Pawnshop elements within the Section. Additionally, CID manages the Victims
Advocate staff who aid individuals who have suffered loss because of a crime.
Therefore, the City of Miami Police Department (MPD) will utilize $260,750 in JAG funds
to implement and manage the Criminal Investigations Division Technology Modernization
Project within the purpose area of "Planning, Evaluation, and Technology Programs." This
project significantly advances MPD's goal to replace all its outdated technology with equipment
that has the capacity to run NIBRS/FIBRS and the latest software versions of other crime -fighting
programs. The City of Miami Police Department will purchase 150 laptops with the Windows 11
operating system, 150 docking stations, and 150 equipment/laptop warranties. This will replace
150 out of 185 active legacy devices in the Criminal Investigations Division and result in 81 %
replacement coverage within the division based on current equipment deployed. This JAG
funding opportunity will support the MPD's mission to make our city a place where all people
can safely live, work, and visit.
MPD anticipates the project will be completed within the following Timeline of activities:
• October 2023- January 2024- JAG award acceptance and contract execution.
• February 2024-March 2024- Procurement Process
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Proposal Narrative City of Miami Police Department
• April 2024- July 2024- Purchase 150 laptops with warranties and 150 docking stations.
• July 2024- September 2024- Complete installation of laptops and docking stations.
B. Project Design and Implementation
The JAG funding will allow the City of Miami Police Department to implement the
Criminal Investigations Division Technology Modernization Project within the next four years.
MPD will purchase 150 laptops with warranties and docking stations to be distributed throughout
the Miami Police Department's Criminal Investigations Division (CID). This project will
replace outdated computer equipment and software that are essential tools used by the CID
personnel to complete their work functions. CID is housed in MPD's Central district office,
but Detectives work city-wide and will need updated laptops to perform their work at various
locations. The technological enhancements will provide MPD with the data, planning, and
management resources critical to the success of combating crime, providing timely
response, ensuring public safety, and communication.
The CID Technology Modernization Project will be spearheaded by the Information
Technology Support Section/Special Projects Management Unit (ITSS/SPMU) within the
Administration Division at the City of Miami Police Department. ITSS/SPMU receives its
directives from the Office of the Chief and executes projects that support the agency's strategic
plan. The mission of the unit is to ensure projects with strategic value to the agency which have
defined implementation dates and budgetary impact, are completed on time, within budget, and
within the intended scope. The ITSS/SPMU Commander will oversee the procurement and
replacement of the technology, ITSS/SPMU staff assigned to the project and coordinate the
transition with the Assistant Chief and Major of the Criminal Investigations Division.
During the implementation of the project the ITSS/SPMU will purchase, enter the
equipment into the asset management system and manage the distribution of 150 laptops and 150
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Proposal Narrative City of Miami Police Department
docking stations to CID Detectives. The updated laptops will support the Windows 11 operating
system that is necessary to support NIBRS/FIBRS software and the most current versions of
crime -fighting software used by CID personnel. The laptops will provide improved
performance and processing power, enabling the division to work more efficiently and
effectively on tasks ranging from daily office work to resource -intensive applications. MPD will
procure laptops that are built to withstand the demands of modern police work, ensuring a longer
lifespan and a better return on investment. The docking stations will transform the laptop into
powerful desktop workstations, offering streamlined connectivity and flexibility. The docking
stations will allow CID Detectives who work at various locations city-wide and seamlessly
switch between different workstations effortlessly without interrupting their workflow. The
warranty coverage for each laptop will provide enhanced coverage to keep replacement times
and costs at a minimum. By standardizing CID's hardware, IT management, maintenance
and support processes will be streamlined and result in reduced operational complexities. The
implementation of this project will allow Detectives to efficiently work on their daily
assignments, crime data collection and reporting, field investigations, suspect
interviews, and other associated investigative duties.
C. Capabilities and Competencies:
The successful implementation of the Criminal Investigations Division Technology
Modernization Project would give all our local and federal partners the ability to
communicate effective and efficiently through computer access, utilizing the internet, email,
and databases. The funding from the U.S. Department ofJustice/Bureau of Justice Assistance
will greatly assist in the crime fighting and prevention efforts of Law Enforcement in the City
of Miami Police Department (MPD) with national implications that extend beyond South
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Proposal Narrative City of Miami Police Department
Florida. MPD has coordinated and teamed up with units of local and federal government
agencies through a Memorandum of Understanding (MOUs). In addition, MPD has received
funding from the United States Department of Justice in the following grant project areas to
help combat crime:
> United States Secret Service (USSS):
The Miami Police Department participates on the USSS Miami Electronic Crimes Task
Force (MECTF), which provides digital forensic service to state and local partners through
its state- of -the -art Digital Forensics Lab. Miami Police Officers detached to the MECTF
utilize the lab to address the growing body of digital evidence collected during
investigations. MECTF gives special priority to processing digital evidence of violent
crimes, such as homicides and shootings. The USSS is also the lead federal agency for the
2020 Super Bowl, which is classified as a National Special Security Event. While the game
itself will be played in the City of Miami Gardens, many of the satellite events will be hosted
within the City of Miami. The Miami Police Department is therefore coordinating with its
federal, state, and local partners to ensure that the Super Bowl and all of its ancillary events
conclude safely and successfully.
> The Joint Terrorism Taskforce (JTTF):
The JTTF is a nationwide system for rapidly communicating and responding to terrorism
events. A clearinghouse for domestic and international terrorism threats in which City of
Miami Police Department has a detective assigned to an FBI taskforce.
➢ Office of the State Attorney for the Eleventh Judicial Circuit of Florida (SAO)
& Florida Department of Law Enforcement (FDLE):
MPD has a Memorandum of Understanding (MOU) with the SAO and FDLE for the
predicate events that will initiate investigative and forensic involvement, assistance, or
coordination by FDLE, such as the shooting of a person by a MPD law enforcement officer
acting in the line of duty.
> Bureau of Alcohol. Tobacco. Firearms and Exnlosives (ATF):
An MOU establishes a joint cooperative effort between MPD and the ATF for the ATF's
Firearms, Interdiction, Reduction and Enforcement Strike Force, referred to as FIRE.
Another MOU establishes that joint operation/task force: ATF Task Force, whereas MPD
shall assign officers to assist ATF in investigations of Federal, state, and local laws on a
dedicated basis.
Additionally, MPD and ATF have an MOU that establishes their partnership for the
integration of the National Integrated Ballistics Information Network (NIBIN) system, with
ATF identified as the NIBIN partner. The partnerships include collective efforts, including
operation and administration for the collection, timely analysis, and dissemination of crime
gun data to enhance the efforts of law enforcement to integrate sources to reduce firearms
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Proposal Narrative City of Miami Police Department
JAG Program FY 23 Local Solicitation
violence, identify shooters and refer them for prosecution.
> Miami -Dade County and City of Miami:
A Mutual Aid Agreement for the North -End Street Violence Task Force through Operation
Blue & Brown, which was established between the government of Miami -Dade County and
the City of Miami to ensure public safety of their citizens by providing adequate levels of
police services.
> Florida Department of Law Enforcement (FDLE):
MPD and FDLE have a Factual Analysis Criminal Threat Solution Agency Agreement
governing the involvement and responsibilities for the use of dissemination of information
transmitted to or retrieved from the system. MPD and FDLE also have a Voluntary Mutual
Aid Agreement that establishes a South Florida Child Abduction Response Team. MPD
also works with FDLE as part of a multi -agency Electronic Surveillance Support Team.
U.S. Department of Justice Funding Received:
• 2018 Comprehensive Opioid Abuse Sited -based Program ($883,586)
• 2019 Edward Byrne Memorial Justice Assistance Grant (JAG) Program ($283,688)
• 2019 JAG Strategies for Policing Innovation ($700,000)
• 2019 Justice and Mental Health Collaboration Program ($750,000)
• 2020 Crime Gun Intelligence Centers ($6532,762)
• 2020 Body -Worn Camera Policy and Implementation Program ($392,281)
• 2020 COPS Office Hiring Program Solicitation ($1,875,000)
• 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) Program ($234,888)
• 2020 Coronavirus Emergency Supplemental Fund ($914.031)
• 2021 COPS Office Hiring Program Solicitation ($1,875,000)
• 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) Program ($249,367)
• 2021 Byrne Criminal Justice Innovation Program (BCJI) ($1,000,000)
• 2021 COPS Law Enforcement Mental Health and Wellness Act ($124,268)
• 2022 Edward Byrne Memorial Justice Assistance Grant (JAG) Program ($236,246)
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D. Plan for Collecting the Data
Proposal Narrative City of Miami Police Department
The City of Miami Police Department will manage and track the acquisition and
implementation of all technology projects within the purpose area of "Planning, Evaluation
and Technology programs." Performance measurement data will be stated in quarterly
accountability metrics reports which will be submitted through the Bureau of Justice
Assistance Performance Measurement Tool (PMT) and JustGrants systems. The Information
Technology Support Section/Special Projects Management Unit will track the completion of
the project phase. The goal of the project is to replace outdated computers in the Criminal
Investigations Division by purchasing 150 laptops with updated software, laptop warranties
and 150 docking stations. This will increase MPD's ability to analyze, disseminate, and
utilize crime data to improve over current operations.
8
Cittj of 4J1liami
ARTHUR NORIEGA, V
City Manager
BJA FY 2023 Edward Byrne Memorial Justice Assistance Grant Program
Local Solicitation
Research and Evaluation Independence and Integrity
Assurance of Research Independence and Integrity: The City of Miami has reviewed its
application to apply for the BJA FY 2023 Edward Byrne Memorial Justice Assistance Grant
program an has determined this project does not propose research (including research and
development) and/or evaluation. Therefore, there are no actual or potential apparent conflicts of
interest (including through review of pertinent information on the principal investigator, any co-
principal investigators, and any subrecipients), and that the applicant has identified no such
conflicts of interest — whether personal or financial or organizational (including on the part of
the applicant entity or on the part of staff, investigators, or subrecipients) — that could affect
the independence or integrity of the research, including the design, conduct, and reporting of
the research. Inventory, tracking and reporting requirements for this BJA funded activity will
be supervised internally by the City of Miami Police Department.
ii. Method of Review: The City of Miami has several mechanisms and procedures in place to
prevent actual or potential conflicts of interest (personal, financial, or organizational). Grant -
funded projects are subject to review from several departments that follow rigorous assurance
standards for fiscal, personal and organizational accountability. Conflicts of Interest are
specifically addressed in the Article V of the City Charter. All contracts pertaining to City
business are reviewed by the Office of Procurement. The Chief Procurement Officer of
Purchasing and the purchasing department must follow the standards of the Purchasing
Department Code of Ethics as mandated by the City of Miami. The Office of Procurement is a
member of the Institute of Public Procurement (NIGP).
OFFICE OF GRANTS ADMINISTRATION
444 S.W. 2nd Avenue, 5th Floor, Miami, Florida 33130 (305) 416-1509 Fax: (305) 416-2151
Mailing Address: P.O. Box 330708-0708 Miami, FL 33233-0708
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ARTICLE V. CONFLICTS OF INTEREST*
*Charter references: City officers and employees prohibited from having interest in profits, etc., of
contracts, jobs, etc., performed for the city, § 4(c).
City Code cross reference --Conflicts of interest in regard to members, employees, etc., of downtown
development board, § 14-62.
Law review reference --Note as to conflicts of interest of municipal officers, 20 Miami L. Rev. 472.
Sec. 2-611. Applicability of article.
This article shall be applicable to and binding upon every officer, official and employee of the city, including
every member of any board, commission or agency of the city.
(Code 1967, § 2-101; Code 1980, § 2-301)
Sec. 2-612. Transacting business with city; appearances before city boards, etc.
(a) No person included in section 2-611 shall enter into any contract or transact any business with the
city or any person or agency acting for the city, or shall appear in representation of any third party before
any board, commission or agency of which such person is a member. No employee shall appear in any
capacity on behalf of any third party before any board, commission or agency of the city. Any such contract
or agreement entered into or appearance made in violation of this section shall render the transaction
voidable. However this section shall not apply to an employee participating in the community development
block grant assisted single family rehabilitation loan program and the various affordable housing programs
assisted through the home investment partnership program and state housing initiatives partnership
program administered by the department of community development provided that the employee meets all
criteria of the program and provided that the city manager approves the participation of the employee and
that the employee is identified as being an employee of the city in applicable documents.
(b) The word "person" appearing in subsection (a) of this section shall include officers, officials and
employees as set forth in section 2-611 hereof and the following family members of such "person": spouse,
son, daughter, parent, brother or sister.
(c) The prohibition upon activity which is set forth in subsections (a) and (b) of this section shall remain
in effect for a period of two years after the officer, official, or employee has left city service or terminated
city employment.
(Code 1967, § 2-102; Ord. No. 9015, § 1, 11-8-79; Ord. No. 10823, § 2, 1-10-91; Code 1980, § 2-302; Ord.
No. 11755, § 2, 2-9-99; Ord. No. 11816, § 2, 7-13-99; Ord. No. 11908, § 2, 4-13-00)
State law references: Doing business with one's agency, F.S. § 112.313(13), (14).
Sec. 2-613. Accepting gifts, etc., from persons contracting, etc., with city.
Every officer, official or employee of the city, including every member of any board, commission or agency
of the city, is expressly prohibited from accepting, directly or indirectly, from any person, company, firm or
corporation to which any purchase order or contract is or might be awarded, any rebate, gift, money or
anything of value whatsoever, except where given for the use and benefit of the city.
(Code 1967, § 2-103; Code 1980, § 2-303)
Sec. 2-614. Waiver of requirements of article.
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(a) The requirements of this article may be waived for a particular transaction or transactions only by an
affirmative vote of four -fifths of the members of the city commission after public hearing. Such waiver may
be effected only after findings by four -fifths of the members of the city commission, as follows:
(1) An open -to -all sealed competitive bid has been submitted by a city person as set forth in
section 2-611 hereof; or
(2) The bid has been submitted by a person or firm offering services within the scope of practice
of architecture, landscape architecture, professional engineering or registered land surveying, as
defined by the laws of the state and pursuant to provisions of the Consultants Competitive
Negotiation Act as are now in force and as may be hereinafter enacted, and when the bid has been
submitted by a city person as set forth in section 2-611 hereof; or
(3) The property or services to be involved in the proposed transaction are unique and the city
cannot avail itself of such property or services without entering into a transaction which would
violate this section but for waiver of its requirements; and
(4) The proposed transaction will be to the best interest of the city.
(b) Such findings shall be spread on the minutes of the commission. This section shall be applicable
only to prospective transactions, and the commission may in no case ratify a transaction entered in
violation of this section.
(c) This section shall be taken to be cumulative and shall not be construed to amend or repeal any other
section or ordinance pertaining to the same subject matter.
(Code 1967, § 2-104; Code 1980, § 2-304)
State law references: Consultants' competitive negotiation, F.S. § 287.055.
Sec. 2-615. List of real estate owned --Required of certain officials.
(a) All the following enumerated elective and appointive officers or employees of the city:
Mayor;
City commissioners;
City attorney;
City clerk;
City manager;
Civil service board;
Retirement plan board;
Retirement system board;
Director of administration for planning and zoning boards;
'Members of planning advisory board;
Members of zoning board;
Members of the nuisance abatement board;
Executive director of downtown development authority;
Director of off-street parking department;
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Executive secretary of civil service board;
Fire chief;
Chief of police;
Downtown development authority;
Off-street parking board;
Directors of all departments;
shall, within 30 days from the effective date of sections 2-615 through 2-617 [June 1, 1967], submit to the
city clerk a complete itemized list of all real property owned by him, whether the title be either legal or
equitable, whether owned in whole or in part, including corporate real property in which he has a controlling
interest or is an officer of such corporation, and shall include the following information as to each parcel of
land:
(1) The legal description and common address;
(2) The municipal or county zoning classification wherein the property is located;
(3) The manner in which the property is presently being utilized.
(b) The itemized list shall be verified under oath. Provided, that only those real properties shall be
required to be listed that are located within the corporate limits of the city or those properties located 500
feet beyond the corporate limits of the city. The real properties required to be listed shall be on the form
attached hereto and made a part hereof.
(c) All the elective and appointive officers or employees enumerated above who are appointed
subsequent to the effective date of sections 2-615 through 2-617 [June 1, 1967] shall, within 30 days of
their election or appointment, submit an itemized list verified under oath of real estate holdings as provided
above.
(Code 1967, § 2-105; Ord. No. 10966, § 2, 4-2-92; Code 1980, § 2-305)
Sec. 2-616. Same --To be renewed annually.
All those elective and appointive officers and employees as described in section 2-615 shall, between
November 1 and December 1, 1967, and each succeeding year thereafter, submit new itemized lists of real
estate holdings as required under section 2-615 subject to the terms and conditions as contained in section
2-615.
(Code 1967, § 2-106; Code 1980, § 2-306)
Sec. 2-617. Same --Penalty for violation of sections 2-615, 2-616.
Any elective or appointive officer or employee violating sections 2-615 and 2-616 shall be removed from
office in accordance with the law.
(Code 1967, § 2-108; Code 1980, § 2-307)
Sec. 2-618. Disclosure of parties in interest by persons making presentations,
requests, etc., to city commission or boards.
(a) All parties making any presentation, formal request or petition to the city commission or any city
board with respect to any real property are required to make full disclosure in writing, on a form supplied by
the clerk of the city commission or secretary to the board, of all parties having a financial interest, either
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direct or indirect, in the subject matter of said presentation, formal request or petition. Such disclosure shall
include, but not be limited to, disclosure of all natural persons having an ownership interest, direct or
indirect, in the subject real property.
(b) The disclosure required by subsection (a) hereof must be made or updated, as may be necessary, in
order to ensure that the information disclosed is accurate at the time of filing and at all times thereafter
within a reasonable time after any change in the disclosure information required and is accurate as of the
time of each vote by the city commission or applicable board.
(c) Where the disclosure required by subsection (a) hereof is not made, the city commission or
applicable board shall not consider the presentation, formal request or petition nor shall such petition be
accepted for filing.
(Ord. No. 9419, §§ 1, 2, 5-27-82; Ord. No. 9798, § 1, 2-9-84; Code 1980, § 2-308)
Sec. 2-619. Financial disclosure.
(a) Reporting requirement:
(1) In addition to the financial disclosure requirements of state law and county Code, the mayor
and city commissioners are required to provide the following information to the city clerk in writing
by July 1 of each year:*
*Note: The reporting requirement applies to all persons serving in the designated capacities on December
31, 1986 and on December 31 of succeeding years. Information required to be reported by July 1 shall be
the information in existence as of December 31 of the preceding calendar year.
a. Description of all assets which have a value in excess of $5,000.00 including
household goods.
b. All liabilities which exceed $5,000.00 including the name and address of all creditors
including debts or money owed in excess of $5,000.00 including credit card and retail
installment accounts, taxes owed, indebtedness on a life insurance policy and accrued
income taxes on net unrealized appreciation.
c. All sources of income due a business entity in excess of ten percent of the gross
income of a business entity in which the reporting person held a material interest and from
which he/she received an amount which was in excess of ten percent of his/her gross
income during the disclosure period and which exceeds $1,500.00. The period for
computing the gross income of the business entity is the fiscal year of the business entity
which ended on, or immediately prior to, the end of the preceding calendar year.
d. Net worth, i.e., the difference between total assets and total liabilities.
(2) An affidavit of the person reporting shall be executed attesting to the accuracy of the
disclosures.
(b) As an alternative to the requirements set forth in subsection (a) above, a copy of the reporting
person's filed return for the current year's federal income tax return may be provided.
(c) Any elected official who is a partner in a law firm or a stockholder in a professional association must
disclose, in writing, to the city clerk the name of any client whose representation results in a contribution of
ten percent or more of the gross income:
(1) To the law firm in which said official is a partner;
(2) To the professional association in which said official is a stockholder or has an ownership
interest; or
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(3) To the elected official directly.
(d) Every person who is convicted of a violation of this section shall be punished as provided in section
1-13.
(Ord. No. 10219, § 1, 2-12-87; Code 1980, § 2-309)
Secs. 2-620--2-650. Reserved.
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Purchasing Department
Code of Ethics
The Chief Procurement Officer/Director of Purchasing and the purchasing
department staff subscribe to the following code of ethics:
• Each staff member will not secretly represent conflicting interests.
• Each staff member believes in the importance and dignity of the service rendered by
government and is aware of his own social responsibilities as a trusted employee and
public servant.
• Each staff member is governed by the highest ideals of honor and integrity with
regard to all business and personal relationships in order that he/she may be deserving
and inspire the confidence of those he serve.
• Each staff member believes the misuse of public or personal relationships to achieve
selfish ambitions is dishonest.
• Each staff member will never, under any circumstances, seek or accept, directly or
indirectly from any individual doing or seeking to do business with the city, loans,
services, payments, entertainment, trips, money in any amount, or gifts of any kind.
The prohibition of this section does not include promotional items obtained at
business conferences.
• Each staff member handles all personnel matters on a merit basis. Political, religious
and/or racial/ethnic/gender considerations carry no weight in personnel
administration.
• Each staff member is encouraged to cooperate with all professional organizations
engaged activities which develop and further enhance purchasing as a profession.
• Each staff member has an obligation to promote a better understanding of the ethics
and functions of the city purchasing department.
(0 U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Approved: OMB No. 1121-0329
Expires 12/31/2023
Background
Recipients' financial management systems and internal controls must meet certain requirements, including those
set out in the "Part 200 Uniform Requirements" (2.C.F.R. Part 2800).
Including at a minimum, the financial management system of each OJP award recipient must provide
for the following:
(1) Identification, in its accounts, of all Federal awards received and expended and the Federal programs under
which they were received. Federal program and Federal award identification must include, as applicable, the
CFDA title and number, Federal award identification number and year, and the name of the Federal agency.
(2)Accurate, current, and complete disclosure of the financial results of each Federal award or program.
(3) Records that identify adequately the source and application of funds for Federally -funded activities. These
records must contain information pertaining to Federal awards, authorizations, obligations, unobligated
balances, assets, expenditures, income, and interest, and be supported by source documentation.
(4) Effective control over, and accountability for, all funds, property, and other assets. The recipient must
adequately safeguard all assets and assure that they are used solely for authorized purposes.
(5)Comparison of expenditures with budget amounts for each Federal award.
(6) Written procedures to document the receipt and disbursement of Federal funds including procedures to
minimize the time elapsing between the transfer of funds from the United States Treasury and the disbursement
by the OJP recipient.
(7) Written procedures for determining the allowability of costs in accordance with both the terms and conditions of
the Federal award and the cost principles to apply to the Federal award.
(8)Other important requirements related to retention requirements for records, use of open and machine readable
formats in records, and certain Federal rights of access to award -related records and recipient personnel.
1. Name of Organization and Address:
Organization Name: City of Mia
Streets: 44 S.W. 2nd Ave.416411
Street2: Pth Floor
City:
State: rioridIIIINNINMNIMIIIIMIN
Zip Code: 31301
lami
2. Authorized Representative's Name and Title:
Prefix:111.1 First Name:
Last Name: :IOrt et
Title. Director, Office of
3. Phone: 305-416-153
6. Year Established:
Middle Name:
Suffix:
minis ration`
4. Fax:
7. Employer Identification Number (EIN):
596000375 _ �111111111111.11101.1
8. Unique Entity Identifier (UEI) Number:
9. a) Is the applicant entity a nonprofit organization (including a nonprofit institution of higher education) as
described in 26 U.S.C. 501(c)(3) and exempt from taxation under 26 U.S.C. 501(a)? Q Yes II No
If "No" skip to Question 10.
If "Yes", complete Questions 9. b) and 9. c).
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Approved: OMB No. 1121-0329
Expires 12/31/2023
AUDIT INFORMATION
9. b) Does the applicant nonprofit organization maintain offshore accounts for•
the purpose of avoiding paying the tax described in 26 U.S.C. 511(a)?
Yes No
9. c) With respect to the most recent year in which the applicant nonprofit
organization was required to file a tax return, does the applicant nonprofit
organization believe (or assert) that it satisfies the requirements of 26 C.F.R.
53.4958-6 (which relate to the reasonableness of compensation of certain
individuals)?
If "Yes", refer to "Additional Attachments" under "What An Application Should
Include" in the OJP solicitation (or application guidance) under which the
applicant is submitting its application. if the solicitation/guidance describes the
"Disclosure of Process related to Executive Compensation," the applicant
nonprofit organization must provide -- as an attachment to its application -- a
disclosure that satisfies the minimum requirements as described by OJP.
■ Yes ■ No
For purposes of this questionnaire, an "audit" is conducted by an independent,
accepted auditing standards (GAAS) or Generally Governmental Auditing Standards
audit report with an opinion.
10. Has the applicant entity undergone any of the following types of audit(s)(Please
external auditor using generally
(GAGAS), and results in an
check all that apply):
Years Sept 30, 2022 gh
❑ "Single Audit" under OMB A-133 or Subpart F of 2 C.F.R. Part 200
• Financial Statement Audit
• Defense Contract Agency Audit (DCAA)
❑ Other Audit & Agency (list type of audit):
Comprehensive Annual Financial Report (CAFR) Fiscal
■ None (if none, skip to question 13)
11. Most Recent Audit Report Issued: ❑ Within the last ■ Within the last • Over 2 years ago ■ N/A
12 months 2 years
Accountants & Busine
Name of Audit Agency/Firm: nthony Brunson P.A., Certified Public
AUDITOR'S OPINION
12. On the most recent audit, what was the auditor's opinion?
0 Unqualified Opinion ■ Qualified Opinion • Disclaimer, Going Concern ■ N/A: No audits as
or Adverse O•inions described above
Enter the number of findings (if none, enter "0":
Enter the dollar amount of questioned costs (if none, enter "$0")
Were material weaknesses noted in the report or opinion?
■ Yes No
13. Which of the following best describes the applicant entity's accounting system:
• Manual Automated 1 Combination of manual and automated
14. Does the applicant entity's accounting system have the capability to
identify the receipt and expenditure of award funds separately for each
Federal award?
� Yes • No ■ Not Sure
15. Does the applicant entity's accounting system have the capability to
record expenditures for each Federal award by the budget cost categories
shown in the approved budget?
Yes ❑ No ■ Not Sure
16. Does the applicant entity's accounting system have the capability to
record cost sharing ("match") separately for each Federal award, and
maintain documentation to support recorded match or cost share?
Yes ■ No ■ Not Sure
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Approved: OMB No. 1121-0329
Expires 12/31/2023
17. Does the applicant entity's accounting system have the capability to
accurately track employees actual time spent performing work for each federal
award, and to accurately allocate charges for employee salaries and wages
for each federal award, and maintain records to support the actual time spent
and specific allocation of charges associated with each applicant employee?
18. Does the applicant entity's accounting system include budgetary controls
to preclude the applicant entity from incurring obligations or costs that exceed
the amount of funds available under a federal award (the total amount of the
award, as well as the amount available in each budget cost category)?
Yes
■ Yes
•
■
No
No
■
■
Not Sure
Not Sure
19. Is applicant entity familiar with the "cost principles" that apply to recent
and future federal awards, including the general and specific principles set out
in 2 C.F.R Part 200?
■ Yes
■
No
■
Not Sure
PROPERTY STANDARDS AND PROCUREMENT STANDARDS
20. Does the applicant entity's property management system(s) maintain the
following information on property purchased with federal award funds (1) a
description of the property; (2) an identification number; (3) the source of
funding for the property, including the award number; (4) who holds title; (5)
acquisition date; (6) acquisition cost; (7) federal share of the acquisition cost;
(8) location and condition of the property; (9) ultimate disposition information?
■ Yes
■
No
■
Not Sure
21. Does the applicant entity maintain written policies and procedures for
procurement transactions that -- (1) are designed to avoid unnecessary or
duplicative purchases; (2) provide for analysis of lease versus purchase
alternatives; (3) set out a process for soliciting goods and services, and (4)
include standards of conduct that address conflicts of interest?
■Yes
❑
No
■Not
Sure
22. a) Are the applicant entity's procurement policies and procedures
designed to ensure that procurements are conducted in a manner that
provides full and open competition to the extent practicable, and to avoid
practices that restrict competition?
Yes
■
No
Not Sure
22. b) Do the applicant entity's procurement policies and procedures require
documentation of the history of a procurement, including the rationale for the
method of procurement, selection of contract type, selection or rejection of
contractors, and basis for the contract price?
Yes
❑
No
■Not
Sure
23. Does the applicant entity have written policies and procedures designed
to prevent the applicant entity from entering into a procurement contract
under a federal award with any entity or individual that is suspended or
debarred from such contracts, including provisions for checking the "Excluded
Parties List" system (www.sam.gov) for suspended or debarred sub -grantees
and contractors, prior to award?
Yes
•
No Not Sure
TRAVEL POLICY
24. Does the applicant entity:
(a) maintain a standard travel policy?
(b) adhere to the Federal Travel Regulation (FTR)?
®
Yes
Yes
■
■
No
No
SUBRECIPIENT MANAGEMENT AND MONITORING
25. Does the applicant entity have written policies, procedures, and/or
guidance designed to ensure that any subawards made by the applicant
entity under a federal award -- (1) clearly document applicable federal
requirements, (2) are appropriately monitored by the applicant, and (3)
comply with the requirements in 2 CFR Part 200 (see 2 CFR 200.331)?
Yes
■ N/A -Applicant
subawards
awards
■
No
does
under
Ill
any
Not Sure
not make
OJP
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Approved: OMB No. 1121-0329
Expires 12/31/2023
26. Is the applicant entity aware of the differences between subawards under
federal awards and procurement contracts under federal awards, including
the different roles and responsibilities associated with each?
■ Yes
❑ N/A - Applicant
subawards
awards
■
No
under
■
does
any
Not Sure
not make
OJP
27. Does the applicant entity have written policies and procedures designed
to prevent the applicant entity from making a subaward under a federal
award to any entity or individual is suspended or debarred from such
subawards?
.
•
Yes
N/A - Applicant
subawards
awards
■
No
under
■
does
any
Not Sure
not make
OJP
DESIGNATION AS 'HIGH -RISK' BY OTHER FEDERAL AGENCIES
28. Is the applicant entity designated "high risk" by a federal grant -making
agency outside of DOJ? (High risk includes any status under which a federal
awarding agency provides additional oversight due to the applicant's past
performance, or other programmatic or financial concerns with the applicant.)
If "Yes", provide the following:
(a) Name(s) of the federal awarding agency:
(b) Date(s) the agency notified the applicant entity of the "high risk" designation:
(c) Contact information for the "high risk" point of contact at the federal agency:
NI
Yes No
■Not
Sure
Name:
Phone:
Email:
(d) Reason for "high risk" status, as set out by the federal agency:
CERTIFICATION ON BEHALF OF THE APPLICANT ENTITY
(Must be made by the chief executive, executive director, chief financial officer, designated authorized
representative ("AOR"), or other official with the requisite knowledge and authority)
On behalf of the applicant entity, I certify to the U.S. Department of Justice that the information provided above is
complete and correct to the best of my knowledge. I have the requisite authority and information to make this
certification on behalf of the applicant entity.
Name: Lilian P.LLBlondet Date:
Title: ■ Executive Director
Other:
•
Chief Financial Officer
■
Chairman
Phone:
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