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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #14645 Date: 09/14/2023 Commission Meeting Date: 12/11/2023 Type: Subject: Requesting Department: Office of Management and Budget Sponsored By: District Impacted: All Resolution Approve Annual Budget FY '24 - City of Miami Purpose of Item: FY 2023-24 budget appropriations resolution providing the appropriations for the General Fund, Special Revenue Funds, Debt Service Funds, and Internal Service Fund. Background of Item: Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Total Fiscal Impact: Total Fiscal Impact: $ 1,633,659,000 General Account No: Various Special Revenue Account No: Various Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Attorney Office of the City Clerk City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of the City Attorney Office of Management and Budget City Manager's Office Office of the City Attorney Office of the City Clerk Marie Gouin Calvin Fifer Larry M. Spring Arthur Noriega V Valentin J Alvarez Xavier Alban Nicole Ewan Mayor's Office City Clerk's Office Victoria Mendez City Clerk's Office Maricarmen Lopez Mayor's Office City Clerk's Office Valentin J Alvarez Xavier Alban Marie Gouin Larry M. Spring Victoria Mendez City Clerk's Office Reviewed B Department Head Review Completed Budget Analyst Review Completed Assistant City Manager Review Completed City Manager Review Completed Legislative Division Review Completed ACA Review Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Approved Form and Correctness Completed Rendered Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review Completed ACA Review Completed Budget Review Completed Assistant City Manager Review Completed Approved Form and Correctness with Modification(s) Rendered Completed 09/15/2023 2:43 PM 09/15/2023 2:47 PM 09/18/2023 9:11 AM 09/18/2023 9:24 AM 09/18/2023 9:35 AM 09/19/2023 5:05 PM 09/28/2023 5:05 PM 09/29/2023 5:11 PM 09/29/2023 5:17 PM 09/29/2023 5:20 PM 09/29/2023 5:54 PM 12/11/2023 5:05 PM 12/12/2023 11:59 AM 12/12/2023 12:02 PM 12/13/2023 10:01 AM 12/13/2023 10:22 AM 12/13/2023 10:31 AM 12/13/2023 2:09 PM Completed 12/13/2023 6:13 PM City of Miami Legislation Resolution Enactment Number: R-23-0448 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14645 Final Action Date:12/11/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023, AND ENDING SEPTEMBER 30, 2024; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY OFFICIALS IN ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS AND OTHER FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Sections 200.065(2)(a)(4) and (2)(c), Florida Statutes, the City Manager has prepared and submitted to the City Commission a proposed budget of the expenditures and revenues of all City of Miami ("City") Departments, Offices, and Boards for the Fiscal Year beginning October 1, 2023, and ending September 30, 2024 ("Fiscal Year 2023-24"); and WHEREAS, a copy of the proposed budget has been posted on the City's website and has been on file in the Office of the City Clerk since July 27, 2023, and is incorporated herein by this reference; and WHEREAS, on September 9, 2023, the City held a public hearing as required pursuant to Section 200.065(2)(c), Florida Statutes, and the City Commission adopted the proposed budget as the tentative budget of the City pursuant to Resolution No. R-23-0377; and WHEREAS, on September 28, 2023, the City held a second public hearing as required pursuant to Section 200.065(2)(d), Florida Statutes, and the City Commission adopted the proposed budget as its final budget pursuant to Resolution No. R-23-0448; and WHEREAS, in response to the November 27, 2023 Florida Department of Revenue Letter, the City scheduled and properly advertised this new final budget hearing for Monday, December 11, 2023, to adopt the final City millage rate by the statutorily required vote of the five (5) members of the City Commission since the vacancy created by the State prior to the City's Second Budget Hearing has been filled pursuant to the November 7, 2023 municipal election and associated run-off elections ("New Final Budget Hearing"); and WHEREAS, at this New Final Budget Hearing, the City Commission reconsidered Resolution No. R-23-0448 and adopted this amended Fiscal Year 2023-24 budget by taking into account the reduction of the tentative millage rate from 7.8774 to 7.8078; and WHEREAS, the General Fund Budget for Fiscal Year 2023-24 is $1,043,066,000 and the total Budget for all non -capital funds is $1,608,659,000; and WHEREAS, the City's proposed tentative general operating ad valorem millage rate is 7.1364; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $529,682,000; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five - Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan, all for the purposes set forth in this Resolution; and WHEREAS, it is in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City Departments in order to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection therewith and for grants in progress; and WHEREAS, provisions have been duly made by the City Commission for Public Hearings on the proposed budget before the City Commission as a Committee of the Whole and Public Hearings thereon have been held as required pursuant to Section 200.065, Florida Statutes; and WHEREAS, this Resolution is adopted as amended and modifying the Resolution previously adopted on September 28, 2023, a certified copy of said September 28, 2023 adopted Resolution is attached and incorporated as Exhibit "A"; and WHEREAS, despite the City's scheduling of this re -advertising of this New Final Budget Hearing, and the vote taken at said hearing, the City reserves any and all rights afforded to it under applicable laws, rules, and regulations, or to which it may avail itself in law or equity as it relates to these alleged violations of Section 200.065, F.S.; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The tentative budget, as described herein, is hereby adopted as the final budget of the City as amended to include all of the applicable changes contained in Information for Second Budget Hearing — Fiscal Year 2023-24 Tentative Budget, all of which is incorporated herein. Section 3. The following appropriations are made for the municipal operations of the General Fund for the Fiscal Year 2023-24: GENERAL FUND ADOPTED APPROPRIATIONS Departments, Boards and Offices: Mayor 3,261,000 Commissioners 11,333,000 City Manager 4,962,000 Agenda Coordination 409,000 Independent Auditor General 1,872,000 City Attorney 12,530,000 City Clerk 2,301,000 Civil Service 647,000 Code Compliance 11,440,000 Communications 1,630,000 Equal Opportunity and Diversity Programs 647,000 Finance 12,655,000 Grants Administration 2,030,000 Human Resources 6,049,000 Innovation and Technology 15,352,000 Management and Budget 3,984,000 Procurement 3,614,000 Resilience and Sustainability 1,171,000 Human Services 7,274,000 Building 36,075,000 Planning 7,216,000 Zoning 6,030,000 Housing and Community Development 2,281,000 Capital Improvements 1,959,000 General Services Administration 35,043,000 Resilience and Public Works 38,999,000 Solid Waste 45,906,000 Fire -Rescue 213,248,000 Police 345,923,000 Real Estate and Asset Management 18,853,000 Parks and Recreation 59,278,000 Risk Management 4,468,000 Non -Departmental Accounts (NDA) 50,167,000 Transfers - Out 74,459,000 Total 1,043,066,000 Reserves Based on Financial Integrity Principles: (Included in General Fund — NDA) Contingency Reserves $ 5,000,000 Undesignated Reserves TOTAL RESERVES $ 5,000,000 Section 4. The above appropriations for the municipal operations of the General Fund are made based on the following sources of revenues for Fiscal Year 2023-24: GENERAL FUND REVENUES Property Taxes $ 529,682,000 Franchise Fees and Other Taxes 131,767,000 Interest 11,508,000 Transfers -In 25,390,000 Fines and Forfeitures 6,743,000 Intergovernmental Revenues 111,569,000 Licenses and Permits 87,898,000 Other Revenues (Inflows) 5,772,000 Charges for Services 132,737,000 TOTAL GENERAL FUND $ 1,043,066,000 1 Section 5. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year 2023-24: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 25,958,000 Special Obligation Bonds 40,368,000 TOTAL DEBT SERVICE FUNDS $ 66,326,000 Section 6. The above appropriations for the municipal operations of Debt Service Funds are made based on the following sources of revenues for Fiscal Year 2023-24: DEBT SERVICE FUNDS REVENUES Property Taxes $ 25,958,000 Transfers -In and Other Revenues 40,368,000 TOTAL DEBT SERVICE FUNDS $ 66,326,000 Section 7. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year 2023-24: SPECIAL REVENUE FUNDS General Special Revenues Sport Facilities and Activities Planning Services Planning and Zoning Tree Trust Fund Public Art Fund Historic Preservation Trust Fund Fire Rescue Services UASI-Fire Rescue Parks and Recreation Services Police Services Law Enforcement Trust Fund Public Works Services Solid Waste Recycling Trust City Clerk Services Community and Economic Development Homeless Program Human Services Bayfront/Riverfront Land Acquisition Rouse Trust Miami Ballpark Parking Facilities Departmental Improvement Initiatives Transportation and Transit Emergency Funds American Rescue Plan Act TOTAL SPECIAL REVENUE FUNDS APPROPRIATIONS $ 3,528,000 18,000 21, 502, 000 1,283, 000 2,408, 000 527,000 11,627, 000 38, 916, 000 801,000 13,443, 000 1,676, 000 8,111, 000 116,000 1,794,000 75, 885, 000 2,407, 000 405,000 2,079,000 13, 902, 000 64,260, 000 23,710,000 17, 953, 000 80, 000, 000 $ 386, 351, 000 Section 8. The above appropriations for the municipal operations of Special Revenue Funds are made based on the following sources of revenues for Fiscal Year 2023-24: SPECIAL REVENUE FUNDS REVENUES All Sources TOTAL SPECIAL REVENUE FUNDS $ $ 386, 351, 000 386, 351, 000 Section 9. The following appropriations are made for the municipal operations of Internal Service Funds for Fiscal Year 2023-24 : INTERNAL SERVICE FUND Life and Health Insurance Workers' Compensation Others TOTAL INTERNAL SERVICE FUND APPROPRIATIONS 54, 454, 000 22,441,000 36, 021, 000 $ 112, 916, 000 Section 10. The above appropriations for the municipal operations of Internal Service Funds are made based on the following sources of revenues for Fiscal Year 2023-24: INTERNAL SERVICE FUND REVENUES All Sources $ 112,916,000 TOTAL INTERNAL SERVICE FUND $ 112,916,000 Section 11. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through Sections 18-503 of the City Code. The appropriations are the anticipated expenditure requirements for the City, but are not mandatory should efficient administration of City Departments and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized' to create awards and to transfer funds between accounts and awards, and to withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 12. The City Manager is authorized' to make any necessary changes to adjust, amend and appropriate the City Operating Budget, Five Year Financial Plan, Strategic Plan, and the Multi -Year Capital Plan, with transfers in and/or out, as necessary and applicable, of legally available funds, and to designate projects, services, components, values, amounts, and uses, as necessary and applicable, for purposes set forth in this Resolution. Section 13. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 14. The City Manager is authorized' to administer the executive pay plan and benefit package, to disburse the funds appropriated herein for said purpose in a manner he or she deems appropriate. The City Manager is also authorized1 to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized' to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in Section 16. Section 15. The City Manager is authorized' to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive and staff employees as may be approved by the City Manager. Section 16. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City, who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him or her in the Charter of the City of Miami ("Charter") to fix, adjust, raise, or lower salaries, and to create, abolish, fill, or hold vacant, temporary or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. administration of the City and all its Departments.2 The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently; such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification.' Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized1 when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. Section 18. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized1 when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 19. To effect salary adjustments, the City Manager is further authorized1 to make departmental and other transfers from any reserve accounts established in the General Fund, and is authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 20. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized1 to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds, and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 21. The Emergency Account is declared to be appropriate to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 22. Except as herein provided, transfers between items appropriated shall be authorized1 by resolution amendatory hereto, except that transfers from the Non -Departmental Accounts may be made by resolution. Section 23. The City Manager is authorized to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with the authority of Chapter 18 of the City Code, for which formal bidding is required, such bids to be returnable to the City Commission or City Manager in accordance with Charter or City Code provisions. Section 24. Further, expenditure of the herein appropriated funds is authorized1 in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 25. Certain necessary actions by the City Manager and the designated City Departments in order to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection therewith and for grants in progress, are hereby ratified, approved, and confirmed. 2 The provisions of this Section 16 are subject to the limitations and requirements set forth in City Commission Resolution No. 22-0230. Section 26. The City Manager is authorized' to negotiate and execute any and all agreements necessary, all in forms acceptable to the City Attorney, in order to accomplish any of the appropriations and allocations stated herein Section 27. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.3 APPROVED AS TO FORM AND CORRECTNESS: 4ndez, ity (tor If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.