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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #14822 Date: 10/04/2023 Commission Meeting Date: 11/16/2023 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: District 3 Type: Resolution Subject: Authorize Agreement Miami -Dade County Independent Civilian Panel (ICP) Lease Agreement Purpose of Item: Requesting the City Commission to rescind R-23-0258 and to provide a new authorization to the City Manager to negotiate and execute a Lease between the City and the ICP. For the use of Room 404 at the Manuel Artime Community Center located at 970 SW 1 Street per a request from the ICP to lease office space. Background of Item: The ICP has advised the City's Department of Real Estate and Asset Management ("DREAM") of its desire to lease office space at the Manuel Artime Community Center for the purpose of conducting independent investigations and review regarding concerns or grievances made against sworn officers of the Miami -Dade Police Department any successor agency or any other law enforcement agency established by the ICP. The ICP has accepted a term sheet compiled by DREAM outlining basic components of a proposed Lease. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $668.04 monthly General Account No: 04002.221060.448000.0000.00000 Reviewed B Department of Real Estate and Asset Management Review Completed 10/04/2023 9:43 AM Office of Management and Budget Pedro Lacret Office of Management and Budget Marie Gouin City Manager's Office Larry M. Spring City Manager's Office Arthur Noriega V Legislative Division Valentin J Alvarez Office of the City Attorney Thomas M. Fossler Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the Mayor Mayor's Office Andrew Frey Budget Analyst Review Budget Review Assistant City Manager City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Unsigned by the Mayor Department Head Completed Completed Completed Completed Completed Completed Completed Completed Completed 10/05/2023 1:39 PM 10/05/2023 4:01 PM 10/10/2023 10:40 AM 10/10/2023 3:26 PM 10/25/2023 8:47 AM 11/06/2023 5:43 PM 11/06/2023 6:11 PM 11/16/2023 9:00 AM 11/22/2023 11:02 AM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 11/22/2023 11:06 AM Office of the City Clerk City Clerk's Office Rendered Completed 11/27/2023 3:19 PM City of Miami Legislation Resolution Enactment Number: R-23-0498 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14822 Final Action Date:11/16/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, RESCINDING RESOLUTION NO. R-23-0258, ADOPTED ON JUNE 8, 2023, AND SUBSTITUTING IN LIEU THEREOF THIS RESOLUTION PURSUANT TO SECTION 29-B OF THE CITY CHARTER, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, BETWEEN THE CITY AND THE COUNTY FOR THE USE OF THE OFFICE SPACE AT THE MANUEL ARTIME FOR A PERIOD OF TWO (2) YEARS, WITH TWO (2) OPTIONS TO RENEW FOR SUBSEQUENT TWO (2) YEAR PERIODS, AT A MONTHLY RENTAL FEE OF SIX HUNDRED SIXTY EIGHT AND 04/100 DOLLARS ($668.04) WITH A THREE PERCENT (3%) INCREASE FOR EACH SUBSEQUENT YEAR; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING, BUT NOT LIMITED TO, NON -SUBSTANTIVE AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, AND ALL IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") is the owner of the Manuel Artime Community Center office building located at 970 Southwest 1st Street, Miami, Florida ("Manuel Artime"); and WHEREAS, the City and the Miami -Dade County ("County) wish to enter into a lease agreement ("Agreement") for the use of approximately four hundred seventy-one (471) square feet of office space at the Manuel Artime Community Center (the "Office Space"); and WHEREAS, the City Commission adopted Resolution No. R-23-0258 at its June 8, 2023, City Commission Meeting, which authorized the City Manager to negotiate and execute a lease agreement with the County for use of the Office Space; and WHEREAS, Resolution No. R-23-0258 was adopted with an incorrect monthly rate for the lease; and WHEREAS, the City Commission desires to Resolution No. R-23-0258 in its entirety and replace in lieu thereof this Resolution; and WHEREAS, Section 29-B of the Charter of the City of Miami, Florida, as amended ("City Charter"), provides that the sale or lease of City -owned property must meet certain competitive bidding and advertising requirements; and WHEREAS, Section 29-B(c) of the City Charter provides that any requirements therein, or any other requirements for competitive bidding, shall not apply when conveying property to implement projects of any governmental agency or instrumentality; and WHEREAS, the County is a political subdivision of the State of Florida and a governmental agency; and WHEREAS, the County intends to use the Office Space as office space for the Miami - Dade County Independent Civilian Panel to conduct investigations and hold public hearings; and WHEREAS, the City and County wish to enter into a lease agreement ("Agreement") for the use of the Office Space at a monthly rental fee of six hundred sixty- eight and 04/100 dollars ($668.04) ("Artime Rent"), with an annual increase of three percent (3%) per year, for a period of two (2) years with two (2) options to renew for additional two (2) year periods; and WHEREAS, the Agreement will be granted to implement a project of a governmental agency or instrumentality in accordance with Section 29-B(c) of the City Charter; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as fully set forth in this Section. Section 2. Resolution No. R-23-0258, adopted on June 8, 2023, is hereby rescinded in its entirety and replaced in lieu thereof with this Resolution. Section 3. Pursuant to Section 29-B of the City Charter, the City Manager is hereby authorized' to negotiate and execute the Agreement, in a form acceptable to the City Attorney, between the City and the County, for use of the Office Space for a period of two (2) years, with two (2) options to renew for additional two (2) year periods, at a monthly rental fee of six hundred sixty-eight and 04/100 dollars ($668.04) with an annual three percent (3%) increase for each year. Section 4. The City Manager is further authorized' to negotiate and execute any and all documents, including, but not limited to, non -substantive amendments, renewals, and extensions, all in forms acceptable to the City Attorney, subject to all allocations, appropriations, prior budgetary approvals, and all in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor2 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City. APPROVED AS TO FORM AND CORRECTNESS: