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HomeMy WebLinkAboutBack-Up DocumentsFUND TITLE: FY 2022 - Department of Homeland Security - FEMA - USAR Cooperative Agreement RESOURCES: FEMA Award - (Accepted in R-22-0458) $1,332,150.00 FEMA Supplemental Award $158,477.00 11000.184050.431000.0000.00000 APPROPRIATIONS: $1,490,627.00 CITY OF MIAMI DOCUMENT ROUTING FORM C3 R141I.1 * llets R ORIGINATING DEPARTMENT: Fire -Rescue DEPT. CONTACT PERSON: Maria T. Martinez EXT. 1672 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: "Department of Homeland SPruri*Y_ Fpdoral Emergency Management Agency ("FEMA"1" IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES X NO TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? ❑ YES X NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT PROFESSIONAL SERVICES AGREEMENT X GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY: PURPOSE OF ITEM (BRIEF SUMMARY): To accept the USAR Cooperative Agreement FY 2022 in the amount of $1,332,150.00 COMMISSION APPROVAL DATE: 11/17/2022 FILE ID: 12663 ENACTMENT NO.: R-22-0458 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION APPROVAL BY DEPARTMENTAL DIRECTOR SUBMITTED TO RISK MANAGEMENT SUBMITTED TO CITY ATTORNEY APPROVAL BY ASSISTANT CITY MANAGER RECEIVED BY CITY MANAGER Date PLEASE PRINT AND SIGN 1) ONE ORIGINAL TO CITY CLERK, 2) ONE COPY TO CITY ATTORNEY'S OFFICE, 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT 11/18/22 1 /6/23 PRINT: Ty McGann, AFC SIGNATURE: V I I I N - MAR IRA 1 by i Gomez, Frank Ix i�JRE: Date:2022.11,18 !1 rrr=��r PRINT ICToRL 7Mt 190 SIGNATURE: _CIMF MID 2-325' PRINT: ART NORIA 14. SIGNATURE: PRINT: SIGNATURE: PRINT: SIGNATURE: PRINT: SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER AGENDA ITEM SUMMARY FORM File ID: #12663 Date: 09/27/2022 Commission Meeting Date: 11/17/2022 Type: Subject: Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Resolution Estab. Spec. Rev. Proj. - FY '22 - DHS-FEMA-USAR Coop. Agrmnt. Purpose of Item: Resolution to establish a Special Revenue Project entitled "FY 2022 — Department of Homeland Security — Federal Emergency Management Agency ("FEMA") — Urban Search & Rescue ("USAR") Cooperative Agreement" for USAR Florida Task Force 2, and appropriating funds in an amount not to exceed $1,332,150.00, consisting of a grant from the Department of Homeland Security, FEMA. Background of Item: The Department of Homeland Security has annually awarded a grant to the South Florida Urban Search and Rescue ("USAR") Task Force 2 for the continued operation of the City's USAR Program. Said grant award for Fiscal Year 2022 is in an amount not to exceed $1,332,150.00, commencing September 1, 2022 thru August 31, 2025. It is now appropriate to accept said grant award, establish a special revenue project, and appropriate an amount not to exceed $1,332,150.00 grant award therein for said fiscal year. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $ 1, 332,150.00 General Account No: 11000.184050.431000.0000.00000 Department of Fire -Rescue Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Reviewed By Ty McGann Johnny Duran Eloy Garcia Pedro Lacret Marie Gouin Arthur Noriega V Valentin J Alvarez Thomas M. Fossler Victoria Mendez Maricarmen Lopez Fire Department Review Fire Budget Review Fire Chief Review Budget Analyst Review Budget Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed 09/27/2022 9:19 AM 09/27/2022 9:21 AM 09/27/2022 10:26 AM 09/27/2022 11:40 AM 09/27/2022 1:47 PM 09/27/2022 2:19 PM 10/12/2022 9:52 AM 11/07/2022 8:55 AM 11/07/2022 2:19 PM 11/17/2022 9:00 AM City of Miami Legislation Resolution Enactment Number: R-22-0458 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 12663 Final Action Date:11/17/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDING IN THE AMOUNT OF $1,332,150.00 FROM THE DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY ("FEMA") FOR THE PURPOSE OF PROVIDING ADMINISTRATIVE AND PROGRAM MANAGEMENT, TRAINING, SUPPORT, EQUIPMENT CACHE PROCUREMENT, MAINTENANCE, AND STORAGE FOR THE SOUTH FLORIDA URBAN SEARCH AND RESCUE ("USAR") PROGRAM ("GRANT"); ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "FISCAL YEAR 2022 - DEPARTMENT OF HOMELAND SECURITY - FEMA - USAR COOPERATIVE AGREEMENT; APPROPRIATING FUNDS IN THE AMOUNT OF $1,332,150.00, CONSISTING OF THE GRANT FUNDING; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH SAID GRANT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") has been awarded a grant titled National Urban Search & Rescue Response System Readiness Cooperative Agreement, Agreement Number EMW-2022-CA-00057 in the amount of $1,332,150.00 ("Grant") from the Department of Homeland Security ("DHS"), Federal Emergency Management Agency ("FEMA"); and WHEREAS, pursuant to the Grant stipulations, the funds will be used by the Department of Fire -Rescue to provide administrative and program management, training, support, equipment cache procurement, maintenance, and storage for the South Florida Urban Search and Rescue ("USAR") Program; and WHEREAS, there are no matching City funds required; and WHEREAS, the Grant will commence September 1, 2022 and end on August 31, 2025; and WHEREAS, it is appropriate for the City Commission to authorize the City Manager to accept the Grant, establish a Special Revenue Project, and further authorize the City Manager to negotiate and execute any and all necessary documents, including amendments, renewals, and extensions, all in forms acceptable to the City Attorney, in order to implement acceptance and compliance with said Grant; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to accept the Grant in the amount of $1,332,150.00 from FEMA. Section 3. The following Special Revenue Project is established, and resources are appropriated as described below: FUND TITLE: "Fiscal Year 2022 - Department of Homeland Security — FEMA — USAR Cooperative Agreement" RESOURCES: FEMA Grant Funding $1,332,150.00 APPROPRIATIONS: $1,332,150.00 Section 4. The City Manager is further authorized' to negotiate and execute any and all necessary documents, including amendments, renewals, and extensions, all in forms acceptable to the City Attorney, in order to implement the acceptance of and compliance with the Grant. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ity s ttor ey 1117/2022 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Award Letter U.S. Department of Homeland Security Washington, D.C. 20472 Erik Sanchez City of Miami - Florida Task Force II 444 SW 2ND Avenue, 10th Floor Miami, FL 33130 - Re: Grant No. EMW-2022-CA-00057 Dear Erik Sanchez: Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under the Fiscal Year (FY) 2022 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement has been approved in the amount of $1,332,150.00. You are not required to match this award with any amount of non -Federal funds. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Agreement Articles (attached to this Award Letter) • Obligating Document (attached to this Award Letter) • FY 2022 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Notice of Funding Opportunity. Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. In order to establish acceptance of the award and its terms, please follow these instructions: Step 1: Please log in to the ND Grants system at https://portal.fema.gov. Step 2: After logging in, you will see the Home page with a Pending Tasks menu. Click on the Pending Tasks menu, select the Application sub -menu, and then click the link for "Award Offer Review" tasks. This link will navigate you to Award Packages that are pending review. Step 3: Click the Review Award Package icon (wrench) to review the Award Package and accept or decline the award. Please save or print the Award Package for your records. System for Award Management (SAM): Grant recipients are to keep all of their information up to date in SAM, in particular, your organization's name, address, Unique Entity Identifier (UEI) number, EIN and banking information. Please ensure that the UEI number used in SAM is the same one used to apply for all FEMA awards. Future payments will be contingent on the information provided in the SAM; therefore, it is imperative that the information is correct. The System for Award Management is located at http://www.sam.gov. If you have any questions or have updated your information in SAM, please let your Grants Management Specialist (GMS) know as soon as possible. This will help us to make the necessary updates and avoid any interruptions in the payment process. CHRISTOPHER PATRICK LOGAN GPD Assistant Administrator Agreement Articles Thu Sep 01 00:00:00 GMT 2022 U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement GRANTEE: PROGRAM: AGREEMENT NUMBER: City of Miami - Florida Task Force II National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement EMW-2022-CA-00057-S01 TABLE OF CONTENTS Article I DHS Standard Terms and Conditions Generally Article II Assurances, Administrative Requirements, Cost Principles, Representations and Certifications Article III General Acknowledgements and Assurances Article IV Acknowledgement of Federal Funding from DHS Article V Activities Conducted Abroad Article VI Age Discrimination Act of 1975 Article VII Americans with Disabilities Act of 1990 Article VIII Best Practices for Collection and Use of Personally Identifiable Information Article IX Civil Rights Act of 1964 - Title VI Article X Civil Rights Act of 1968 Article XI Copyright Article XII Debarment and Suspension Article XIII Drug -Free Workplace Regulations Article XIV Duplication of Benefits Article XV Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Article XVI Energy Policy and Conservation Act Article XVII False Claims Act and Program Fraud Civil Remedies Article XVIII Federal Debt Status Article XIX Federal Leadership on Reducing Text Messaging while Driving Article XX Fly America Act of 1974 Article XXI Hotel and Motel Fire Safety Act of 1990 Article XXII John S. McCain National Defense Authorization Act of Fiscal Year 2019 Article XXIII Limited English Proficiency (Civil Rights Act of 1964 - Title VI) Article XXIV Lobbying Prohibitions Article XXV National Environmental Policy Act Article XXVI Nondiscrimination in Matters Pertaining to Faith -Based Organizations Article XXVII Non -Supplanting Requirement Article XXVIII Notice of Funding Opportunity Requirements Article XXIX Patents and Intellectual Property Rights Article XXX Procurement of Recovered Materials Article XXXI Rehabilitation Act of 1973 Article XXXII Reporting of Matters Related to Recipient Integrity and Performance Article XXXII! Reporting Subawards and Executive Compensation Article XXXIV Required Use of American Iron, Steel, Manufactured Products, and Construction Materials Article XXXV SAFECOM Article XXXVI Terrorist Financing Article XXXVII Trafficking Victims Protection Act of 2000 (TVPA) Article XXXVIII Universal Identifier and System of Award Management Article XXXIX USA PATRIOT Act of 2001 Article XL Use of DHS Seal, Logo and Flags Article XLI Whistleblower Protection Act Article XLII Environmental Planning and Historic Preservation (EHP) Review Article XLIII Article XLIV Article XLV Article XLVI Article XLVII Article XLVIII Article XLIX Article L Article LI Article LII Article I - DHS Standard Terms and Conditions Generally Applicability of DHS Standard Terms and Conditions to Tribes Acceptance of Post Award Changes Disposition of Equipment Acquired Under the Federal Award Prior Approval for Modification of Approved Budget Indirect Cost Rate Program Income Cooperative Agreement Renovation and Modification Costs Warehouse Leases Performance Goals The Fiscal Year (FY) 2022 DHS Standard Terms and Conditions apply to all new federal financial assistance awards funded in FY 2022. These terms and conditions flow down to subrecipients unless an award term or condition specifically indicates otherwise. The United States has the right to seek judicial enforcement of these obligations. All legislation and digital resources are referenced with no digital links. The FY 2022 DHS Standard Terms and Conditions will be housed on dhs.gov at www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions. Article II - Assurances, Administrative Requirements, Cost Principles, Representations and Certifications I. DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances - Non -Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances as instructed by the awarding agency. II. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200 and adopted by DHS at 2 C.F.R. Part 3002. III. By accepting this agreement,recipients,andtheirexecutives,as defined in 2 C.F.R.section170.315, certifythat their policies are in accordance with OMB's guidance located at 2 C.F.R. Part 200, all applicable federal laws, and relevant Executive guidance. Article III - General Acknowledgements and Assurances All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. I. Recipients must cooperate with any DHS compliance reviews or compliance investigations conducted by DHS. II. Recipients must give DHS access to examine and copy records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities or personnel. III. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law, or detailed in program guidance. V. Recipients (as defined in 2 C.F.R. Part 200 and including recipients acting as pass -through entities) of federal financial assistance from DHS or one of its awarding component agencies must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of Award for the first award under which this term applies. Recipients of multiple awards of DHS financial assistance should only submit one completed tool for their organization, not per award. After the initial submission, recipients are required to complete the tool once every two (2) years if they have an active award, not every time an award is made. Recipients should submit the completed tool, including supporting materials, to CivilRightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline. Article IV - Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. Article V - Activities Conducted Abroad Recipients must ensure that project activities performed outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article VI - Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Public Law 94-135 (1975) (codified as amended at Title 42, U.S. Code, section 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article VII - Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. 101-336 (1990) (codified as amended at 42 U.S.C. sections 12101 - 12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. Article VIII - Best Practices for Collection and Use of Personally Identifiable Information Recipients who collect personally identifiable information (PII) are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Article IX - Civil Rights Act of 1964 - Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C. section 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7. Article X - Civil Rights Act of 1968 Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. 90-284, as amended through Pub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. section 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units - i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) - be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Article XI - Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. sections 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Article XII - Debarment and Suspension Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3002. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article XIII - Drug -Free Workplace Regulations Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government -wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug -Free Workplace Act of 1988 (41 U.S.C. sections 8101-8106). Article XIV - Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. Article XV - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. 92-318 (1972) (codified as amended at 20 U.S.C. section 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19. Article XVI - Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. 94- 163 (1975) (codified as amended at 42 U.S.C. section 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article XVII - False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. sections 3729- 3733, which prohibit the submission of false or fraudulent claims for payment to the Federal Government. (See 31 U.S.C. sections 3801-3812, which details the administrative remedies for false claims and statements made.) Article XVIII - Federal Debt Status All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article XIX - Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the Federal Government. Article XX - Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C.) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. section 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942. Article XXI - Hotel and Motel Fire Safety Act of 1990 Recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. section 2225a. Article XXII - John S. McCain National Defense Authorization Act of Fiscal Year 2019 Recipients, subrecipients, and their contractors and subcontractors are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. sections 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. Beginning August 13, 2020, the statute - as it applies to DHS recipients, subrecipients, and their contractors and subcontractors - prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons. Article XXIII - Limited English Proficiency (Civil Rights Act of 1964 - Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. section 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidance-published-help-department-supported-organizations-provide-meaningful-access-people-limited and additional resources on http://www.lep.gov. Article XXIV - Lobbying Prohibitions Recipients must comply with 31 U.S.C. section 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Article XXV - National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act of 1969, (NEPA) Pub. L. 91-190 (1970) (codified as amended at 42 U.S.C. section 4321 et seq.) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article XXVI - Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in individual DHS programs. Article XXVII - Non -Supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Article XXVIII - Notice of Funding Opportunity Requirements All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO. Article XXIX - Patents and Intellectual Property Rights Recipients are subject to the Bayh-Dole Act, 35 U.S.C. section 200 et seq, unless otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. section 401.14. Article XXX - Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. 89-272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. section 6962.) The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article XXXI - Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. 93-112 (1973) (codified as amended at 29 U.S.C. section 794), which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article XXXII - Reporting of Matters Related to Recipient Integrity and Performance General Reporting Requirements: If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the recipients must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Article XXXII! - Reporting Subawards and Executive Compensation Reporting of first tier subawards: Recipients are required to comply with the requirements set forth in the government -wide award term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. Article XXXIV - Required Use of American Iron, Steel, Manufactured Products, and Construction Materials Recipients and subrecipients must comply with the Build America, Buy America Act (BABAA), which was enacted as part of the Infrastructure Investment and Jobs Act Sections 70901-70927, Pub. L. No. 117-58 (2021); and Executive Order 14005, Ensuring the Future is Made in All of America by All of America's Workers. See also Office of Management and Budget (OMB), Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure. Recipients and subrecipients of federal financial assistance programs for infrastructure are hereby notified that none of the funds provided under this award may be used for a project for infrastructure unless: (1) all iron and steel used in the project are produced in the United States --this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (2) all manufactured products used in the project are produced in the United States --this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (3) all construction materials are manufactured in the United States --this means that all manufacturing processes for the construction material occurred in the United States. The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project, but are not an integral part of the structure or permanently affixed to the infrastructure project. Waivers When necessary, recipients may apply for, and the agency may grant, a waiver from these requirements. (a) When the federal agency has made a determination that one of the following exceptions applies, the awarding official may waive the application of the domestic content procurement preference in any case in which the agency determines that: (1) applying the domestic content procurement preference would be inconsistent with the public interest; (2) the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or (3) the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent. A request to waive the application of the domestic content procurement preference must be in writing. The agency will provide instructions on the format, contents, and supporting materials required for any waiver request. Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the OMB Made in America Office. There may be instances where an award qualifies, in whole or in part, for an existing waiver described. For awards by the Federal Emergency Management Agency (FEMA), existing waivers are available and the waiver process is described at "Buy America" Preference in FEMA Financial Assistance Programs for Infrastructure I FEMA.gov. For awards by other DHS components, please contact the applicable DHS FAO. To see whether a particular DHS federal financial assistance program is considered an infrastructure program and thus required to include a Buy America preference, please either contact the applicable DHS FAO, or for FEMA awards, please see Programs and Definitions: Build America, Buy America Act I FEMA.gov. Article XXXV - SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article XXXVI - Terrorist Financing Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. Article XXXVII - Trafficking Victims Protection Act of 2000 (TVPA) Trafficking in Persons: Recipients must comply with the requirements of the government -wide financial assistance award term which implements Section 106 (g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. section 7104. The award term is located at 2 C.F.R. section 175.15, the full text of which is incorporated here by reference. Article XXXVIII - Universal Identifier and System of Award Management Requirements for System for Award Management and Unique Entity Identifier Recipients are required to comply with the requirements set forth in the government -wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference. Article XXXIX - USA PATRIOT Act of 2001 Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. sections 175-175c. Article XL - Use of DHS Seal, Logo and Flags Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article XLI - Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 section 2409, 41 U.S.C. section 4712, and 10 U.S.C. section 2324, 41 U.S.C. sections 4304 and 4310. Article XLII - Environmental Planning and Historic Preservation (EHP) Review DHS/FEMA funded activities that may require an Environmental Planning and Historic Preservation (EHP) review are subject to the FEMA EHP review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires the recipient to comply with all federal, state, and local laws. DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/ FEMA grant funds, through its EHP review process, as mandated by the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and any other applicable laws and executive orders. In order to initiate EHP review of your project(s), you must submit a detailed project description along with supporting documentation. The EHP review process must be completed before funds are released to carry out the proposed project; otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive orders, regulations, and policies. If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archeological resources are discovered the applicant will immediately cease work in that area and notify the pass -through entity, if applicable, and DHS/FEMA. Article XLIII - Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist. Article XLIV - Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD@fema.dhs.gov if you have any questions. Article XLV - Disposition of Equipment Acquired Under the Federal Award For purposes of original or replacement equipment acquired under this award by a non -state recipient or non -state subrecipients, when that equipment is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, you must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. section 200.313. State recipients and state subrecipients must follow the disposition requirements in accordance with state laws and procedures. Article XLVI - Prior Approval for Modification of Approved Budget Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA where required by 2 C.F.R. section 200.308. For purposes of non -construction projects, FEMA is utilizing its discretion to impose an additional restriction under 2 C.F.R. section 200.308(f) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget FEMA last approved. For purposes of awards that support both construction and non -construction work, FEMA is utilizing its discretion under 2 C.F.R. section 200.308(h)(5) to require the recipient to obtain prior written approval from FEMA before making any fund or budget transfers between the two types of work. You must report any deviations from your FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article XLVII - Indirect Cost Rate 2 C.F.R. section 200.211(b)(15) requires the terms of the award to include the indirect cost rate for the federal award. If applicable, the indirect cost rate for this award is stated in the budget documents or other materials approved by FEMA and included in the award file. Article XLVIII - Program Income Per 2 CFR section 200.307, recipients are encouraged to earn income to defray program costs where appropriate. Program income means gross income earned by the recipient that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance except as provided in 2 CFR section 200.307 paragraph (f).Program income includes but is not limited to income from fees for services performed, the use or rental of real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal statutes, regulations, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them. When the recipient earns program income under this cooperative agreement, this program income must be added to the Federal award as described by 2 CFR section 200.307(e)(2)). The program income must be used for the purposes and under the conditions of the Federal award. Article XLIX - Cooperative Agreement Program authority and responsibility under this cooperative agreement resides with FEMA and the recipient, consistent with the terms of the award, including the Notice of Funding Opportunity. FEMA will work with the recipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished. The recipient and its subrecipients shall not develop or engage in the development of tasks not approved in recipient's application without post -award approval from the FEMA program office, and the issuance of a Grant Amendment from FEMA. FEMA will monitor the project on a continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction, in consultation with the recipient, as needed. Article L - Renovation and Modification Costs Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs include but are not limited to office/storage space build-ouVreconfiguration, ceilings, loading docks/doors, lighting, HVAC, and security fencing. The National US&R Branch approval is required for reimbursement of renovation and modification costs. The purpose of allowing minor renovation and modification costs is to ensure the equipment cache is maintained as required under the National Urban Search and Rescue Response program. See 42 U.S.C. section 5165f(I)(2); 44 C.F.R. section 208.23(c)(4). Article LI - Warehouse Leases Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. See Section VI, Cooperative Agreement Funding at pages 3-4. Task forces may write contracts with an available fund's clause or option years for protection. Article LII - Performance Goals The objective of the FY 2022 National Urban Search and Rescue (US&R) Response System (the System) is to provide funding for 28 national task forces staffed and equipped to assist State and local governments to conduct around -the - clock search -and -rescue operations following a Presidentially declared major disaster or emergency under the Stafford Act. FEMA will measure the effectiveness of the Cooperative Agreement program by comparing the input of federal resources used to sustain readiness of the System and local jurisdictions to respond and deploy to no -notice and notice events within the timeframes specified for each particular category of incident and locality upon having received a request from the Authority Having Jurisdiction. In addition, FEMA will evaluate whether the recipientAls activities provided for the sustainment and readiness of the System and local jurisdiction in support of OHS Mission 5, Goal 5.1: Enhance National Readiness, which seeks to reduce the vulnerability of individuals and families and mitigate risks to communities. In order to measure performance, FEMA may request information throughout the period of performance and in response to the recipientAls final performance report submitted at closeout. BUDGET COST CATEGORIES Personnel $861,973.00 Fringe Benefits $25,099.00 Travel $69,300.00 Equipment $199,530.00 Supplies $19,750.00 Contractual $156,498.00 Construction $0.00 Indirect Charges $0.00 Other $0.00 Obligating Document for Award/Amendment la. AGREEMENT NO. 2. AMENDMENT NO. EMW-2022-CA-00057-S01 * * * 6. RECIPIENT NAME AND ADDRESS City of Miami - Florida Task Force II 444 SW 2ND Avenue, loth Floor Miami, FL, 33130 - 9. NAME OF RECIPIENT PROJECT OFFICER Erik Sanchez 11. EFFECTIVE DATE OF 12. THIS ACTION METHOD 09/22/2022 OF PAYMENT PARS 3. RECIPIENT NO. N/A 7. ISSUING FEMA OFFICE AND ADDRESS FEMA-GPD 400 C Street, SW, 3rd floor Washington, DC 20472-3645 POC: 866-927-5646 4. TYPE OF ACTION AWARD 5. CONTROL NO. WX05431N2022T , WX05432N2022T , WX05430N2022T 8. PAYMENT OFFICE AND ADDRESS FEMA Finance Center 430 Market Street Winchester, VA 22603 PHONE NO. 10. NAME OF FEMA PROJECT COORDINATOR (786)554-3155 Central Scheduling and Information Desk Phone: 800-368-6498 Email. Askcsid@dhs.gov 13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD Cost Reimbursement 1 5. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. NAME ACRONYM National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement 97.025 97.025 97.025 ACCOUNTING DATA (ACCS CODE) XXXX-XXX-XXXXXX- XXXXX-XXXX-XXXX-X 2022-0S-A392-D60D--4101-D 2022-0S-A392-D60D--4101-D 2022-0S-A392-D60D--4101-D PRIOR TOTAL AWARD $0.00 $0.00 AMOUNT AWARDED THIS ACTION + OR (-) From: To: 09/01/2022 08/31/2025 Budget Period 09/01/2022 08/31/2025 CURRENT CUMULATIVE NON - TOTAL FEDERAL COMMITMENT AWARD $0.00 $0.00 $0.00 $0.00 $0.00 $1,332,150.00 $1,332,150.00 See Totals See Totals See Totals $0.00 $1,332,150.00 $1,332,150.00 $0.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE 18. FEMA SIGNATORY OFFICIAL (Name and Title) CHRISTOPHER PATRICK LOGAN, GPD Assistant Administrator DATE Thu Sep 22 13:26:48 GMT 2022 1 The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2022 National Urban Search and Rescue Response System Effective April 4, 2022, the Federal Government transitioned from using the Data Universal Numbering System (DUNS) number, to a new, non-proprietary identifier known as a Unique Entity Identifier (UEI). For entities that have an active registration in SAM.gov prior to the April date, the UEI has automatically been assigned and no action is necessary. For all entities filing a new registration in SAM.gov on or after April 4, 2022, the UEI will be assigned to that Entity as part of the SAM.gov registration process. Unique Entity Identifier registration information is available on GSA.gov at: Unique Entity Identifier Update GSA. Grants.gov registration information can be found at: https://www.grants.gov/web/grants/register.html. Detailed information regarding UEI and SAM is also provided in Section D of this NOFO. Table of Contents A. Program Description 3 1. Issued By 3 2. Assistance Listings Number 3 3. Assistance Listings Title 3 4. Funding Opportunity Title 3 5. Funding Opportunity Number 3 6. Authorizing Authority for Program 3 7. Appropriation Authority for Program 3 8. Announcement Type 3 9. Program Category 3 10. Program Overview, Objectives, and Priorities 3 11. Performance Measures 4 B. Federal Award Information 4 1. Available Funding for the NOFO: $35,348,200.00 4 2. Projected Number of Awards: 28 4 3. Maximum Award Amount: $1,457,180.00 4 4. Period of Performance: 36 Months 4 5. Projected Period of Performance Start Date(s): 09/01/2022 5 6. Projected Period of Performance End Date(s): 08/31/2025 5 7. Funding Instrument Type: Cooperative Agreement 5 C. Eligibility Information 5 1. Eligible Applicants 5 2. Applicant Eligibility Criteria 5 3. Other Eligibility Criteria 5 4. Maintenance of Effort (MOE) 6 FY 2022 USR NOFO Back to the Top 2 5. Cost Share or Match 6 D. Application and Submission Information 6 1. Key Dates and Times 6 2. Agreeing to Terms and Conditions of the Award 7 3. Address to Request Application Package 7 4. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management (SAM), and Submit an Application 7 5. Electronic Delivery 9 6. How to Register to Apply through Grants.govJ 9 7. How to Submit an Initial Application to FEMA via Grants.gov 12 8. Submitting the Final Application in ND Grants 13 9. Timely Receipt Requirements and Proof of Timely Submission 14 10. Content and Form of Application Submission 14 11. Other Submission Requirements 15 12. Intergovernmental Review 15 13. Funding Restrictions and Allowable Costs 15 E. Application Review Information 19 1. Application Evaluation Criteria 19 2. Review and Selection Process 20 F. Federal Award Administration Information 20 1. Notice of Award 20 2. Pass -Through Requirements 21 3. Administrative and National Policy Requirements 21 4. Reporting 23 5. Monitoring and Oversight 26 G. DHS Awarding Agency Contact Information 28 1. Contact and Resource Information 28 2. Systems Information 29 H. Additional Information 29 1. Termination Provisions 29 2. Period of Performance Extensions 30 3. Disability Integration 31 4. Conflicts of Interest in the Administration of Federal Awards or Subawards 32 5. Procurement Integrity 32 6. Record Retention 37 7. National Incident Management System (NIMS) Implementation 38 8. Actions to Address Noncompliance 38 9. Audits 40 10. Payment Information 41 11. Whole Community Preparedness 41 12. Appendices 42 FY 2022 USR NOFO Back to the Top 3 A. Program Description 1. Issued By U.S. Depailuient of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA)/U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA)/ Office of Response and Recovery, Response Directorate, Operations Division, Urban Search and Rescue (US&R) Branch 2. Assistance Listings Number 97.025 3. Assistance Listings Title National Urban Search and Rescue Response System 4. Funding Opportunity Title Fiscal Year 2022 National Urban Search and Rescue Response System Readiness Cooperative Agreement 5. Funding Opportunity Number DHS-22-DOD-025-00-01 6. Authorizing Authority for Program The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Pub. L. No. 93-288, as amended, 42 U.S.0 § 5165f 7. Appropriation Authority for Program Department of Homeland Security Appropriations Act, 2022 (Pub. L. No. 117-103) 8. Announcement Type Initial 9. Program Category Response 10. Program Overview, Objectives, and Priorities a. Overview The National Urban Search and Rescue (US&R) Response System (the System) provides funding for 28 national task forces staffed and equipped to assist State and local governments, tribes, and territories to conduct around -the - clock search -and -rescue operations following a Presidentially declared major disaster or emergency under the Stafford Act (e.g., earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses). When deployed, these task forces support State and local emergency responders' efforts to locate survivors and manage recovery operations. This program supports DHS Mission 5, Goal 5.1: "Enhance National Readiness," as provided in the DHS 2014 Quadrennial Homeland Security Review. This program also supports Goal 3 of the 2022-2036 FEMA Strategic Plan: Promote and sustain a ready FEMA and prepared nation. This program also supports Goal 3 of the 2022-2036 FEMA Strategic Plan: Promote and sustain a ready FEMA and prepared nation. FY 2022 USR NOFO Back to the Top 4 b. Objectives The objective of this Cooperative Agreement is to provide for the sustainment and readiness of the System and local jurisdictions, through the funding of administration and management, training, equipment, and storage and maintenance. c. Priorities Program Priorities are as follows: 1. Ensure that System Sponsoring Agency Administrative Organizations manage and administer task force affairs and activities consistent with best practices; to include making available training and exercises that enable task force personnel to safely perform assigned duties in accordance with established FEMA and System standards and guidance. 2. Ensure a state of readiness and enhance operational effectiveness by acquiring and maintaining equipment and tools in accordance with the System's current approved FEMA Equipment Cache List. 3. Provide leased space to meet the office, training site and storage requirements of the System. 4. Optimize standby activities by making available resources to enable catastrophic event planning, mobilization exercises and technical assistance. 5. Provide forums to enable FEMA and System Sponsoring Agency senior leadership coordination and discussion on System strategic issues. 11. Performance Measures A FEMA Urban Search & Rescue resource will arrive on scene within 16 hours of notification for no -notice events within the Contiguous United States from the time a request is received from the Authority Having Jurisdiction. B. Federal Award Information (Estimate) 1. Available Funding for the NOFO: $35,348,200.00 Details of funding amounts can be found in the accompanying Appendices. Extensions to the period of performance will not be permitted unless the recipient has a compelling justification. 2. Projected Number of Awards: 28 3. Maximum Award Amount (Estimate): $1,457,150 4. Period of Performance: 36 Months Extensions to the period of performance are allowed. For additional information on period of performance extensions, please refer to Section H of this NOFO. FY 2022 USR NOFO Back to the Top 5 FEMA awards only include one budget period, so it will be same as the period of performance. See 2 C.F.R. § 200.1 for definitions of "budget period" and "period of performance." 5. Projected Period of Performance Start Date(s): 09/01/2022 6. Projected Period of Performance End Date(s): 08/31/2025 7. Funding Instrument Type: Cooperative Agreement C. Eligibility Information 1. Eligible Applicants FEMA-designated Urban Search and Rescue Task Force Sponsoring Agencies (See Appendices B - G) 2. Applicant Eligibility Criteria FEMA-designated Urban Search and Rescue Task Force Sponsoring Agency. 3. Other Eligibility Criteria a. National Incident Management System (NIMS) Implementation Prior to allocation of any federal preparedness awards, recipients must ensure and maintain adoption and implementation of NIMS. The list of objectives used for progress and achievement reporting is on FEMA's website at https://www.fema.gov/emergency- managers/nims/implementati on -training. Emergency management and incident response activities require carefully managed resources (personnel, teams, facilities, equipment, and/or supplies) to meet incident needs. Utilization of the standardized resource management concepts such as typing, credentialing, and inventorying, promote a strong national mutual aid capability needed to support delivery of core capabilities. Additional information on resource management, NIMS resource typing definitions, job titles, and position qualifications is on FEMA's website at https://www.fema.gov/emergency-managers/nims/components. FEMA developed the National Incident Management System Guideline for the National Qualification System to describe national credentialing standards and to provide written guidance regarding the use of those standards. This guideline describes credentialing and typing processes and identifies tools that Federal Emergency Response Officials and emergency managers at all levels of government may use both routinely and to facilitate multijurisdictional coordinated responses. Although state (including territorial), local, tribal, and private sector partners (including nongovernmental organizations) are not required to credential their personnel in accordance with these guidelines, FEMA strongly encourages them to do so to leverage the federal investment in the Federal Information Processing Standards 201 infrastructure and to facilitate interoperability for personnel deployed outside their home jurisdiction. FY 2022 USR NOFO Back to the Top 6 Additional information about NIMS in general is available on FEMA's website at https://www.fema.gov/emergency-managers/nims. 4. Maintenance of Effort (MOE) There is no MOE requirement under this program 5. Cost Share or Match There is no Cost Share or Cost Match requirement under this program. D. Application and Submission Information 1. Key Dates and Times a. Application Start Date: 07/01/2022 b. Application Submission Deadline: 07/15/2022 at 05:00:00 PM ET All applications must be received by the established deadline. The Non -Disaster (ND) Grants System has a date stamp that indicates when an application is submitted. Applicants will receive an electronic message confirming receipt of their submission. For additional information on how an applicant will be notified of application receipt, see the subsection titled "Timely Receipt Requirements and Proof of Timely Submission" in Section D of this NOFO. FEMA will not review applications that are received after the deadline or consider these late applications for funding. FEMA may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant's control that prevent submission of the application by the deadline, other exigent or emergency circumstances, or statutory requirements for FEMA to make an award. Applicants experiencing technical problems outside of their control must notify FEMA as soon as possible and before the application deadline Failure to timely notify FEMA of the issue that prevented the timely filing of the application may preclude consideration of the award. "Timely notification" of FEMA means: prior to the application deadline and within 48 hours after the applicant became aware of the issue. A list of FEMA contacts can be found in Section G of this NOFO, "DHS Awarding Agency Contact Information." For additional assistance using the ND Grants System, please contact the ND Grants Service Desk at (800) 865-4076 or NDGrants@fema.dhs.gov. The ND Grants Service Desk is available Monday through Friday, 9:00 AM — 6:00 PM Eastern Time (ET). For programmatic or grants management questions, please contact your Program Analyst or Grants Specialist. If applicants do not know who to contact or if there are programmatic questions or concerns, please contact the Centralized Scheduling and Information Desk (CSID) by phone at (800) 368-6498 or by e-mail at askcsid@fema.dhs.gov, Monday through Friday, 9:00 AM — 5:00 PM ET. FY 2022 USR NOFO Back to the Top 7 c. Anticipated Funding Selection Date: No later than 08/31/2022 d. Anticipated Award Date: e. Other Key Dates No later than 09/01/2022 Event Suggested Deadline for Completion Obtaining Unique Entity Identifier (UEI) number Four weeks before actual submission deadline Obtaining a valid EIN Four weeks before actual submission deadline Creating an account with login.gov Four weeks before actual submission deadline Registering in SAM or Updating SAM registration Four weeks before actual submission deadline Registering in Grants.gov Four weeks before actual submission deadline Starting application in Grants.gov One week before actual submission deadline Submitting the final application in NDGrants. By the submission deadline 2. Agreeing to Terms and Conditions of the Award By applying, applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award, should they receive an award. 3. Address to Request Application Package Initial applications are processed through the Grants.gov portal. Final applications are completed and submitted through FEMA's Non -Disaster Grants (ND Grants) System. Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov. Hard copies of the NOFO can be downloaded at Grants.gov or obtained via email from the Awarding Office points of contact listed in Section G of this NOFO, "DHS Awarding Agency Contact Information" or by TTY (800) 462-7585. 4. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management (SAM), and Submit an Application Applying for an award under this program is a multi -step process and requires time to complete. Applicants are encouraged to register early as the registration process can take four weeks or more to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required submission deadlines. Please review the table above for estimated deadlines to complete each of the steps listed. Failure of an applicant to comply with any of the required steps before the deadline for submitting an application may disqualify that application from funding. To apply for an award under this program, all applicants must: FY 2022 USR NOFO Back to the Top 8 a. Apply for, update, or verify their Unique Entity Identifier (UEI) number from SAM.gov and Employer Identification Number (EIN) from the Internal Revenue Service; b. In the application, provide a valid UEI number c. Have an account with login.gov; d. Register for, update, or verify their SAM account and ensure the account is active before submitting the application. e. Create a Grants.gov account. f. Add a profile to a Grants.gov account. g. Establish an Authorized Organizational Representative (AOR) in Grants.gov. h. Register in ND Grants i. Submit an initial application in Grants.gov. j. Submit the final application in ND Grants, including electronically signing applicable forms; and k. Continue to maintain an active SAM registration with current information during which it has an active federal award or an application or plan under consideration by a federal awarding agency. As part of this, applicants must also provide information on an applicant's immediate and highest -level owner and subsidiaries, as well as on all predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable. Specific instructions on how to apply for, update, or verify an UEI number or SAM registration or establish an AOR are included below in the steps for applying through Grants.gov. Applicants are advised that FEMA may not make a federal award until the applicant has complied with all applicable SAM requirements. Therefore, an applicant's SAM registration must be active not only at the time of application, but also during the application review period and when FEMA is ready to make a federal award. Further, as noted above, an applicant's or recipient's SAM registration must remain active for the duration of an active federal award. If an applicant's SAM registration is expired at the time of application, expires during application review, or expires any other time before award, FEMA may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant. Per 2 C.F.R. § 25.110(c)(2)(iii), if an applicant is experiencing exigent circumstances that prevents it from obtaining an UEI number and completing SAM registration prior to receiving a federal award, the applicant must notify FEMA as soon as possible by contacting askcsid@fema.dhs.gov and providing the details of the circumstances that prevent completion of these requirements. If FEMA determines that there are exigent circumstances and FEMA has decided to make an award, the applicant will be required to obtain an UEI number, if applicable, and complete SAM registration within 30 days of the federal award date. FY 2022 USR NOFO Back to the Top 9 5. Electronic Delivery DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages or requires applicants to submit their applications online through Grants.gov, depending on the funding opportunity. For this funding opportunity, FEMA requires applicants to submit initial applications through Grants.gov and a final application through ND Grants. 6. How to Register to Apply through Grants.gov a. General Instructions: Registering and applying for an award under this program is a multi -step process and requires time to complete. Read the instructions below about registering to apply for FEMA funds. Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process. Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information. The registration process can take up to four weeks to complete. To ensure an application meets the deadline, applicants are advised to start the required steps well in advance of their submission. Organizations must have an UEI number, an EIN, an active System for Award Management (SAM) registration and Grants.gov account to apply for grants. Organizations must also have a Grants.gov account to apply for an award under this program. Creating a Grants.gov account can be completed online in minutes, but UEI and SAM registrations may take several weeks. Therefore, an organization's registration should be done in sufficient time to ensure it does not impact the entity's ability to meet required application submission deadlines. Complete organization instructions can be found on Grants.gov here: https://www. grants. gov/web/grants/applicants/organization-registration.html. If individual applicants are eligible to apply for this grant funding opportunity, refer to: https://www.grants.gov/web/grants/applicants/registration.html. b. Obtain an UEI Number: All entities applying for funding, including renewal funding, prior to April 4, 2022, must have a UEI number. Applicants must enter the UEI number in the applicable data entry field on the SF-424 form. For more detailed instructions for obtaining a UEI number, refer to: Sam.gov. c. Obtain Employer Identification Number All entities applying for funding must provide an Employer Identification Number (EIN). The EIN can be obtained from the IRS by visiting: https://www.irs.gov/businesses/small- businesses-sel f- empl oy ed/apply -for- an-empl oy er- i denti fi cati on-number-ein-online. FY 2022 USR NOFO Back to the Top 10 d. Create a login.gov account: Applicants must have a login.gov account in order to register with SAM or update their SAM registration. Applicants can create a login.gov account here: https://secure.login.gov/sign up/enter email?request id=34f19fa8-14a2-438c-8323- a62b99571fd3. Applicants only have to create a login.gov account once. For applicants that are existing SAM users, use the same email address for the login.gov account as with SAM.gov so that the two accounts can be linked. For more information on the login.gov requirements for SAM registration, refer to: https://www.sam.gov/SAM/pages/public/loginFAQ.j sf. e. Register with SAM: All organizations applying online through Grants.gov must register with SAM. Failure to register with SAM will prevent your organization from applying through Grants.gov. SAM registration must be renewed annually. For more detailed instructions for registering with SAM, refer to: https://www.grants. gov/web/grants/applicants/organization-registration/step-2-register-with- sam.html. Note: As a new requirement per 2 C.F.R. § 25.200, applicants must also provide the applicant's immediate and highest -level owner, subsidiaries, and predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable. I. ADDITIONAL SAM REMINDERS Existing SAM.gov account holders should check their account to make sure it is "ACTIVE." SAM registration should be completed at the very beginning of the application period and should be renewed annually to avoid being "INACTIVE." Please allow plenty of time before the grant application submission deadline to obtain a UEI number and then to register in SAM. It may be four weeks or more after an applicant submits the SAM registration before the registration is active in SAM, and then it may be an additional 24 hours before FEMA's system recognizes the information. It is imperative that the information applicants provide is correct and current. Please ensure that your organization's name, address, and EIN are up to date in SAM and that the UEI number used in SAM is the same one used to apply for all other FEMA awards. Payment under any FEMA award is contingent on the recipient's having a current SAM registration. IL HELP WITH SAM The SAM quick start guide for new recipient registration and SAM video tutorial for new applicants are tools created by the General Services Administration (GSA) to assist those FY 2022 USR NOFO Back to the Top 11 registering with SAM. If applicants have questions or concerns about a SAM registration, please contact the Federal Support Desk at https://www.fsd.gov/fsd-gov/home.do or call toll free (866) 606-8220. f. Create a Grants.gov Account: The next step in the registration process is to create an account with Grants.gov. If applicable, applicants must know their organization's UEI number to complete this process. g• For more information, follow the on -screen instructions or refer to: https://www.grants.gov/web/grants/applicants/registration.html. See also Section D.8 in this NOFO, "Submitting the Final Application in ND Grants," for instructions on how to register early in ND Grants. Add a Profile to a Grants.gov Account: A profile in Grants.gov corresponds to a single applicant organization the user represents (i.e., an applicant) or an individual applicant. If you work for or consult with multiple organizations and have a profile for each, you may log in to one Grants.gov account to access all of your grant applications. To add an organizational profile to your Grants.gov account, if applicable, enter the UEI number for the organization in the UEI field while adding a profile. For more detailed instructions about creating a profile on Grants.gov, refer to: https://www.grants. gov/web/grants/applicants/registration/add-profile.html. h. EBiz POC Authorized Profile Roles: After you register with Grants.gov and create an Organization Applicant Profile, the organization applicant's request for Grants.gov roles and access is sent to the EBiz POC. The EBiz POC will then log in to Grants.gov and authorize the appropriate roles, which may include the Authorized Organization Representative (AOR) role, thereby giving you permission to complete and submit applications on behalf of the organization. You will be able to submit your application online any time after you have been assigned the AOR role. For more detailed instructions about creating a profile on Grants.gov, refer to: https://www.grants. gov/web/grants/applicants/registration/authorize-roles.html. i. Track Role Status: To track your role request, refer to: https://www.grants.gov/web/grants/applicants/registration/track-role-status.html. J. Electronic Signature: When applications are submitted through Grants.gov, the name of the organization applicant with the AOR role that submitted the application is inserted into the signature line of the application, serving as the electronic signature. The EBiz POC must authorize individuals who are able to make legally binding commitments on behalf of the organization as an AOR; this step is often missed, and it is crucial for valid and timely submissions. FY 2022 USR NOFO Back to the Top 12 7. How to Submit an Initial Application to FEMA via Grants.gov Standard Form 424 (SF-424) is the initial application for this NOFO. Grants.gov applicants can apply online using a workspace. A workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each Notice of Funding Opportunity, you can create individual instances of a workspace. Applicants are encouraged to submit their initial applications in Grants.gov at least seven days before the application deadline. In Grants.gov, applicants need to submit the following forms: • SF-424, Application for Federal Assistance • Grants.gov Lobbying Form, Certification Regarding Lobbying Below is an overview of applying on Grants.gov. For access to complete instructions on how to apply for opportunities using Workspace, refer to: https://www.grants. gov/web/grants/applicants/workspace-overvi ew.html a. Create a Workspace: Creating a workspace allows you to complete it online and route it through your organization for review before submitting. b. Complete a Workspace: Add participants to the workspace to work on the application together, complete all the required forms online or by downloading PDF versions, and check for errors before submission. c. Adobe Reader: If you decide not to apply by filling out webforms you can download individual PDF forms in Workspace so that they will appear similar to other Standard or DHS forms. The individual PDF forms can be downloaded and saved to your local device storage, network drive(s), or external drives, then accessed through Adobe Reader. NOTE: Visit the Adobe Software Compatibility page on Grants.gov to download the appropriate version of the software at: https://www.grants.gov/web/grants/applicants/adobe- software-compatibility.html d. Mandatory Fields in Forms: In the forms, you will note fields marked with an asterisk and a different background color. These fields are mandatory fields that must be completed to successfully submit your application. e. Complete SF-424 Fields First: The forms are designed to fill in common required fields across other forms, such as the applicant name, address, and UEI number. To trigger this feature, an applicant must complete the SF-424 information first. Once it is completed, the information will transfer to the other forms. FY 2022 USR NOFO Back to the Top 13 f. Submit a Workspace: An application may be submitted through workspace by clicking the "Sign and Submit" button on the Manage Workspace page, under the Forms tab. Grants.gov recommends submitting your application package at least 24-48 hours prior to the close date to provide you with time to correct any potential technical issues that may disrupt the application submission. g• Track a Workspace: After successfully submitting a workspace package, a Grants.gov Tracking Number (GRANTXXXXXXXX) is automatically assigned to the application. The number will be listed on the confirmation page that is generated after submission. Using the tracking number, access the Track My Application page under the Applicants tab or the Details tab in the submitted workspace. h. Additional Training and Applicant Support: For additional training resources, including video tutorials, refer to: https://www.grants. gov/web/grants/applicants/applicant-training.html Grants.gov provides applicants 24/7 (except federal holidays) support via the toll -free number (800) 518-4726, email at support@grants.gov and the website at https://www.grants.gov/support.html. For questions related to the specific grant opportunity, contact the number listed in the application package of the grant you are applying for. If you are experiencing difficulties with your submission, it is best to call the Grants.gov Support Center and get a ticket number. The Support Center ticket number will assist FEMA with tracking your issue and understanding background information on the issue. 8. Submitting the Final Application in ND Grants After submitting the initial application in Grants.gov, eligible applicants will be notified by FEMA and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement or, at the latest, seven days before the application deadline. Early registration will allow applicants to have adequate time to start and complete their applications. Applicants needing assistance registering for the ND Grants system should contact ndgrants@fema.dhs.gov or (800) 865-4076. For step-by-step directions on using the ND Grants system and other guides, please see https://www.fema.gov/grants/guidance-tools/non- di saster-grants -management-system . In ND Grants, applicants will be prompted to submit the standard application information and any program -specific information required as described in Section D.10 of this NOFO, "Content and Form of Application Submission.". The Standard Forms (SF) are auto generated in ND Grants, but applicants may access these forms in advance through the Forms FY 2022 USR NOFO Back to the Top 14 tab under the SF-424 family on Grants.gov. Applicants should review these forms before applying to ensure they have all the information required. For additional application submission requirements, including program -specific requirements, please refer to the subsection titled "Content and Form of Application Submission" under Section D of this NOFO, and Appendix A, and FEMA Form 089-0-10 (Available on http://www. grants .gov) 9. Timely Receipt Requirements and Proof of Timely Submission As application submission is a two-step process, the applicant with the AOR role who submitted the application in Grants.gov will receive an acknowledgement of receipt and a tracking number (GRANT ) from Grants.gov with the successful transmission of its initial application. This notification does not serve as proof of timely submission, as the application is not complete until it is submitted in ND Grants. Applicants can also view the ND Grants Agency Tracking Number by accessing the Details tab in the submitted workspace section in Grants.gov, under the Agency Tracking Number column Should the Agency Tracking Number not appear, the application has not yet migrated from Grants.gov into the ND Grants System. Please allow 24 hours for your ND Grants application tracking number to migrate. All applications must be received in ND Grants by 5:00 PM ET on the application deadline. Proof of timely submission is automatically recorded by ND Grants. An electronic date/time stamp is generated within the system when the application is successfully received by ND Grants. Additionally, the applicant(s) listed as contacts on the application will receive a system -generated email to confirm receipt. Applicants who experience system -related issues will be addressed until 3:00 PM ET on the date applications are due. No new system -related issues will be addressed after this deadline. Applications not received by the application submission deadline will not be accepted. 10. Content and Form of Application Submission a. Standard Required Application Forms and Information The following forms or information are required to be submitted in either Grants.gov or ND Grants. The Standard Forms (SF) are submitted either through Grants.gov, through forms generated in ND Grants, or as an attachment in ND Grants. Applicants may also access the SFs at https://www.grants.gov/web/grants/forms/sf-424-family.html. I. GRANTS.Gov • SF-424, Application for Federal Assistance, initial application submitted through Grants.gov • Grants.gov Lobbying Form, Certification Regarding Lobbying, submitted through Grants.gov 11. ND GRANTS FY 2022 USR NOFO Back to the Top 15 • SF-424A, Budget Information (Non -Construction), submitted via the forms generated by ND Grants o for construction under an award, submit SF-424C, Budget Information (Construction), submitted via the forms generated by ND Grants, in addition to or instead of SF-424A • SF-424B, Standard Assurances (Non -Construction), submitted via the forms generated by ND Grants o for construction under an award, submit SF-424D, Standard Assurances (Construction), submitted via the forms generated by ND Grants, in addition to or instead of SF-424B • SF-LLL, Disclosure of Lobbying Activities, submitted via the forms generated by ND Grants • Indirect Cost Agreement or Proposal submitted as an attachment in ND Grants if the budget includes indirect costs and the applicant is required to have an indirect cost rate agreement or proposal. If the applicant does not have or is not required to have an indirect cost rate agreement or proposal, please see Section D.13 of this NOFO, "Funding Restrictions and Allowable Costs," for further information regarding allowability of indirect costs and whether alternatives to an indirect cost rate agreement or proposal might be available, or contact the relevant FEMA staff identified in Section G of this NOFO, "DHS Awarding Agency Contact Information" for further instructions. b. Program Specific Required Forms and Information The following program -specific forms or information are required to be submitted in NDGrants: o Completed US&R Budget Narrative Workbook, FEMA Form 089-0-10 o Any requests & approvals received for pre -award costs (if applicable) o If one or more vehicle purchases is/are included in the budget narrative, include the following: o Vehicle (rolling or floating) specifications of the vehicle(s) the applicant intends to purchase o A completed Vehicle Support Unit Purchase Replacement/Disposal Justification Form, FEMA Form 089-0-26 11. Other Submission Requirements Submitting Sponsoring Agency applicants must submit one complete application each, including a budget plan that is in accordance with the items outlined in the US&R Task Force FY 2022 Readiness Cooperative Agreement Statement of Work. (Appendix A) 12. Intergovernmental Review An intergovernmental review may be required. Applicants must contact their state's Single Point of Contact (SPOC) to comply with the state's process under Executive Order 12372 (See https://www.archives.gov/federal-register/codification/executive-order/12372.html; https://www.whitehouse.gov/wp-content/uploads/2020/01/spoc 1 16 2020 .pdf). 13. Funding Restrictions and Allowable Costs FY 2022 USR NOFO Back to the Top 16 All costs charged to awards covered by this NOFO must comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements at 2 C.F.R. Part 200, unless otherwise indicated in the NOFO, or the terms and conditions of the award. This includes, among other requirements, that costs must be incurred, and products and services must be delivered, within the period of performance of the award. See 2 C.F.R. § 200.403(h) (referring to budget periods, which for FEMA awards is the same as the period of performance). In general, the Cost Principles establish standards for the allowability of costs, provide detailed guidance on the cost accounting treatment of costs as direct or administrative costs, and set forth allowability principles for selected items of cost. More specifically, except as otherwise stated in this NOFO, the terms and condition of an award, or other program materials, costs charged to awards covered by this NOFO must be consistent with the Cost Principles for Federal Awards located at 2 C.F.R. Part 200, Subpart E. To be allowable, all costs charged to a FEMA award or applied to the cost share must be reasonable in nature and amount and allocable to the particular FEMA award. Additionally, all costs charged to awards must comply with the grant program's applicable statutes, policies, requirements in this NOFO as well as with the terms and conditions of the award. If FEMA staff identify costs that are inconsistent with any of these requirements, these costs may be disallowed, and FEMA may recover funds as appropriate, consistent with applicable laws, regulations, and policies. As part of those requirements, grant recipients and subrecipients may only use federal funds or funds applied to a cost share for the purposes set forth in this NOFO and the terms and conditions of the award, and those costs must be consistent with the statutory authority for the award. Grant funds may not be used for matching funds for other federal grants/cooperative agreements, lobbying, or intervention in federal regulatory or adjudicatory proceedings. In addition, federal funds may not be used to sue the federal government or any other government entity. a. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services Recipients and subrecipients of FEMA federal financial assistance are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. Beginning August 13, 2020, the statute — as it applies to FEMA recipients, subrecipients, and their contractors and subcontractors — prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons. Guidance is available at Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services FEMA Policy #405-143-1. FY 2022 USR NOFO Back to the Top 17 Contract Provisions Guide: Navigating Appendix II to Part 200 - Contract Provisions for Non -Federal Entity Contracts Under Federal Awards (fema.gov). Effective August 13, 2020, FEMA recipients and subrecipients may not use any FEMA funds under open or new awards to: (1) Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system. (2) Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; or (3) Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. I. REPLACEMENT EQUIPMENT AND SERVICES FEMA grant funding may be permitted to procure replacement equipment and services impacted by this prohibition, provided the costs are otherwise consistent with the requirements of the NOFO. II. DEFINITIONS Per section 889(f)(2)-(3) of the FY 2019 NDAA and 2 C.F.R. § 200.216, covered telecommunications equipment or services means: i. Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities). ii. For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); iii. Telecommunications or video surveillance services provided by such entities or using such equipment; or iv. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the People's Republic of China. Examples of the types of products covered by this prohibition include phones, internet, video surveillance, and cloud servers when produced, provided, or used by the entities listed in the definition of "covered telecommunications equipment or services." See 2 C.F.R. § 200.471. FY 2022 USR NOFO Back to the Top 18 b. Pre Award Costs Per 2 C.F.R. § 200.458, pre -award costs are those incurred prior to the effective date of the Federal award directly pursuant to the negotiation and in anticipation of the Federal award where such costs are necessary for efficient and timely performance of the scope of work. Such costs are allowable only to the extent that they would have been allowable if incurred after the date of the Federal award and only with the written approval from FEMA. To apply for the approval to of pre -award costs (i.e., costs incurred prior to the beginning of the Period of Performance for this Cooperative Agreement) the recipient shall submit a justification as to why the pre -award cost approval is necessary, along with a detailed estimate of costs, in the application. The US&R Branch will review and forward the application to the Grant Programs Directorate for approval. The recipient will then be instructed to include their request and the approval with their application package submission. Once the cooperative agreement is awarded, the recipient may then draw down this funding to cover the pre -award expenses at that time. c. Management and Administration (M&A) Costs Management and Administration costs are allowed under this program, as outlined in 44 C.F.R. § 208.23. Management and Administration costs are activities directly related to implementing the award. M&A costs are not operational costs. They are the necessary costs incurred in direct support of the grant or because of the grant and should be allocated across the entire lifecycle of the grant. Funding levels for M&A costs, if proposed, will be negotiated on a per applicant basis d. Indirect Facilities & Administrative (F&A) Costs Indirect costs are allowable under this program as described in 2 C.F.R. Part 200, including 2 C.F.R. § 200.414. Applicants with a current negotiated indirect cost rate agreement that desire to charge indirect costs to an award must provide a copy of their negotiated indirect cost rate agreement at the time of application. Not all applicants are required to have a current negotiated indirect cost rate agreement. Applicants that are not required by 2 C.F.R. Part 200 to have a negotiated indirect cost rate agreement but are required by 2 C.F.R. Part 200 to develop an indirect cost rate proposal must provide a copy of their proposal at the time of application. Applicants who do not have a current negotiated indirect cost rate agreement (including a provisional rate) and wish to charge the de minimis rate must reach out to the Grants Management Specialist or other relevant FEMA position for further instructions. Applicants who wish to use a cost allocation plan in lieu of an indirect cost rate must also reach out to the Grants Management Specialist or other relevant FEMA position for further instructions. Post -award requests to charge indirect costs will be considered on a case -by - case basis and based upon the submission of an agreement or proposal as discussed above or based upon on the de minimis rate or cost allocation plan, as applicable. e. Other Direct Costs • Planning: Planning costs related to training or exercises are allowed under this FY 2022 USR NOFO Back to the Top 19 program. • Training: Training related costs are allowed under this program. • Exercises: Exercise related costs are allowed under this program. • Equipment: Equipment costs are allowed under this program. • Medical Monitoring: Medical Monitoring costs are allowed under this program • Domestic: Domestic travel costs are allowed under this program. • International: International travel is not an allowable cost under this program unless approved in advance by FEMA. • Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs include but are not limited to office/storage space build-out/reconfiguration, ceilings, loading docks/doors, lighting, HVAC, and security fencing. US&R Branch approval is required for reimbursement of renovation and modification costs. The purpose of allowing minor renovation and modification costs is to ensure the equipment cache is maintained as required under the National Urban Search and Rescue Response program. See 42 U.S.C. § 5165f(1)(2); 44 C.F.R. § 208.23(c)(4). • You may only use cooperative agreement funds to pay for warehouse leases for a twelve- month consecutive period within the overall period of performance and there is no guarantee of cooperative agreement funding in future years. Task forces may write contracts with an available fund's clause or option years for protection. E. Application Review Information 1. Application Evaluation Criteria a. Programmatic Criteria Only FEMA-designated Urban Search and Rescue Task Force Sponsoring Agencies (28 total, see Appendix B) are eligible to apply for this NOFO. Applicants must be a FEMA-designated Urban Search and Rescue Task Force Sponsoring Agency. Submitting Sponsoring Agency applicants must submit one complete application each, including a budget plan that is in accordance with the items outlined in the US&R Task Force FY 2022 Readiness Cooperative Agreement Statement of Work. (Appendix A). b. Financial Integrity Criteria Prior to making a federal award, FEMA is required by 31 U.S.C. § 3354, as amended by the Payment Integrity Information Act of 2019, Pub. L. No. 116-117 (2020); 41 U.S.C. § 2313; and 2 C.F.R. § 200.206 to review information available through any Office of Management and Budget (OMB) -designated repositories of govemmentwide eligibility qualification or financial integrity information, including whether the applicant is suspended or debarred. FEMA may also pose additional questions to the applicant to aid in conducting the pre -award risk review. Therefore, application evaluation criteria may include the following risk -based considerations of the applicant: i. Financial stability. ii. Quality of management systems and ability to meet management standards. iii. History of performance in managing federal award. iv. Reports and findings from audits. v. Ability to effectively implement statutory, regulatory, or other requirements. FY 2022 USR NOFO Back to the Top 20 c. Supplemental Financial Integrity Criteria and Review Prior to making a federal award where the anticipated total federal share will be greater than the simplified acquisition threshold, currently $250,000: i. FEMA is required to review and consider any information about the applicant, including information on the applicant's immediate and highest -level owner, subsidiaries, and predecessors, if applicable, that is in the designated integrity and performance system accessible through the System for Award Management (SAM), which is currently the Federal Awardee Performance and Integrity Information System (FAPIIS). ii. An applicant, at its option, may review information in FAPIIS and comment on any information about itself that a federal awarding agency previously entered. iii. FEMA will consider any comments by the applicant, in addition to the other information in FAPIIS, in making a judgment about the applicant's integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 C.F.R. § 200.206. 2. Review and Selection Process FEMA staff, professionally and technically qualified in the System, will evaluate applications and select applicants for funding. Applicants will be evaluated and selected for funding based on the following: a. The applicant demonstrates expertise and qualifications necessary to support Emergency Support Function #9 (ESF #9) activities under the National Incident Management System and the National Response Framework. b. The applicant's proposed work plan is consistent with the US&R Task Force FY 2022 Readiness Cooperative Agreement Statement of Work. (Appendix A) c. The applicant proposes costs that are allowable, reasonable and allocable in relation to proposed projects and tasks. F. Federal Award Administration Information 1. Notice of Award Before accepting the award, the AOR and recipient should carefully read the award package. The award package includes instructions on administering the grant award and the terms and conditions associated with responsibilities under federal awards. Recipients must accept all conditions in this NOFO as well as any specific terms and conditions in the Notice of Award to receive an award under this program. Notification of award approval is made through the ND Grants system through an automatic electronic mail to the recipient's authorized official listed in the initial application. The recipient should follow the directions in the notification to confirm acceptance of the award. FY 2022 USR NOFO Back to the Top 21 Recipients must accept their awards no later than 90 days from the award date. The recipient shall notify FEMA of its intent to accept and proceed with work under the award or provide a notice of intent to decline through the ND Grants system. For instructions on how to accept or decline an award in the ND Grants system, please see the ND Grants Grant Recipient User Guide, which is available at https://www.fema.gov/grants/guidance-tools/non-disaster-grants- management-system along with other ND Grants materials. Funds will remain on hold until the recipient accepts the award through the ND Grants system and all other conditions of the award have been satisfied or until the award is otherwise rescinded. Failure to accept a grant award within the 90-day timeframe may result in a loss of funds. 2. Pass -Through Requirements There are no pass -through entities under this program. 3. Administrative and National Policy Requirements In addition to the requirements of in this section and in this NOFO, FEMA may place specific terms and conditions on individual awards in accordance with 2 C.F.R. Part 200. a. DHS Standard Terms and Conditions All successful applicants for DHS grant and cooperative agreements are required to comply with DHS Standard Terms and Conditions, which are available online at: DHS Standard Terms and Conditions. The applicable DHS Standard Terms and Conditions will be those in effect at the time the award was made. What terms and conditions will apply for the award will be clearly stated in the award package at the time of award. b. Ensuring the Protection of Civil Rights As the Nation works towards achieving the National Preparedness Goal, it is important to continue to protect the civil rights of individuals. Recipients and subrecipients must carry out their programs and activities, including those related to the building, sustainment, and delivery of core capabilities, in a manner that respects and ensures the protection of civil rights for protected populations. Federal civil rights statutes, such as Section 504 of the Rehabilitation Act of 1973 and Title VI of the Civil Rights Act of 1964, along with DHS and FEMA regulations, prohibit discrimination on the basis of race, color, national origin, sex, religion, age, disability, limited English proficiency, or economic status in connection with programs and activities receiving federal financial assistance from FEMA. The DHS Standard Terms and Conditions include a fuller list of the civil rights provisions that apply to recipients. These terms and conditions can be found in the DHS Standard Terms and Conditions. Additional information on civil rights provisions is available at https://www.fema.gov/office-equal-rights. FY 2022 USR NOFO Back to the Top 22 Monitoring and oversight requirements in connection with recipient compliance with federal civil rights laws are also authorized pursuant to 44 C.F.R. Part 7. In accordance with civil rights laws and regulations, recipients and subrecipients must ensure the consistent and systematic fair, just, and impartial treatment of all individuals, including individuals who belong to underserved communities that have been denied such treatment. c. Environmental Planning and Historic Preservation (EHP) Compliance As a federal agency, FEMA is required to consider the effects of its actions on the environment and historic properties to ensure that all activities and programs funded by FEMA, including grant -funded projects, comply with federal EHP laws, Executive Orders, regulations, and policies, as applicable. All non -critical new construction or substantial improvement of structures in a Special Flood Hazard Area must, at a minimum, apply the flood elevations of the Federal Flood Risk Management Standard's Freeboard Value Approach unless doing so would cause the project to be unable to meet applicable program cost-effectiveness requirements. All other types of projects may choose to apply the flood elevations of the Federal Flood Risk Management Standard's Freeboard Value Approach. See Executive Order (EO) 14030, Climate -Related Financial Risk and FEMA Policy #-206-21-0003, Partial Implementation of the Federal Flood Risk Management Standard for Hazard Mitigation Assistance Programs (Interim) (fema.gov). Recipients and subrecipients proposing projects that have the potential to impact the environment, including, but not limited to, the construction of communication towers, modification or renovation of existing buildings, structures, and facilities, or new construction including replacement of facilities, must participate in the FEMA EHP review process. The EHP review process involves the submission of a detailed project description along with any supporting documentation requested by FEMA to determine whether the proposed project has the potential to impact environmental resources or historic properties. In some cases, FEMA is also required to consult with other regulatory agencies and the public to complete the review process. Federal law requires EHP review to be completed before federal funds are released to carry out proposed projects. FEMA may not be able to fund projects that are not incompliance with applicable EHP laws, Executive Orders, regulations, and policies. DHS and FEMA EHP policy is found in directives and instructions available on the FEMA.gov EHP page, the FEMA website page that includes documents regarding EHP responsibilities and program requirements, including implementation of the National Environmental Policy Act and other EHP regulations and Executive Orders. Individual FEMA programs have separate procedures to conduct and document EHP review. Guidance for individual grant programs are available from applicable program offices. d. National Incident Management System (NIMS) Implementation FY 2022 USR NOFO Back to the Top 23 In expending funds under this program, recipients that are state, local, tribal, or territorial governments must ensure and maintain adoption and implementation of NIMS. The state, local, tribal, or territorial government must show adoption of NIMS during any point of the period of performance. The list of objectives used for progress and achievement reporting is at https://www.fema.gov/emergency-managers/nims/implementation-training. Emergency management and incident response activities require carefully managed resources (personnel, teams, facilities, equipment, and/or supplies) to meet incident needs. Using standardized resource management concepts such as typing, credentialing, and inventorying, promote a strong national mutual aid capability needed to support delivery of core capabilities. Additional information on resource management, NIMS resource typing definitions, job titles, and position qualifications is on FEMA's website at https://www.fema.gov/emergency-managers/nims/components. FEMA developed the National Incident Management System Guideline for the National Qualification System to describe national credentialing standards and to provide written guidance regarding the use of those standards. This guideline describes credentialing and typing processes and identifies tools which Federal Emergency Response Officials and emergency managers at all levels of government may use both routinely and to facilitate multijurisdictional coordinated responses. Although state, local, tribal, territories, and private sector partners (including nongovernmental organizations) are not required to credential their personnel in accordance with these guidelines, FEMA strongly encourages them to do so to leverage the federal investment in the Federal Information Processing Standards 201 infrastructure and to facilitate interoperability for personnel deployed outside their home jurisdiction. Additional information about NIMS in general is available at https://www.fema.gov/emergency-managers/nims. 4. Reporting Recipients are required to submit various financial and programmatic reports as a condition of award acceptance. Future awards and funds drawdown may be withheld if these reports are delinquent. a. Financial Reporting Requirements I. FEDERAL FINANCIAL REPORT (FFR) Recipients must report obligations and expenditures through the FFR form (SF-425) to FEMA. Recipients may review the Federal Financial Reporting Form (FFR) (SF-425) at https ://www.grants. gov/web/grants/forms/post-award-reporting-forms.html#sortby=1 Recipients must file the FFR electronically using the Payment and Reporting Systems (PARS). FY 2022 USR NOFO Back to the Top 24 IL FFR REPORTING PERIODS AND DUE DATES An FFR must be submitted quarterly throughout the POP, including partial calendar quarters, as well as in periods where no grant award activity occurs. The final FFR is due within 120 days after the end of the POP. Future awards and fund drawdowns may be withheld if these reports are delinquent, demonstrate lack of progress, or are insufficient in detail. Except for the final FFR due at 120 days after the end of the POP for purposes of closeout, the following reporting periods and due dates apply for the FFR: Reporting Period Report Due Date October 1 — December 31 January 30 January 1— March 31 April 30 April 1 —June 30 July 30 July 1 — September 30 October 30 Future awards and fund drawdowns may be withheld if these reports are delinquent, demonstrate lack of progress, or are insufficient in detail. b. Programmatic Performance Reporting Requirements I. PERFORMANCE PROGRESS REPORT (PPR) Awardees are responsible for providing updated performance reports using FEMA Form 089-0-11 (Available on http://www.grants.gov or https://www.fema.gov/grant-forms) on a Semi -Annual basis through ND Grants. FEMA Form 089-0-11 is due within 30 after the end of the reporting period; recipients must complete FEMA Form 089-0-11 and submit it as an attachment to the ND Grants system. II. ADDITIONAL PROGRAMMATIC REPORTING REQUIREMENTS Awardees are responsible for providing an Annual Self -Evaluation. The submission form and deadline are announced and distributed through a US&R Program Directive. The completed package is due 45 days after announcement, usually in January or February. c. Closeout Reporting Requirements I. CLOSEOUT REPORTING Within 120 days after the end of the period of performance for the prime award or after an amendment has been issued to close out an award before the original POP ends, recipients must liquidate all financial obligations and must submit the following: i. The final request for payment, if applicable. ii. The final FFR (SF-425). iii. The final progress report detailing all accomplishments, including a narrative summary of the impact of those accomplishments throughout the period of performance. FY 2022 USR NOFO Back to the Top 25 iv. Other documents required by this NOFO, terms and conditions of the award, or other FEMA guidance. In addition, pass -through entities are responsible for closing out their subawards as described in 2 C.F.R. § 200.344; subrecipients are still required to submit closeout materials within 90 days of the period of performance end date. When a subrecipient completes all closeout requirements, pass -through entities must promptly complete all closeout actions for subawards in time for the recipient to submit all necessary documentation and information to FEMA during the closeout of the prime award. After the prime award closeout reports have been reviewed and approved by FEMA, a closeout notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be de -obligated, and address the requirement of maintaining the grant records for at least three years from the date of the final FFR. The record retention period may be longer, such as due to an audit or litigation, for equipment or real property used beyond the period of performance, or due to other circumstances outlined in 2 C.F.R. § 200.334. The recipient is responsible for refunding to FEMA any balances of unobligated cash that FEMA paid that are not authorized to be retained per 2 C.F.R. § 200.344(d). II. ADMINISTRATIVE CLOSEOUT Administrative closeout is a mechanism for FEMA to unilaterally move forward with closeout of an award using available award information in lieu of final reports from the recipient per 2 C.F.R. § 200.344(h)-(i). It is a last resort available to FEMA, and if FEMA needs to administratively close an award, this may negatively impact a recipient's ability to obtain future funding. This mechanism can also require FEMA to make cash or cost adjustments and ineligible cost determinations based on the information it has, which may result in identifying a debt owed to FEMA by the recipient. When a recipient is not responsive to FEMA's reasonable efforts to collect required reports needed to complete the standard closeout process, FEMA is required under 2 C.F.R. § 200.344(h) to start the administrative closeout process within the regulatory timeframe. FEMA will make at least three written attempts to collect required reports before initiating administrative closeout. If the recipient does not submit all required reports in accordance with 2 C.F.R. § 200.344, this NOFO, and the terms and conditions of the award, FEMA must proceed to administratively close the award with the information available within one year of the period of performance end date. Additionally, if the recipient does not submit all required reports within one year of the period of performance end date, per 2 C.F.R. § 200.344(i), FEMA must report in FAPIIS the recipient's material failure to comply with the terms and conditions of the award. If FEMA administratively closes an award where no final FFR has been submitted, FEMA uses that administrative closeout date in lieu of the final FFR submission date as the start of the record retention period under 2 C.F.R. § 200.334. FY 2022 USR NOFO Back to the Top 26 In addition, if an award is administratively closed, FEMA may decide to impose remedies for noncompliance per 2 C.F.R. § 200.339, consider this information in reviewing future award applications, or apply special conditions to existing or future awards. d. Additional Reporting Requirements I. DISCLOSING INFORMATION PER 2 C.F.R. § 180.335 This reporting requirement pertains to disclosing information related to government -wide suspension and debarment requirements. Before a recipient enters into a grant award with FEMA, the recipient must notify FEMA if it knows if it or any of the recipient's principals under the award fall under one or more of the four criteria listed at 2 C.F.R. § 180.335: i. Are presently excluded or disqualified. ii. Have been convicted within the preceding three years of any of the offenses listed in 2 C.F.R. § 180.800(a) or had a civil judgment rendered against it or any of the recipient's principals for one of those offenses within that time period. iii. Are presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses listed in 2 C.F.R. § 180.800(a); or iv. Have had one or more public transactions (federal, state, or local) terminated within the preceding three years for cause or default. At any time after accepting the award, if the recipient learns that it or any of its principals falls under one or more of the criteria listed at 2 C.F.R. § 180.335, the recipient must provide immediate written notice to FEMA in accordance with 2 C.F.R. § 180.350. II. REPORTING OF MATTERS RELATED TO RECIPIENT INTEGRITY AND PERFORMANCE Per 2 C.F.R. Part 200, Appendix I § F.3, the additional post -award reporting requirements in 2 C.F.R. Part 200, Appendix XII may apply to applicants who, if upon becoming recipients, have a total value of currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies that exceeds $10,000,000 for any period of time during the period of performance of an award under this funding opportunity. Recipients that meet these criteria must maintain current information reported in FAPIIS about civil, criminal, or administrative proceedings described in paragraph 2 of Appendix XII at the reporting frequency described in paragraph 4 of Appendix XII. III. SINGLE AUDIT REPORT For audits of fiscal years beginning on or after December 26, 2014, recipients that expend $750,000 or more from all federal funding sources during their fiscal year are required to submit an organization -wide financial and compliance audit report, also known as the single audit report. The audit must be performed in accordance with the requirements of U.S. Government Accountability Office's (GAO) Government Auditing Standards, located at https://www.gao.gov/yellowbook/overview, and the requirements of Subpart F of 2 C.F.R. Part 200, located at http://www.ecfr.gov/cgi-bin/text-idx?node=sp2.1.200.f. 5. Monitoring and Oversight FY 2022 USR NOFO Back to the Top 27 Per 2 C.F.R. § 200.337, FEMA, through its authorized representatives, has the right, at all reasonable times, to make site visits or conduct desk reviews to review project accomplishments and management control systems to review award progress and to provide any required technical assistance. During site visits or desk reviews, FEMA will review recipients' files related to the award. As part of any monitoring and program evaluation activities, recipients must permit FEMA, upon reasonable notice, to review grant -related records and to interview the organization's staff and contractors regarding the program. Recipients must respond in a timely and accurate manner to FEMA requests for information relating to the award. Effective monitoring and oversight help FEMA ensure that recipients use grant funds for their intended purpose(s); verify that projects undertaken are consistent with approved plans; and ensure that recipients make adequate progress toward stated goals and objectives. Additionally, monitoring serves as the primary mechanism to ensure that recipients comply with applicable laws, rules, regulations, program guidance, and requirements. FEMA regularly monitors all grant programs both financially and programmatically in accordance with federal laws, regulations (including 2 C.F.R. Part 200), program guidance, and the terms and conditions of the award. All monitoring efforts ultimately serve to evaluate progress towards grant goals and proactively target and address issues that may threaten grant success during the period of performance. FEMA staff will periodically monitor recipients to ensure that administrative processes, policies and procedures, budgets, and other related award criteria are meeting Federal Government -wide and FEMA regulations. Aside from reviewing quarterly financial and programmatic reports, FEMA may also conduct enhanced monitoring through either desk - based reviews, onsite monitoring visits, or both Enhanced monitoring will involve the review and analysis of the financial compliance and administrative processes, policies, activities, and other attributes of each federal assistance award, and it will identify areas where the recipient may need technical assistance, corrective actions, or other support. Financial and programmatic monitoring are complementary processes within FEMA's overarching monitoring strategy that function together to ensure effective grants management, accountability, and transparency; validate progress against grant and program goals; and safeguard federal funds against fraud, waste, and abuse. Financial monitoring primarily focuses on statutory and regulatory compliance with administrative grant requirements, while programmatic monitoring seeks to validate and assist in grant progress, targeting issues that may be hindering achievement of project goals and ensuring compliance with the purpose of the grant and grant program. Both monitoring processes are similar in that they feature initial reviews of all open awards, and additional, in-depth monitoring of grants requiring additional attention. Recipients and subrecipients who are pass -through entities are responsible for monitoring their subrecipients in a manner consistent with the terms of the federal award at 2 C.F.R. Part 200, including 2 C.F.R. § 200.332. This includes the pass -through entity's responsibility to monitor the activities of the subrecipient as necessary to ensure that the subaward is used for FY 2022 USR NOFO Back to the Top 28 authorized purposes, in compliance with federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. In terms of overall award management, recipient and subrecipient responsibilities include, but are not limited to: accounting of receipts and expenditures, cash management, maintaining adequate financial records, reporting and refunding expenditures disallowed by audits, monitoring if acting as a pass -through entity, or other assessments and reviews, and ensuring overall compliance with the terms and conditions of the award or subaward, as applicable, including the terms of 2 C.F.R. Part 200. G. DHS Awarding Agency Contact Information 1. Contact and Resource Information a. Program Office Contact For specific programmatic questions relating to this NOFO, contact the US&R Admin / Finance Section Chief at 202-212-3799 b. Centralized Scheduling and Information Desk (CSID) CSID is a non -emergency comprehensive management and information resource developed by FEMA for grants stakeholders. CSID provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the federal, state, and local levels. When necessary, recipients will be directed to a federal point of contact who can answer specific programmatic questions or concerns. CSID can be reached by phone at (800) 368-6498 or by e-mail at askcsid@fema.dhs.gov, Monday through Friday, 9:00 AM — 5:00 PM ET. c. Grant Programs Directorate (GPD) Award Administration Division GPD's Award Administration Division (AAD) provides support regarding financial matters and budgetary technical assistance. Additional guidance and information can be obtained by contacting the AAD's Help Desk via e-mail at ASK-GMD@fema.dhs.gov. d. FEMA Regional Offices Not applicable e. Equal Rights The FEMA Office of Equal Rights (OER) is responsible for compliance with and enforcement of federal civil rights obligations in connection with programs and services conducted by FEMA and recipients of FEMA financial assistance. All inquiries and communications about federal civil rights compliance for FEMA grants under this NOFO should be sent to FEMA-CivilRightsOffice@fema.dhs.gov. f. Environmental Planning and Historic Preservation The FEMA Office of Environmental Planning and Historic Preservation (OEHP) provides guidance and information about the EHP review process to FEMA programs and FEMA's recipients and subrecipients. All inquiries and communications about EHP compliance for FEMA grant projects under this NOFO or the EHP review process should be sent to FEMA- OEHP-NOFOQuestions@fema.dhs.gov . FY 2022 USR NOFO Back to the Top 29 g. Other Contact Information Not applicable 2. Systems Information a. Grants.gov For technical assistance with Grants.gov, call the customer support hotline 24 hours per day, 7 days per week (except federal holidays) at (800) 518-4726 or e-mail at support@grants.gov. b. Non Disaster (ND) Grants For technical assistance with the ND Grants system, please contact the ND Grants Helpdesk at ndgrants@fema.dhsgov or (800) 865-4076, Monday through Friday, 9:00 AM — 6:00 PM ET. User resources are available at https://www.fema.gov/grants/guidance-tools/non- di s aster-grants-m anagem ent-sy stem c. Payment and Reporting System (PARS) FEMA uses the Payment and Reporting System (PARS) for financial reporting, invoicing, and tracking payments. FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to recipients. To enroll in the DD/EFT, recipients must complete a Standard Form 1199A, Direct Deposit Form. If you have questions about the online system, please call the Customer Service Center at (866) 927-5646 or email ask- GMD@fema.dhs.gov. H. Additional Information 1. Termination Provisions FEMA may terminate a federal award in whole or in part for one of the following reasons. FEMA and the recipient must still comply with closeout requirements at 2 C.F.R. §§ 200.344-200.345 even if an award is terminated in whole or in part. To the extent that subawards are permitted under this NOFO, pass -through entities should refer to 2 C.F.R. § 200.340 for additional information on termination regarding subawards. a. Noncompliance If a recipient fails to comply with the terms and conditions of a federal award, FEMA may terminate the award in whole or in part. If the noncompliance can be corrected, FEMA may first attempt to direct the recipient to correct the noncompliance. This may take the form of a Compliance Notification. If the noncompliance cannot be corrected or the recipient is non- responsive, FEMA may proceed with a Remedy Notification, which could impose a remedy for noncompliance per 2 C.F.R. § 200.339, including termination. Any action to terminate based on noncompliance will follow the requirements of 2 C.F.R. §§ 200.341-200.342 as well as the requirement of 2 C.F.R. § 200.340(c) to report in FAPIIS the recipient's material failure to comply with the award terms and conditions. See also the section on Actions to Address Noncompliance in this NOFO. b. With the Consent of the Recipient FY 2022 USR NOFO Back to the Top 30 FEMA may also terminate an award in whole or in part with the consent of the recipient, in which case the parties must agree upon the termination conditions, including the effective date, and in the case of partial termination, the portion to be terminated. c. Notification by the Recipient The recipient may terminate the award, in whole or in part, by sending written notification to FEMA setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. In the case of partial termination, FEMA may determine that a partially terminated award will not accomplish the purpose of the federal award, so FEMA may terminate the award in its entirety. If that occurs, FEMA will follow the requirements of 2 C.F.R. §§ 200.341-200.342 in deciding to fully terminate the award. 2. Program Evaluation Recipients and subrecipients are encouraged to incorporate program evaluation activities from the outset of their program design and implementation to meaningfully document and measure their progress towards meeting an agency priority goal(s). Title I of the Foundations for Evidence -Based Policymaking Act of 2018 (Evidence Act), Pub. L. No. 115-435 (2019) urges federal awarding agencies and federal assistance recipients and subrecipients to use program evaluation as a critical tool to learn, to improve equitable delivery, and to elevate program service and delivery across the program lifecycle. Evaluation means "an assessment using systematic data collection and analysis of one or more programs, policies, and organizations intended to assess their effectiveness and efficiency." Evidence Act § 101 (codified at 5 U.S.C. § 311). Evaluation costs are allowable costs (either as direct or indirect), unless prohibited by statute or regulation. 3. Period of Performance Extensions Extensions to the period of performance (POP) for this program are allowed. Extensions to the POP identified in the award will only be considered through formal, written requests to the FEMA US&R Branch and the FEMA Grants Assistance Officer and must contain specific and compelling justifications as to why an extension is required. Recipients are advised to coordinate with the FEMA US&R Branch and the FEMA Grants Assistance Officer as needed when preparing an extension request. All extension requests must address the following: a. The grant program, fiscal year, and award number. b. Reason for the delay —including details of the legal, policy, or operational challenges that prevent the final outlay of awarded funds by the deadline. c. Current status of the activity(ies). d. Approved POP termination date and new project completion date. f. Remaining available funds, both federal and, if applicable, non-federal. g. Budget outlining how remaining federal and, if applicable, non-federal funds will be expended. h. Plan for completion, including milestones and timeframes for achieving each milestone and the position or person responsible for implementing the plan for completion; and FY 2022 USR NOFO Back to the Top 31 i. Certification that the activity(ies) will be completed within the extended POP without any modification to the original statement of work, as described in the submitted budget narrative, amendments (if applicable) and as approved by FEMA. Extension requests will be granted only due to compelling legal, policy, or operational challenges. Extension requests will only be considered for the following reasons: • Contractual commitments by the recipient or subrecipient with vendors prevent completion of the project, including delivery of equipment or services, within the existing POP. • The project must undergo a complex environmental review that cannot be completed within the existing POP. • Projects are long-term by design, and therefore acceleration would compromise core programmatic goals; and/or • Where other special or extenuating circumstances exist. Recipients should submit all proposed extension requests to FEMA for review and approval at least 10 days prior to the end of the POP to allow sufficient processing time. 4. Disability Integration Pursuant to Section 504 of the Rehabilitation Act of 1973, recipients of FEMA financial assistance must ensure that their programs and activities do not discriminate against other qualified individuals with disabilities. Grant recipients should engage with the whole community to advance individual and community preparedness and to work as a nation to build and sustain resilience. In doing so, recipients are encouraged to consider the needs of individuals with disabilities into the activities and projects funded by the grant. FEMA expects that the integration of the needs of people with disabilities will occur at all levels, including planning; alerting, notification, and public outreach; training; purchasing of equipment and supplies; protective action implementation; and exercises/drills. The following are examples that demonstrate the integration of the needs of people with disabilities in carrying out FEMA awards: • Include representatives of organizations that work with/for people with disabilities on planning committees, work groups and other bodies engaged in development and implementation of the grant programs and activities. • Hold all activities related to the grant in locations that are accessible to persons with physical disabilities to the extent practicable. • Acquire language translation services, including American Sign Language, that provide public information across the community and in shelters. • Ensure shelter -specific grant funds are in alignment with FEMA's Guidance on Planning for Integration of Functional Needs Support Services in General Population Shelters. FY 2022 USR NOFO Back to the Top 32 • If making alterations to an existing building to a primary function area utilizing federal funds, complying with the most recent codes and standards and making path of travel to the primary function area accessible to the greatest extent possible. • Implement specific procedures used by public transportation agencies that include evacuation and passenger communication plans and measures for individuals with disabilities. • Identify, create, and deliver training to address any training gaps specifically aimed toward whole -community preparedness. Include and interact with individuals with disabilities, aligning with the designated program capability. • Establish best practices in inclusive planning and preparedness that consider physical access, language access, and information access. Examples of effective communication access include providing auxiliary aids and services such as sign language interpreters, Computer Aided Real-time Translation (CART), and materials in Braille or alternate formats. FEMA grant recipients can fund projects towards the resiliency of the whole community, including people with disabilities, such as training, outreach and safety campaigns, provided that the project aligns with this NOFO and the terms and conditions of the award. 5. Conflicts of Interest in the Administration of Federal Awards or Subawards For conflicts of interest under grant -funded procurements and contracts, refer to the section on Procurement Integrity in this NOFO and 2 C.F.R. §§ 200.317 — 200.327. To eliminate and reduce the impact of conflicts of interest in the subaward process, recipients and pass -through entities must follow their own policies and procedures regarding the elimination or reduction of conflicts of interest when making subawards. Recipients and pass -through entities are also required to follow any applicable federal and state, local, tribal, or territorial (SLTT) statutes or regulations governing conflicts of interest in the making of subawards. The recipient or pass -through entity must disclose to the respective Program Analyst or Program Manager, in writing, any real or potential conflict of interest that may arise during the administration of the federal award, as defined by the federal or SLTT statutes or regulations or their own existing policies, within five days of learning of the conflict of interest. Similarly, subrecipients, whether acting as subrecipients or as pass -through entities, must disclose any real or potential conflict of interest to the recipient or next -level pass - through entity as required by the recipient or pass -through entity's conflict of interest policies, or any applicable federal or SLTT statutes or regulations. Conflicts of interest may arise during the process of FEMA making a federal award in situations where an employee, officer, or agent, any members of his or her immediate family, his or her partner has a close personal relationship, a business relationship, or a professional relationship, with an applicant, sub -applicant, recipient, subrecipient, or FEMA employees. 6. Procurement Integrity FY 2022 USR NOFO Back to the Top 33 Through audits conducted by the DHS Office of Inspector General (OIG) and FEMA grant monitoring, findings have shown that some FEMA recipients have not fully adhered to the proper procurement requirements when spending grant funds. Anything less than full compliance with federal procurement requirements jeopardizes the integrity of the grant as well as the grant program. To assist with determining whether an action is a procurement or instead a subaward, please consult 2 C.F.R. § 200.331. For detailed guidance on the federal procurement standards, recipients and subrecipients should refer to various materials issued by FEMA's Procurement Disaster Assistance Team (PDAT), such as the PDAT Field Manual and Contract Provisions Guide. Additional resources, including an upcoming trainings schedule can be found on the PDAT Website: https://www.fema.gov/grants/procurement. The below highlights the federal procurement requirements for FEMA recipients when procuring goods and services with federal grant funds. FEMA will include a review of recipients' procurement practices as part of the normal monitoring activities. All procurement activity must be conducted in accordance with federal procurement standards at 2 C.F.R. §§ 200.317 — 200.327. Select requirements under these standards are listed below. The recipient and any of its subrecipients must comply with all requirements, even if they are not listed below. Under 2 C.F.R. § 200.317, when procuring property and services under a federal award, states (including territories) must follow the same policies and procedures they use for procurements from their non-federal funds; additionally, states must now follow 2 C.F.R. § 200.321 regarding socioeconomic steps, 200.322 regarding domestic preferences for procurements, 200.323 regarding procurement of recovered materials, and 2 C.F.R. § 200.327 regarding required contract provisions. All other non-federal entities, such as tribes (collectively, non -state entities), must have and use their own documented procurement procedures that reflect applicable SLTT laws and regulations, provided that the procurements conform to applicable federal law and the standards identified in 2 C.F.R. Part 200. These standards include, but are not limited to, providing for full and open competition consistent with the standards of 2 C.F.R. § 200.319 and § 200.320. a. Important Changes to Procurement Standards in 2 C.F.R. Part 200 OMB recently updated various parts of Title 2 of the Code of Federal Regulations, among them, the procurement standards. States are now required to follow the socioeconomic steps in soliciting small and minority businesses, women's business enterprises, and labor surplus area firms per 2 C.F.R. § 200.321. All non-federal entities should also, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States per 2 C.F.R. § 200.322. More information on OMB's revisions to the federal procurement standards can be found in Purchasing Under a FEMA Award: OMB Revisions Fact Sheet. The recognized procurement methods in 2 C.F.R. § 200.320 have been reorganized into informal procurement methods, which include micro -purchases and small purchases; formal FY 2022 USR NOFO Back to the Top 34 procurement methods, which include sealed bidding and competitive proposals; and noncompetitive procurements. The federal micro -purchase threshold is currently $10,000, and non -state entities may use a lower threshold when using micro -purchase procedures under a FEMA award. If a non -state entity wants to use a micro -purchase threshold higher than the federal threshold, it must follow the requirements of 2 C.F.R. § 200.320(a)(1)(iii)- (v). The federal simplified acquisition threshold is currently $250,000, and a non -state entity may use a lower threshold but may not exceed the federal threshold when using small purchase procedures under a FEMA award. See 2 C.F.R. § 200.1 (citing the definition of simplified acquisition threshold from 48 C.F.R. Part 2, Subpart 2.1). See 2 C.F.R. §§ 200.216, 200.471, and Appendix II as well as section D.13.a of the NOFO regarding prohibitions on covered telecommunications equipment or services. b. Competition and Conflicts of Interest Among the requirements of 2 C.F.R. § 200.319(b) applicable to all non-federal entities other than states, in order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements. FEMA considers these actions to be an organizational conflict of interest and interprets this restriction as applying to contractors that help a non- federal entity develop its grant application, project plans, or project budget. This prohibition also applies to the use of former employees to manage the grant or carry out a contract when those former employees worked on such activities while they were employees of the non- federal entity. Under this prohibition, unless the non-federal entity solicits for and awards a contract covering both development and execution of specifications (or similar elements as described above), and this contract was procured in compliance with 2 C.F.R. §§ 200.317 — 200.327, federal funds cannot be used to pay a contractor to carry out the work if that contractor also worked on the development of those specifications. This rule applies to all contracts funded with federal grant funds, including pre -award costs, such as grant writer fees, as well as post - award costs, such as grant management fees. Additionally, some of the situations considered to be restrictive of competition include, but are not limited to: • Placing unreasonable requirements on firms for them to qualify to do business. • Requiring unnecessary experience and excessive bonding. • Noncompetitive pricing practices between firms or between affiliated companies. • Noncompetitive contracts to consultants that are on retainer contracts. • Organizational conflicts of interest. • Specifying only a "brand name" product instead of allowing "an equal" product to be offered and describing the performance or other relevant requirements of the procurement; and • Any arbitrary action in the procurement process. FY 2022 USR NOFO Back to the Top 35 Per 2 C.F.R. § 200.319(c), non-federal entities other than states must conduct procurements in a manner that prohibits the use of statutorily or administratively imposed SLTT geographical preferences in the evaluation of bids or proposals, except in those cases where applicable federal statutes expressly mandate or encourage geographic preference. Nothing in this section preempts state licensing laws. When contracting for architectural and engineering services, geographic location may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. Under 2 C.F.R. § 200.318(c)(1), non-federal entities other than states are required to maintain written standards of conduct covering conflicts of interest and governing the actions of their employees engaged in the selection, award, and administration of contracts. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a federal award if he or she has a real or apparent conflict of interest. Such conflicts of interest would arise when the employee, officer or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the non-federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, non-federal entities may set standards for situations in which the financial interest is not substantial, or the gift is an unsolicited item of nominal value. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the non-federal entity. Under 2 C.F.R. § 200.318(c)(1), if the recipient or subrecipient (other than states) has a parent, affiliate, or subsidiary organization that is not a state, local, tribal, or territorial government, the non-federal entity must also maintain written standards of conduct covering organizational conflicts of interest. In this context, organizational conflict of interest means that because of a relationship with a parent company, affiliate, or subsidiary organization, the non-federal entity is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. The non-federal entity must disclose in writing any potential conflicts of interest to FEMA or the pass -through entity in accordance with applicable FEMA policy. c. Supply Schedules and Purchasing Programs Generally, a non-federal entity may seek to procure goods or services from a federal supply schedule, state supply schedule, or group purchasing agreement. I. GENERAL SERVICES ADMINISTRATION SCHEDULES States, tribes, and local governments, and any instrumentality thereof (such as local education agencies or institutions of higher education) may procure goods and services from a General Services Administration (GSA) schedule. GSA offers multiple efficient and effective procurement programs for state, tribal, and local governments, and instrumentalities thereof, to purchase products and services directly from pre -vetted contractors. The GSA Schedules (also referred to as the Multiple Award Schedules and the Federal Supply FY 2022 USR NOFO Back to the Top 36 Schedules) are long-term government -wide contracts with commercial firms that provide access to millions of commercial products and services at volume discount pricing. Information about GSA programs for states, tribes, and local governments, and instrumentalities thereof, can be found at https://www.gsa.gov/resources-for/programs-for- State-and-local-governments and https://www.gsa.gov/buying-selling/purchasing- programs/gsa-schedules/schedul e-buyers/state-and-local-governments. For tribes, local governments, and their instrumentalities that purchase off of a GSA schedule, this will satisfy the federal requirements for full and open competition provided that the recipient follows the GSA ordering procedures; however, tribes, local governments, and their instrumentalities will still need to follow the other rules under 2 C.F.R. §§ 200.317 — 200.327, such as solicitation of minority businesses, women's business enterprises, small businesses, or labor surplus area firms (§ 200.321), domestic preferences (§ 200.322), contract cost and price (§ 200.324), and required contract provisions (§ 200.327 and Appendix II). II. OTHER SUPPLY SCHEDULES AND PROGRAMS For non-federal entities other than states, such as tribes, local governments, territories, and nonprofits, that want to procure goods or services from a state supply schedule, cooperative purchasing program, or other similar program, in order for such procurements to be permissible under federal requirements, the following must be true: • The procurement of the original contract or purchasing schedule and its use by the non-federal entity complies with state and local law, regulations, and written procurement procedures. • The state or other entity that originally procured the original contract or purchasing schedule entered into the contract or schedule with the express purpose of making it available to the non-federal entity and other similar types of entities. • The contract or purchasing schedule specifically allows for such use, and the work to be performed for the non-federal entity falls within the scope of work under the contract as to type, amount, and geography. • The procurement of the original contract or purchasing schedule complied with all the procurement standards applicable to a non-federal entity other than states under at 2 C.F.R. §§ 200.317 — 200.327; and • With respect to the use of a purchasing schedule, the non-federal entity must follow ordering procedures that adhere to applicable state, tribal, and local laws and regulations and the minimum requirements of full and open competition under 2 C.F.R. Part 200. If a non-federal entity other than a state seeks to use a state supply schedule, cooperative purchasing program, or other similar type of arrangement, FEMA recommends the recipient discuss the procurement plans with the FEMA US&R Branch. d. Procurement Documentation Per 2 C.F.R. § 200.318(i), non-federal entities other than states and territories are required to maintain and retain records sufficient to detail the history of procurement covering at least FY 2022 USR NOFO Back to the Top 37 the rationale for the procurement method, contract type, contractor selection or rejection, and the basis for the contract price. States and territories are encouraged to maintain and retain this information as well and are reminded that in order for any cost to be allowable, it must be adequately documented per 2 C.F.R. § 200.403(g). Examples of the types of documents that would cover this information include but are not limited to: • Solicitation documentation, such as requests for quotes, invitations for bids, or requests for proposals. • Responses to solicitations, such as quotes, bids, or proposals. • Pre -solicitation independent cost estimates and post -solicitation cost/price analyses on file for review by federal personnel, if applicable. • Contract documents and amendments, including required contract provisions; and • Other documents required by federal regulations applicable at the time a grant is awarded to a recipient. • Additional information on required procurement records can be found on pages 24-26 of the PDAT Field Manual. 6. Record Retention a. Record Retention Period Financial records, supporting documents, statistical records, and all other non-federal entity records pertinent to a federal award generally must be maintained for at least three years from the date the final FFR is submitted. See 2 C.F.R. § 200.334. Further, if the recipient does not submit a final FFR and the award is administratively closed, FEMA uses the date of administrative closeout as the start of the general record retention period. The record retention period may be longer than three years or have a different start date in certain cases. These include: • Records for real property and equipment acquired with federal funds must be retained for three years after final disposition of the property. See 2 C.F.R. § 200.334(c). • If any litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. See 2 C.F.R. § 200.334(a). • The record retention period will be extended if the recipient is notified in writing of the extension by FEMA, the cognizant or oversight agency for audit, or the cognizant agency for indirect costs. See 2 C.F.R. § 200.334(b). • Where FEMA requires recipients to report program income after the period of performance ends, the program income record retention period begins at the end of the recipient's fiscal year in which program income is earned. See 2 C.F.R. § 200.334(e). • For indirect cost rate proposals, cost allocation plans, or other rate computations records, the start of the record retention period depends on whether the indirect cost rate documents were submitted for negotiation. If the indirect cost rate documents were submitted for negotiation, the record retention period begins from the date FY 2022 USR NOFO Back to the Top 38 those documents were submitted for negotiation. If indirect cost rate documents were not submitted for negotiation, the record retention period begins at the end of the recipient's fiscal year or other accounting period covered by that indirect cost rate. See 2 C.F.R. § 200.334(f). b. Types of Records to Retain FEMA requires that non-federal entities maintain the following documentation for federally funded purchases: • Specifications • Solicitations • Competitive quotes or proposals • Basis for selection decisions • Purchase orders • Contracts • Invoices • Cancelled checks Non-federal entities should keep detailed records of all transactions involving the grant. FEMA may at any time request copies of any relevant documentation and records, including purchasing documentation along with copies of cancelled checks for verification. See, e.g., 2 C.F.R. §§ 200.318(i), 200.334, 200.337. In order for any cost to be allowable, it must be adequately documented per 2 C.F.R. § 200.403(g). Non-federal entities who fail to fully document all purchases may find their expenditures questioned and subsequently disallowed. 7. National Incident Management System (NIMS) Implementation Incident management activities require carefully managed resources (personnel, teams, facilities, equipment, and supplies). NIMS defines a national, interoperable approach for sharing resources, coordinating, and managing incidents, and communicating information. Incident management refers to how incidents are managed across all homeland security activities, including prevention, protection, mitigation, response, and recovery. Utilization of the standardized resource management concepts such as typing, credentialing, and inventorying promote a strong national mutual aid capability needed to support delivery of core capabilities. Recipients should manage resources purchased or supported with FEMA grant funding according to NIMS resource management guidance. Additional information on resource management and NIMS resource typing definitions and job titles/position qualifications is on FEMA's website at https://www.fema.gov/emergency- managers/nims/components. Additional information about NIMS in general is available at https://www.fema.gov/emergency-managers/nims. 8. Actions to Address Noncompliance Non-federal entities receiving financial assistance funding from FEMA are required to comply with requirements in the terms and conditions of their awards or subawards, FY 2022 USR NOFO Back to the Top 39 including the terms set forth in applicable federal statutes, regulations, NOFOs, and policies. Throughout the award lifecycle or even after an award has been closed, FEMA or the pass - through entity may discover potential or actual noncompliance on the part of a recipient or subrecipient. This potential or actual noncompliance may be discovered through routine monitoring, audits, closeout, or reporting from various sources. In the case of any potential or actual noncompliance, FEMA may place special conditions on an award per 2 C.F.R. §§ 200.208 and 200.339, FEMA may place a hold on funds until the matter is corrected, or additional information is provided per 2 C.F.R. § 200.339, or it may do both. Similar remedies for noncompliance with certain federal civil rights laws are authorized pursuant to 44 C.F.R. Parts 7 and 19. In the event the noncompliance is not able to be corrected by imposing additional conditions or the recipient or subrecipient refuses to correct the matter, FEMA might take other remedies allowed under 2 C.F.R. § 200.339. These remedies include actions to disallow costs, recover funds, wholly or partly suspend or terminate the award, initiate suspension and debarment proceedings, withhold further federal awards, or take other remedies that may be legally available. For further information on termination due to noncompliance, see the section on Termination Provisions in the NOFO. FEMA may discover and take action on noncompliance even after an award has been closed. The closeout of an award does not affect FEMA's right to disallow costs and recover funds as long the action to disallow costs takes place during the record retention period. See 2 C.F.R. §§ 200.334, 200.345(a). Closeout also does not affect the obligation of the non-federal entity to return any funds due as a result of later refunds, corrections, or other transactions. 2 C.F.R. § 200.345(a)(2). The types of funds FEMA might attempt to recover include, but are not limited to, improper payments, cost share reimbursements, program income, interest earned on advance payments, or equipment disposition amounts. FEMA may seek to recover disallowed costs through a Notice of Potential Debt Letter, a Remedy Notification, or other letter. The document will describe the potential amount owed, the reason why FEMA is recovering the funds, the recipient's appeal rights, how the amount can be paid, and the consequences for not appealing or paying the amount by the deadline. If the recipient neither appeals nor pays the amount by the deadline, the amount owed will become final. Potential consequences if the debt is not paid in full or otherwise resolved by the deadline include the assessment of interest, administrative fees, and penalty charges; administratively offsetting the debt against other payable federal funds; and transferring the debt to the U.S. Depailnient of the Treasury for collection. FEMA notes the following common areas of noncompliance for FEMA's grant programs: • Insufficient documentation and lack of record retention. • Failure to follow the procurement under grants requirements. • Failure to submit closeout documents in a timely manner. FY 2022 USR NOFO Back to the Top 40 • Failure to follow EHP requirements. • Failure to comply with the POP deadline. 9. Audits FEMA grant recipients are subject to audit oversight from multiple entities including the DHS OIG, the GAO, the pass -through entity, or independent auditing firms for single audits, and may cover activities and costs incurred under the award. Auditing agencies such as the DHS OIG, the GAO, and the pass -through entity (if applicable), and FEMA in its oversight capacity, must have access to records pertaining to the FEMA award. Recipients and subrecipients must retain award documents for at least three years from the date the final FFR is submitted, and even longer in many cases subject to the requirements of 2 C.F.R. § 200.334. In the case of administrative closeout, documents must be retained for at least three years from the date of closeout, or longer subject to the requirements of 2 C.F.R. § 200.334. If documents are retained longer than the required retention period, the DHS OIG, the GAO, and the pass -through entity, as well as FEMA in its oversight capacity, have the right to access these records as well. See 2 C.F.R. §§ 200.334, 200.337. Additionally, non-federal entities must comply with the single audit requirements at 2 C.F.R. Part 200, Subpart F. Specifically, non-federal entities, other than for -profit subrecipients, that expend $750,000 or more in federal awards during their fiscal year must have a single or program -specific audit conducted for that year in accordance with Subpart F. 2 C.F.R. § 200.501. A single audit covers all federal funds expended during a fiscal year, not just FEMA funds. The cost of audit services may be allowable per 2 C.F.R. § 200.425, but non-federal entities must select auditors in accordance with 2 C.F.R. § 200.509, including following the proper procurement procedures. For additional information on single audit reporting requirements, see section F of this NOFO under the header "Single Audit Report" within the subsection "Additional Reporting Requirements" or, other applicable document. The objectives of single audits are to: • Determine if financial statements conform to generally accepted accounting principles (GAAP); • Determine whether the schedule of expenditures of federal awards is presented fairly; • Understand, assess, and test the adequacy of internal controls for compliance with major programs; and • Determine if the entity complied with applicable laws, regulations, and contracts or grants. For single audits, the auditee is required to prepare financial statements reflecting its financial position, a schedule of federal award expenditures, and a summary of the status of prior audit findings and questioned costs. The auditee also is required to follow up and take appropriate corrective actions on new and previously issued but not yet addressed audit findings. The auditee must prepare a corrective action plan to address the new audit findings. 2 C.F.R. §§ 200.508, 200.510, 200.511. Non-federal entities must have an audit conducted, either single or program -specific, of their financial statements and federal expenditures annually or biennially pursuant to 2 C.F.R. § FY 2022 USR NOFO Back to the Top 41 200.504. Non-federal entities must also follow the information submission requirements of 2 C.F.R. § 200.512, including submitting the audit information to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period. The audit information to be submitted include the data collection form described at 2 C.F.R. § 200.512(c) and Appendix X to 2 C.F.R. Part 200 as well as the reporting package described at 2 C.F.R. § 200.512(b). The non-federal entity must retain one copy of the data collection form and one copy of the reporting package for three years from the date of submission to the Federal Audit Clearinghouse. 2 C.F.R. § 200.512; see also 2 C.F.R. § 200.517 (setting requirements for retention of documents by the auditor and access to audit records in the auditor's possession). FEMA, the DHS OIG, the GAO, and the pass -through entity (if applicable), as part of monitoring or as part of an audit, may review a non-federal entity's compliance with the single audit requirements. In cases of continued inability or unwillingness to have an audit conducted in compliance with 2 C.F.R. Part 200, Subpart F, FEMA and the pass -through entity, if applicable, are required to take appropriate remedial action under 2 C.F.R. § 200.339 for noncompliance, pursuant to 2 C.F.R. § 200.505. 10. Payment Information FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to recipients. To enroll in the DD/EFT, the recipient must complete SF-1199A, Direct Deposit Form. FEMA utilizes the Payment and Reporting System (PARS) for financial reporting, invoicing and tracking payments. For additional information, refer to https://isource.fema. gov/sf269/execute/Login?sawContentMessage=true. 11. Whole Community Preparedness Preparedness is a shared responsibility that calls for the involvement of everyone —not just the government —in preparedness efforts. By working together, everyone can help keep the nation safe from harm and help keep it resilient when struck by hazards, such as natural disasters, acts of terrorism, and pandemics. Whole Community includes: • Individuals and families, including those with access and functional needs • Businesses • Faith -based and community organizations • Nonprofit groups • Schools and academia • Media outlets • All levels of government, including state, local, tribal, territorial, and federal partners The phrase "Whole Community" often appears in preparedness materials, as it is one of the guiding principles. It means two things: FY 2022 USR NOFO Back to the Top 42 1. Involving people in the development of national preparedness documents. 2. Ensuring their roles and responsibilities are reflected in the content of the materials. 12. Appendices A. National Urban Search and Rescue Response System (US&R) Task Force FY 2021 Cooperative Agreement Statement of Work B. Cooperative Agreement Funding — Recommended Allocations (Spend Plan) C. Task Force Allocations and Budget Totals D. Administration Budget E. Special Equipment Cache Allocations (HEPP, IST, Medical) F. Annual Advisory Organization Stipends G. Summary of Deliverables and Points of Contact FY 2022 USR NOFO Back to the Top Appendix A US&R Task Force FY 2022 Readiness Cooperative Agreement Statement of Work A. Purpose The U. S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System (the System). The purpose of this Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, this agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation of a Federal US&R capability for disaster response. This Cooperative Agreement allows each Sponsoring Agency of a System US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force management to focus on continued preparedness efforts. This Cooperative Agreement provides direction to the System task force's Sponsoring Agency for the use of funding to provide administrative and program management, training, support, equipment cache procurement, maintenance and storage. B. Background FEMA, in cooperation with other federal, state and local agencies created the System to provide a national US&R capability that provides lifesaving resources to survivors of structural collapse. When the System was developed in 1990, there was limited capability in only a few states to perform this mission and no resources were available for a coordinated national response. In 1992, the Federal Response Plan (FRP) was published by FEMA and coordinated activities with 26 federal agencies. The federal government's response to disasters was classified into 12 Emergency Support Functions (ESFs). ESF #9 (Search and Rescue) was established with FEMA as the Primary Agency. FEMA maintains a national consensus on standard operating procedures, organizational structure, equipment, training and exercise requirements. Currently, 28 state and local Sponsoring Agencies in 19 states participate in the System by making their task forces available for national disaster response. FEMA had no organic heavy rescue capability of its own and realized the best sources for US&R knowledge and skills reside at the state and local level. The System was developed and continues as a federal —state —local partnership, based on a Memorandum of Agreement (MOA) and individual Response and Readiness Cooperative Agreements. While the MOA provides the basic operational "Agreement" between FEMA, the state and Sponsoring Agency, the individual Readiness Cooperative Agreement provides the mechanism for distributing federal funds to the Sponsoring Agencies of the System's 28 US&R task forces for continued readiness efforts. In December 2004, the National Response Plan (NRP) was published by DHS which integrated the Federal Response Plan. The NRP was then updated in January 2008 and is now referred to as the National Response Framework (NRF). At that time, ESF#9 was expanded to encompass urban, water -borne, and land -based search and rescue environments. C. FEMA Objectives FEMA, through the Urban Search & Rescue (US&R) Branch or Grant Programs Directorate, shall: 1. Provide oversight and funding to System Sponsoring Agencies to manage and administer US&R task force affairs and activities in accordance with accepted standard business practices. 2. Provide oversight and funding to train and exercise System personnel to safely perform assigned US&R duties in accordance with established FEMA/System approved standards and guidance. 3. Provide oversight and funding to acquire and maintain the equipment in accordance with the US&R Equipment Cache List as approved by the US&R Branch. 4. Provide oversight and funding for the lease of space to provide offices, training facilities and/or storage of vehicles and equipment, as needed. 5. Provide resources (e.g., staff, equipment, funding) to support readiness and standby activities, subject to availability of funds (e.g., catastrophic planning, technical assistance, mobilization exercises). 6. Provide a forum for discussion of strategic issues by facilitating the hosting of Sponsoring Agency Chief/Head meetings with the FEMA Administrator, or designee' as well as regularly scheduled meetings with the System's Strategic Group. D. Approvals Advance approval must be obtained in writing from both the US&R Branch and the FEMA Grants Assistance Officer for the following (in accordance with 2 C.F.R. Part 200): 1. Approval for activities or expenditures not identified in the task force narrative and budget, but that are allowable within the scope of work for this Cooperative Agreement (i.e., budget changes) 2. Requests for extension of the Period of Performance (POP) for this Cooperative Agreement. (The POP for this Cooperative Agreement is 36 months to allow sufficient time to complete and execute the budget). Extensions to the POP for this program are allowed. Extensions to the POP identified in the award will only be considered through formal, written requests to both the US&R Branch and the FEMA Grants Assistance Officer and must contain specific and compelling justifications as to why an extension is required. See also section H.2 of the NOFO for more information on the POP extension process. 3. Requests for spending Cooperative Agreement funds prior to the beginning of this period of performance ("pre -award costs"). See also section D.13(b) of the NOFO for further information on pre -award costs. For more detailed information pertaining to submission of amendments to this Cooperative Agreement, refer to US&R Program Directive 2016-010 — US&R Readiness Amendment Guidance, dated September 6, 2016, and any updates. (Available by contacting the US&R Branch) Unauthorized expenditures may be denied and required to be reimbursed to FEMA. Use of Cooperative Agreement funds provided through this agreement for any activity that occurs outside the United States and its territories is prohibited, unless authorized by the US&R Branch, FEMA Grant Programs Directorate and FEMA International Affairs prior to incurring costs for the activity. See also section D.13 of the NOFO for further information on funding restrictions and allowable costs. E. Applicable Laws and Policies/Order of Precedence This award is subject to the laws and regulations of the United States. This Cooperative Agreement incorporates the terms and requirements of any applicable Agency policies and all US&R Program Directives issued by the US&R Branch, including those issued during the term of this Cooperative Agreement. Any inconsistency or conflict in terms and conditions specified in the award will be resolved according to the following order of precedence: public laws, regulations, applicable notices published in the Federal Register, Executive Orders, OMB Circulars, agency award conditions, the terms and conditions of the Sponsoring Agency's Memorandum of Agreement with FEMA, applicable DHS and FEMA policies, US&R Program Directives, and US&R General Memoranda. (Available by contacting the US&R Branch) Some of the terms and conditions contained herein may contain, by reference or substance, a summary of the applicable statutes, regulations, Executive Orders, or OMB Circulars. To the extent that a term or condition contained in this NOFO is a summary of an authority, such provision is not in derogation of, or an amendment to, any such statute, regulation, Executive Order, or OMB Circular. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services Effective August 13, 2020, and mandated by section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018), FEMA recipients and subrecipients may not use grant funds to: i. Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; ii. Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; or iii. Enter into contracts or extend or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. F. Cooperative Agreement Funding The FY 2022 Cooperative Agreement base total (or minimum amount) for each task force is $1,209,650.00. The US&R Branch recommended allocations are outlined in Appendix B of this NOFO. Additional funds allocated to specific task forces are provided by the US&R Branch in Appendices C, D, and E. Each task force can apply for up to the amount allocated to their agency as shown in Appendix C. All Sponsoring Agencies must submit supporting documentation with each application. The Period of Performance for the FY 2022 US&R Readiness Cooperative Agreement funding is 36 months. Each task force should submit a budget narrative detailing daily operation costs such as salary expenses and lease costs within that period of performance covering only 12 months. Certain costs may be expended during any point in the period of performance while other costs must be budgeted for a set period within the period of performance. For costs to conduct trainings and for procurement of equipment and supplies task forces shall only charge costs for work done in the period of performance. Where part (or all) of the work under a grant is equipment to be put into service, then that work needs to be fully completed (including receiving the equipment) within the period of performance. These costs may be incurred at any point throughout the period of performance. Task forces are reminded that you may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. Task forces may write contracts with an available funds clause or option years for protection. G. FEMA/US&R Branch Responsibility 1. Review, approve, and adopt System -related products, including technical manuals, operational procedures, training curriculum and supporting manuals, meeting agendas and other requirements for the System. 2. Coordinate and support meetings relating to System activities, to develop and implement policies, procedures and System documents. 3. Establish and disseminate policy and Program Directives for the System based on established regulations and with substantial involvement and input from the partner sponsoring agencies and their members. 4. In cooperation with the System's Strategic Group, determine annual funding levels for readiness activities. 5. Purchase equipment and deliver to System task forces, based on need and available funding. 6. Review and/or approve expenditure reports, performance reports, personnel records, training records, task force self -evaluation documents, equipment cache and excess property inventories and other deliverables required by the US&R Branch. 7. Review and approve/disapprove in writing, in conjunction with the Grants Assistance Officer, any cost deviations or budget revisions from those prescribed in this agreement or from other FEMA established policies. 8. Implement the policy, criteria and procedure for task force evaluations. Distribute an annual Task Force Self -Evaluation survey with 45-day submission suspense, for completion by the task forces. Conduct a cooperative peer -based Readiness Assessment Program (RAP), to include Administrative Readiness Evaluations (ARE) and Operational Readiness Exercise Evaluations (OREE). 9. Track, disseminate, and consistently update the status of recommendations generated from the Advisory Organization to all System components. 10. Based on various planning factors, the US&R Branch may alert or activate System resources for activities associated with scheduled National Special Security Events (NSSE). Task forces activated under this section will be notified in advance, through written activation orders that will provide authorization for travel and to carryout activities required of the operations. Prior to any activities under this section, the US&R Branch will request cost estimates from identified task forces. This item would be funded separately from annual Readiness Cooperative Agreement funding but could be either an amendment to this Cooperative Agreement or the Response Cooperative Agreement. 11. Provide at least one full-time US&R Branch staff member to serve as project officer for each of the recognized Functional Groups within the Advisory Organization to assist the Group leader in the administration of the Group. H. Sponsoring Agency Responsibility and Requirements Under this Readiness Cooperative Agreement, the Sponsoring Agency shall use funding to prepare the task force under the following categories: Administration/Management, Training, Equipment, and Storage/Maintenance. 1. Administration and Management a. Provide sufficient staff for management and administration of task force day-to-day activities. This staff shall be responsible for program management, grants management, financial management, administrative support, training coordination and instruction, logistics management and property accountability. These management responsibilities include, but are not limited to, task force salaries and expenses coordination; record -keeping; inventory and maintenance of task force equipment caches; communicating with task force members and parties who support task force activities; and similar management and administrative tasks. b. Maintain a comparison of expenditures with budgeted amounts for each Federal award, per 2 C.F.R. § 200.302. This includes maintaining a budget that reflects budgeted versus actual expenditures, tracking back to the four budget categories and nine object classes as detailed within their budget of their application on SF-424A — Budget Information (Non -Construction) or SF-424C — Budget Information (Construction). c. Task forces may purchase equipment & supplies for the administration of their program with US&R funding, with their own funding, or both. These items may include but are not limited to, laptop and desktop computers, cellular telephones/wireless tablets, personal communication devices (e.g., smart phones), printers, scanners, copy machines, office furniture, video conference capability, etc. d. Recruit, train and maintain a roster of personnel to enable complete staffing of a National Incident Management System (NIMS) Type I US&R task force. Positions shall be staffed from within the task force organization, unless prior approval is given by the US&R Branch. The rostered staffing level shall be a maximum 210 personnel, plus up to 10% allowable staffing overage, to address attrition, Incident Support Team (IST) members, etc. The task force shall pursue the goal to roster the minimum of 140 deployable personnel; two -deep at each of the 19 functional positions required for a NIMS Type I US&R task force configuration. Ensure all members have a completed, signed and notarized Appointment Affidavit on file with the task force. e. Ensure each task force member meets the necessary license, certification or other professional qualification requirements of their assigned position at time of deployment. Further ensure that the task force has the documentation on file to verify currency. f. The task force may use funds to cover salary and travel for product research and development efforts, when authorized by the US&R Branch who will coordinate with the Grant Programs Directorate. g. The task force may use funds to cover salary and travel to enable task force personnel to collaborate with federal, state, or other entities (e.g., other US&R resources or emergency responders) to enhance the capabilities of the System. h. Ensure the task force is prepared for AREs by completing an internal self -evaluation operational readiness and preparedness survey (Phase I Self -Evaluation) as provided by the US&R Branch. The completed electronic copy of the self -evaluation shall be submitted as directed by the annual Program Directive. i. Ensure funds are properly allocated, accounted for, and reported for those task force members who serve as Sponsoring Agency Chief Representatives, Advisory Group Chair, Deputy Advisory Group Chair, IST Representative, Legal Representative, Functional Group Leaders, Deputy Functional Group Leaders, Subgroup Leaders, National and Divisional Task Force Representatives, Incident Support Team leadership as appropriate and authorized by the US&R Branch. These funds are intended to defray personnel salary, backfill, travel and other administrative costs associated with these positions for assigned task forces in accordance with Sponsoring Agency policies and Appendices C, D, E, and F. j. Ensure funds are properly allocated, accounted for, and reported for those task forces that receive additional funding to host meetings, deliver national training, and facilitate special projects. These funds are intended to defray personnel salary, backfill, travel and other administrative costs associated with the additional funding provided in accordance with Sponsoring Agency policies and Appendices C, D, E, and F. k. Ensure funds are properly allocated, accounted for, and reported for congressionally mandated and end -of -year supplemental funding intended to recapitalize the equipment cache. 1. Ensure timely reporting of expenditures for readiness activities carried out under this agreement and timely delivery of Cooperative Agreement reporting. Refer to Section I of this Appendix, Reporting. m. As funding allows, ensure personnel salaries and expenses relating to task force and Incident Support Team administration, development and training preparedness activities are paid in accordance with established Sponsoring and Participating Agency policies/practices and in a timely manner, but no later than 120 days after completion of a training exercise. Appropriate personnel records shall be kept in accordance with 2 C.F.R. Part 200. n. Compliance with NIMS is a condition for award of this Cooperative Agreement as outlined in Homeland Security Presidential Directive-5 (HSPD-5), Management of Domestic Incidents. Sponsoring Agencies must comply with the NIMS Implementation Activities established annually by FEMA. Sponsoring Agencies must report NIMS compliance activities in accordance with state and local NIMS guidance. Additionally, a certificate of completion for each required course in accordance with current the Position Descriptions must be in each System task force member's personnel file. State offered NRF, NIMS, or equivalent certificates may be substituted for those courses offered on the FEMA NIMS website provided they meet federal NIMS standards. For further information on compliance and guidance, refer to the following website: https://www.fema.gov/national-incident-management- system. o. Attend FEMA-sponsored or FEMA-approved System meetings, conferences, and training sessions, or other events as directed by the US&R Branch as they relate to the System. Other activities include on -site peer AREs, OREEs, quality assurance oversight of FEMA-sanctioned training courses, training with other task forces, grants management training, non-federal search and rescue meetings/activities (e.g., State Urban Search and Rescue (SUSAR) Alliance), and research & development for equipment, as directed by the US&R Branch. The US&R Branch is recommending allocation of certain funds as identified in Appendix B for travel. All travel funds shall be accounted for under Management and Administration and/or Training at the task force level. p. Provide complete medical evaluations and immunizations to task force members as defined by the System's Medical Subgroup or current Federal requirements. Medical screening should be conducted, at a minimum, on a triennial basis for each task force member. Each task force member must have a current Fit for Deployment form signed by the examining physician on file. This document along with the medical evaluation shall become part of each member's personal medical record. Please refer to the most current Program Directive. q. Expend at least 98% of the Cooperative Agreement funds for which the task force has budgeted. Failure to expend 98% might be taken into consideration for future award amounts. 2. Training a. Provide System -related or System -required training for task force personnel, including the delivery of local US&R training courses or other courses specifically required by the System's Position Descriptions or authorized by the US&R Branch. This should include equipment specific training provided by the manufacturer and authorized repair technician certification training to allow task forces to have members certified to conduct manufacturer approved repairs in-house. b. As funding permits, complete all five modules of the OREE over a three-year period either as individual exercise components, or as one comprehensive deployment exercise. The task force is encouraged to exercise as many task force members as possible during this Cooperative Agreement. c. A task force deployment may cover all five modules or portions thereof, in which case those components not addressed in a deployment must be exercised once every three years. d. When a task force completes all five modules, those funds originally set aside for a deployment exercise may then be used for other System approved items within the same budget category. This change must be addressed in the Semi -Annual Performance Report. A budget change is required when funds exceeding 10% of the Cooperative Agreement award amount are moved to another program budget category. e. The task force should notify the US&R Branch of mobilization or deployment exercises as soon as the exercise is scheduled, but not later than 60 days before the exercise begins. Notification should be brief, but include dates, scope of exercise, number of participants, and other agencies involved. The intent of this notification is to provide the US&R Branch planning information for AREs and scheduling joint exercises with other DoD/federal agencies. It does not take the place of, and should not be confused with, sanction request letters to obtain FEMA approval of task force sponsored training and exercises in accordance with the Training Program Administration Manual (TPAM), dated January 27, 2020 (issued as US&R Program Directive 2020-004), or most current training manual. (Available from the US&R Branch) f. Submit an after -action report within 90 days of the completion of a mobilization or deployment exercise, or a training activity with duration of more than 24 consecutive hours. Send the report to the attention of the US&R Branch Chief and written in a format where lessons learned may be shared with other task forces in the System. g. Ensure training and exercise activities of the task force meet System standards, requirements and certifications. Ensure training records for all task force personnel are kept in a central, secure location. h. Provide funding for expenses related to the acquisition, maintenance, training and certification of Canine Search Teams. This statement is not related to the funding provided to host canine evaluations. i. The task force is authorized to fund the acquisition, maintenance, training and certification of Canine Search Teams — Human Remains Detection. This allows the task force the ability to have this resource within the task force. Task force support of this resource is voluntary. j. When authorized, ensure funds are distributed in support of hosting a System Canine Search Team Certification Evaluation or Preparation, as identified in Appendix D. When funding provided for the canine evaluations exceeds actual costs, the excess allocated funds may be redirected to other System activities that support the task force's canine program under Items 6 & 7. If remaining funds are used to cover costs under Items 6 and/or 7, provide this information and the associated cost(s) in their Semi -Annual Performance Report submission. k. Provide grants management training to assigned task force Grant Managers and Assistants who have not previously attended training. Grant management training is mandatory for all task force Grants Managers and Assistants. Grant management training is optional, but highly recommended, for task force Program Managers and other key personnel assigned to System administrative duties. Every effort shall be made to attend continuing education by task force Grant Managers and Assistants during the Cooperative Agreement to stay current with regulation updates/changes. Personnel should attend training from a facility that provides a "Grants Certificate Program" and/or the US&R Grant Manager course. The US&R Branch and/or Grants Assistance Officer may be contacted for further information on classes offered. Examples of some grant management course topics are: 1. Managing Federal Grants and Cooperative Agreements for Recipients 2. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: 2 C.F.R. Part 200 3. Applying for Federal Grants and Cooperative Agreements 4. How to Prepare the Application Budget 5. Business Management Systems for Recipients 6. Audit of Federal Grants and Cooperative Agreements 1. Provide appropriate database and systems training, as needed to task force logistics and program management personnel to maintain personnel, equipment, grant, financial and accountability records. 3. Equipment and Supplies a. In addition to the requirements in this Appendix, states must use, manage, and dispose of equipment, as defined by 2 C.F.R. § 200.33, in accordance with state laws. Non -state task forces must follow the 2 C.F.R. § 200.313(c)-(e) regarding the use, management, and disposition of equipment. All task forces must comply with the requirements of 2 C.F.R. § 200.314 for supplies, as defined by 2 C.F.R. § 200.94. All task forces must also comply with 2 C.F.R. § 200.312 regarding federally owned property. Equipment is tangible personal property with a useful life of at least 1 year & a per unit cost of at least $5,000 (or the non-federal entity's equivalent threshold, whichever is lower). Supplies, on the other hand, are tangible personal property lower than the $5,000 equipment threshold or have a useful life of less than a year. Phones, tablets, etc. would more likely be supplies than equipment. b. The Sponsoring Agency is authorized to purchase equipment as listed in the System's most current FEMA Approved Equipment Cache List, dated March 18, 2021 (issued as US&R Program Directive 2021-005), or most current Approved Equipment Cache List. (Available on https://www.responsesystem.org or by contacting the US&R Branch).The task force shall procure and maintain the required Hazardous Materials (Hazmat) preparedness and response equipment and supplies and train personnel according to current System policy. Doing so will allow the task force to perform rescue operations in a contaminated environment, as defined in the System's Hazardous Materials (Hazmat) Concept of Operations (Annex B). c. The task force shall procure and maintain all items specifically identified and funded in the budget spend plan for the purpose of equipment cache recapitalization. At this writing the priority for the FY21 CA recapitalization will be Self -Contained Breathing Apparatus (SCBA). Any change to the recapitalization priority will be communicated by Program Directive. Task force personnel are reminded and directed not to exceed the current Manufacturer Suggested Retail Price (MSRP), unless prior approval is received in writing from the US&R Branch. The task force must follow the applicable federal procurement requirements at 2 C.F.R. §§ 200.317 — 200.326. The rules differ depending on whether the task force is a state entity or a non -state entity. Non -state entities must follow their own documented procurement procedures that reflect applicable state and local laws and regulations, provided the procurements conform to applicable federal law and the federal procurement requirements. Adherence to the federal procurement requirements ensures reasonable prices are obtained, and reasonable costs are a requirement of the federal cost principles per 2 C.F.R. § 200.403. Special consideration is given to the task force to purchase other equipment items in support of training, administrative, and warehouse/maintenance needs. Any other equipment not specified above can only be purchased after receiving written approval from the US&R Branch. d. Specific task forces are identified and provided funds to cover maintenance costs of the IST "A", "B" and "C" caches and medical kits. Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency (See Appendix E). e. Specific task forces are also identified and provided funds to cover maintenance costs of the seven HEPP caches in accordance with the most current version of the System's HEPP Concept of Operations, (See Appendix B). Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency. These task forces are also required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. f. Task forces are to ensure that the full complement of Communications capability that meets the requirements, per the current FEMA Approved Equipment Cache List has been purchased and/or identified within the Sponsoring Agency for immediate deployment. This Communications capability shall be maintained in a state of readiness for response. Service agreements, as required, shall be in place for immediate use of equipment upon activation. Communications capabilities shall be addressed in the following priority order: 1. Radio UHF, VHF, 800MHz, Marine, and Air frequency capability, to include the required quantities of portable handheld radio units; portable base station(s), mobile and convertiacom unit(s), and portable repeater(s); and mobile radio units installed and operational in all task force prime mover vehicles; 2. Satellite capability including satellite data via transportable .98-1.2M dish system, mobile satellite data system(s), and handheld and mobile satellite phones; 3. Cellular -based data and phone capability to include wireless mobile hotspots and wireless phones. g. Purchase equipment or supplies necessary to conduct operations within the disciplines of the task force (e.g., Communications, Search & Logistics). These items may include but are not limited to, wireless tablets, personal communication devices (e.g., smart phones), software, printers, etc. h. For state task forces regarding grant -purchased equipment, they must maintain and track equipment in accordance with state laws and procedures. For non -state task forces regarding grant -purchased equipment, all equipment must be tracked as to its origin. Equipment that is procured with this Cooperative Agreement funding shall be identified with the source, cache list number and Cooperative Agreement number, in accordance with 2 C.F.R. Part 200. Additionally, for all task forces, federal equipment shall be properly identified as to the ownership and funding source (including Agency name and Cooperative Agreement number or Disaster/contract number). The tracking can be accomplished through procurement documents, through fields in a database, or spreadsheet. It is the responsibility of each task force to develop a method of tracking in accordance with this section. However, it should be a system that will easily and quickly identify the information. Additionally, all procurement records and receipts should be cross-referenced and coded with the Cooperative Agreement number, cache list item number, Statement of Work section, or source of origin, or a system to easily and quickly identify the information. See also 2 C.F.R. §§ 200.313, 200.318, 200.333. i. Transportation equipment is authorized for purchase as part of this Cooperative Agreement with prior approval from the US&R Branch in writing after submitting a completed FEMA Form 089-0-26. (Available on https://www.fema.gov/grant-forms) or by contacting the US&R Branch) j. Equipment and prime mover vehicles purchased with federal funds or provided by FEMA shall be for the use of the System. 2 C.F.R. § 200.313(a)(1). States must follow their own laws and procedures when using equipment. 2 C.F.R. § 200.313(b). Non -state task forces must use the equipment in accordance with 2 C.F.R. § 200.313(c), including that equipment must be used for the original program or project as long as needed, whether or not the program or project continues to be funded by a federal award. 2 C.F.R. § 200.313(c)(1). The task force must make the equipment available for its other federal programs or projects as long as it does not interfere with the ability to use under the US&R award. 2 C.F.R. § 200.313(c)(2). The task force may use US&R-acquired equipment for non-federal purposes as long as it does not interfere with the ability to use the equipment under this US&R award. See 2 C.F.R. § 200.313(a)(1), (c)(1), (c)(2). For example, equipment or vehicles may be used on a local, regional, or state disaster response or under other extraordinary circumstance as long as the use does not interfere with the original purpose of the federal award. The US&R Branch Chief shall be notified immediately in writing of any exceptional use of the two US&R equipment caches that diminish the response capability of the task force. The task force or Sponsoring Agency is responsible for replacement, re- supply, and/or repair of equipment used or consumed during activities not associated with the System, and for an immediate return to a state of readiness. k. Title for the original cache, vehicles, and all equipment purchased under the Cooperative Agreements reside with the task forces (44 C.F.R. § 208.27, 2 C.F.R. Part 200). 1. Title to the FEMA (i.e., "Second Cache") equipment cache, as well as the IST and HEPP Caches, which were purchased and distributed to their respective task forces by FEMA, resides with FEMA. m. Should a non -state task forces transfer, sell, or scrap any of the equipment and/or vehicles, they are required to first ask for prior written approval and disposition instructions from the US&R Branch and Grants Assistance Officer for all grant - purchased equipment with a current per unit fair market value over $5,000 (in accordance with 2 C.F.R. § 200.313). n. For any federally -furnished property, upon completion of the award or when the property is no longer needed, all task forces must report the property to FEMA or obtain instructions from the US&R Branch and Grants Assistance Officer per 2 C.F.R. § 200.312 and FEMA Manual 119-7-1, "Personal Property", or current edition at time of disposition. (Available on http://www.fema.gov) o. For the purpose of accountability and safety, the task force is authorized to purchase an identification (ID) system, as long as they meet the requirements outlined in US&R Program Directive 2006-019 — Accountability and Medical Information Cards. (Available by contacting the US&R Branch) 4. Maintenance and Storage a. Maintain an accountability of property acquired under Cooperative Agreement funding, distributed federal property, and acquired federal excess property. Provide an annual report to FEMA on the status of federal property on January 31' of each year, as part of the database submittal to the US&R Warehouse per 2 C.F.R. § 200.312. Conduct an inventory of federal property and property acquired under Cooperative Agreement funding, in accordance with 2 C.F.R. §§ 200.312, 200.313, 200.314. b. Provide manufacturer's recommended maintenance and repair to US&R equipment acquired and specifically identified on the System's current FEMA Approved Equipment Cache List. Also, provide maintenance and repair to any supplemental equipment as approved by FEMA, which was purchased with FEMA funding and delivered to the task forces, purchased during a federal System response, or was acquired with FEMA approval through the Federal Excess Property Program. Task forces are expected to perform routine maintenance of equipment to maintain a state of readiness. c. As part of the operational readiness of each task force, all US&R equipment shall be maintained in an immediate state of readiness in a cache storage facility or facilities. This may include planning and engineering and other costs for development, maintenance, and/or lease of storage facilities and associated equipment for US&R equipment and supplies. Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs include but are not limited to office / storage space buildout / reconfiguration, ceilings, loading docks / doors, lighting, HVAC, and security fencing. US&R Branch approval is required for reimbursement of renovation and modification costs. The purpose of allowing minor renovation and modification costs is to ensure the equipment cache is maintained as required under the National Urban Search and Rescue Response program. See 42 U.S.C. § 5165f(1)(2); 44 C.F.R. § 208.23(c)(4). d. Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. See Section F of this Appendix, Cooperative Agreement Funding. Task forces may write contracts with an available fund's clause or option years for protection. e. The day-to-day repair, maintenance, storage, insurance, and administrative costs for all equipment purchased or provided by FEMA will be accomplished via this Cooperative Agreement funding provided and in accordance with 2 C.F.R. Part 200. 1. Sponsoring Agencies and/or task forces are responsible for purchasing insurance for all vehicles and equipment they own, including gap insurance and/or riders necessary to insure vehicles for actual losses as described in 2 C.F.R. Part 200. The Federal government's self-insurance does not cover actual loss and/or damage to vehicles owned by the Sponsoring Agencies and/or task forces. 2. Under the Federal Tort Claims Act (FTCA), the federal government self- insurance program applies to all vehicles owned by the federal government. This act applies in the context of tort liability as well as to property damage or loss caused by employees acting within the scope of their official duties. See 28 U.S.C. § 2671. This act does not apply to rental vehicles used by Sponsoring Agencies and/or task forces when federally activated. I. Reporting The Sponsoring Agency shall use the following procedure for reporting. There are several types of reports required for this agreement. Refer to Appendix H for specific instructions and points of contact to submit all reports and deliverables. See also section F.4 of the NOFO for any additional reporting requirements. 1. Requirements a. Task Force Self -Evaluation: As identified in Section H of this Appendix, Subsections 1.i of this document is due when directed by the US&R Branch. b. Equipment Information Submission: As identified in Section H of this Appendix, Subsections 1.i and 4.a. Provide FEMA with an updated database of the task force US&R equipment cache (both federally owned, and grant purchased). Also provide a current TFPDD form, in a format provided by the US&R Branch and a transportation plan including all vehicles and trailers for a NIMS Type I US&R task force over -the - road configuration. Submission shall include a cover letter addressed to the US&R Branch as directed in Appendix G by January 31'. Those task forces who have been identified to maintain one of the three ISTs and/or one of the seven HEPP caches are also required to submit the inventory of these caches as well. c. HEPP Maintenance Annual Cost Estimates: Those task forces who have been identified to maintain one of the seven HEPP caches are required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief. This information will be used to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. d. Semi -Annual Performance Report: This report is due to the US&R Branch for the duration of this agreement and is a written report providing a narrative and expenditures, as explained below. 1. The Sponsoring Agency shall electronically send a report semi-annually by January 30th (covering the time period of July 1st through December 31st) and by July 30th (covering the time period of January 1st through June 30th) of each year until the Cooperative Agreement is closed. 2. The Performance Report shall include task force accomplishments and the total budgeted, expenditures and balance for the Cooperative Agreement funding within the following areas: Administration/Management, Training, Equipment, and Maintenance/Storage. 3. Performance Narrative and Funds Report (FEMA Form 089-0-11- available on http://www.grants.gov or https://www.fema.gov/grant-forms) shall be used. 4. Completed Performance Report shall be uploaded into the NDGrants System, or as otherwise directed. 5. All changes, whether requiring prior approval or not, shall be noted in the Performance Fund Reports and subsequent closeout documents. 6. The Final Performance Reports shall be included in the completed closeout package and emailed to the US&R Branch and FEMA Grant Programs Directorate, unless otherwise directed. e. SF425 Federal Financial Reporting 2. Closeout Reports The recipient must submit, no later than 120 calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award. A subrecipient must submit to the pass -through entity, no later than 90 calendar days (or an earlier date as agreed upon by the pass -through entity and subrecipient) after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award. The Federal awarding agency or pass -through entity may approve extensions when requested and justified by the non -Federal entity, as applicable. Unless the Federal awarding agency or pass -through entity authorizes an extension, a non -Federal entity must liquidate all financial obligations incurred under the Federal award no later than 120 calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award. The scope of work identified in the task force's approved budget plan for the Cooperative Agreement must be completed within the Period of Performance. The task force will have 120 days after the Period of Performance to complete the final payments and prepare the closeout documents. If unable to complete the closeout process by the due date, the task force must contact the Grant Programs Directorate and US&R Branch to request an extension of the liquidation and closeout reporting period. For more detailed information pertaining to submission of the Closeout Report for this Cooperative Agreement, refer to the US&R Program Directive applicable at the time. At a minimum the following closeout documents must be submitted: a. Cover Letter: The recipient's closeout cover letter should reference the closeout cooperative agreement number. Please note in the cover letter any items that are not applicable. If the equipment and/or supplies are maintained by the recipient, a statement that addresses the intention to continue use of this equipment needs to be included and that the equipment/supplies will continue to be used for their intended purpose of the cooperative agreement over the life cycle of the equipment/ supplies. Also provide a statement expressing the intent to continue use of Federally Furnished Property for the Federal US&R Program, as noted in the most recent equipment information database submission. Instructions for the Equipment Information database submission are contained in the statement of work and are not part of the closeout procedure. b. Cover Page: Provides basic information pertaining to the Cooperative Agreement, to include the Assistance Listings number, recipient name, EIN number, Cooperative Agreement number, address, email address, contact person and a signature of certification by an authorized official that all information contained within the closeout package is correct. c. Final Performance Report: Recipients must submit a final progress report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance. Provide a summary of the qualitative accomplishments made through the duration of the FEMA cooperative agreement period of performance. For example, if the cooperative agreement included items under the equipment category (e.g., personal protective equipment), indicate not just the number of pieces of equipment purchased, but also describe the results of the purchase in terms of the response capability or safety, training, or other respects. The report should be broken out in the four program categories: Administrative, Training, Equipment, and Storage/Maintenance and their associated object classes. d. Final Financial Status Report: The Final Federal Financial Report (SF-425) is to be submitted through the Payment and Reporting System (PARS). A copy of the PARS - generated SF-425 report should also be included in the closeout package. e. Refund Checks: If applicable for non -state task forces per 2 C.F.R. § 200.305, a check should be submitted to FEMA to return any unspent federal funds plus interest earned. f. Record Keeping/Retention: Retain records pursuant to the Cooperative Agreement conditions. Cooperative Agreement records should include a copy of the award document, Cooperative Agreement articles, ledgers, documentation of expenditures, documentation -copies of cancelled checks, paid invoices, payrolls, time and attendance records, contract records, etc. Upon completion of all required actions, the submission of all required items, and any appropriate financial adjustments and payments, FEMA will advise the task force in writing when the award can be considered closed out. This information must be kept for at least three years after the date of submission of the final expenditure report (SF-425). This retention period may be longer if any litigation, claim, or audit is started before the expiration of that three-year period, in which case the record retention period is until all litigation, claims, or audit findings involving those records have been resolved and final action taken. Other types of documents pertaining to indirect costs, equipment, real property, or program income have a different start date for the record retention period. See 2 C.F.R. §§ 200.318, 200.333-200.337, 200.403(g) for further information about the items in this paragraph. 3. Timelines (See Appendix G) a. Task Force Self -Evaluation: Submitted as directed by the US&R Branch, by way of a US&R Program Directive. b. Equipment Information Submission, due January 31' of each year, including: 1. Inventory of Federally owned equipment. 2. Inventory of HEPP and IST Caches (when applicable). 3. A current Task Force Deployment Data Form (Aircraft Loading Data), FEMA Form 089-0-15. (Available on https://www.fema.gov/grant-forms or by contacting the US&R Branch) 4. A current transportation plan including all vehicles and trailers for a NIMS Type I US&R task force over -the -road configuration. c. HEPP Maintenance Annual Cost Estimates: For those task forces who have been identified to maintain one of the seven HEPP caches, the deadline to submit an annual HEPP maintenance cost estimate is October 30th of each year. d. The Semi -Annual Performance Report: This semi-annual report is due by January 30th and July 30th each year during the Period of Performance. e. The Quarterly Federal Financial Report (FFR) — SF-425: This quarterly report is due within 30 days after the end of each quarter: January 30th, April 30th, July 30th and October 30th f. Final Cooperative Agreement Closeout Package: The closeout package is due to FEMA within 120days after the Period of Performance expires. This package includes the following items: 1. Cover Letter 2. Cover Page 3. Final Performance Report 4. Final Federal Financial Report (FFR), SF-425 5. Final Payment/Unexpended Funds Task forces must be current with all reports at the time of award of this Cooperative Agreement. J. Time is of the Essence FEMA is providing an annual Readiness Cooperative Agreement and it is strongly recommended that the Sponsoring Agency seek expedited approval for the acceptance and management of the Cooperative Agreement. The US&R Branch and Grant Programs Directorate acknowledge the time -sensitive nature of processing and awarding the Cooperative Agreement and will make every effort to expedite the process. The United States Congress closely scrutinizes the timely spending of Readiness Cooperative Agreement funds and failure to meet necessary requirements and time frames may result in the loss of funding for this and future Cooperative Agreement periods. FY 2022 - $37.832M Budget Spend Plan (Final) 2022-OS-A391-D60D-XXXX Final Budget Amount: $ 37,832,000 Task Forces: $ 35,348,200 Direct Support: $ 2,483,800 Task Force Readiness Cooperative Agreements # ITEM UNIT COST QTY EXTENDED COST SUBTOTAL 1 Program Management $ 670,000 28 $ 1,209,650 $ 33,870,200 2 Staff & Other Travel - TAVs $ 50,000 3 Support & Mtg. Travel or as directed by US&R Branch $ 60,000 4 Readiness Assessment Program Participation $ 5,000 5 Support & Trvl - Nat'l & Local Trng/Exer/Canine Evals $ 82,500 6 Equip-Veh Acquisition and Lifecycle Mgmnt $ 150,175 7 Equip Recapitilization - Congressional Intent $ 37,475 8 Storage/Maintenance $ 154,500 # ITEM SPECIFIC TFs QTY UNIT COST SUBTOTAL 9 IST Cache See: Spend Plan TF Details 1 $ 289,500 $ 289,500 10 HEPP Cache See: Spend Plan TF Details 1 $ 630,000 $ 630,000 11 Nat'l Level Training Delivery Hosting None budgeted this FY 0 $ - $ - 12 Nat'l Level Training Initiatives None budgeted this FY 0 $ - $ - 13 Divisional Multi -Task Force Field Exercises None budgeted this FY 0 $ 15,000 $ - 14 Divisional Multi -Task Force Table Top Exercises None budgeted this FY 0 $ 10,000 $ - 15 IST CE Wkshp & New Mem. Orntation Hosting - CY24 VA-TF2 1 $ 47,000 $ 47,000 16 IST National Level Training Course (S-420) VA-TF2 1 $ 90,000 $ 90,000 17 IST Support See: Spend Plan TF Details 1 $ 33,000 $ 33,000 18 Annual Meetings Hosting None budgeted this FY 0 $ - $ - 19 Annual Advisory Organization Stipends See: Spend Plan TF Details 1 $ 193,500 $ 193,500 20 Canine Search Specialist Certification Process See: Spend Plan TF Details 1 $ 195,000 $ 195,000 21 TF Readiness Cooperative Agreements Subtotal: 93.4% $ 35,348,200 22 TF Readiness CA Supplemental Funding - End of Year US&R Funding: 23 TF Readiness CA Supplemental Funding - End of Year PDO Funding: 24 Direct Task Force Support Subtotal: 6.6% $ 2,483,800 25 Budget Task Force Surplus/Deficit Subtotal: $ - 26 27 Final Budget Combined Spend Plans Total: Administrative Travel Spend Plan Total (amount not paid from Appropriation): $ 37,832,000 FY 2022 - $37.832M Budget Spend Plan - 03/28/2022 (Version 2.4) 2022-OS-A391-D6OD-XXXX Final Budget Total Amount: $ 37,832,000 A391 - Task Forces: $ 35,348,200 Direct Support: $ 2,483,800 Spend Plan Task Force Details # ITEM DETAILS CITY UNIT COST SUBTOTAL _ 28 IST Cache Maintenance ( Exercises, Med Kits, database) CA-TF6, Tx-TF1, VA-TF2 3 $ 91,500 $ 274,500 29 1ST Cache Recapitalization CA-TF6, Tx-TF1, VA-TF2 3 $ 5,000 $ 15,000 30 Line 9: IST Cache Maintenance Total: $ 289,500 31 HEPP Cache Maintenance CA-TF7, CO-TF1, FL-TFZ IN- TFI, MD-TF1, NV-TF1, TX- TFI 7 $ 35,000 $ 245,000 32 HEPP Cache Recapitalization CA-TF7, CO-TFI, FL-TF2, 1N- TF1, MD-TF1, NV-TFI, TX- TFI 7 $ 55,000 $ 385,000 33 Line 10: HEPP Cache Maintenance Total: $ 630,000 34 Nat'I Lvl Training Hosting- CSS $ 35,000 $ - 35 Nat'l Lvl Training Hosting - Comm N Workshop $ 35,000 $ - 36 Nat'l Lvl Training Hosting - Comm Spec $ 90,000 $ - 37 Nat'l Lvl Training Hosting - HERS $ 45,000 $ - 38 Nat'l Lvl Training Hosting - Log $ 40,000 $ - 39 40 Nat'I LvI Training Hosting - MTT $ 90,000 $ - Nat'I Lvl Training Hosting - MTT $ 90,000 $ - 41 Nat'I Lvl Training Hosting - PTT $ 40,000 $ - 42 Nat'I Lvl Training Hosting - SOFR $ 35,000 $ - 43 Nat'I Lvl Training Hosting - TFL $ 35,000 $ - 44 Nat'I Lvl Training Hosting - TSS $ 40,000 $ - 45 Line 11: Nat'l Level Training Delivery Hosting Total: $ - 46 Nat'I Lvl Annual Water Ops Training Workshop $ 10,000 $ - 47 Line 12 Nat'l Level Training Initiatives Total: $ - 48 IST Support - ISTL Stipend - Red IST VA-TF2 1 $ 6,000 $ 6,000 49 IST Support - ISTL Stipend - White IST CA-TF5 1 $ 6,000 $ 6,000 50 IST Support - ISTL Stipend - Blue IST Tx-TF1 for CA-TF7 1 $ 6,000 $ 6,000 51 IST Support - C&GS Stipend Facilitation NF-TF1 10 $ 1,500 $ 15,000 52 IST Support -1ST Trng Facilitation NE-TF1 0 $ 100,000 $ 53 Line 17: ST Support Total: $ 33,000 54 Annual Mtg Hosting - Bienniel SAC Meeting {CY20) $ 20,000 $ - 55 Annual Mtg Hosting - CY21 Strat Mtg $ 1,000 $ - 56 Annual Mtg Hosting - CY21 Adv Grp Mtg $ 1,000 $ - 57 Annual Mtg Hosting - CY21 TFR Mtg $ 40,000 $ - 58 Annual Mtg Hosting - CY21 Grants Wkshp {1 day) $ 5,000 $ - 59 Annual Mtg Hosting - CY21 Trng/Exercise Wkshp (2 days) $ 10,000 $ - 60 Annual Mtg Hosting - CY21 Adv Org Meetings $ 40,000 $ - 61 Line 18: Annual Mtg Hosting Total: $ - 62 Annual Adv Org Stipends - SACR-Ds CA-TF5, Co-TF1, MD-TF1 3 $ 4,000 $ 12,000 63 Annual Adv Org Stipends - TFR-N NY-TF1 1 $ 10,000 $ 10,000 64 Annual Adv Org Stipends - TFR-Ds CA-TF6, NE-TF1, PA-TF1 3 $ 7,500 $ 22,500 65 Annual Adv Org Stipends - Adv Grp Chair IN-TFI 1 $ 15,000 $ 15,000 66 Annual Adv Org Stipends - Dep Adv Grp Chair DT--TF1 1 $ $ 12,000 67 Annual Adv Org Stipends -1ST Rep CA-TF5 1 _12,000 $ 18,000 $ 18,000 68 Annual Adv Org Stipends - Legal Rep tT-TF1 1 $ 4,000 $ 4,000 69 Annual Adv Org Stipends - Func Grp Ldrs see current Adv Org List 4 $ 6,000 $ 24,000 70 Annual Adv Org Stipends - Dep FGLs & I5TGAs See current Adv Org List 8 $ 2,000 $ 16,000 71 Annual Adv Org Stipends - Subgroup & Unit Ldrs See current AdvOrg List 15 $ 2,000 $ 30,000 72 Annual Adv Org Stipends - IT Support UT-TFI 1 $ 30,000 $ 30,000 73 Annual Adv Org Stipends - Exer Unit Support NE-TFI 0 $ 7,500 $ - 74 Line 19: Annual Advisory Organization Stipends Total: $ 193,500 75 Canine Search Specialist Certification Evaluations CA-TF6, CA-TF7, IN-TF1, NE- Tf1, FL TF2, NJ Tf1 6 S 32,500 $ 195,000 76 Line 20: Canine Search Specialist Certification Process Total: $ 195,000 FY 2022 - $37.832M Budget Spend Plan - 03/28/2022 (Version 2.4) 2022-0S-A391-D60D-XXXX Final Budget Total Amount: $ 37,832,000 Task Forces: $ 35,348,200 Direct Support: $ 2,483,800 Direct Task Force Support Spend Plan # ITEM DETAILS QTY UNIT COST SUBTOTAL 77 Balance of Planned Operational Travel Costs On: OpsTry! Spend Plan n/a n/a $ 31,000 78 1ST and HEPP Fleet Use & Maintenance 1 $ 93,839 $ 93,839 79 1ST Equipment 1ST Clothing 1 $ 10,020 $ 10,020 80 Learning Management System (Annual sustainment Fee) 1 $ 77,611 $ 77,611 81 Nat'l Training Development/Delivery 1 $ 400,000 $ 400,000 82 - Program Documentation (Fed Register/FOGs) _ 1 $ 2,600 $ 2,600 83 Security Clearances (Tier 2-S6,163) 2 $ - $ - 84 Shipping - Freight, General 1 $ 10,000 $ 10,000 85 Technical Support Contract HSFE70-15-F-0O90 1 $ 80,000 $ 80,000 86 US&R Mail UPS /oHt 1 $ 5,000 $ 5,000 87 USACE Interagency Agreement 1 $ 154,000 $ 154,000 88 Warehouse Services Credit Card 1 $ 15,000 $ 15,000 89 Equipment Cache Recapitilization (Remaining Portable Radios$ 228 Portable Radios 1 $ 1,587,730 1,587,730 90 Equipment Cache Recapitilization (shipping for Portable Radios 228 Portalbe Radios, Shipping 1 $ 15,000 $ 15,000 91 OCONUS Operations 1 $ 1,000 $ 1,000 92 IT Service Cost for SIM Cards 2 $ 500 $ 1,000 93 $ - $ - 94 $ - $ - 95 $ - $ - 96 $ - $ - 97 $ - $ - 98 $ - $ - 99 $ - $ 100 $ - $ - 101 $ - $ - 102 $ - $ - 103 $ - $ _ 104 $ - $ - 105 $ - $ - 106 $ - $ - 107 $ - $ - 108 $ - $ - 109 $ - $ - 110 $ - $ - 111 $ - $ - 112 $ _ $ - 113 $ - $ 114 $ _ $ - 115 Direct Task Force Support Subtotal: 6.57% $ 2,483,800 National Urban Search and Rescue FY2022 Readiness Cooperative Agreements APPENDIX D Sponsoring Agency/Cooperative Agreement Recipients Base Funding Amount Administrative Costs Special Cache Costs Total Cooperative Agreement Amount 1 City of Phoenix Fire Department (AZ-TF1) Attn: Cynthia Mullenix (cynthia.mullenix@phoenix.gov) 2430 S. 2nd Avenue Phoenix, AZ 85009 (602) 499-5450 $1,209,650 $0 $0 $1,209,650 2 _ City of Los Angeles Fire Department (CA-TF1) Attn: Craig White (craig.white@Iacity.org} 5021 N. Sepulveda Blvd. Sherman Oaks, CA 91403 (818) 756-9678 $1,209,650 $2,000 80 $1,211,650 3 Los Angeles County Fire Department (CA-TF2) Attn: Trevon Epsy (trevon.espy@fire.lacounty.gov) 12605 Osborne Street Pacoima, CA 91331 (818) 890-5700 $1,209,650 $0 $0 $1,209,650 4 Menlo Park Fire Protection District (CA TF3) Attn: Ben Marra (benm@MenloFire.org) 170 Middlefield Road $1,209,650 $0 $0 $1,209,650 5 City of Oakland Fire Services Agency (CA TF4) Attn: Tracey Chin (tchin@oaklandca.gov} 150 Frank H. Ogawa Plaza, Suite 3354 Oakland , CA 94612-2007 (510) 238-4765 $1,209,650 $2,000 $Q $1,211,650 6 Orange County Fire Authority (CA-TF5) Attn: Kevin Fetterman (kevinfetterman@ocfa.org) 19682 Descartes Foothill Ranch, CA 92610 (949) 389-0055 $1,209,650 $38,000 $0 $1,247,650 7 City of Riverside Fire Department (CA-TF6) Attn: Jeff DeLaurie (jdelaurie@riversideca.gov) 3085 St. Lawrence Street Riverside, CA 92504 (951) 351-6292 $1,209,650 $40,000 $96,500 $1,346,150 8 City of Sacramento (CA-TF7) Attn: Chris Costamagna 5770 Freeport Blvd. #200 Sacramento, CA 95822 (916) 767-2204 $1,209,650 $32,500 $90,000 $1,332,150 9 City of San Diego Fire -Rescue Department (CA-TFS) City of San Diego Attn: Aide Barbat (abarbat@sandiego.gov) 1010 Second Ave., Suite 400 San Diego, CA 92101 (619) 572-5690 $1,209,650 $0 $0 $1,209,650 10 West Metro Fire Protection District (CO-TF1) Attn: Bob Olme (bolme@westmetrofire,org) 433 S. Allison Street Lakewood, CO 80226-4332 (303) 274-0814 x12 $1,209,650 $4,000 $90,000 $1,303,650 11 Metro -Dade County Fire Department (FL TF1) Attn: Brandon Webb (Brandon.Webb@miamidade.gov) 9300 NW 41 St. Miami, FL 33178 (786) 331-4486 $1,209,650 $0 $0 $1,209,650 12 City of Miami Fire and Rescue (FL-TF2) Attn: Erik Sanchez (eriksanchez@miamigov.com) 1151NW7thSt Miami, FL 33136 (786) 554-3155 $1,209,650 $32,500 $90,000 $1,332,150 13 City of Indianapolis - DPS (IN-TF1) Attn: Tom Neal (Thomas.Neal@indy.gov) 2650 Fortune Circle East Drive Indianapolis, IN 46241 (317) 327-6762 $1,209,650 $49,500 $90,000 $1,349,150 14 City of Beverly Emergency Management Agency (MA-TF1) Attn: Mark Foster (mfoster@beverlyma.gov) 43 Airport Rd Beverly, MA 01915 (978) 922-5680 $1,209,650 $0 $0 $1,209,650 15 Montgomery County Fire and Rescue Service (MD-TF1) Dept. of Fire & Rescue Services Attn: Robert Stojinski (robertstojinski@montgomerycountymd.gov) 701-C Dover Road Rockville, MD 20852 (240) 777-2355 $1,209,650 $4:000 $90,DQ0 $1,303,650 1 of 2 7115/2022 1:00 PM National Urban Search and Rescue FY2022 Readiness Cooperative Agreements APPENDIX D Sponsoring Agency/Cooperative Agreement Recipients Base Funding Amount Administrative Costs Special Cache Costs Total Cooperative Agreement Amount 16 Boone County Fire Protection District (MO-TF1) Attn: Charles Leake (cleake@bcfdmo.com} 2201 1-70 Drive NW $1,209,650 $D $0 $1,209,650 17 City of Lincoln, NE Fire and Rescue Department (NE TF1) ATTN: Brad Thavenet (wthavenet@lincoln.ne.gov) 901 W. Bond St, Suite 140 $1,209,650 $63,000 $D $1,272,650 18 New Jersey State Police (NJ-TF1) Attn: Kevin Morrissey (Ippmorrk@gw.njsp.org) 2350 State Hwy. 34 North $1,209,650 $32,500 $D $1,242,150 19 Clark County Fire Department (NV-TF1) Attn: Billy Samuels (bsamuels@clarkcountynv.gov} 575 East Flamingo Road $1,209,650 $4,000 $90,000 $1,303,650 20 NYC Office of Emergency Management (NY-TF1) Attn: Brittany Schiliro (bschiliro@oem.nyc.gov) 165 Cadman Plaza East $1,209,650 $12,000 $0 $1,221,650 21 Miami Valley Fire/EMS Alliance (OH-TF1) Attn: Evan Schumann (eschumann@aohtfl.com} 2800 Old Springfield Road, Suite E $1,209,650 $8,000 $0 $1,217,650 22 Philadelphia Fire Department (PA-TF1) Attn: Ken Pagurek (pagurekk@paffl.org) 6601 New State Road $1,209,650 $9,500 $0 $1,219,150 23 City of Memphis Division of Fire Services Attn: Johnny Lock (Johnny.Lock@memphistn.gov) 4381 Academy Dr Memphis, TN 38127 (901) 636-5754 $1,209,650 $2,000 $0 $1,211,650 24 Texas Engineering Extension Service (TX-TF1) Attn: Chuck Jones(chuck.jones@teex.tamu.edu) 101 Gateway Suite B College Station, TX 77845 (979) 777-8801 $1,209,650 $18,000 $186,500 $1,414,150 25 Salt Lake Urban Search & Rescue (UT-TF1) Attn: Bryan Case (bcase@unifiedfire.org) 6726 South Navigator Drive West Jordan, UT 84084 (801) 205-4774 $1,209,650 $52,000 $0 $1,261,650 26 Fairfax County Fire and Rescue Dept. Attn: Jeff Lewis(jeffrey.lewis@fairfaxcounty.gov) 14725 Flint Lee Rd Chantilly, VA 22151 (703) 508-3310 $1,209,650 • $0 $0 $1,209,650 27 Virginia Beach Fire Department (VA-TF2) Attn: Robert Darling (rdarling@vbgov.com) 513 Viking Dr Suite 9 Virginia Beach, VA 23452 (757) 385-6681 $1,209,650 $151,000 $96.500 $1,457,150 28 Pierce County Dept. of Emerg. Mgmt (WA-TF1) Attn: William Palmer (wpalmer@co.pierce.wa.us) 2501 S 35th Street Tacoma, WA 98409 (253) 798-2682 $1,209,650 $2,000 $0 $1,21 t,650 Totals: $33,870,200.00 $558,500 $919,500 $35,348,200 2 of 2 7/15/2022 1:00 PM National Urban Search and Rescue FY2022 Readiness Cooperative Agreements APPENDIX E Task Force Strategic Group, Advisory Group Leadership (Attachment G) & National Meeting Name/ Purpose of Financial Facilitation SACENationall Divisional Rep/Advisory Group Member/Financial Facilitation $$ TFR Meetings/Advisor3Canine Group/SG Meeting/SAC Meeting Host SS Search Spec. Certification $S National Training Host IST ConEd, IST Training, IST Support Total Amount Per Task Force AZ-TF1 0.00 CA-TF1 1.71 - Subgroup Ldr- Exercise 2,000.00 2,000.00 CA-TF2 0.00 CA-TF3 0.00 CA-TF4 L71 - Subgroup Ldr - Medical 2.000.00 2,000.00 CA-TF5 L49 - ISTL Stipend L62 - SAC-D L67 - Adv Org IST Rep L69 - Functional Grp Ldr - Logs L70 - Dep. Functional Grp Ldr - Ops L70 - ISI' Group Adv - Ops 4,000.00 I8,000A0 6,000.00 2,000.00 2,000.00 6,000.00 38,000.00 C-TF6 i 64 - TFR-D L75 - CSS-CE 7,500.00 32,500,00 40,000.00 CA-TF7 L75 - CSS-CE 32,500.00 32,500.00 CA-TF8 0.00 CO-TF 1 L62 - SACR-D 4,000.00 4,000.00 1 National Urban Search and Rescue FY2022 Readiness Cooperative Agreements APPENDIX E Task Force Strategic Group, Advisory Group Leadership (Attachment G) & National Meeting Name/ Purpose of Financial Facilitation SAC/National/ Divisional Rep/Advisory Group Member/Financial Facilitation $S TFR Meetings/Advisory Canine Search Spec. Group/SG Meeting/SAC Meeting Certification SS Host $$ National Training host IS'F ConEd, IST Training, IST Support Total Amount Per Task Force FL —"CFI 0.00 I I., -`I F2 L75 - CSS-CE 32,500.00 32,500.00 IN-TFI L65 - Advisory Group Chair L71 - Subgroup Ldr - Transportation L75 - CSS-CE I5,0110.00 2,000.00 32,500.00 — 49,500.00 MA-TFI 0,00 MD-TFI L62 - SACR-D 4,000.00 4,000.00 MO-TFI NE-TF1 0.00 L50 - TFR-D L51 - IST Support - C&GS Stipend Facilitation L69 - Func Grp Ldr - FinancelAdmin (Hold) L70 - Dep. Functional Grp Ldr - Adm/Fin (Hold) L75 - CSS-CE 7,500.00 $ 6,000.0 2,000.00 32,500.00 15,000.00 63,000.00 NJ-TFI L75 - CSS-CE 32,500.00 32,500.00 NV-TFl L71 - Subgroup Ldr - Public Affairs 1,71 - Subgroup Ldr - Safety 2,000.00 2,000.00 4,000.00 NY-TFI L64 - TFR-N L71 - Subgroup Ldr - Canine 10,000.00 2,000.00 12,000.00 OH-TFI L69 - Functional Grp Ldr - Planning L71 - Subgroup Leader - Management Policy 6,000.00 2,000.00 8,000.00 PA-TFI L64 - TFR-D L70 - Planning Functional Group - IST GA 7,500.00 2,000.00 9,500.00 TN-TF1 L70 - Dep, Functional Grp Ldr - Planning 2,000.00 2,000.00 TX-TF1 L50 - IST-L Stipend L69 - Functional Grp Ldr - Ops L.70 - ISTGA - Logistics 6,000.00 2,000.00 2,000.00 2,000.00 6,000.00 18,000.00 L71 - Subgroup Ldr - Equipment L71 - Subgroup 1,dr - Structures UT-TFI L66 - Dep Adv Group Chair L68 - Legal Rep L70 - ISTGA - Admin/Finance L71 - Subgroup Leader - Communications L71 - Subgroup Leader - Training L72 - Adv Org IT Support 12,000.00 4,000.00 2,000.00 2,000.00 2,000.00 30,000.00 52,000 00 VA-TFI 0.00 Ll5 - 1ST CE Workshop & New Member Orientation LI6 - IST National Level Training Course (S-420) L48 - ISTL Stipend i 2 47,000.00 90,000.00 6,000.00 National Urban Search and Rescue FY2022 Readiness Cooperative Agreements APPENDIX E Task Force Strategic Group, Advisory Group Leadership (Attachment G) & National Meeting Name/ Purpose of Financial Facilitation SAC/National/ Divisional Rep/Advisory Group Member/Financial Facilitation $S TFR Meetings/Advisory Group/SG Meeting/SAC Meeting Host $$ Canine Search Spec. Certification $$ National Training Host 1ST ConEd, IST Training, 1ST Support Total Amount Per Task Force VA-1 t2 L70 - Dep. Functional Grp Ldr - Log 2,000.00 151,000.0u L71 - Subgroup Ldr - HazMat 2,000.00 L71 - Subgroup Ldr - Search 2,000.00 L71 - Subgroup Ldr - Rescue 2,000.00 WA TF] L71 - Subgroup Ldr - Finance 2,000.00 2,000.00 Totals: 193,500.00 0.00 195,000.00 0.00 170,000.00 558,500.00 3 National Urban Search and Rescue FY2022 Readiness Cooperative Agreements APPENDIX F SponsoringOrganization/Cooperative Agreement Recipients Task Force HEPP Cache Maintenance & Recapitalization (PAPR Fear 1 of 3) - I,ine9 1ST Cache Maintenance & Recapitalization - Line 8 Total Amount Per Task Force City of Phoenix Fire Department AZ-TF1 $ - City of Los Angeles Fire Department CA-TFI $ - Los Angeles County Fire Department CA-TF2 $ - Menlo Park Fire Protection District CA-TF3 $ - Oakland Fire Department CA-TF4 $ - Orange County Fire Authority ['A-TFS $ - City of Riverside Fire Department CA-TF6 $ 96,500.00 $ 96,500.00 City of Sacramento Fire Department CA-TF7 5 90,000.00 $ 90,000.00 City of San Diego Fire- RescueDepartment CA-TF8 $ - West Metro Fire Protection District CO- 1T1 5 90,000.00 $ 90,000,00 Miami -Dade County Fire Department FL-TFI $ - City of Miami Fire and Rescue FL-TF2 $ 90,000.00 $ 90,000.00 City of Indianapolis - DPS IN-TF1 $ 90,000.00 $ 90,000.00 City of Beverly EMA MA-TF1 $ - 1 National Urban Search and Rescue FY2022 Readiness Cooperative Agreements APPENDIX F S onsorin Or anization/Coo erative p g p Agreement Recipients Task Force HEPP Cache Maintenance & Recapitalization (PAPR Year 1 of 3) - Line 9 1ST Cache Maintenance & Recapitalization - Line 8 Total Amount Per Task Force Montgomery County Fire and Rescue Service M13-TF1 $ 90,000.00 $ 90,000.00 Boone County Fire Protection District MO-TF1 $ - Lincoln Fire & Rescue NE-TFI $ - NJ State Police NJ-TF1 $ - Clark County Fire Department NV-TF1 S 90.000.00 S 90,000.00 NYC Office of Emergency Management NY-TF1 $- Miami Valley Fire/EMS Alliance 011-TFI $ - Philadelphia Fire Department PA-TF1 $ City of Memphis Fire Service TN-TF1 S - Texas Engineering Extension Service TX-TF1 $ 90,000.00 $ 96,500.00 $ 186,500.00 Salt Lake Urban Search & Rescue UT-TF1 S - Fairfax. County Fire and Rescue Dept, VA-TFI $ - Virginia Beach Fire Department VA-TF2 $ 96,500.00 S 96,500.00 Pierce County Dept. of Emerg. Mgmt/US&R Vi A-TF1 $ Totals: $ 630,000.00 $ 289,500.00 $ 919,500.00 2 National Urban Search and Rescue Response System - FY2022 APPENDIX G ANNUAL ADVISORY ORGANIZATION STIPENDS Line # Position First Name Last Name TF Stipend 62 SAC - Division Central Don Lombardi CO-TF1 4,000 62 SAC - Division East Scott Goldstein MD-TF1 4,000 62 SAC - Division West Brian Fennessey CA-TF5 4,000 63 TFR - National Joe Downey NY-TF1 10,000 64 TFR - Division Central Brad Thavenet NE-TF1 7,500 64 TFR - Division East Ken Pagurek PA-TF1 7,500 64 TFR - Division West Steve McKinster CA-TF6 7,500 65 Advisory Group Chair Bill Brown IN-TF1 15,000 66 Advisory Group Chair - Deputy Keith Bevan UT-TF1 12,000 67 Advisory Group -1ST Representative Mike Boyle CA-TF5 18,000 68 Advisory Group - Legal Representative Brian Roberts UT-TF1 4,000 69 FUNCTIONAL GROUP LEADER Jeff Saunders TX-TF1 6,000 69 FUNCTIONAL GROUP LEADER Mike Cayse OH-TF1 6,000 69 FUNCTIONAL GROUP LEADER Richard Ventura CA-TF5 6,000 69 FUNCTIONAL GROUP LEADER Park at NE-TF1 NE-TF1 6,000 70 DEPUTY FUNCTIONAL GROUP LEADER Park at NE-TF1 NE-TF1 2,000 70 DEPUTY FUNCTIONAL GROUP LEADER Bill Geyer TN-TF1 2,000 70 DEPUTY FUNCTIONAL GROUP LEADER Wayne Black VA-TF2 2,000 70 DEPUTY FUNCTIONAL GROUP LEADER Kevin Fetterman CA-TF5 2,000 70 IST GROUP ADVISOR Park at UT-TF1 UT-TF1 2,000 70 1ST GROUP ADVISOR Ken Wright TX-TF1 2,000 70 1ST GROUP ADVISOR Jennifer Bevan UT-TF1 2,000 70 1ST GROUP ADVISOR Marty Nevi! PA-TF1 2,000 71 SUBGROUP LEADER - CANINE Scott Mateyaschuk NY-TF1 2,000 71 SUBGROUP LEADER - COMMUNICATIONS Justin Waters UT-TF1 2,000 71 SUBGROUP LEADER - EQUIPMENT Keith Brown TX-TF1 2,000 71 SUBGROUP LEADER - EXERCISE Jarvis Willis CA-TF1 2,000 71 SUBGROUP LEADER - FINANCE Vanessa Soun WA-TF1 2,000 71 SUBGROUP LEADER - HAZMAT Mark Hundley VA-TF2 2,000 71 SUBGROUP LEADER - MANAGEMENT - POLICY Evan Schumann OH-TF1 2,000 71 SUBGROUP LEADER - MEDICAL Linda Buell CA-TF4 2,000 71 SUBGROUP LEADER - PUBLIC AFFAIRS Karl Lee NV-TF1 2,000 71 SUBGROUP LEADER - RESCUE Jon Rigolo VA-TF2 2,000 71 SUBGROUP LEADER - SEARCH Jim Ingledue VA-TF2 2,000 71 SUBGROUP LEADER - STRUCTURES Peter Keating TX-TF1 2,000 71 SUBGROUP LEADER - TRAINING Mike Ulibarri UT-TF1 2,000 71 SUBGROUP LEADER - TRANSPORTATION Mark Rapp IN-TF1 2,000 71 UNIT LEADER - SAFETY Jim Colston NV-TF1 2,000 72 Annual Advisory Org Stipends - IT Support UT-TF1 30,000 73 Annual Advisory Org Stipends - Exer Unit Support NE-TF1 0 Total: Shows on Tab 1 Line 19 and Tab 2 Line 74 193,500 FY 2021 COOPERATIVE AGREEMENT STATEMENT OF WORK -- SUMMARY OF DELIVERABLES APPENDIX H YEARLY REPORTING REQUIREMENTS Iaeliverable Do 6a lefsil Method1119i Submittal PointU of Cordate Adelitienal Information i Grant Application June 1st Submit initially through through Grants.gov (www.grants.gov), Once determined eligible, submit complete package through NDGrants System Tawana Mack / Rayna Bat Use current template (FEMA Form 089-0-10) 2 Task Force Self -Evaluation Per Program Directive Formstack Pany Boogard National US&R Reponse System Task Force Self -Evaluation Scoresheet (FEMA Form 089-0- 14) Equipment Database January 31st Submit via email, OncDrivc, LMS - Depending on file size and capability. US&R Branch cannot except external ( is thumb drive or CD) Bruce Barnett / Dave Conrad 4 Inventoryof Federal) Owned Equipment (2nd Cache, ydrive ]1EPP & IST, where applicable), Current copy of 18.4 January 31st Bruce Barnett / Dave Conrad Bruce Neuhaus 5 Time -Phase Force Deployment Dara (TPFDD)/"Aircraft Loading Data' form (FEMA Form 089-0-15) January 31st 6 I-IEPP Maintenance Annual Cost Estimates October 30th Submit via email, OneDrive, LMS - Depending on file size and capability. US&R Branch cannot except external drive (ie thumb drive or CD) Bruce Barnett This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year. z Semi -Annual Performance Report (FEMA Form 089- 0-1 I) January 30th Submit Semi -Annual Perfarance Report through ND Grants Rayna Dal Tawana Mack FEMA Form 089-0-11 July 30th a Quarterly Financial Report (SF-425) October 30th Submit SF425 through the Payment and Reporting System (PARS) Must be submitted in PARS to continue to draw down funds January 30th April 306 July 30th 9 Notification of Mobilization or Full -Scale Exercise No later than 60 days before the exercise begins Email Brian Srnith Notification should be brief, but include dales, scope of exercise, number of participants, and other agencies involved. (not take the place of, and should not be confused with sanction request letters to obtain FEMA approval of TF sponsored training and exercises) 10 1-xercise After Action Report Within 90 days of the completion of a tnobilizatiion or full-scale exercise, or a training activity with duration of mare than 24 consecietive hours Submit via email, OneDrive, LMS - Depending on file size and capability. US&R Branch cannot except external drive (ie thumb drive or CD) Brian Smith AAR should be written in a format where lessons learned may be shared with other task forces in the National US&R Response System. CLOSEOUT REPORTING REQUIREMENTS - Due 120 days after end of the Cooperative Agreement Period of Performance Reliyergble Met -logs) of Submittgf Point(y) of Cantgyy Additional Information USE CURRENT CLOSEOUT PACKAGE TEMPLATE (CONTAINS THE FOLLOWING FEIsiA-USR- GRANTS45 fema.dhs,gov Tawana Mack / Rayne Bal FEMA-USR-Grants a fema.dhs.gov ITEMS with exception of the SF-425 ); Performance1 Final Performance Report (should show actual expenditures, by budget category) Email as a Microsoft Word or .PDF file Consolidates and suttwra yes all prior performance reports 2 Final Financial Status Report (SF-425) Submit through the Payment and Reporting System (PARS) and Email that submission as .pdf file with closeout package 3 Financial Payment and Unexpended Funds (if applicable) Discuss specific method of repayment with Grants Officer at tirne of closeout Payment of all unliquidated obligations for FEMA and report unexpended fends to Assistance Officer 4 Equipment Inventory Email Tawana Mack / Rayna 13a1 inventory should include items purchased with Federal grant funds, where current fair market value it equal to or greater than $5,000 per item 5 Inventory of unused or residual supplies (if applicable) and Tangible Personal Property Report Email Tawana Mack / Rayne Bal FEMA-USR-Grants@fema.dhs.gov purchased with Federal punt funds, which the aggregate exceeds 85,000 or provide written statement (in cover letter) that such supplies (if any) do not exceed $5,000. if not applicable, state so in Lover Letter 6 Cover Letter, including statement of intent for future use of equipment Email Include in cover letter stating the equipment/supplies will be used for their intended purpose of the grant over the life cycle of the equipment/supplies. FOC NAME EMAIL Phgne 6.1ARESS US&R BRANCH CONTACTS GROUP EMAIL ACCOUNT Brian Smith Bruce Neuhaus Buddy Ey Parry Boogard Rayne Bal Tawana Mack FEMA-USR-GRANTSdifema.dbs Pov N/A 202-212-4316 202-924-1707 202-702-8854 202-664-0647 202-646-7933 202-258-9722 U.S. Department of Homeland Security Federal Emergency Management Agency US&R Branch, ORR-RS-OP-UB Attn: (Appropriate name here) 500 C Street, SW Washington, DC 20472 briand.smith@ferna.dhs.gov hruce.neuhauo Ufema-dhs,eov elwood ev-iiinfema.dhs.gov narrv.booaardirefema.dhst•ov Rayna.Balnfetna.dhs.gov tawana.macklfemadhs.gov US&R WAREHOUSE CONTACT - Federal Emergency Management Agency EQUIPMENT INVENTORY ITEMS US&R Warehouse GROUP EMAIL ACCOUNT fema-usr-loas(altema,dhs.gov 13990 Park Center Road Bruce Barnett hruce,barnettra)fema.dhs.aov 202-212-1763 / 202-391-4253 Building 9 Dave Conrad davidp.conradtn'fema,dbs env 202-322-3717 Herndon, VA 20171-3222 GRANT PROGRAMS DIRECTORATE CONTACT U,S, Department of Homeland Security Federal Emergency Management Agency Denise Beasley devise beas!evlBfema,dhs.aov 202-227-9172 DHS-FEMA-GPD Kandace Kimber kandece kimbergtf®ma.dhs we 202-506-0924 Attn;; (Appropriate name here) 400 C Street, SW, 3N Washington, D.C. 20472-3635 ADDRESS TO RETURN REFUND CHECKS All Checks and Money Orders: Payments' sent via courier (e.g., UPS, DHL, Fedex) FEMA U.S. Bank P.O. Box 6200-16 Attn: Government Lockbox (Make payable to the Federal Emergency Portland, OR 97228-6200 FEMA Finance Center 66200-1.6 Management Agency) 17650 NE Sandy Blvd Note: Cal( 866-864-246910 make, sure the address Portland, OR 97230 Department of Homeland Security Federal Emergency Management Agency URBAN SEARCH AND RESCUE RESPONSE SYSTEM Task Force Narrative Workbook OMB 1660-0073 Expires December 31. 2010 PAPERWORK BURDEN DISCLOSURE NOTICE FEMA Form 089-0-10 Public reporting burden for this data collection is estimated to average 4 hours per response. The burden estimate includes the tithe for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and submitting this form. This collection of information is required to obtain or retain benefrts. You are not required to respond to this collection of information unless a valid OMB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW., Washington, DC 20472- 3100, Paperwork Reduction Project (1660-0073) NOTE: Do not send your completed form to this address. Purpose The U-S- Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System. The purpose of the Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, the agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation for US&R disaster response. The Cooperative Agreement allows each Sponsoring Agency of a US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force management to focus on continued preparedness efforts, The Cooperative Agreement provides direction to the US&R task force Sponsoring Agency for the use of funding to provide. administrative and program management, training, support, equipment cache procurement, maintenance and storage. This workbook is designed for use by the Sponsoring Agencies of all current task forces within the US&R Response System when applying for the US&R Readiness Cooperative Agreement solicitation. For more specific information and instructions for submission, refer to the applicable Notice of Funding Opportunity (NOFO) package and Statement of Work. Urban Search & Rescue (US&R) Readiness Cooperative Agreement Task Force Narrative Workbook CONTENTS Purpose Contents 1 Sample Cover Letter 2 Preparer & Contact Information (FEMA Form 089-0- ] OA) 3 Budget Summary (Detailed) (FEMA Form 089-0-10B) 4 Sample of "Purpose of Cooperative Agreement" from Task Force 5 Administration and Management (FEMA Form 089-0-10C) 6 Training (FEMA Form 089-0-10-1 OD) 7 Equipment (FEMA Form 089-0-10E) 8 Storage & Maintenance (FEMA Form 089-0-10F) 9 Budget Totals 10 Position Descriptions (FEMA Form 089-0-IOH) 11 Form for Additional Budget Clarification Information (FEMA Form 089-0-10I)12 1 SAMPLE COVER LETTER FOR COPERATIVE AGREEMENT APPLICATION 7/20/2022 US Department of Homeland Security Federal Emergency Management Agency Grants Management Branch Attn: Ms. Tawana Mack 800 K Street NW - Rm: S430-5 Washington, DC 20472 Dear Ms. Mack: Enclosed is the US&R application of City of Miami Fire -Rescue Department for the year 2020 Department of Homeland Security/FEMA, Urban Search & Rescue Cooperative Agreement for a total of $1,222,631. The following items have been completed electronically within ND Grants: O 1. Application for Federal Assistance, SF 424 ❑ 2. Budget Information -Non Construction Programs FEMA form SF 424A 2 3. Summary sheet for Assurances and Certifications, SF 424 B O 4. SF GG/SF LLL - Lobbying Activities The following are included in the Narrative Statement (FEMA Wkbk 089-0-10) and attached with the Application: El 5. Preparer & Contact Information Sheet O 6. Budget Narrative (Budget Summary Sheet, four cost categories and Budget Totals) 2 7. Position Descriptions for all Staff paid by the Cooperative Agreement The following are submitted as additional attachments: E 8. Single Audit Report for FY2021/Corrective Action Plan ❑ 9. Indirect Cost Rate Agreement ❑ 10. Specifications for all rolling transportation ❑ 11. Pre -Award Cost Request and Approval Please call Capt. Erik Sanchez at (786)554-3155 or email at ErikSanchez@miamigov.com or Miroslava Musser at (786) 236-7598 or email at mirosmusser@miamigov.com for any other information that you may need. Sincerely, Erik Sanchez, Fire Captain US&R Program Manager City of Miami Fire -Rescue Florida Task Force II PREPARER INFORMATION Preparer Prefix First Name Middle Name Last Name Title Agency/Organization Address 1 Address 2 City State Zip Phone Fax E-mail CONTACT INFORMATION Ms. M i roslava Musser Grants Manager City of Miami Florida Task Force 2 444 S.W. 2nd Avenue 10th Floor Miami Florida 33130 305-569-4044 mire..murnwL lmnimiaov corn Point of Contact Prefix First Name Middle Name Last Name Title Agency/Organization Address 1 Address 2 City State Zip Phone Fax E-mail Captain Erik Sanchez Program Manager City of Miami Florida Task Force 2 444 S.W. 2nd Avenue loth Floor Miami Florida 33130 305-554-3155 ErikSanchezpmiamigov.com APPLICANT INFORMATION Applicant Task Force Organization Name Employer identification Number DUNS Number Address 1 Address 2 City County State Zip Country Submission Date Type of Applicant Congressional District Applicant Congressional District Project Authorized Representative First Name Authorized Representative Middle Name Authorized Representative Last Name Authorized Representative Ttle Florida Task Force 2 City of Miami 59-6000375 72220791 444 S.W. 2nd Avenue 10th Floor Miami Miami -Dade Florida 33130 United States FEMA Form 009-0-10A Section 3 Preparer Contact Information Page 1 of 2 Authorized Representative Phone Number Applicant Identifier (if applicable) State Applicant Identifier (if applicable) Organizational Unit: Department: Division: Made available for EO 12372 (Answer Y or N ) Date Reviewed If applicable) "Y" for not covered "N" for not selected FEMA Form 089-0-10A Preparer Contact Information Section 3 Page 2 of 2 National Urban Search & Rescue Response System US&R Task Force Readiness Cooperative Agreement Budget Narrative Purpose of Agreement The purpose of this Readiness Cooperative Agreement is to continue the development and maintenance of National Urban Search and Rescue (US&R) Response System resources to be prepared for mission response and to provide qualified personnel in support of Emergency Support Function-9 (ESF-9) activities under the National Incident Management System (NIMS) and the National Response Framework (NRF). Our Task Force agrees to manage the continued development and maintenance of this National US&R Response System resource. We will be prepared to provide qualified, competent US&R personnel in support of ESF-9 activities under the National Response Framework. Specifically, the FY2022 US&R Notice of Funding Opportunity (NOFO) and the accompanying budget narrative provides our plan to accomplish our objectives identified by DHS/FEMA. This work plan identifies the key areas that our Task Force will focus its continued readiness efforts. These key areas are admistrative and program management, training, support, equipment cache preparedness, maintenance and storage. These key areas are detailed in the Grant Guidance/Statement of Work. This Cooperative Agreement will allow our Task Force to maintain a high standard and condition of operational readiness. It is the intent of our Task Force to comply with the US&R Response System FY 2022 US&R NOFO throughout the duration of this agreement. While portions of the FY2022 US&R NOFO are included in the budget narrative, we acknowledge compliance with the FY2022 US&R NOFO in its entirety. Section 7 Purpose of Agreement COOPERATIVE AGREEMENT BUDGET SUMMARY BUDGET SUMMARY Grant Program Function or Activity (a) Catalog of Federal Domestic Assistance Number (b) Estimated Unobligated Funds New or Revised Budget Federal (c) Non -Federal (d) Federal (e) Non -Federal (f) Total (g) 1. US&R Readiness Cooperative Agreement 97.025 0.00 0.00 1,332,150.00 $ 1,332,150.00 2. 0.00 3. 0.00 4. 0.00 5. Totals $0.00 $0.00 $1,332,150.00 $0.00 $1,332,150.00 BUDGET CATEGORIES 6. Object Class Categories GRANT PROGRAM, FUNCTION OR ACTIVITY Total (5) (1)Admin. & Mgmnt. (2) Training (3) Equipment (4) Storage & Maint. a. Personnel $831,823.00 $30,150.00 $0.00 $0.00 $861,973.00 b. Fringe Benefits 25,099.00 0.00 0.00 0.00 25,099.00 c. Travel 52,500.00 16,800.00 0.00 0.00 69,300.00 d. Equipment 0.00 0.00 92,475.00 107,055.00 199,530.00 e, Supplies 7,000.00 12,750.00 0.00 0.00 19,750.00 f. Contractual 144,738.00 11,760.00 0.00 0.00 156,498.00 g. Construction N/A N/A N/A N/A N/A h. Other 0.00 0.00 0.00 0.00 0.00 i. Total Direct Charges (sum of 6a-6h) 1,061,160.00 71,460.00 92,475.00 107,055.00 1,332,150.00 j. Indirect Charges 0.00 0.00 0.00 0.00 0.00 k. TOTALS (sum of 6i and 6j) $1,061,160.00 $71,460.00 $92,475.00 $107,055.00 $1,332,150.00 7. Program Income $ $ $ $ $ FEMA Form 089-0-10B Section 4 Budget Summary Page 1 of 2 NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (c) State (d) Other Sources (e) TOTALS 8. $ $ $ $0.00 9. 0.00 10. 0.00 11. 0.00 12. TOTAL (sum of lines 8-11) $0.00 $0.00 $0.00 $0.00 FORECASTED CASH NEEDS 13. Federal Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter $0.00 $ $ $ $ 14. Non -Federal 0.00 15. TOTAL (sum of lines 13 and 14) $0.00 $0.00 $0.00 $0.00 $0.00 BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a) Grant Program FUTURE FUNDING PERIODS (Years) (b) First (c) Second (d) Third (e) Fourth 16. $ $ $ $ 17. 18. 19. 20. TOTAL (sum of lines 16-19) $0.00 $0.00 $0.00 $0.00 OTHER BUDGET INFORMATION 21. Direct Charges: 22. Indirect Charges: 23. Remarks: FEMA Form 089-0-10B Section 4 Budget Summary Page 2 of 2 ADMINISTRATION & MANAGEMENT Task Force General Comments Our Task Force will accomplish the goals set forth In the DNS-FEMA statement of work, guidance, and directives provided by the Urban Seardn R Rescue Program Office. The costs for the Administration & Management portion or this hudgehinarrative will be addressed In this section and will cover costs for a maximum amount of time of 12 moms, and the costs will occur within the 36 month period of performance- The cost details will be provided m the object classes within this Program Category. The Administrative/Management personnel under this Readiness Cooperative Agreeement is responsible for the day-treday operations of the Task Force and 01 be responsible to ensure that a8 management, administration and operational requirements are acmmplbtled. Our Task Force will attempt to maintain the preparedness of the Task Farce under this Readiness Cooperative Agreement, in order to provide oriurat emergency response services as one of the 28 team5 /or the Nabcnal Urban Search and Rescue Response System under the Response Cooperative Agreement. Funding for any deployments will be handled under the Response Cooperative Agreement. Total Administration & Menegement Cost $1,061,160 Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Fringe Benefits Section The ataaboteet,88 mak Parra d pradade rrzrrt; rfmcnitiablt for management and eaten atan of the Task Force day. ta.day actvaos to noon-4 09 ro'92o d superablyaldmalstratoc, has1ng Arta[ logic al duties Sped 36y Irma' rr>anagetlent,aurravatratsve support, batting coordination and eetnectwn, Iagsh0 n nent 0r'd property aca8n=dity. 'its Shad inditaie, hilt Is riot I m2Afl tn. FtBtdir,9 perionriel salarteS rotating ha Task Form devetiyasort and management nt record -keeping, memo,. and rrasnsenance of the IiS&R Equpmran C cireb; cootm orderce we Task Form Povn9 err and par6c. rdri ,.:ii Tafi, t cs-; o ecimihes9, eking 'meth ss05 ar management and adromstra9ve t9sis Prougle the 5fdlfs' Sad2ry, beneNs, 001 ago trite any oast 01 ikatg 0081a5[5 (percentage Nld mast.; helper that crud Ole pact under the Pe ttne8i6 C op£rolwo A.3reet t Thera u a ekil'p dotal nanoat gaasaaans, mai any additenal staff ors Weil can be added- if a stiff poalten s part fin o, piraae prowde the laws aid horsily rats in the 0t'000 uel box beeper to clarify the erne to be dratted, e.g., one day a omit 40 h l d w n t a rue of Sd5.00 per hose, etc if overture rxiras are Lated, please note their as a Seale 1: a gem beta[ Put the info) an1att ruder salary 8180 the h088/9 ram in the Writ -cation boo Personnel Salaried an Staff Position Name Full/Part Time Overtime flours Salary Dates (Current) Salary Dates (Prior) Fringe Benefits Salary Total Program Manager Erik Sanchez Full -Time 11/9j2022 - 10/7/2623 10/10/2021 - 10/8/2022 $2,450 #166,109 8.168,513 Training Manager Gustavo Arellano Full -Time 10/9)2022 - 10/7/2023 10/10/2021-10/8/2022 $2,162 #199,113 S151,275 Logwtics Manager Joseph Barber Pull -lime 10/9/2022.- 102712023 P3/10/2021-10/2/2022 81,984 $137,187 $139,176 Grant Manager Miroslava Musser 921 11me 13/9/2022- 102/2023 00/10/2021 - 16/E/a022 S7,663 $100,176 $107,839 Administrative Specialist Shedrick Pope Full -Time inetp.022- 100/2023 1a/10/2021- l8ja/zo22 $6,946 $96,608 697,754 $0 #4 $0 49 75 Meetings & Travel Retold 2 ck0n -$65.00 49 393 his $3,930 113,390 Part -Terre Task Force demurs $65.00 49 2206 his 143,395 #$19,500 #$19,500 HEPPMaff erwrrc2 - 558'W tit 390 hrs #19,500 $19,500 $0 Se $0 $0 $0 Tatar $25,099 91231,1323 $856,922 Personnel Salaries The area Warr s for any add2ionl now the Task force may need to add for eiallyoog the paid staff preedi a If the postban is part-time I0t ate hours, end hourly rat¢. Aga here s a separate area (Tab 12) far the positron descriptions for each staff pu bon fated, or position rt arsrpilans. wisp he added as en attacfsrient. Tralnlrg Manager, Log28bcs Manager, and Adounlshahve Speoahst are responsible Fantle day-to-day admmi4hatiwt and support n4 the Task Forme. Dotes Induce procurement, personnel bare menagement, overtime adOnnlstra0IXl, and budget oversight. Grant Manager is responsible for all grant and hrianoal requlmnw_.nrs In supporter Task Force ac6nnes. For a breakdown of part time staff and fun0aws, please see Position Descnptlwls attachment. Ail funded Tull-bme e.t.arx spend 100% of then erne on a1Tv,Oes-gnaw he SCOpe of this agreement There is no 009518unn n charges far selanes between Cooperatve Agreements. 1-58b increase In Wages for Fla 2023. I1EPP maint0000le)invenmry/callbrahon Is Included under ner1onrtel Solana and Fringe I00909 . Salary rates are based upon contrac8ral dgreemen0 set fortis by the Gip of Mtn and the repoobve Unions involved. Task Force Tra0Pln9/E0ar015e will de used to upgrade task Forc-e preparedness to respond to all types of everts. This narrative box has character limitations. For additional clarification use tab 12 Cost . Basis: Please mot iDDlsprtate bodes) below. Lila r Agree-rrenl5 ❑ C/ry/Counry,Voganiration Negotiate dAgrtuimres O Historical Dam ❑ &atj'Quotes ❑ Costs are in Cerryamisoe w/ntlrer 7F5 forS5mr/a- Tasks or items ❑ O010 (4rsthere): Fringe Benefits :, to stNR, the 1012J percentaazl y , 2).i,) ti .r,_ rr,rya Bartefits or G " h ::nd rut the antis (e 0 , he nglr, denial, workers' comp) that are Included Fridge Benefit Regular Wages Rate includes: Medicare 1.45% and SaraJSecurAy 6.2%. However, we have 2700' rpartic4oatmg agencies with clfi8rentperreatages This narrative box has charactertimitations. For additionnl clarification use tab 12 Coat Basis: Please mark ;Magnate bodes) below, Q UmmnAgreemen15 ❑ Crty/C h/089,o6at on Negatoted Agreements O Historcat ayta ❑ BiorV swtes ❑ rail are in Comparison iv/otaer TFS Tar Sem/ar Tasks or Items ❑ Other (Lest hem): eaMn FORM 0040.10e 100wn a Aaminasaton Uanegem00l P.9111 m< Travel Notes for Trend Section Martel ITHSITEMAaprattated or 01152FEFLA nip -Tweed 11661' ee}.rgs. cork -demos, o00 tra'r::eg c aoor4, to a ridete Task force Leader meetings .Ada isory ain tranniffirtoot , w atch'*s, or ethers* dsa fed by ttte i1600 Program Office are prey 'nsta to the Rational USW: Rip i n -066 1 e, 00 File native%Qui� 01 16rws, Mental Of Other r Tea Forces, guattty a aeronce twerp -pm of FEMA -:ancto god traavaxo oo.000es, tram irainNog, and r Catch ;Frof &r Include anise 60m t, ni kreclare biIDWntsr. Evertor( (Ali) d Olfler Task erg 00 ether Task Roan, Goa ootoorswxt training, oho r 600, 0o 00y 1. mnlx for equipment, c06 s diectert by o60, 6R Program OtOce, 2101 on .maprae"al ISY tw_ tiMR Program {Kier and ova:`_ f 3.-ag. Ta.,k Fasces sin rise. frtat3 Ea iota travel for product researut and andelbnh^1rt efforts. mod!), k.a} ai apprned oP natttrg_edge fore�.ann�N used with* the 4Rlwf,1 There are 0100 morwaarieran rrieetav00 that are blIFFIBIdue to tf1a 0Y.1nt o program Costs can be provided In detail or by Inn costs, and a detail of the co<as simian be listed n the comments secaorc. Meat ma strew how you arrived 0 the lap tacit The 505 hsled below are mtwe es (Fite m lawn Winans that are uauro oio at the Omni appliance! 1t ts al tits time when [tits are neuera;N based an historical data. There are drop dower rraelub for some of the 11113ebngs, and you can old cihets plat din Mine with the Stinallent of work, The drop &'din menu n the section below oi[ilsdis all emits, a0vw49 you tie Rein* to account For your ninon runs in this seadon 0dnrn/Managsmeni Program Calereory of Ur Tfaslatg 0R.ran C eniary The Task Force is aut6ar,2 0 to reoradate funds between Arkrtiortnartagament travel and Trankrg travel w thodt requesting a budget -change aurbontratr n However ova .4 06 mast is refit_ .1 in your Pmforrnsiszo kcal and naite the reason(s) tor tie rh6Te r revel Event Tithe No. of Personnel 'No. of Trips Costner Person Lump Suer Work Group Meetings 4 1 $2,100 58,400 Grant Workshop 3 1 $2,100 $6,300 Task Force Representatives' Meeting 2 1 $2,100 $4,200 Sponsoring Agency Chiefs' Meeting 2 1 $2,100 $4,200 East Coast TFR Meek' 2 1 $2,100 $4,200 157" Workshop 6 1 $2,100 $12,600 Addr4iorrafF£MA Travel Not Yet Know 4 1 $2,100 $8,400 5'o'atc9.e Group Meeting 2 1. $2,100 $4,200 $0 $0 $0 $0 $a $0 $0 $0 $0 $0 rota! ss2,sop Nadenal Meetings: Overarm -is Group Henna Task Farce Repreoentatem" Meehrq Work Grwn Mee0n.s Task Face aeorese.evers' Amber; 0L*5d, Fear Evaluator (Peer Evaluate;) Saahge Group Meeting Grant WMghcp Sponsonng Agency Chefs Meeting Onto Authrn,ed Travel Travel Effie.; daxr101 ' _ 0 of Met G_.'. r,re Facen Fr-, ,3a rarnp:0 rd'utiur a,3MJ,it4 0W.cl" g:c: ...demob Travel breakdowns are approximations based on previous values (airfare and luggage - $600, hotel - $200 per day for average 3 day Kip $600; per diem - $100 per day for 3 days $300, car rental - $100 per day for 3 days $300, parting - $200, fuel $100), Travel expenses are figured at a cast of $2100 for actual Gravel and $1500 per day (24 how) boolOSl (line item under Staff Positions). Backfill for stunts is figued at a rate of $65.00 per hour (see salaries). Additional TFL meeting, Fast Coast TFI/Log meetings and Other Authorized Travel are included under Travel heading. Other authorized Pavel covers unfunded meetings surfacing throughout the budget period. Work group meetings are also held at the regional level as part or the East Coast TF1JLGg meetings. Other autherned travel covers meetings that are requested in the midst of a budget cycle that were not planned or anticipated by FEMA. Examples of other travel might include; Slate level il5&R meetings and conferences, MR Canine Workshops, East Coast Logistics Meetings and State Meetings such as TFL, Logisitics, and FASAR This narrative boa has character limitations. For additional clarlficatron use tab 12 Coat Bads: Mare mark aponamate taides.T below. C tini n Agreentems • C/54/Colintwa30410 atmn Negotiated Agreements E Historical Data C &ti75,/Quotes ❑ Costs are Or Cwnyarkon is other Yrs for Similar Tasks or items • Other (Lists e): Equipment Notes for Equipment section Pts-chase of office frxn leue .r u ro,4100 tit sp04ra6/ for artintormrat,, f: - ; t tie alkrxaAle under teas Cooperative Agreement Ttx s d1a8 tnc5ide, bur Is rMat lurta4 to. Wimps and desktop c mpv_er, hi:3r:rit oral printers. sr$uxers, copy InadbretO, reeks, hook shelves. etc Tne C6113 mbEed n IPA aed deV far tie purchase of enurement and not serviceagneme tits, which should be included raw:( cenfraceul ax vplerr Fading or SIML,rvl 3.0,(drrtsaon orb; r eptae spectfk4tans 21 part of the appbcanr0 and should be knee under the Noonan Program Category The general d:fust,an out of 2 C.F.R. Part 20 , Equrpmad n tamg2de peremswt prepa:ty Vint a 4621u' ,_f at teen 1 year A a morn cost 40 at least $5,000 (or the run -federal tient),a equtmlua tea-nhold, whichever w lower) Equipment These are the items ouTask Force anticipates requiring for this Ceoperahoa Agreement for the equipment abject class under the Administration/Management Program Category. However, due to thedynamic program, the requirements for these. items (within the amount approved at time of award fo this object class) may change. Any changes to listed Items will be reflected in the Performance Reports, with the reason for the change noted and the Task Force will not be required to submit a budget change it items are on the approved cache lists, authorized by program guidance or directNes. Rem Desaiptionn Cache # Unit Cost No. of Units Total Cost 50 $0 SO se SO $d SO SO $O $0 $0 $0 $9 $0 $0 $0 $0 $0 $0 $0 $0 Total 59 Equipment Cif ay amf 6 kinnat :iupgnit ng sntamatanfor equpment oasts beLoa This narrative boar has Character limitations. For additional clarifihen, use tab 12. Cost Basis: Flame mark women* bade9) blow ▪ Won .tgreements ❑ Cify'Cauurrty'0gaoizadw0 Negotiated Agreement; • Hrsnxraf Data ❑ sods/Quotes L. Costs are In Com,oanion nv/othe; TF5 krSimrkr Tasks or Items ▪ OSPer (LJ5triere)" PEVA FORM aria,-.4 emchon 6 Aam;nrstralwn Management Supplies Notes for Supplies Section en(mate an appeaxlmate hating of tilt supplies necessary for Me adnnaVabon/management aF tux ray,erawe agreement Supply sternucofts that siatrad be !stud awe 22 - ort Lire aseto e anal other tF w2 t1r- equipment tkHna on states o 2 C F R Part 202 Supple., on the 222rrr hand. are tervatee lier6111211 property lower than the $5.,260 6-67rrpns°rtt Mr-66, h":I a mete Ito ci l _., r,:_ , , rater_ -:t.7.,r s than equipment However. due to the dynamic prorgntn. the reaueements for mew 915 (whin the amount epproived at torte of award Mr th:s a rem dams} may comgeAny change to - i tance Repea1s, mikados the reason for the changets) noted &mulihs These are the items we anticipate requiring fur this Cooperative Agreement However, due to the dynamic program, requirement of these items may change and any changes will be reflected in the Performance Reports, with the reason for the change noted. Item Cache # Unit Cost No. of Units Total cost Miscellaneous Office Supplies $7,000 1 $7,000 $0 so $0 $0 $0 so $0 $0 $0 $0 $0 $0 $0 To W0 $>,oaa seaman.. aeserhe any 072 eeL Supporting mlarm 15 .Ls beton Miscellaneous office supplies might include paper, pens, folders, printer ink, replace old printer, etc. We Mil also need to outfit the new full-time position with a computer, printer, office equipment, office furniture, etc. This narrative bore has character aimitations. For additional clarification, use tab 12. Cost Hosts. Please rttIA. apwo51.m 9padP3) 0ebw. ▪ SMion Agreements Q CiN/Cma5ry/Organkati n Negotiated Agreements ✓ HatwKal Data O Sidsfi2uotes ▪ Costs are in Comparison w/ sew Trs far Similar Tasks ar Items ▪ Other (Ust here): Contractual Notes for Contra chief Section I costs for medical rcr2115, servers, rentals, etas. R&M.. Task Torre will ensure Heat Truk F7ra 21,,iarl Screening will take place n aorordance non Program onoctwe 2005 011 or a more currant revised Cenbactaai Service Quaftity Unit Cost Total Cost Medical Screening 40 $250 $10,000 Canine insurance 12 $2,050 $24,609 Phone/ Pad Data Service (Vernon) 12 $1,700 $20,400 Phone Data Seance (Sprint) 12 $265 $3,180 My DO Solution 12 5500 $6,000 Satellite Iridiums - SatCom Global 12 $392 $4,704 Satellite 13GANSJG2 - SatCom Glottal 12 $360 $4,320 satellite - Ground Control 12 $285 $3,420 M-Sat - NI Govemment 12 $750 $9,000 Alarm service 1 $.1,581 $1,5111 Controlled Temperature Enviimment 12 $1,013 $12,161 USAR Trailer Offices 12 $2,200 $26,400 Drechr 12 $168 $2,916 AFS Portable 12 $08 $1,056 ATTFrrstNet 12 $1,300 $15,600 Zoom plattorm 12 $15 $120 Task Force Wehsite YeprlY Hostingi $120 $10 $0 Taft! $144,738 Contractual Deane 025 adds tonal sag info ton for c0Rtranbrai eisv 6ellw. Medical screening line item will be utilized up to a cost of $250 for TF civilians mostly. This cost will cover deductibles and special term not covered by Insurance or sponsoring agencies for compliance with team medical physical requlrments and in accordance with US&R Po 2005-008. Canute Insurance covers coeds, and annual Insurance. Cellphone all7waee for Staff members and deployments, cache satellite phones remain with the cache Fir emergency use only (deployments). Alarm System is For the security of cache. Controlled temperature enelrement us for the rental of a trailer (approx. 1,300 square feet) and the storage Of temperature sensitive Items; examples include: computers, radios, HazMat monitors, MRE's, and medcal cache. FL-TF2 USAR Trailer Offices rental (approx 1,100 square feet) For Full-time and part- time staff. Yearly subscribrion for the Task Feree to include Direct in/ service, zoom platform and websrte hosting. Lease costs and Contractual services will not exceed 12 months as per Cooperative Agreement SOW. This narrative box has character limitations. For additional clarification, use tab 12. Cont8asis: Pkfe mark ashwofvtate Wes) Wm,. O aeon Agreements • City/Cormty2rganharcn Negotiated Agreements 05 Nstrrxal Agra e 6705/Qiistes Costs are do Comparison et/odle rt. M Smear Tasks or Items O Other /LSt here): oensn 6 Aamelwatnn Management ragasErra Other fiat...far Other Section This area wi0 [Over any maccedarle4t6 roles mat are not Item Quantity Unit Cost Total Cost $0 ¢0 So SO g0 So Tom! so Other ❑r_;crIbe : ny JC]itftuWl ^.u¢p[v1,11 infartnatkaa far Mawr This narrative box has character limitations. For additional clarification, use tab 12. COStBadLS: Please eligke?ProPriate 1,04O51. below. ❑ Union Agreements • City/Coady/Onpanization Hegbtrated Agreements • Historical Plata ❑ AcNi cotes ❑ C t5 are in Cxxpx Sxx n/other ix for Sxnd:d' Tasks or firms ❑ Other (Lest here): Indirect Costs notes for Indirect Costs Section Indirect Costs ItemfCategory Item Ometlptien Base Amount Percentage Total Cost rmr SO Indirect Cases Oescree any addibatwl supporting informanon for vtduect oasts nfiow_ Pie edvae Who As the Cognuant Factxal A.jency and the date of Foorosal. This narrative box has character limitations, For additional clarification, use tab 12. Cast Basis: PtdaO mark ante braiiesl tofu v. ❑ Ikuot Agreements ❑ City/Caunb/Otpanizatias Negoth edAgreenrnts ❑ stor NUata ❑ 8aWJQ,mtes 17 C SO' are in Cto a, isvn iv/ether TFS far Similar a Omer (tsthere): rests orltras FE. FORM OBY0-10O Section 6 Ad,nrmo0adm Management TRAINING Task Force General Comments This Program Category covers the costs for the training portion of this Readiness Cooperative Agreement_ The training portion of this budget/narrative will cover costs for a maximum amount of time of 12 months, and will be accomplished within the 36 month period of performance. This Task Force intends to maintain a deployable Task Force and will provide the required training to insure mission readiness, safety, and management of the Task Force. The training will be accomplished in accordance with the Urban Search & Rescue Program Office statement of work, program guidance, directives, and will also include gaining to meet the NIMS compliance requirements. The training cost details will be provided in the below object classes under this Program Category. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, In order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. Funding for any deployments will be handled under the Activation Cooperative Agreement. The below list of training and costs covers what is anticipated for this Readiness Cooperative Agreement Dun to the dynamic program, training scheduling and regmrement changes, some of the training listed may require revisions. Any changes will be noted within the Performance Reports, and will include the change and the reason for the change. It will not require a budget adjustment as long as the change is within the Program Category total as noted at time of award, and is an approved training requirement within the statement of work, program guidance, and directives. The only exception to this is the movement of travel funds between the Administration)Manegment Program Category and the Training Program Catenary, which can be accomplished without requiring a budget change, however, it must be noted in the Performance Reports, with the change and the reason for the movement of funds. Total Training Cost $71,460 Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Fringe Benefits Section The Task Force can Lisa tr. 7.. category to account for the selanes &Task Force Members attending US&R-related, USSR required, and local training as well as salon. for the training coordinates. This Indbd5S, but is net Iim ted to, fondoonat training, mobilization training, kcal training for the program, grah5 management training, training with oilier task torus, research and dtr.el 5n0nt for equipment, and other 0tiS,FEMA. approved training events, or gaining related to the iesuvem5nt5 of the USSR program, as approved by the Program leanagerrGrants Assistance facer. This may also ir5ude backfill expenses for the ind wdual(S) attending training. If speak casts are unknown, give estimated salary tours and average salary rate. If Speuic dates are unknown, provide e_iimated bare frame ie.g•r 1 day per week/Manth, etc.). 1f dvetme hoofs are tom. please sate them a, a separate line Rem 5erevr. Put the total amount under salary. Note the hourhi rate in the cfanlicatioo iron. Personnel Salary Staff Position Training Event Description Full, Part Time Overtime Hours Date Salary Charged Fringe Benefits (If Applicable) Salary Total Training/Exercise Related elackfill FEMA Position Specific Traininq Part-Tme $05.00 E 160 His Fringe Benefits may vary $10,400 $10,400 CS.SCrEvaluatrs Canine Search Spec. Cerafcation Part -Time $500 per day $10,000 $10,000 Team ManAe s to Support the CE CsnlneSearch Spec, Cerhiicadan Part -Time $65,00 61 150 His $9,750 $9,750 $0 $0 $0 $0 so S6 SO SO $0 $0 $0 totals $0 $30,150 $0 $30,150 Personnel Salaries Cost Basis: ROW mark appropriate bowies) bebw. The area be`aw is CO provide additional notes the Task Force trzy need to a39 10r d0ri in9 the range of salary rags used to develop the average hourly costs, ❑' Union Agreements ❑ tidy/County/Oryanizahon Negotiated Agreements 0 Historical Data ❑ Bids/Quates ❑ Costs are ill COmpanscw iv/ other 775 for Similar Tasks or IIY_rnS 17 Other (List hero). Bacldill costs for conducting. training and exercises. Examples of Training and Exereses include: Structural Collapse Shoring, Rescue Specialist refresher courses, Water Specialist Training, Hazmat and Medical Refresher, Air Force Patriot Exercises,. Search and Rescue Full Scale Exercises, etc. We have budgeted for hosting a CSS-CE during the Period of Performance (scheduled for Spring of 2023), to pay the evaluators and part time members to maintain/support hosted event. This narrative box has character limitations. For additional clarification use tab 12 Fringe Benefits Cast Basis: Please n'erk 0poroon515 bonfes) Woof. The area below is to state the rani percentage fe.g., 23%) for the Fringe Benefits lit` ep 11 able) and I•st the items (e.g., health, dental, workers` comp) that are included. IA Union Agreements ❑ City/County/Oganaatiorr NegodiatedAgreements 17 Nrsmricar Odra ❑ Hi/Quotes ❑ Casts are in Compamsorr w/ other 7-Fs for Similar Tasks or Items ❑ Other (List here): Fringe Benefits for the City of Miami Fire Rescue may vary based on rank. However, we have i 27 other participating agencies with different percentages. This narrative box has character limitations. For additional clarification use tab 12 FEM.& FORM 500-0.400 Swann 7 Trmn,ng Page of Travel Notes for Travel Section Attend GHSIFEMA-sponto of er DHSiFEMt approved USSR meetings, conferences, aria Paining Se5YorS.- to in e Task Force Le --der meetings, the Advisory OrgaplLon Meetings, 1nt eam {1ST) t13mn1g/meetings, workshops, or others as directed by the USSR Branch as they relate to the Natrona' US&R Response System. Other activnfes include an3,te peer Administrative Rea. d r .-_. _ ,; 'A1[,y) y31 Other USSR Task Fames, 4ual,ty assurance oversight of FEMA-sunct➢ned training MUMS, training with other Talk Forces, grants management training, and reoarch and development for equipment. he USSR &ranch. Base on apo'oval by the USSR Branch and a -°•actable funding, Task Forces can tr1u funds to Cover travel for product research and deveopmtnt efforts, thereby keeping apprised et Cutting :. - 'iy`y far equipment used whin the System. There are also nesceilarreous meetings that are requored due to the dynamic program. Costs can be provided In detail or by trip Costs, and a detail of the t.i,oi-5 should he listed in the tour., - ,_. _;, that wd1 show horn you arrived at the tmp teat The costs Noted below are este-obits due to travel Iocotsrns are unknown at the time of application. It is at this time wnen costs are generally based on h sto- - ,_"v' are drop doom menus for some of the roeeen of tra+ning, and you can add ethers that are in line with the statement of work. program guidance, and dire• ttve5. This will allow you the fleariNlity Lo acco3- - . zur navel costs in the, Section (Training) ar AdminfManagornent categcaies. The Task Force is authorized to reallocate travel funds between Admini`Management travel and Training travel without requesting a budget cc _. .,uthor aatem. However, any changes mug to reflected in your Peifarmance Report, with an ermlanelsoi on the reaSen(s) far the change. Travel Event Title Planning Specialist Communications Specialist Grants Manager Training Other Authorized Travel No. of Personnel 2 2 3 Cost Per Person $2,100 $2,100 $2,100 $2,100 Lump Sum $2,100 $4,200 $4,200 $6,30e $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $9 *16,800 Travel Briefly describe breakdown of travel Cost Pe; Person. Provide examp!01 of "ether authorized trasreF if selected above. Travel breakdowns are approximations based on previous values (airfare and lugguage - $600, hotel - $260 per day for average 3 day trap $600; per diem - $100 per day far 3 days $300, Gar rental - $100 per day for 3 days $300, parking - $200, fuek $100). Travel expenses are figured at a cost of $2100 This narrative box has character /imitations. For additional clarification use fah 12 Cost Sasks; Please mark appropriate hoofeS) below. 2 Union Agreements 1 city/County/OtganlrabonNeeotiaterlagreerdents 0 Hrstarlcal Data Bins/Quotes 3 Costs are In Comparison w/other TFn far Similar Tasks or Items 7 Other (Lest here'- FEMA FORM 09940-100 Sector 7 Training ge5 et Equipment Notes ter Equipment Section Purchase of equiprllent Specifically for &suing, to Inci mn props, training materials, training facility expenses, ett. are allowable under this Cooperative Agreement. The casts noted In this area are for the purchase of uip rtnt and Ixi; Serv,te agreemennU, toluth should be indudttl under =t actual or Ostler. Roiling or (bating transportation, it allowable, will require specifications/approval as part off the apol Cation. The general definition e3. 'Equipment" out of the CFR is' "Equipment" means an artG}e of nonespend:aike. tang',ble personal property having a useful life of more than one year and an acouisaJ'rirm cost -,ahk:h equals or exceeds the I6ser of the capital.2at,;.n level t tabinhed by the gra-vmmental unit For financial statement purposes. or S5000, Equipment These are the items our Task Force anticipates requiring under this Cooperative Agreement for the equipment object class under the Training Program Category. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this object class) may change. Any changes to listed items will be reflected in the Performance Reports, noting the reason for the change and the Task Forte will not be required to submit a budget change if items are on the approved cache lists, authorized by program guidance or directives. Rolling or floating equipment requires the specifications to be submitted to the Program Office/Grants Assistance Officer for Oar approval. Item Description Item # Cache # Unit Cost No. at Units Total Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 so $0 $0 $0 $0 $0 $0 Total $0 Equipment Cost Basis: Neese mark appropriate brnges) below. Describe any additional supporting Information for equipment casts below. ❑ Unroll Agreements ❑ a'ty/loamy/organization Negotiated Agreements ❑ Historical Data 0 aids/quoteS ❑ Casts are 10 Comparison iv/other TFS for Similar Tasks or Items 0 .Other (isthore,1' This narrative box has character limitations, For additional clarification use rub 12 FEMA FORM098-0-10D Soo.? Trai0rg Pagel vi 5 Supplies Notes for Supplies. Section In the area belusr. provide an a^,orox+mate l:song of the r..tippiies necessary for preparing and/ or dei9very of training within MS Operative agreement. Supply ire/ha/Costs that shou[c be fisted are items ether then ',that the equipment d0r lion' arez as folGsws: The general definition of 'Equipment" out of the CM is. "Equrpnmar means an article of nonexpenda@k, tangible personal property having a useful Irfe of more than one Year and an acquisition cast which equals Or eirteeds the lesser of the capitalization land establshed by the govarnmer/l unit for finalxralstatement purposes. ar S5C00. Supplies These are the items. our Task Force anticipates requiring under this Cooperative Agreement. However, due to the dynamic program, the requirements for these Berns may change and any changes will be reflected in the Performance Reports, with the reason for the change noted. A budget change is not required to b e submitted if the costs in this category if costs remain the same and items are allowable under the Grant Guidance, current Cache List and official documentation from the US&R Branch. Item Cache # Unit Cost No. of Units- Total Cost (MT—CESupplies 1 $12,750 1 $12,750 $0 $0 $0 $0 $0 $0 $0 $0 $0 $a $0 $0 $0 Ill, Total ;12,750 Supplies Describe any adds al Supporting infnrrr43tibrr for SUpp/y L05t5 below. We have budgeted for hosting a CSS-CE during the Period of Performance (scheduled for Spring of 2023). Supply Costs may include: vehicle, venue or equipment rentals, fuel, gases, lodging, meals, supplies, concrete, steel, lumber, prop -rubble pile design/developmettfopgrade, denmlit'ion, salvage, cache rP3upply and rehab, food provided for will be in accordance with 11S&R PD 2010-014. Costs are based on Historical Data and FEMA Cache list. This narrative box has character !imitations. Far additional clarification use fah 12 Clot Basis: Please mark 4pproprla1e Moles) 4er10w. ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Liam ❑ 80dsRuntes ❑ Costs are in Comparison w/ other 7F5 fer5imlier Tasks or Items ❑ Other (List here), Contractual Notes for Contractual Section In the area below, list any supporting information for the eon actual costs of services, rentals, etc., as it pertains to training. Contractual Service _ Quantity Unit Cost Total Cost Swift water tech course 14 $840 $11,760 S0 $0 $0 $0 $0 00 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $11,760 Contractual D scribe any addrtional supporting information for contractual cis below. Contractual cults to cover vendor company, irrWctors and any additional fees. This narrative box has character limitations. For additional clarifloolion use tab 12 Cost Basis: Pieria mark aanMo ate b a.{es) below. • Union Agreements ❑ City/County'/ Janizetkrn NegatiatedAgreements E Historical Data ❑ Ws/quotes ❑ COsrsare In Comparison ei/other 7Fs%rSimilar Tasks or Items ❑ Outer (List here).' FEPM FORM 0a9-0-1a❑ Section 7 Training hoses ors Other Notes for Other Section. "Ns area w I crier any rzscOlariecus Items that are are training -related and allowable under Me Statement a Work but net toured in the e441H object classes. Other If Adplinable Item Quantity Unit Cost Total Cost SO $o so $o go so rota! $0 Other Descnhe any adddda1al suppdttin9 information fax ether This narrative box has character limitations. For additional clarification use tab 12 Cost Basis. Plena nark apProprlate bt xfes) below.. ❑ Hninn Agreements' • CO/County/Organization NegotlatetiAgreement ❑ Historical Data ❑ Sids/Quotes ❑ Costs are in Comparison w/other Ifs for Similar Tasks crItems ❑ Other (List here)! Indirect Costs Notes for Indirect Costs Section Ird;rect Costs can only be pronged if there is an Indirect Cost Rate Agreemert that has been approved b; a cognizant Federal Agency. A copy of We indirect Cost Rate Agreement should a:Mrilgimy the application. The Indirect Cost Rate Agreement tat you praWde shosld state what category or categofie5 the Indire t Coats are based an, ie imprint. Salem, all expenses, etc. The information pfoxided below Should lid the he1tr >ipn of the cost category rot the base, the amount on which its based, the percentage, and Ire total. The rate or amount approved at ire of award Pdil prevail thru the term of the Cop ?at v A ee:.nent. Indirect Costs item/Category lion Description Base Amount Percentage Total Cost Total so Indirect Costs ❑7cr,ix:. any additional supporting information for indirect L v below. Flew otiose who is the Conant Federal Agency and the date of approval. This narrative box has character limitatiuns. For additional clarification use tab 12 Cost Basis: Please mark aporcpnate bodes) below. ❑ UmOn Agreements • City/COnAtq{Qrganrzation Negotiated Agreements ❑ Hislorr®IUata ❑ ot*IQuotes Ci Costs are in COmsdrison w/other TFs for Slmi ar Tasks prEamS ❑ other (e st Here). FEW. rants 9690.10o Sooton 7 Tramng Page 5 of EQUIPMENT Task Force General Comments This Program Category covers the costs for the equipment portion of the Readiness Cooperative Agreement for our Task. Farce. The period of performance covers a 36 month pence] to accomplish the work in this area. Our Task Farce intends to maintain a deployable Task Force and will provide the required equipment to insure mission readiness, safety, and management of the Task Force. The equipment will he purchased in accordance with the requirements of the Urban Search & Reswe Branch statement of work, current cache list, and official guidance from the US&R Branch. The equipment and supporting cost details will be provided in the below object classes under this Program Category. Our Task Force will attempt to maintain the preparedness of the Task Force under th15 Readiness Cooperative Agreement, it order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System, The below list of equipment and costs covers what is anticipated for this Readiness Ceaperabve Agreement. Due to the dynamic program, training scheduling and requirement Changes, Some of the equipment listed may require revisions. Any changes will be noted within the Performance Reports, and will include the change and the reason far the change. It will not require a budget adjustment as long as the change is within the Program Category total as noted at time of award, and is an approved equipment requirement within the statement of work, current cache list, and official guidance from the US&R Branch. Total Equipment Cost $92,475 Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Fringe Benefits Section Tne Task Forte can use Ole category to account for the salarreS of Task Force klemtbers ens perform duties related to maintenance of US&R equipment and vehicles. The may eIsa rnducde backfiU expenses far mdlvidua!(s) who are wodeirrg with the cache. If specific casts are unknown, give estimated salary hour; and average salary rate. If sperfic dates are unknown, provide estimated time frame (e.g., t day per week/naortth, etc.). If overtime hours are fisted, please mote them as a separate item below. Put the fetal amount meter salary. Mute the hourly rate in the clanf canoe Ewan. Personnel Salaries and Fringe Benefi Staff Position Full/Part Time Overtime Hours Date Salary Charged Fringe Benefits {If Applicable) Salary Totals $0 $0 S0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 50 S0 Totals Personnel Salaries Cost Basis: Please mark a5pr0Griate bosdes) below. The area beic v is to pro. ee additional notes the Task Force may need to add for clarifying tee range of salary rates used to develop the average hourly costs. f7 ❑ ❑ ❑ 0 ❑ Union Agreements Ci1y/C0unty/Organiaatian Negotiated Agreements Hfstor/cef Data Hits/Quotes Casts are in Comparison w/ other 7Fs for .5mrilar Tasks or items Other (Lrsthere): This narrative box has character limitations. For additional clarification ago cab 12 Fringe Benefits (If Applicable) Cost Basis: Please mark appropriate box(es) b,v. The area below is to state the total percentage (e.g., 23`:u) for the Fringe Benefit (if app!.cal(e) and list the items (e.g., health, dental, workers comp) that are included. 0 Q ❑ 0 0 ❑ Union Agreements Qty/Counry/Qyanization Negntfated Agreements Histonta/s a Olds/Quotes Costs are in Comparison w/other Ifs for Similar Tasks or Items Other (List here): This narrative box has character limitations. For additional clarification use tab 12 FEMS FORS 0894-12E Section 8 Equipment Pagel of 6 Travel Notes for Travel Section Travel in trts category would cover toss relating to quality assurance an equipment or vehicle, or any other travel related to cache management within the scone of the Gran 1bante Please note: These expenses can be reflected within the Administrative/Management or Training travel category instead. Costs can be provided in detaa or by top casts, and a detail of the costs should be liged in the comments :blsen5, that will show haw you arre d at the trip total The costs listed f7e',ow are ectmates due to travel tpcabans that are unknown at the tine of app{„sat om. It is at t1v5 boar when costs are generally leaked bn lustarcal data. There are drop oa-wn menus far some of the meetings, and you can add others that are in line v.ithin the Statement of Work. Travel (If Applicable) Event Title No, of Personnel Cost Per Person No. of Trips (approx.) Total Cost $0 $0 $0 $0 $0 If other, listhete If other, lisThere ffother, list here If other, list here If otter, list here If other, list here Total So SO $0 $0 $0 $0 $0 $0 $0 $0 so Travel Cost Basis: Please mark marl:nate beef ) below. Briefly descr€be breakdown of travel Cost Per Person. Provide examples of 'other authorized travel" if selected ahpve. ❑ Union Agreements ❑ City/County/Organrznton Negotiated Agreements ❑ Historical Data ❑ 8(.15/Quotes ❑ Costs are in Compsnson w/ other 7-Fs for Similar Tasks or Items ❑ Other (fiat here) This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0.16E Sidon 8 Equipment Page 2 of 6 Equipment Notes for Equipment Section r= r1 to purchase equipment as listed in the approved t lS/FEMA 2015 U.S&R Task Force Equipment Cache use, or approved DH5,1FE'1A US&R Fsiurpment est. Task Fr . pi .ward are rE., coded and directed not to exceed quantity and/or cost caps as lasted on file cache fist. Task Force mutt farrow caparement procurement regula'iens, which are in accordance with 2 CFR Pan 200 to ensure reasonable paces are obtairi0d The US&R Program Office and the Grants Office Asssstaance Officer must provide written approval for any other euiprrrent not Iderefred on approved cache fists), do program guidance. or specifications. Those Task Forces who maintain an IST Medical Cache are to Include the appropriate amount bdtow for replacement of armament and pharmaceuticals. Hoc, eser, due to the dynamic program, the requirements for these kerns (wib fin the amount approved at erne of award for this object class) may change_ Any changes to usted sterns coil be reflected in the Performance Report, noting the reason for the change and the Task Force will not be required to submit a budget change if sterns are on the approved cache Iiss, noted In the statement of work, or authorized by rsogram guidance or cf rectrves. Rolling or floating equipment requires the specifications to be submitted 10 the US&R Branch/Grant Assistance Offrter for paler approval. The gerneral definition of 'Equipment" out of the CFR is: "Equipment^ means an article of neher-pers9ab€e: tangible p tonal property having a useful fife of mare than one year and an a<quI-tidn cost which equals or eceeds the lesser of the capitalzaten level estathshed by the governmental unt fpr financial statement purposes, or $5000. Equipment These are the kerns our Task Force anticipates requiring for this Cooperative Agreement under the equipment object class within the Equipment Program Category. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award For this object class) may change. Any changes to fisted kerns will be reflected in the Performance Reports, noting the reason for the change and the Task Force all not be required to submit a budget change if items are on the approved cache lists, authorized by program guidance or direCdves. Rolling or floating equipment requires the sriecifirations and budget information to be submitted to the Program Ce%GaantS Assistance officer for riot a royal Item Description Item # Cache # Unit Cost P oP No. of Units Total Cost HEPP Cache Recapitalization $55,000 1 $55,000.00 Equipment cache Recap0tizaaon • Congrewonal Intent $37,475.90 1 $37,475.00 Total $92,475.00 Equipment Cost Basis: Fuse mark appr'aprrate box( es) below. Describe aim: askiiciond tuppo>tirg information for equipmEnt ccEti bc!a':a O ❑ 0 D LI Union Agreements City/Cauny/Organization Negotiata9Agreements Historical Data Bids/Quotes Cats are in Comparison rv/other 7-Fs ter Softer Tasks or Items Other (List here): Cache list Items shall cover what has been previously approved from the FEMA cache list and/or Statement of Work. Examples: small engines, hydraulic tool seals, chainsaws, medical equipment. The HEPP Cache Recapitalization will be used in accordance with forthcoming guidance from the US&R Branch to purchase approved equipment items and HazMat suits, This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM089.0.10E 5tchon 9. Equipment Page 3 era Supplies Notes for Supplies Section In the area be'ho, pro de an approximate listing of necessary supplies. Supply fterriecosts that should be listed are ILEITIS otter then what the equipment de`rnrtion states as. foliate The general deilnitlon of "Equipment out of the CFR IS- "Equipment" means an article of nor -expendable, tangible personal property haying a useful I,fe of more than one year and an acquisition coast which equpls or eeeds the lesser of thetapotalFzatran level estayi by the governmental unit for financial statement purposes, or $5000. however, due to the dynamo program, use requirements for these &ems (within the amount approved at time of award for this object class) may change. Any changes to the listed items will be reflected in the Performance Reports, including the reason for the change(s) noted. Supplies These are the items our Task Force andcipates requiring under this Cooperative Agreement. However, due to the dynamic program, the requirements for these items may change and any changes will be reflected In the Performance Reports, with the reason for the charge noted. A budget change is not required to be submitted for approval if the costs in this object class remain as approved at time of award and the Items are allowable in accordance with the statement of work, program guidance and directives. Item Cache fE Unit Cost No.. of Units Total Cost $0 $0 $0 $0 S0 S0 $0 SO So $0 50 $0 So So $o Total So Supplies Cost Basis: Please mark appropriate bwfle$) belay. Describe any additional supporting information for supply costs below. El ❑ ❑ ❑ ❑ 0 Union Agreements Ufy/Counly/Organization Negotiated Agreements Historical Data erds/O='rates Costs are in Comparison au/ other 7F5 for Similar Tasks or Items Other (cisthere): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-10E Sedmn 8 Equipment Pa9e4 of 0 Contractual Notes for Contractual Section t -; cis•; hst any sung rtiog infOrMatiOn far the contractual costs of selvrceo rentals, etc., for equipment. Contractual Service Quantity Unit Cost Total Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 so so $0 SO SO 0 Total $a Contractual Cost Basis: Please mark aooroonate boxes) below. Descobe any arklUonal Supporting information for contractual costs below. ❑ ❑ D ❑ ❑ E union Agreements City/COuntyjOrganization Negotiated Agreements Historical Data. Bids/Quotes Costs are m Campenson me/other 7Fs for Similar Tasks or Items Other (List here); This narrative box has character limitations. For addition°€ clarification use tab 12 Other Notes for Other Section r. .7,—ea we cover ally 001Ceilaneous Items that are are caulpn•..:J, rted and allowable under the Statement of Work but not ['Nereid in the °tier Object CWise; Other Item Quantity Unit Cost Total Cost 0 $0 $0 $0 $0 $0 $0 $0 Total - $0 Other Describe any add t ona! supporhnrg information for other costs below. This narrative box has character limitations. For additional clarification use tab 12 Cost Basis: Please mark appropriate box(es) glow. ❑ union Agreements ❑ O4/Ccwnry/Avi&anizebbn N ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ ❑ Other rgothated Agreements other 7Fs far Similar Tasks or Zen (List here): FEMA FORM 0119-0-10E Sector, Equipment Page 5 err 5 Indirect Costs Notes for Indirect Costs Section CC:a3C8n I.icv<ded IF Mere is an ineirect Cast Pace P.gre inert mat has Oar approved by a cognizant " :bet] Agency. A s py ci ore orals' Cost Rate Agr :oar:: aid accompany the application. The Indirect Cost elate Agee'e,.cnt that you provide should State wheat category or eatego'res the Indirect Costs are based on, I.e., equipment, salaries, all expenses, etc. The information provided 7eoow sttouA list the description of the cost category for the base, the amounton which its based, the percentage, and the total. The rate or amount approved at erne of award will prevail thru the term of the COCIMratsve Agreement. Indirect Costs Item/Category Item Description Base Amount Percentage Total Cost Total so Indirect Costs Cost Basis: Please mark appropriate box(es) below, Descr bn any adritorral suplxrbng rnformalan for indirect costs Mow. Please adv, the Cognizant Federal Agency and the date of apprcvaf. who Is E Union Agreements ❑ Cty/County/Organ; ahon NegotatedAgreements ❑ Hamm? ❑ &ds/Quotes ❑ Costs are in Comparison w/ other 7Fs for Similar Tasks or Items ❑ Other (List here); This narrative box has character limitations, For additioaal clarification use tab 12 FEMA FORM 089-0.10£ Section 8 Equipment Page 6 er 6 STORAGE & MAINTENANCE Task Force General Comments This Program Category covers the costs for the storage/maintenance portion of this Readiness Cooperative Agreement. The costs for the Storage/Maintenance portion of this budget/narrative will be addressed in this section for any warehouse lease or maintenance casts for the equipment/vehicles, and the costs will occur within the 36 month period of performance. Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years (See Statement of Work, Section F, Cooperative Agreement Funding at pages 21-22). Task forces may write contracts with art available fund's douse or option years for protection. The storage and maintenance will be in accordance with the requirements of the Urban Search & Rescue Branch statement of work, program guidance, Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. The below list of costs covers what is anticipated for this Readiness Cooperative Agreement Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structuxe, construction and renovation costs are not allowed. Examples of permissible minor renovation and mnrlifiralinn rn,Fc nnr Iimihxl to nfrcictnr.nn rnarc h,,il,innrfrcrnnfin,,, t,, ,, rafiinnc mock into we Vim Rtonn I-rvar and cartrrih, fonrinn The Mat] r I ISX.R Rr,nrh Total Storage & Maintenance Cost $107,055 Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Fringe Benefits Section The Task Force can use Ups category to account for tie sa!arces cf Task Force Mesmbers who perform duties related to storage Er marntenance. This may also include backflll expanses for rrdlvrdua➢(s) who are working wtth related protects. If specific costs are unknown, give estimated salary hours and average salary rate. If specific dates are unknown, provide estimated time frame (e.g., 1 day per week/month, etc.). if overtire Hours are listed, please note then as a separate line Rem below. Put the total amount under salary. Note the hourly rate in the clarification Personnel Salaries and Frin Staff Position Full/Part Time Overtime Hours bate Salary Charged Fringe Benefits (If APPlicable) Sofa r11 Totals $0 $o $0 $0 $0 $o $0 $a 20 $a $a $g $o $a PC TOtalS $0 $0 S4 Personnel Salaries Cost Basis: Please mark appropriate box(es) below. The area below rs to provide additional notes the Task Force may need to add far clarifying the range of salary rates used to develop the average hourly costs. ❑ Union Agreements ❑ City/County/Organization Negat/atedAgreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other Ifs far Similar Tasks or Items ❑ Other (List here). This narrative box has character limitations. Far additional clarification use tab 12 Fringe Benefits Cost Basis: Please mark appropriate byes) below. The area below is to state the total percentage (e.g., 23%) for the Fringe Benefits (if applicatile) and list the items (e.g., health, dental, workers' comp) that are included. ❑ ❑ 0 ❑ ❑ ❑ Union Agreements City/County/Organizaton Negotiated Agreements Historical Data Bids/Quotes Costs are in Campanson w/ other TFs for Similar Tasks a Items Other (List here): This narrative box has character limitations. For additional clarification use tab i2 I FEMA FORM 089-040F Sec on 9 Storage Maintenance Pagel of 6 Travel Notes for Travel Section This section can be used for those travel items related to storage, maintenance and/or equipment (e.g., mileage, etc.} allowable within the scope of the Statement of Work. Please note: These expenses can be reflected within the Administrative/Menegement travel category instead. Costs can be provided in detail or by trip costs, and a detail of the costs should be fisted In the comments sections, that will Show how you arrived et the tap total. The CONS listed below are estimates due to travel locations that are unknown at the time of application. It is at this tirne when costs are generally based on histon al data. There are drop down menus for some of the meetings, and you Can add others that are in line 'within the Statement of Work. Travel (If Applicable Event Title No. of Personnel Cost Per Person Number of Trips Total Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 If other, list here $0 If other, list here $0 If other, fist here $0 If other, list here $0 if other, list here $0 If other, fist here $0 Total so Travel Cost Basis: Please mark appropriate boxes) below. Briefly describe breakdown of travel Cost Per Person, travel' if selected above. Provide examples of "other authorized F C ❑ D ❑ ❑ Union Agreements pry/County/Organization Negotiated Agreements Historical Data aids/Quotes Costs are in Comparison w/ other Ws for Similar Tasks Or Rams Other (list here): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 0119-0-10F Section 9 Storage Maintenance Page 2 ors Equipment Notes for Equipment Section ;. ilea expenses rested purchasing, maintenance and repair of equipment and vehicles, as approved by DHS[FEMA and within the i of Wo• ;_ r ur oast; FarceIs auiho la o to purchase equipment es listed in the approved DHS/FEMA 2017 USB&R Task Force Equipment Cade list, or any subsequently approved ErHSIFElitk U5&R F0ulpment i!st, Task Force personnel ate rensn5ed and directed not to exceed quantity andl0r Cost caps as listed on the cache list. Task Force must follow department proce•ernent regulations, which are w accordance with 2 CFR Part 200 to ensure reasonable prices are obtained _ The USP,R 5ranch and the Grants Office Assistance Offices must provide written approval for any other equipment not identified on approved cache r t(s). iho% Task Forces who maintain an PST Medea' Cocne are to include the approprate amount below for replacement of e5u.pint and phamwcsuutals, Please note: These expenses can be reflected within the Equipment category instead. uipment Item Description Item # Cache # Unit Cost No. of Units Total Cost EquipmenUWarehouse and Beet Maintenance/Repair $91,555 1 $15,500 HEPP Maintenance $15,500 1 $15,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $107,055 Equipment Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for equipment costs below. Li ❑ 0 0 D ❑ Union Agreements City/County/Organization Negotiated Agreements Historical Data Bids/Quotes Costs are in Comparison w/other 7Fs ha Sander Tasks or Items Other (List here): Maintenance costs associated with meeting the benchmarks set forth in Sections VI and VIII of US&R 2022 Readiness Cooperative Agreement Statement of Work are anticipated to consist of preventative maintenance/repair of Cache Equipment/Supplies per FL-TF2 and Manufacturer recommended maintenance schedules. Fleet Repair/maintenance includes new tires, oil and fuel filter changes, shock absorbers, replace burned out Tights and other wear consumables. HEPP and Task Force Equipment repair/maintenance is to repair any damage from wear and tear, ormaintenece for any of our gas, electric, and hydraulic equipment. Building Support for the Warehouse may include items like: cleaning supplies, small repairs, floor mats, vacuum cleaner, step ladders, chairs, tables, light bulbs, shelving racks, floor scrubbers, pa systems, overhead doors repairs, lighting, etc. This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-16F Section 9 Storage Maintenance Page 3 or b Supplies Notes far Supplies Section In the area below, provide an approximate listing of ne sary Supplies, Supply Items/costs that Should tie listed are it other then what the equipment definition states as folEows: The general definition of `Equipment" out of the CFR is: "Equipment' means an article of nonexpendable, tdngeble personal property having a useful life of more than one year and an acquisition cast Mach equals or exceeds the lesser of the capstrrlu.atian level established by the gtriernrrrental unit for hnanctal statement purposes. or $5000. Supplies item Cache # Unit Cost No. of Units Total cost $0 $0 so $0 so $0 $0 $a $o so $0 $0 $0 $0 $0 Total $0 Supplies Cost Basis: Please mark appropriate box(es) below. Descnbe any ad-ditional Supporting information for sttpp:y casts bele..A 0 Union Agreements 0 City/County/Organizatmn Negotiated Agreement ❑ Historical Data 0 Bids/Quotes 0 Cost are in Comparison Items w/ other 7-Fs farSrmrlar Tasks or This narrative box has character limitations. For additional clarification use tab 12 ❑ Other (List here): FEMA FORM t189-0-10F Section 9 Storage Maintenance Page4 of5 Contractual Notes for Contractual Section In the area below, list any supporting infermatlon for the contractual cast; of services, rentals, etc., as it pertains to the maintenance and/or lease of storage facilities and associated US&R equipment and suppl€as. Under the quantity for leases please include the square footage of the warehouse. Task farce management is reminded you may only use cooperative agietsnent funds to ay for warehouse leasm for a twelve-month conseeutwe period within the overall period of performance and that there is no guarantee of cooperative agreement fuming in future years (see Statement of Work, Section F, Cooperative Agreement Funding at page$ 21-22). Task forces may write contracts with an available fund's clause Or Option years for prilection, Contractual Service Prior Coverage Dates Lease Begin Date Lease End Date. Quantity Unit Cost Total Cost $0 $0 $0 $0 $0 SO $° $o $o so SO so $o $0 $o $o $0 rota{ — $0 Contractual Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information for contractual costs below. forge and cost per for any facility leases included above. Include quare 0 ❑ 0 El 0 ❑ Union Agreements City/County/Organization Negotiated Agreements Historical Data Bids/Quotes Costs are in Comparison w/ oo5er TF5 for Similar Tasks or Items Other (List here): This narrative box has character limitations. For additional clarification use tab 12 Other Notes for Other Section .!I carer any miscellaneous items that are are storage S. maintenance-relatnf and allowable under the Statement of Work but not covered in the other object classes. Eatcept for in,r. reaceraironti. and modifications of existing warehouse facibitw_s that do not change the footprint of the structure, ccnstructton and renovation costs are not allowed. Examples of permissible minor renovation and modifentice costs include but are not ranted to office/storage space build-cet/retonfiguratien, ceilings, loading docks/doors, Itghtmg, HVAC, and security fencing. US&RR Branch Other (List minor renovation/modification costs here Item Quantity Unit Cost Total Cost $o so $o $o $o tIL Total $0.00 Other Cost Basis: Please mark appropriate box(es) below. Describe any additional supporting information far other costs below. ❑ ❑ ❑ 0 0 ❑ Union Agreements City/County/Organization Negotiated Agreements HiStontat Data Bids/Quotes Casts are in comparison ta/ other TF5 for Similar Tasks or Items Other (List here); This narrative box has character limitations. for additional clarification use tab 12 FEMA FORM 0894-10F Section 9 Storage Maintenance Page 5 of Indirect Costs notes for Indirect Costs Section .tided if there is an Indirect Cost Rate Agreement that has been approved by a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should ;.oily : F,,^mot , The Inchrect Cost Rate Agreement that you provide should state wnat category or categories the Indirect Cis are based on, le equipment, salaries, all expenses, etc The Information provided below should list the description of the cost teary for Me base, the amount on which its based, the percentage, and the fatal. The rate or amount approved at time of award will prevail thru the term of the Cootve Agreement. Indirect Costs Item/Category Item Description Base Amount Perrentage Total Cost Total 80 Indirect Costs Cost Basis: Please mark appropriate box(es) below. _7 ibe any additional supporting infomhabon far indirect costs below. the Cognizant Federal Agency and the date of approval. Please advise who is ❑ E fl ❑ El Union Agreements City/County/Organization Negotiated Agreements Historical Data aids/Quotes Costs am in Comparison w/ other 7Fs for Similar Tasks or Items Other (List here): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0-56F Section 9 Storage Maintenance Page 6 of 6 BUDGET TOTALS This summary will be populated based on figures entered into other sectk na of this riarra ive. Activity Cost Administration & Management $1,061,160.00 Training $71,460.00 Equipment $92,475.00 Storage & Maintenance $107,055.00 Object Class Cost Personnel $861,973.00 Fringe Benefits $25,099.00 Travel $69,300.00 Equipment $199,530.00 Supplies $19,750.00 Contractual $156,498.00 Other $0.00 Indirect Charges $0.00 Activity Sum $1,332,150.00] Object Class Sum $1,332,150.00 Total $1,332,150.00 FEMA FORM 099-O-1OG Section 10 Budget Totals POSITION DESCRIPTIONS Please fill in position descriptions below, or attach pre -typed descriptions. 1. Administrative Specialist: Name Describe Administrative specialist functions here. 2. Financial Grants Manager: Name Describe Financial Grants Manager functions here. 3. Grant Manager: Name Describe Grant Manager functions here. 4. Logistics Coordinator: Name Describe Logistics Coordinator functions here. S. Logistics Manager: Name Describe Logistics Manager functions here. 6. Program Manager: Name Describe Program Manager functions here. Section 11 FEMA FORM 089-040N Position Descriptions Page 1 of 2 7. Training Coordinator: Name Descrbe Describe Training Coordinator functions here. Other (Please list position and name) Describe position functions here. Other (Please list position and name) Describe position functions here. 8. Training Manager: Name Describe Training Manager functions here. Other (Please list position and name) Describe position functions here. Other (Please list position and name) Describe position functions here. FEMA FORM 089-0-10H Position pescrlptFons Section 11 Page 2 of 2 South Florida Urban Search and Rescue Excerpts from Strategic Plan (Position Descriptions) ADMINISTRATION FL-TF2 will maintain administrative staffing organized as a Division of the City of Miami Fire Rescue Department with the following dedicated full time personnel: • Program Manager: Captain Erik Sanchez: Establishes division goals and objectives. Coordinates all task force grant goals to comply with cooperative agreements. Oversees the day-to-day task force operations. • Staff Lieutenant /Administrative Logistics Specialist: Lieutenant Joseph Barber: Responsible for all Finance and Procurement activities within the organization. Responsible for all personnel issues within the organization (Overtime reporting, time sheets, etc). Provide supervisory assistance to the Program Manager. • Staff Lieutenant /Administrative Training Specialist: Lieutenant Gustavo Arellano: Responsible for the timely delivery of training in accordance with the requirements set forth by FEMA (Approximately 30 courses delivered in a two year period), as well as the yearly training requirements set forth by the Program Manager (Approximately 72 hours per member). Responsible for tracking and reconciling all Task Force Training hours. Provides supervisory assistance to the Program Manager. • Grants Manager: Miroslava Musser: Responsible for overall programmatic administration of all grants awarded to the Urban Search and Rescue/Florida Task Force II by the Federal Government. Daily oversight of programmatic grant matters in support of task force activities. Responsible for fiscal reporting on all our grants, approximately $1.3 Million in grants annually. • Administrative Specialist: Shedrick Pope: Responsible for overall financial administration of all grants awarded to the Urban Search and Rescue/Florida Task Force II by the Federal Government. Daily oversight of financial matters in support of task force activities. Part Time Personnel are also utilized as Discipline Coordinator positions. This allows for the most cost effective means of personnel allocation. They are utilized on an as needed basis and do not burden the organization with the cost of full time salaries. The following part time positions have been established within the Table of Organization: • Discipline Training Coordinator: Frank Manaide: Responsible for assisting each discipline with their monthly/yearly discipline training needs. Assists and facilitates our Drills and Mobility Exercises. • Readiness Coordinator: Firefighter Timothy Gleason: Responsible for assuring the Task Force is in a readiness state at both the Training, and Equipment levels. Responsible for updating our deployment rosters. • Financial Officers: Julio Mestas: Responsible for the financial oversight of team activity during deployments. During deployments he assists with the day to day financial support and management of grant goals. Conducts all reconciliation of reimbursement paperwork and coordinates any After -Action Reports. • Medical Coordinator: Firefighter Ahmed Abousaleh: Responsible for the implementation and oversight of the Medical Team. This responsibility includes response activities during deployments, readiness activities, and team welfare. Coordinates yearly medical exams and oversees the HIPAA related information within the TF personnel files. • Communications Coordinator: Gabriel Rodriguez: Responsible for the readiness and implementation of the communications plan. Ensures communications equipment is functional and deployable. Monitor and updates equipment and conducts training within his discipline on same. • HazMat Coordinators: Tony Prado and Juan Abrue: Responsible for the WMD component of the Task Force. (One fully stocked tractor trailer containing about 1.2 million dollars in equipment.) Oversees training and maintenance for all HazMat components and the new HazMat Equipment Push Package Cache stored at FL-TF2 warehouse. • Canine Coordinator: Lieutenant Jorge Cruz: Responsible for the readiness of the K-9 and search component of the Task Force. Ensures that all search team members are in compliance with requirements set forth by FEMA. Coordinates all training for TF members within his discipline as well as oversees the coordination and site maintenance of the FL-TF2 training prop located in Davie, Fl. • Public Information Officer: Captain Iggy Carroll: Ensures that the message released by this Task Force is in line with the position of the Department of Homeland Security and the Sponsoring Agency, The City of Miami Fire Department. Disseminates TF related information to the local media and coordinates the TF Media Policy as it relates to any and all media resources. • Rescue Team Coordinator: Captain Carlo Soldevilla: Responsible for the oversight of all Rescue equipment. Assists with the institution of rescue methodology and the implementation and maintenance of light, medium and heavy rescue vehicles. Guarantees the readiness of the Rescue equipment cache and oversees training and skill testing for every TF member in his discipline. • Flood /Swiftwater Coordinator: Firefighter Greg Barhorst: Responsible for the Flood/Swiftwater cache, maintenance, and training in support of FEMA Directives. Oversees the continuing education and training for all TF members. • Task Force Leaders: Chief Joseph Zahralban, Chief Scott Dean, Chief David Duenas, Chief Alejandro Fernandez and Captain Grant Musser: Utilized on an as needed basis for special projects requiring management oversight with regard to higher level administrative duties (Example: hurricane reimbursements, audits). Additionally responsible to function as non - department member liaison and represents FL-TF2 at all local and national US&R meetings. • Logistics Coordinator: Firefighter Jesus Garcia: Responsible for all response equipment contained within the organization (over 20,000 individual items). Also responsible for excess property and the day-to-day operations of the Warehouse Manager, Transportation Officer, and Air Response Manager. • Warehouse Manager: Firefighter Jesse Santerre: Responsible for the inventory, tracking, and maintenance of all of our equipment, apparatus, and supplies. Oversees the day-to-day operational readiness of our equipment cache. • Air Response Manager: Ishmael Colon -Marquez: Responsible for assuring our equipment and apparatus are in a state of readiness to be deployed by air. Creates load plans for response to disasters which include our equipment pallets, transportation vehicles and apparatus, as well as our personnel. • Transportation Officer: Rene Gomez: Responsible for the entire task force fleet (4 tractors, 5 fifty foot trailers, 5 box trucks, 3 flatbeds, 2 SUV's, 5 F-350, 1 F-550, 1 Excursion, 2 forklifts, 8 off road ATV's). Establishes and implements a transportation policy for active drivers and a transportation plan during deployments. Oversees the day-to-day operational readiness for the Transportation Cache, including but not limited to monthly maintenance, minor repairs, and modifications, yearly inspections, records, etc. • Personnel Support Coordinator: Chief David Duenas: Responsible for the administration of the Personnel Support Program to include Critical Incident Stress Management, Employee Assistance, Assisting personnel and family with needs during times of deployment and coordinates CISD for the TF members and their relatives after deployment and on an as -needed basis. • Planning Team Coordinator: Lieutenant Santiago Ramos: Responsible for planning drills and exercises, conducting and preparing HSEEP AAR Reports. oversees training and skill testing for every TF member in his discipline. U.S. Department of Homeland Security Washington, DC 20472 FEMA R6 SSC US&R GENERAL MEMORANDUM - 2022-016 April 11, 2022 FOR: National Urban Search & Rescue Response System Task Force Representativ FROM: Buddy Ey, Chief Admin / Financ&Section Urban Search and Rescue Branch SUBJECT: US&R General Memorandum 2022-016 — FY22 US&R Readiness Cooperative Agreement Solicitation and Announcement Timeline The anticipated solicitation, application, and award timeline for the FY22 US&R Readiness Cooperative Agreement is as shown below. All dates are subject to change: March 14, 2022: April 8, 2022: April 15, 2022: June 01, 2022: June 17, 2022: July 15, 2022: July 18, 2022: August 19, 2022: Budget Planning Meeting Virtual FY22 US&R Spend PIan approved by the Strategic Group FY22 US&R Notice for Funding Opportunity (NOFO) to be submitted to the Grants Management Branch for review and approval - (projected) Cooperative Agreement Notice of Funding Opportunity (NOFO) package to post on www.grants.gov - (projected) DUE - Submit SF424 through www.grants.gov for initial approval DUE — All application packages through the NDGrants System DHS/FEMA (US&R Branch and GPD) begins review, negotiation, and approval of 28 task force applications through NDGrants System. GPD award packages. Application reviews complete Sept 01, 2022: Anticipated Award Date Anticipated Period of Performance: September 01, 2022 — August 31, 2025 www.fema.gov Musser, Miroslava From: Musser, Miroslava Sent: Monday, July 25, 2022 3:12 PM To: Mack, Tawana Cc: Bal, Rayna; Ey III, Elwood; Sanchez, Erik; Musser, Miroslava Subject: Florida Task Force 2 - Cooperative Agreement 2022 Budget Narrative Attachments: CA 2022 Budget - 03 FF 089-0-10 BdgtNrrtve USR 2022 FL-TF2_ 7-25-2022.xism; Position Descriptions 2022.pdf; City of Miami Florida_21 Compliance_Finai.pdf Good afternoon Tawana, Hope you are well. Attached please find Florida Task Force 2 budget narrative, position description and single audit report for Cooperative Agreement 2022. Please review and let us know if you have any questions. Thank you. Regards, Miros Musser Budget and Financial Support Advisor US&R Grant Manager City of Miami Department of Fire -Rescue Urban Search and Rescue Florida Task Force II Phone: 305.569.4044 Mobile: 786.236.7598 mirosmusser@miamigov.com From: Ey III, Elwood <elwood.ey-iii@fema.dhs.gov> Sent: Wednesday, July 6, 2022 1:52 PM Subject: Update: NOFO Delay CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. US&R Program and Grant Managers We continue to face a delay in the NOFO being posted. The BABAA hurdle was remedied late last week however we are still dealing with DHS' implementation of a Logic Model and Evidence Overview process and until they are accepted our NOFO remains delayed. Once accepted the NOFO will head to Congressional Notification and then it can be released. We are hopeful it can all be completed within two weeks but that may be optimistic. We intend to meet a September 1 POP date but admittedly it will be a challenge. To expedite the approval process once the NOFO officially posts, we are asking you to finalize and submit your budget narrative directly to the Branch for initial review as soon as you are ready. I have attached the same documents that will accompany the NOFO when it is officially posted. Use these documents to finalize your budget narrative and submit by email. Staff will review per the normal i procedure and get back with you with questions, comments and recommendations. All of this will be done informally through email, not the NDGrants system. You will hold on to all tentatively approved documents and officially submit in Grants.gov and NDGrants once the NOFO is posted. We will track on our end to minimize duplication of effort. We will work behind the scenes with GPD in an effort to get them to pre -review Branch approved documents, all in an attempt to keep a September 1 POP a reality. If you intend to purchase a vehicle under this award, please submit all required documentation so that can be pre -approved as well. Submit your budget narratives and all required supporting documentation as follows: • AZ-TF1 — MA-TF1 directly to Tawana with a copy to Rayna • MD-TF1 — WA-TF1 directly to Rayna with a copy to Tawana Please check with everyone on your grant management and financial team to ensure they received this email and forward if necessary. Reach out to Tawana, Rayna or me if you have any questions. Respectfully, Elwood R. Ey III (Buddy) Admin/Finance Section Chief FEMA Urban Search & Rescue Phone: 202-212-3799 Cell: 202-702-8854 elwood.ey-iii@fema.dhs.gov From: Ey III, Elwood Sent: Tuesday, June 7, 2022 7:34 AM Subject: Delay of FY22 NOFO Good morning Program Managers and Grant Managers, is delayed pending the outcome of an extension request that the Grant Programs Directorate (GPD) has submitted dealing with the Build America Buy America Act (BABAA). This extension request will allow more time for FEMA to align its program requirements to adhere to the BABAA. In effect, the delay should eliminate the FY22 US&R Award compliance with the BABAA. Any action taken prior to the extension decision would automatically require the award to comply with the BABAA. Note: The BABAA requires all steel and other building materials to be manufactured in the USA. There are already requirements to buy American manufactured products when possible, the BABAA makes it a requirement. Although the US&R awards are non -construction, the fact that we allow minor renovation put US&R in the compliance category. Donated materials from demolition projects would not need to meet the BABAA requirements, but purchase of steel or other building materials for your warehouse or rubble pile would. 2 Resolution is anticipated mid -month. In the meantime, I have attached the Spend Plan and Appendices so you can begin building your budget narrative. Please notify your SAC and TFRs as you find appropriate. Contact Tawana or me with questions. Respectfully, Elwood R. Ey III (Buddy) Admin/Finance Section Chief FEMA Urban Search & Rescue Phone: 202-212-3799 Cell: 202-702-8854 elw©od.ey-iiiPfema.dhs.gov 3 Musser, Miroslava From: Musser, Miroslava Sent: Wednesday, September 7, 2022 9:36 AM To: Blondet, Lillian Cc: Sanchez, Erik Subject: FY22 US&R Readiness Cooperative Agreement Attachments: RE: US&R General Memorandum 2021-015 — FY21 US&R Readiness Cooperative Agreement Solicitation and Announcement Timeline; RE: FL-TF2; 05 App-CthruH CAFY2022 Final for NOFO.xlsx; 02 2022 USR NOFO Appendix A SOW 1.0.pdf; FY22 USR NOFO_FINAL (Draft before Publication).pdf Good morning Lillian, Attached please find the email comrnunication for the SF424 we submitted last year for your perusal. Also, I have attached the US&R FY2022 Notice of Funding Opportunity (NOFO). The grant is for $1,332,150 (see below), with a Period of Performance of September 01, 2022 — August 31, 2025. Please kindly revise the address on the SF424 to the 10th floor rather than the 5th floor. Otherwise, the application will not be visible in the ND Grants database (see email attachment) 12 Address: 444 SW 2"`t Avenue, 10th Floor Miami, Florida 33130-1910 City of Miami Fire and Rescue (FL-TF2) Attn: Erik Sanchez (eriksanchez miamigov.com) 1151 NW 7th St Miami, FL 33136 (T86) 554-3155 $1,209.650 I will notify you as soon as we obtain confirmation that the award has been released on grants.gov. Thank you in advance. Regards, Miros Musser Budget and Financial Support Advisor US&R Grant Manager City of Miami Department of Fire -Rescue Urban Search and Rescue Florida Task Force II Phone: 305.569.4044 Mobile: 786.236.7598 mirosmusser@miamigov.com $32,500 1 From: Musser, Miroslava Sent: Tuesday, September 6, 2022 3:47 PM To: Blondet, Lillian <LBIondet@miamigov.com> Cc: Sanchez, Erik <ErikSanchez@miamigov.com> Subject: RE: NOFO - Update / Short Timeline / Additional Info I would need your assistance uploading the information & submitting the application. 1 will send you tomorrow a copy of what we submitted last year for your reference. From: Blondet, Lillian Sent: Tuesday, September 6, 2022 3:32 PM To: Musser, Miroslava <MirosMusser@miamigov.com> Cc: Sanchez, Erik <ErikSanchez@miamigov.com> Subject: Re: NOFO - Update / Short Timeline / Additional Info Oh wow! That's a short turnaround. Are you writing the response or do you need our assistance for that? And, as usual Grants will upload the info & submit application, correct? Get Outlook for iOS From: Musser, Miroslava <MirosMusser@miamigov.com> Sent: Tuesday, September 6, 2022 3:08:30 PM To: Blondet, Lillian <LBlondet@miamigov.com> Cc: Sanchez, Erik <ErikSanchez@miamigov.com> Subject: FW: NOFO - Update / Short Timeline / Additional Info Good afternoon Lillian, Hope you are well. I am writing to inform you that the FY22 Notice of Funding Opportunity (NOFO) has been delayed due to an extension request that the Grant Programs Directorate (GPD) submitted dealing with the Build America Buy America Act (BABAA). I received the following correspondence from the Program Office, which states that the NOFO should officially post in Grant.gov on Thursday, September 8, with a five day turnaround time. I will touch base with you tomorrow after our Zoom meeting and will advise of any additional information obtained. Regards, Budget and Financial Support Advisor City of Miami Department of Fire -Rescue USAR Florida Task Force II 1122 N.W. South River Drive Miami, FI 33136 Phone: 305.569.4044 MirosDiaz@miamigov.com 2 From: Ey HI, Elwood [mailto:elwood.ey-iii@fema.dhs.gov] Sent: Tuesday, September 6, 2022 1:50 PM Subject: NOFO - Update / Short Timeline / Additional Info CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. US&R Program Managers and Grant Managers, We were informed this morning that our NOFO should post on Thursday September 8 with a five day turnaround time. Obviously that is a very short turn around. I would like to have a Zoom call on Wednesday, September 7, 2022 at 11:00 EDT to discuss how we intend to meet the deadline. I will send a Zoom meeting notification to this same distribution shortly. When received, forward as you deem appropriate. Let me know if you have any questions, I will address them on the Zoom call. Respectfully, Elwood R. Ey III (Buddy) Admin/Finance Section Chief FEMA Urban Search & Rescue Phone: 202-212-3799 Mobile: 202-702-8854 elwood.ey-iii@fema.dhs.gov 3 Musser, Miroslava From: Reinoso, Carol Sent: Thursday, September 8, 2022 1:43 PM To: Sanchez, Erik; Musser, Miroslava Subject: RE: SF-424 submitted Hello All, You're welcome. Best of luck with the application! Regards, Carol Reinoso (she/her/hers) Grant Writer Office of Grants Administration Phone: (305) 416-1522 444 SW 2"' Avenue, 5th Floor, Miami FL 33130 lltil.,,Illtll • , Serving, Enhancing and Transforming our Community From: Sanchez, Erik <ErikSanchez@miamigov.com> Sent: Thursday, September 8, 2022 1:02 PM To: Musser, Miroslava <MirosMusser@miamigov.com>; Reinoso, Carol <CReinoso@miamigov.com> Subject: RE: SF-424 submitted Thank you so much for your assistance Caro!!! Respectfully, Erik Sanchez, Fire Captain US&R Program Manager City of Miami Fire -Rescue Urban Search and Rescue Florida Task Force II U. S. Dept. of Homeland Security C-(786)554-3155 P-(305)416-5472 eriksanchez@miamigov.com usarpm@miamigov.com " There are no secrets to success. It is the result of preparation, hard work, and learning from failure." Colin Powell From: Musser, Miroslava <MirosMusser@miamigov.com> Sent: Thursday, September 8, 2022 12:16 PM To: Reinoso, Carol <CReinoso@miamigov.com> Cc: Sanchez, Erik <ErikSanchez@miamigov.com> Subject: RE: SF-424 submitted Thank you so much for all your help. From: Reinoso, Carol <CReinoso@miamigov.com> Sent: Thursday, September 8, 2022 12:15 PM To: Musser, Miroslava <MirosMusser@miamigov.com> Cc: Sanchez, Erik <ErikSanchez@miamigov.com> Subject: SF-424 submitted Hi Miros, The forms on grants.gov have been submitted. Let me know if you need assistance with anything else. Regards, Carol Reinoso Grant Writer Office of Grants Administration Phone: (305) 416-1522 444 SW 2r'd Avenue, 5th Floor, Miami FL 33130 T e1 i�ll 1111/ 4 , or, 11 f, 1, Serving, Enhancing and Transforming our Community From: Musser, Miroslava <MirosMusser@miamig_ov.com> Sent: Thursday, September 8, 2022 12:07 PM To: Reinoso, Carol <CReinoso@miamigov.com> Cc: Sanchez, Erik <ErikSanchcz@miomigov.com> Subject: RE: Information confirmation request- SF 424 Hi Carol, Yes, the information below is correct. Thank you. Regards, Miros Musser Budget and Financial Support Advisor US&R Grant Manager City of Miami Department of Fire -Rescue Urban Search and Rescue Florida Task Force II Phone: 305.569.4044 Mobile: 786.236.7598 mirosmusser@miamigov.com From: Reinoso, Carol <CReinoso@miamigov.com> Sent: Thursday, September 8, 2022 12:04 PM To: Musser, Miroslava <MirosMusserCa)miamigov.com> Cc: Sanchez, Erik <ErikSanchez@miamigov.com> Subject: Information confirmation request- SF 424 Hello Miros, Before I submit the SF 424, I want to confirm with you that the information below is correct. 17. Proposed Project: R a. Start Date: 09/01/2022 * b. End D 18. Estimated Funding ($): * a. Federal b. Applicant * c. State * d. Local * e. Other * f. Program Income " g. TOTAL 1,332,150.00 0.00 0.00 0.00 0.00 0.00 1,332,150.00 Regards, Carol Reinoso Grant Writer Office of Grants Administration Phone: (305) 416-1522 444 SW 2nd Avenue, 5th Floor, Miami FL 33130 3 ho RANT . OV Confirmation Thank you for submitting your grant application package via Grants.gov. Your application is currently being processed by the Grants.gov system. Once your submission has been processed, Grants.gov will send email messages to advise you of the progress of your application through the system. Over the next 24 to 48 hours, you should receive two emails. The first will confirm receipt of your application by the Grants.gov system, and the second will indicate that the application has either been successfully validated by the system prior to transmission to the grantor agency or has been rejected due to errors. Please do not hit the back button on your browser. If your application is successfully validated and subsequently retrieved by the grantor agency from the Grants.gov system, you will receive an additional email. This email may be delivered several days or weeks from the date of submission, depending on when the grantor agency retrieves it. You may also monitor the processing status of your submission within the Grants.gov system by clicking on the "Track My Application" Zink listed at the end of this form. Note: Once the grantor agency has retrieved your application from Grants.gov, you will need to contact them directly for any subsequent status updates. Grants.gov does not participate in making any award decisions. rr you do not receive a receipt contrrrnation a confirmation or a rejection email message within 48 hours, please contact us. The Grants.gov Contact Center can be reached by email at support@grants.gov, or by telephone at 1-800-518-4726. Always include your Grants.gov tracking number in all correspondence. The tracking numbers issued by Grants.gov look like GRANTXXXXXXXXX. If you have questions please contact the Grants.gov Contact Center: suppart(a7.grants.gov 1-800-518-4726 24 hours a day, 7 days a week. Closed on federal holidays. The following application tracking information was generated by the system: Grants.gov Tracking GRANT13709464 Number: UEI: KJT5RFPMWTK5 Submitter's Name: Lillian Blondet CFDA Number: 97.025 CFDA Description: National Urban Search and Rescue (US&R) Response System Funding Opportunity Number: DHS-22-DOD--025-00-01 Funding Opportunity Fiscal Year (FY) 2022 National Urban Search & Rescue (US&R) Description: Agency Name: Application Name of this Submission: Response System Department of Homeland Security - FEMA City of Miami US & R FY 2022 Date/Time of Receipt: Sep 08, 2022 12:12:02 PM EDT TRACK MY APPLICATION — To check the status of this application, please click the link below: httos:Napoly07.grants.gov/apply/spoExit.jsp?p=web/grants/applicants/track-my-application. html&tracking^num=GRANT13709464 It is suggested you Save and/or Print this response for your records. GRANTS.GOV" WORKSPACE FORM 1-800-518-4726 SUPPORT@GRANTS.GOV This Workspace form is one of the forms you need to complete prior to submitting your Application Package. This form can be completed in its entirety offline using Adobe Reader. You can save your form by clicking the "Save" button and see any errors by clicking the "Check For Errors' button. In -progress and completed forms can be uploaded at any time to Grants.gov using the Workspace feature. When you open a form, required fields are highlighted in yellow with a red border. Optional fields and completed fields are displayed in white. If you enter invalid or incomplete information in a field, you will receive an error message. Additional instructions and FAQs about the Application Package can be found in the Grants.gov Applicants tab. OPPORTUNITY & PACKAGE DETAILS: Opportunity Number: DHS-22-D0D-025--00-01 Opportunity Title: Fiscal Year (FY) 2022 National Urban Search & Rescue (US&R) Response System Opportunity Package ID: PKG00276663 CFDA Number: 97.025 CFDA Description: National Urban Search and Rescue (US&R) Response System Competition ID: Competition Title: Opening Date: 09/08/2022 Closing Date: 09/13/2022 Agency: Department of Homeland Security - FEMA Contact Information: Centralized Scheduling and Information Desk (CSID) Phone: (800) 368-6498 E-mail: askcsid@fema.dhs.gov APPLICANT & WORKSPACE DETAILS: Workspace ID: WS00968222 Application Filing Name: City of Miami US & R FY 2022 UEI: KJT5RFPMWTK5 Organization: MIAMI, CITY OF Form Name: Application for Federal Assistance (SF-424) Form Version: 4.0 Requirement: Mandatory Download Date/Time: Sep 08, 2022 11:40:58 AM EDT Form State: No Errors FORM ACTIONS: OMB Number: 4040-0004 Expiration Date: 12/31/2022 Application for Federal Assistance SF-424 * 1. Type of Submission: Preappiication Application * 2. Type of Application: * If Revision, select appropriate Ietter(s): 11 New 0 Continuation n Revision • Other (Specify): i Application Changed/Corrected * 3. Date Received: 4. Applicant Identifier: Completed by Grents.gov upon submission, 5a. Federal Entity Identifier: 5b. Federal Award Identifier: State Use Only: 6. Date Received by 7. State Application Identifier: State: 8. APPLICANT INFORMATION: *a. Legal Name: City of Miami " b. Employerrraxpayer Identification Number (EINITIN): ' c. UEI: 596000375 KJT5RFPMWTK5 d. Address: * Streetl: Street2: * City: County/Parish: * State: Province: *Country: * Zip! Postal Code: 444 SW 2nd Avenue, loth Floor Miami FL; Florida USA: UNITED STATES 33130-1910 e. Organizational Unit: Department Name: Division Name: Miami Fire Department f. Name and contact information of person to be contacted on matters involving this application: - Pref&: *-First Name: Captain Kriir Middle Name: * Last Name: Sanchez Suffix: Title: Organizational Affiliation: `Telephone Number: 7865543155 Fax Number: * Email: usarptn@miamigov. com Application for Federal Assistance SF-424 * 9. Type of Applicant 1: Select Applicant Type: C: City or Township Government Type of Applicant 2: Select Applicant Type: 1 Type of Applicant 3: Select Applicant Type: *Other (specify): * 10. Name of Federal Agency: Department of Homeland Security - FENA 11. Catalog of Federal Domestic Assistance Number: 97.025 CFDA Title: National urban Search and Rescue (US&R) Response System * 12. Funding Opportunity Number: DHS-22-DOD-025-00-01 ' Title: Eiscal Year (FY) 2022 National Urban Search & Rescue (US&R) Response System 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): Add Attachment Delete Attachment View Attachment * 15. Descriptive Title of Applicant's Project: Urban Search and Rescue Response System FY 2022 Attach supporting documents as specified in agency instructions. Add Attachments Delete Attachments View Attachments Application for Federal Assistance SF-424 16. Congressional Districts Of: * a. Applicant FL-027 ' b Program/Project FL-027 Attach an additional list of Program/Project Congressional Districts if needed. Add Attachment Delete Attachment View Attachment 17. Proposed Project: * a. Start Date: 09/01/2022 *b. End Date: 08/31/20'' _: 18. Estimated Funding ($): *a. Federal *b. Applicant *c. State * d. Local * e. Other *f. Program Income *g.TOTAL 1, 332, 150. 00 0.00 0.00 0.00 0.00 0.00 1,332,150.00 * 19. Is Application a. This application b. Program is subject Subject to Review By State Under Executive was made available to the State under to E.Q. 12372 but has not been selected covered by E.O. 12372. Order 12372 Process? the Executive Order 12372 Process for review on by the State for review. c. Program is not * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) Yes 0 No If "Yes", provide explanation and attach Add Attachment Delete Attachment View Attachment 21. *By signing this herein are true, complete comply with any resulting subject me to criminal, application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements and accurate to the best of my knowledge. I also provide the required assurances** and agree to terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may civil, or administrative penalties. (U.S. Code, Title 18, Section 1001) and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency r4I ** I AGREE ** The list of certifications specific instructions. Authorized Representative: Prefix: Ms. *First Name: Lillian Middle Name: *Last Name: Biondet Suffix: *Title: Office of Grants Administration, Director *Telephone Number: 305-416-1536 Fax Number: *Email: lblondet@miamigov.com ' Signature of Authorized Representative: Completed by Grants.gov upon submission. ' Date Signed: Completed by Grants goy upon submission. Musser, Miroslava From: USAR (PM) Sent: Thursday, September 8, 2022 1:38 PM To: Musser, Miroslava Subject: FW: ACTION REQUIRED: Application Released in ND Grants FYI. Thank you. Respectfully, Erik Sanchez, Fire Captain US&R Program Manager City of Miami Fire -Rescue Urban Search and Rescue Florida Task Force II U. S. Dept. of Homeland Security C-(786)554-3155 P-(305)416-5472 eriksanchez@miamigov.com usarpm@miamigov.com "There are no secrets to success. It is the result of preparation, hard work, and learning from failure." Colin Powell From: tawana.mack@fema.dhs.gov <tawana.mack@fema.dhs.gov> Sent: Thursday, September 8, 2022 12:41 PM To: USAR (PM) <usarpm@miamigov.com> Subject: ACTION REQUIRED: Application Released in ND Grants CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Erik Sanchez, Thank you tor your Cooperative Agreement application submission. Your organization is one of the 28 Task Forces within the National Urban Search & Rescue Response System and therefore deemed eligible to apply for this Cooperative Agreement. Please continue to complete and submit all required sections and upload all the necessary documentation. Thank you for your cooperation, Sincerely FEMA GPD and US&R Branch Staff 1 Musser, Miroslava From: Sent: To: Cc: Subject: ndgrants@fema.dhs.gov Thursday, September 8, 2022 2:32 PM USAR (PM) Musser, Miroslava; Musser, Miroslava Application Received CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Erik Sanchez, This is to inform you that your application EMW-2022-CA-APP-00057 has been received by FEMA. Thank you for participating in the Fiscal Year (FY) 2022 National Urban Search & Rescue (US&R) Response System! 1 Musser, Miroslava From: Sent: To: Cc: Subject: NDGrants@fema.gov Thursday, September 22, 2022 12:59 PM Musser, Miroslava USAR (PM) Application for Federal Assistance Approved CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Erik Sanchez City of Miami - Florida Task Force II 444 SW 2ND Avenue, 10th Floor [Grantee Organization > Physical Address > Address 2] Miami, FL, 33130 - Congratulations! Your grant application EMW-2022-CA-APP-00057 submitted under the Department of Homeland Security's (DHS) FY 2022 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement has been approved for award. Your award number is EMW-2022-CA-00057-S01. Please log into ND Grants at [https://portal.fema.gov] to accept the award. Enter your User Name and Password to log in. Please note you must be the Authorized Official in order to accept the award. Once you reach the ND Grants homepage, click the Award Offer Review link in the Pending Tasks column. From the Award Offer Review page, click the Complete Award Offer Review icon (wrench) in the Action column. Then review the Award Package and accept or decline the award. Please save or print the Award Package for your records. For ND Grants instructions and tutorials, please visit https://www.fema.gov/non-disaster-grants-management-system. If you have any questions, please contact your Program Manager or the ND Grants Service Desk at: Phone: 800-865-4076 E-mail: NDGrants@fema.dhs.gov 9/8/22, 2:32 PM ND Grants Update Application Skip to main content ND Grants • • Applications o Manage Applications • Grants o Grants Dashboard o Performance Progress Reports o Manage Amendments • ▪ Administration o Organizations o Request Organization Access o Review Organization Access Requests • usarmiami o Logout 0 o Help o Download Plug -ins Update Application • Application Number EMW-2022-CA-APP-00057 • Funding Opportunity Name Fiscal Year (FY) 2022 National Urban Search & Rescue (US&R) Response System • Funding Opportunity Number DHS-22-DOD-025-00-01 • Applicant Information . SF-424 Information • Contacts • SF-424A . Attachments . Certification Regarding Lobbying • SF-LLL • SF-424B Cancel Save Submit Applicant Information Legal Name City of Miami - Florida Task Force II Type Others (specify) Division Name Department Name Employer Identification Number (EIN) 59-6000375 OthQr flrgarii7ations that sharp this FIN DUNS Number 072220791 DUNS+4 0000 UEI Number KJTSRFPMWTK5 EFT Indicator Applicant Congressional District Congressional District 18, FL Physical Address 444 SW 2ND Avenue, loth Floor Miami, Florida 33130 UNITED STATES Mailing Address https://eservices.fema.govindgrantslgranteelupdateApplication.action?application.applicationld=727365 1 /9 918/22, 2:32 PM ND Grants I Update Application 444 SW 2ND Avenue, 10th Floor Miami, Florida 33130 UNITED STATES SF-424 Information Project Information Project Title Urban Search and Rescue R Program/Project Congressional Districts • FL-27 • • No match found for search:Select Congressional District • No match found for search:Select Congressional District • No match found for search:Select Congressional District • No match found for search:Select Congressional District Proposed Start Date 09/01/2022 Proposed End Date 08/31/2025 Areas Affected by Project (Cities, Counties, States, etc.) United States [Calendar] [Calendar] Estimated Funding Funding Source Estimated Funding ($) Federal Funding $1,332,150.00 Applicant Funding $0.00 State Funding $0.00 Local Funding $0.00 Other Funding $0.00 Program Income Funding $0.00 Total Funding $1,332,150.00 is application subject to review by state under the Executive Urder 123/2 process? Program is not covered by E.O. 12372. Program is not covered by E.O. 12372. Is applicant delinquent on any federal debt? 0 Yes 0No Contacts Contact Search for a Contact https:l/eservices.fema.gov/ndgrantslgranteelupdateApplication.action?application.applicationld=727365 2/9 9/8/22, 2:32 PM Contact Musser, Miroslava mirosdiaz@miamigov.com Sanchez, Erik usarpm@miamigov.com SF-424A ND Grants I Update Application Authorized Official Slgnatory Authority Prlmary Contact Secondary Contact Action O 0 0 Budget Information for Non -Construction Programs OMB Number 4040-0006 Expiration Date 06/30/2014 Burden Statement Grant Program National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement CFDA Number Budget Object Class Amount Personnel $861,973.00 Fringe Benefits $25,099.00 Travel $69,300.00 Equipment $199,530.00 Supplies $19,750.00 Contractual $156,498.00 Construction $0.00 Other $0.00 Total Direct Charges $1,332,150.00 Indirect Charges $0.00 Budget Category Total $1,332,150.00 Non -Federal Resources Amount Applicant $0.00 State $0.00 Other $0.00 Total Non -Federal Resources $0.00 Income Amount Program Income $0.00 Total Budget Amount Federal $1,332,150.00 Non -Federal $0.00 Total Project Cost $1,332,150.00 https:lleservices.Tema.gov/ndgrantslgranteelupdateApplicaton.action?application.applicationld-727365 3/9 9/8/22, 2:32 PM ND Grants 1 Update Application Direct Charges Explanation Optional Indirect Charges Explanation Optional Forecasted Cash Needs (Optional) First Quarter Second Quarter Federal Non - Federal Total Future Funding Periods (Years) (Optional) First Remarks Third Quarter Fourth Quarter Second Third Fourth Total SF-424A Budget Information - Non -Construction Programs (4040-0406) SF-424A Budget Information - Non -Construction Programs (4040-0006) According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 4040-0006. The time required to complete this information collection is estimated to average 1.8 hours per response, including the time to review instructions, search existing data resources, gater the data needed and complete and review the information collection. If you have comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: U.S. Department of Health & Services, OS/OCIO/PRA, 200 Independence Ave., S.W., Suite 537-H, Washington D.C. 20201, Attention: PRA Reports Clearance Officer. Agency, Total Responses, Average Burden per response in Hours, Total Burden Hours • CNCS, 10, 4, 40 • DOI, 1274, 49/60, 1046 • DOS, 150, 5/60, 13 • EPA, 9098, 1,97, 17905 • SSA, 1400, 30/60, 700 • TREAS, 276, 1, 276 • VA, 184, 15/60, 46 • USDA, 7241, 3, 21723 • DOC, 5685, 20/60, 1895 • DOT, 50, 1.6, 80 • DHS, 150, 2, 300 • HHS, 1510, 2.64, 3998 • Total, 27028,_,48022, 48022 hrs. / 27028 = 1.8 total hours per response. Close https:/leservices.fema.gov/ndgrants/granteelupdateApplication.action?application.applicationld=727365 4/9 9/8/22, 2:32 PM Attachments Add Attachment Choose Files Attached Documents ND Grants i Update Application No file chosen Title Description CA 2022 Budget - 03 FF 089-0-10 BdgtNrrtve USR 2022 FL-TF2 FY2022 Budget Narr FL-TF2 7-25- 2022.xlsm FL-TF2 FY2022 Budget Narrative Attached Created By Date Miroslava 1409/08/2022 02 Musser -04:0 -04:00 Position Descriptions Position Description 09/08/2022 2022.pdf Position Descriptions 2022 2022 Miroslava 14:03 Musser -04:00 City of Miami FY2021 City of Miami Florida 21 FY2021 City of Miami Single Single Audit Compliance Final.pdf Grants gov submission 9-8- 22.pdf Grant Submission SF424 4 US R FY 2022 City of SF424 Miami.pdf Confirm Document Delete Are you sure you want to delete the uploaded document? Explanation for Deletion- required Cancel Ok Certification Regarding Lobbying Status Signed Date Signed 09/08/2022 Submitted in Grants.gov Submitted in Grants. gov Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: Miroslava 09/08/2022 Musser 14:04 -04:00 Miroslava 09/08/2022 Musser 14:24 -04:00 Miroslava 09/08/2022 Musser 14:26 -04:00 Action [Remove Attachment] [Remove Attachment] [Remove Attachment] [Remove Attachment] [Remove Attachment] (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, 'Disclosure of Lobbying Activities,' in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this https://eservices.fema.gov/ndgrants/grantee/updateAppiication.action?application.applicationld=727365 5/9 9/8/22, 2:32 PM ND Grants l Update Application transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,00 0 and not more than $100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form- LLL, 'Disclosure of Lobbying Activities,' in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Applicant's Organization: City of Miami - Florida Task Force II Prefix: Select a prefix First Name: Erik Middle Name: Last Name: Sanchez Suffix: Select a suffix Signatory Authority Title: Program Manager I, Erik Sanchez, or my designee am hereby providing my signature for this application as of 09/08/2022 SF-LLL Disclosure of Lobbying Activities OMB Number 0348-0046 Expiration Date 12/31/2013 Burden Statement Status ppilca Form Not Applicable to Application E% Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when the transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress serni-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. SF-424B Assurances for Non -Construction Programs OMB Number 4040-0007 https:/leservices.fema.govindgrants/granteelupdateApplication.action?application.applicationld=727365 6/9 9/8/22, 2:32 PM Expiration Date 06/30/2014 ND Grants 1 Update Application Burden Statement Status Signed Date Signed 09/08/2022 Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM`s Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; v..,..,.. the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. https://eservices.femfa.gov/ndgrants/grantee/updateAppiication.action?application.applicationld=727365 7/9 9/8/22, 2:32 PM ND Grants 1 Update Application 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally -assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (PI. 93- 205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. 19. Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub -recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award. Applicant's Organization: City of Miami - Florida Task Force II Signatory Authority Title: Program Manager I, Erik Sanchez, or my designee am hereby providing my signature for this application as of 09/08/2022 https://eservices.fema.govindgrants/grantee/updateApplication.action?application.applicationld=727365 8/9 9/8/22, 2:32 PM ND Grants I Update Application Close < September 2022 > Su Mo Tu We Th Fr Sa 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 < August 2025 > Su Mo Tu We Th Fr Sa 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 < September 2022 > Su Mo Tu We Th Fr Sa 28 29 30 31 1 2 3 4 5 6 7 8 9 1❑ 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 https://eservices.fema.govindgrants/grantee/updateApplication.action?application.applicationld=727365 9/9 City of Miami, Florida Single Audit Report in Accordance with Uniform Guidance and Chapter 10.550, Rules of the Florida Auditor General Fiscal Year Ended September 30, 2021 Table of Contents Independent Auditor's Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards 1-2 Independent Auditor's Report on Compliance for Each Major Federal Program and Major State Project; Report on Internal Control Over Compliance; and Report on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance and Schedule of State Financial Assistance Required by Chapter 10.550, Rules of the Florida Auditor General 3-4 Schedule of Expenditures of Federal Awards 5-9 Schedule of State Financial Assistance 10 Notes to Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance Schedule of Findings and Questioned Costs Summary Schedule of Prior Audit Findings II MN Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards Independent Auditor's Report The Honorable Mayor and Members of the City Commission City of Miami, Florida RSM RSA US LcP We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Miami, Florida (the City) as of and for the year ended September 30, 2021, and the related notes to the financial statements, which collectively comprise the City's basic financial statements, and have issued our report thereon dated March 31, 2022. Our report includes a reference to other auditors who audited the financial statements of Downtown Development Authority, Bayfront Park Management Trust, Coconut Grove Business Improvement District, Wynwood Business Improvement District, OMNI Redevelopment Agency, Midtown Community Redevelopment Agency, Southeast Overtown Park West Redevelopment Agency, Liberty City Community Revitalization District Trusts, Virginia Key Beach Park Trust, Firefighters' and Police Officers' Retirement trust, and General Employees' and Sanitation Employees' Retirement Trust, as described in our report on the City's financial statements. This report does not include the results of the other auditors' testing of internal control over financial reporting or compliance and other matters that are reported on separately by those auditors. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. THE POWER OF BEING UNDERSTOOD AUDIT TAX , CONSLLTING 1 Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Miami, Florida March 31, 2022 2 II MI Report on Compliance for Each Major Federal Program and Major State Project; Report on Internal Control Over Compliance; and Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance and Schedule of State Financial Assistance Required by Chapter 10.550, Rules of the Florida Auditor General Independent Auditor's Report Honorable Mayor and Members of the City Commission City of Miami, Florida RSM RSM US LLP Report on Compliance for Each Major Federal Program and Major State Project We have audited the City of Miami, Florida's (the City) compliance with the types of compliance requirements described in the OMB Compliance Supplement and the requirements described in the Florida Department of Financial Services State Projects Compliance Supplement that could have a direct and material effect on each of the City's major federal programs and major state projects, respectively, for the year ended September 30, 2021. The City's major federal programs and major state projects are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management is responsible for compliance with federal and state statutes, regulations and the terms and conditions of its federal and state awards applicable to its federal programs and state projects. Auditor's Responsibility Our responsibility is to express an opinion on compliance for each of City's major federal programs and major state projects based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and Chapter 10.550, Rules of the Florida Auditor General (Chapter 10.550). Those standards, the Uniform Guidance and Chapter 10.550 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on a major federal program or major state project occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirementsand performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program and major state project. However, our audit does not provide a legal determination of the City's compliance. Opinion on Each Major Federal Program and Major State Project In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs and major state projects for the year ended September 30, 2021. THE POWER OF BEING UNDERSTOOD AUDIT TAX CONSULTING 3 Report on Internal Control Over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program and major state project to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and major state project and to test and report on internal control over compliance in accordance with the Uniform Guidance and Chapter 10.550, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program or state project on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program or state project will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program or state project that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance and Chapter 10.550. Accordingly, this report is not suitable for any other purpose. Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance and Schedule of State Financial Assistance Required by Chapter 10.550, Rules of the Florida Auditor General We have audited the financial statements of the governmental activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City as of and for the year ended September 30, 2021, and the related notes to the financial statements, which collectively comprise the City's basic financial statements. We issued our report thereon dated March 31, 2022, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards and schedule of state financial assistance is presented for purposes of additional analysis as required by the Uniform Guidance and Chapter 10.550, and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards and schedule of state financial assistance are fairly stated in all material respects in relation to the basic financial statements as a whole. �svs .L.4P Miami, Florida April 29, 2022 4 City of Miami, Florida Schedule of Expenditures of Federal Awards Fiscal Year Ended September 30, 2021 Federal Grantor/Pass-through Grantor/Program or Cluster Title Assistance Pass -Through Entity identifying Provided to Federal Listing Number Grant/Contract Number Number Subrecipients Expenditures U.S Department of Agriculture Pass -Through Florida Department of Health Child and Adult Care Food Program Total U.S Department of Agriculture U.S Department of Commerce 10.558 S-576 16165FL350N2020 $ $ 42,750 42,750 Pass -Through University of Florida Sea Grant Support 11,417 Not applicable NA180AR4170085 - 7,079 Total U,S Department of Commerce 7,079 U.S Department of Housing and Urban Development CDBG - Entitlement Grants Cluster: Community Development Block Grants/Entitlement Grants 14.218 B-08-MN-120013 7,600 B-16-MC-120013 19,999 19,999 B-17-MC-120013 3,000 26,352 B-18-MC-120013 9,723 101,748 B-19-MC-120013 477,591 954,062 B-20-MC-120013 1,289,325 2,910,458 8-21-MC-120013 - 105 1,709,638 4,022,354 COVID-19 - Community Development Block Grants/Entitlement Grants 14.218 B-20-MC120013-CV 13,131 999,934 Total CDBG • Entitlement Grant Cluster 1,812,769 5,022,288 Emergency Solutions Grant Program 14.231 E-19-MC-120002 1,673 1,744 E-20-MC-120002 537,546 2,189,488 539,219 2,191,232 HOME Investment Partnership Program 14.239 M-15-MC-120011 87,100 M-17-MC-120011 2,085,002 M-18-MC-120011 - 512,833 M-19-MC-120011 243,468 M-20-MC-120011 629,026 3,558,429 (Continued) 5 City of Miami, Florida Schedule of Expenditures of Federal Awards (Continued) Fiscal Year Ended September 30, 2021 Federal Grantor/Pass-through GrantorfProgram or Cluster Title Assistance Pass -Through Entity Identifying Provided to Federal Listing Number Contract Number Number Subrecipients Expenditures U.S Department of Housing and Urban Development (continued] Housing Opportunities for Persons with AIDS COVID-19 - Housing Opportunities for Persons with AIDS Pass -Through Florida Department of Health Housing Opportunities for Persons with AIDS Total Housing Opportunities for Persons with AIDS Pass -Through Miami Dade County Homeless Trust Continuum of Care Program Section 8 Project - Based Cluster: Lower Income Housing Assistance Program -Section 8 Moderate Rehabilitation 14.241 F-LH-14-F005 - 4,605 F-LH-15-F005 540 12,948 F-LH-17-F005 - 240,655 F-LH-18-F005 3,795 952,453 F-LH-19-F005 25,844 5,250,867 F-LH-20-F005 4,319 5,359,039 34,498 11,820,567 14.241 F-LH-20-F005-CV 63,058 795,287 14.241 FLH19F999 CODRX 912,825 97,556 13,528,679 14.267 FL0211L4D001912 596000573 672,769 14.856 FL 145M R0001 1,898,058 FL145MR0002 562,224 Total Section 8 Project - Based Cluster 2,460,282 Housing Voucher Cluster: Section 8 Housing Choice Vouchers Mainstream Vouchers Total Housing Voucher Cluster 14.871 FL 145 2,548,185 14.879 FL 145 128,708 2,676,893 Total U.S Department of Housing and Urban Development 2,449,544 30,110,572 U.S Department of Justice COVID-19 - Coronavirus Emergency Supplemental Funding Program 16.034 2020-VD-BX-1259 83,971 Pass -Through Office of the Florida Attorney General Crime Victim Assistance 16.575 VOCA-2020-City of Miami Depa-00640 596000375 420,568 Public Safety Partnership and Community Policing Grants 16.710 2017ULWX0033 649,558 (Continued) 6 City of Miami, Florida Schedule of Expenditures of Federal Awards (Continued) Fiscal Year Ended September 30, 2021 Federal Grantor/Pass-through Grantor/Program or Cluster Title Assistance Pass -Through Entity Identifying Provided to Federal Listing Number Contract Number Number Subrecipients Expenditures U.S Department of Justice (continued) Edward Byrne Memorial Justice Assistance Grant Program 16.738 2018-DJ-BX-0831 2019-DJ-BX-0396 2019-WY-BX-005 2020-DG-BX-0011 3,000 135,826 242,837 261,068 18,464 19,918 261,301 419,812 Pass -Through Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program 16.738 2017-MU-BX-0187 2017-MU-BX-0187 - 28,231 2018-MU-BX-0292 2020-JAGC-DADE-9-Y5-163 - 21,820 2019-MU-BX-0036 2021-JAGC-DADE-1-5R-077 19,337 69,388 Total Edward Byrne Memorial Justice Assistance Grant Program 261,301 489,200 DNA Backlog Reduction Program 16.741 2017-AK-BX-0013 75,584 Criminal and Juvenile Justice and Mental Health Collaboration Program 16.745 2018-MO-BX-0014 101,651 101,651 Body Worn Camera Policy and Implementation 16.835 2020-BC-BX-0024 2,107 Comprehensive Opioid, Stimulant, and Substance Abuse Program 16.838 2018-AR-BX-K109 51,195 71,744 Equitable Sharing Program 16.922 Not Applicable 119,686 Total U.S Department of Justice 414,147 2,014,069 U.S. Department of Transportation Highway Planning and Construction Cluster: Pass -Through Florida Department of Transportation Highway Planning and Construction Cluster 20.205 G0R73 Not Available 185,912 G1G32 Not Available 622,256 Total Highway Planning and Construction Cluster 808,168 Highway Safety Cluster: Pass -Through Florida Department of Transportation State and Community Highway Safety 20.600 G1S22 69A37519300004020FLO - 184,497 G1S29 69A37519300004020FLO - 75,043 Total Highway Safety Cluster 259,540 Total U.S Department of Transportation 1,067,708 (Continued) 7 City of Miami, Florida Schedule of Expenditures of Federal Awards (Continued) Fiscal Year Ended September 30, 2021 Federal Grantor/Pass-through Grantor/Program or Cluster Title U.S. Department of the Treasury Assistance Pass -Through Entity Identifying Provided to Federal Listing Number Contract Number Number Subreciplents Expenditures Pass -Through Florida Housing Finance Corporation COVID-19 - Coronavirus Relief Fund 21.019 SLT0050 Not Available 767,053 Pass -Through Miami Dade County Department of the Treasury COVID-19 - Coronavirus Relief Fund 21.019 Net Applicable Not Available 11,066,166 Total COVID-13 - Coronavirus Relief Fund 11,833,219 COVID-19 - Emergency Rental Assistance Program 21.023 Not Applicable 12,727,183 Total U.S Department of the Treasury 24,560,402 U.S Department of Health and Human Services COVID 19 - CARES Act Provider Relief Fund 93.498 Not Applicable 168,195 Pass -Through Florida Agency for Persons with Disabilities Medicaid Cluster: Medical Assistance Program Cluster 93.778 Not Applicable Not Available 76,015 Total U.S Department of Health and Human Services 244,210 Executive Office of the President of the United States Pass -Through South Florida HIDTA/Monroe County Sheriffs High Intensify Drug Trafficking Areas Program 95.001 G19M10001A G19M10001A - 101,703 G20M10001A G20M10001A 59,650 Total Executive Office of the President 161,353 U.S Department of Homeland Security National Urban Search and Rescue (US&R) Response System 97.025 EMW-95-k-4718 3,677,944 EMW-2017-CA-00048 24,216 EMW201 SCA00008 125,456 EMW-2019-CA-00072 285,321 EM W-2020-CA-0D056 667,344 4,780,281 (Continued) 8 City of Miami, Florida Schedule of Expenditures of Federal Awards (Continued) Fiscal Year Ended September 30, 2021 Federal Grantor/Pass-through Grantor/Program or Cluster Title Assistance Pass -Through Entity Identifying Provided to Federal Listing Number Contract Number Number Subreciplents Expenditures U.S Department of Homeland Security (continued) Pass -Through State of Florida Division of Emergency Management Disaster Grants - Public Assistance (Presidentially Declared Disasters) Assistance to Firefighters Grant Pass -Through State of Florida Division of Emergency Management Agency Building Resilient Infrastructure and Communities Pass Through State of Florida Division of Emergency Management Homeland Security Grant Program 97.036 Z0032 4337DRFLP0000001 - 9,044,922 Z2489 4337DRFLP0000001 125,366 Z2070 4337DRFLP0000001 32,894,620 42,064,908 97.044 EMW-2020-FG-00527 - 1,719,793 97.047 18-DM-AX-11-23-02-365 EMA-2017-PC-0001 - 860 97.067 19-DS-04-11-23-02-319 EMW-2018-SS-00064 1,749,642 2,181,269 R0075 EMW-2019-SS-00049 1,282,601 1,857,394 R0232 EMW-2020-SS-00035-S01 20,022 432,748 R0280 EMW-2020-SS-00035-S01 - 51,535 3,052,265 4,522,946 Securing the Cities Program 97.106 20CWDSTC00007-01-00 2,536 Preparing for Emerging Threats and Hazards 97.133 EMW-2016-GR-00097-501 22,749 Total U,S Department of Homeland Security 3,052,265 53,1 14,073 Total Expenditures for Federal Awards $ 5,915,956 $ 111,322,216 See notes to the schedule of expenditures of federal awards. 9 City of Miami, Florida Schedule of State Financial Assistance Fiscal Year Ended September 30, 2021 State State State Grantor/Pass-through GrantorlProgram or Cluster Title CSFA Number Grant/Contract Number Expenditures Department of Environmental Protection Statewide Surface Water Restoration and Wastewater Projects 37.039 LPA0024 $ 28,431 Total Department of Environmental Protection Florida Housing Finance Corporation State Housing Initiatives Partnership (SHIP) Program 40.901 28,431 SHIP FY2018-2019 325,578 SHIP FY2019-2020 391,164 Total Florida Housing Finance Corporation 716,742 Department of Financial Services Fire Decontamination Equipment Grant Project Total Department of Financial Services Department of State and Secretary of State Cultural Facilities Grant Program General Program Support (Cultural and Museum Grants) Total Florida Department of State Department of Transportation Public Transit Service Development Program 43.013 FM588 18,750 18,750 45.014 20.9.200.574 78,250 45.061 CA2E142 7,591 85,841 55.012 446651-1-84-01 51,200 Transit Corridor Development Program 55.013 436695-1-94-01 294,499 Local Transportation Project 55.039 G1R84 14,973 Total Department of Transportation 360,672 Department of Health Emergency Medical Services (EMS) Matching Awards Pass -Through Miami -Dade County, Florida County Grant Awards Total Department of Health Fish and Wildlife Conservation Commission Florida Boating Improvement Program Total Fish and Wildlife Conservation Commission Total Expenditures of State Financial Assistance See notes to schedule of state financial assistance. 10 64.003 M B052 172,268 64.005 EMS County Grant #C0013 3,979 77.006 176,247 19024 2,450 2,450 $ 1,389,133 City of Miami, Florida Notes to Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance Fiscal Year Ended September 30, 2021 Note 1. Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance (the Schedules) includes the federal and state award activity of the City of Miami, Florida (the City) under programs of the federal and state government for the year ended September 30, 2021. The information in the Schedules are presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and Chapter 10,550, Rules of the Florida Auditor General (Chapter 10.550). Because the Schedules present only a selected portion of the operations of the City, it is not intended to and does not present the financial position, changes in fund balance/net position or cash flows of the City. Note 2. Summary of Significant Accounting Policies Expenditures reported on the Schedules are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance and Chapter 10.550 wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedules represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Note 3. Indirect Cost Rate The City elected not to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance. 11 City of Miami, Florida Schedule of Findings and Questioned Costs Fiscal Year Ended September 30, 2021 Section I — Summary of Independent Auditor's Results Financial Statements Type of report the auditor issued on whether the financial statements audited were prepared in accordance with GAAP: Unmodified Internal control over financial reporting: Material weakness(es) identified? Yes X No Significant deficiency(ies) identified? Yes X None Reported Noncompliance material to financial statements noted? Yes X No Federal Awards Internal control over major programs: Material weakness(es) identified? Yes X No Significant deficiency(ies) identified? Yes X None Reported Type of auditor's report issued on compliance for major federal programs: Unmodified Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a)? Yes X No identification of major federal programs: Assistance Listing Numbers Name of Federal Program or Cluster 21.019 COVID-19 - Coronavirus Relief Fund 21.023 COVID-19 - Emergency Rental Assistance Program 97.067 Homeland Security Grant Program Dollar threshold used to distinguish between type A and B programs. 30,000,000 Auditee qualified as low -risk auditee? X Yes No (Continued) 12 City of Miami, Florida Schedule of Findings and Questioned Costs (Continued) Fiscal Year Ended September 30, 2021 Section I — Summary of Auditor's Results (Continued) State Financial Assistance Internal control over major projects: Material weakness(es) identified? Yes Significant deficiency(ies) identified? Yes Type of auditor's report issued on compliance for major projects: Unmodified Any audit findings disclosed that are required X No X None Reported to be reported in accordance with Chapter 10.550, Rules of the Florida Auditor General? Yes X No Identification of major state projects: CSFA Number(s) 40.901 Name of State Project State Housing Initiatives Partnership (SHIP) Program Dollar threshold used to distinguish between type A and type B projects: $416,740 Section II — Financial Statements Findings No matters to report. Section III — Federal Awards Findings and Questioned Costs No matters to report. Section IV — State Financial Assistance Findings and Questioned Costs No matters to report. 13 City of Miami, Florida Summary Schedule of Prior Audit Findings Fiscal Year Ended September 30, 2021 No matters were reported in the prior year. 14 U.S. Department of Homeland Security Washington, D.C. 20472 GRANT AMENDMENT LETTER City of Miami - Florida Task Force II Erik Sanchez 444 SW 2ND Avenue, 10th Floor Miami, FL 33130 - Re: Amendment #: EMW-2022-CA-00057-A07 Dear Erik Sanchez, The amendment to change the award information for Fiscal Year (FY) 2022 National Urban Search & Rescue (US&R) Response System (Award #: EMW-2022-CA-00057-S01) has been approved on 09/29/2023. The changes to the award information are listed below. Budget Change: Budget Class Previous Amount Adjusted Amount Personnel $804,973.00 $804,973.00 Fringe Benefits $25,099.00 $25,099.00 Travel $69,300.00 $69,300.00 Equipment $199,530.00 $358,007.00 Supplies $19,750.00 $19,750.00 Contractual $213,498.00 $213,498.00 Construction $0.00 $0.00 Indirect Charges $0.00 $0.00 Other $0.00 $0.00 Total $1,332,150.00 $1,490,627.00 Please allow 2-3 business days for this information to be reflected in the Payment and Reporting System (PARS). Terms and Conditions Change: The following Term and Condition has been added to your award: FY 2023 Supplemental Funding for the FY 2022 Award FEMA is adding Fiscal Year (FY) 2023 funding as a supplement to your FY 2022 award, which is indicated in the obligating document of this amended award package. These supplemental funds may only be used for expenses incurred on/after October 1, 2022 (i.e., they cannot be used to cover expenses incurred before the federal FY 2023). These supplemental funds can be used for expenses incurred through the end of your FY 2022 award period of performance. The award information contained in this amendment supersedes award information listed in previous award packages and amendments. If you have any questions or concerns regarding your grant funds, please call 1-866-927-5646. NICA DANNELLE MATHES Section Chief Amendment Agreement Articles U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement GRANTEE: City of Miami - Florida Task Force II ORGANIZATION EIN: 59-6000375 ORGANIZATION DUNS: 072220791 ORGANIZATION UEI: KJT5RFPMWTK5 ORGANIZATION TYPE: Others (specify) ORGANIZATION CONGRESSIONAL FL-18 DISTRICT CODE: ORGANIZATION PHYSICAL 444 SW 2ND Avenue, 10th Floor ADDRESS: Miami, FL 33130 - ORGANIZATION MAILING ADDRESS: 444 SW 2ND Avenue, 10th Floor Miami, FL - PROGRAM: National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement SOLICITATION NAME: Fiscal Year (FY) 2022 National Urban Search & Rescue (US&R) Response System SOLICITATION YEAR: 2022 SOLICITATION DESCRIPTION: The National Urban Search and Rescue (US&R) Response System (the System) provides funding to ensure adequate management, training, exercise, procurement (vehicle and equipment) and storage and maintenance for the 28 national task forces staffed and equipped to assist State and local governments, tribes, and territories to conduct around - the -clock search -and -rescue operations following a Presidentially declared major disaster or emergency under the Stafford Act (e.g., earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses). When deployed, these task forces support State and local emergency responders' efforts by leading the U.S. response to natural and man-made incidents, conducting mass search and rescue operations in the immediate aftermath of and incident, and assisting with stabilization and restoration of community lifelines immediately following an incident. This program supports DHS Goal 5: Strengthen Preparedness and Resilience, Objective 5.2:.Q1/2Respond During Incidentsic'/2. as provided in the DHS Strategic Plan, Fiscal Years 2020-2024. https:// www.dhs.gov/sites/default/files/ AMENDMENT NUMBER: publications/19_0702_plcy_dhs-strategic- plan-fy20-24.pdf. This program also supports Goal 3 of the 2022-2026 FEMA Strategic Plan: Promote and sustain a ready FEMA and prepared nation, https:// www.fema.gov/about/strategic-plan EMW-2022-CA-00057-A07 Name of the AO who signed the amendment NICA MATHES TABLE OF CONTENTS Article I - DHS Standard Terms and Conditions Generally Article 11 - Assurances, Administrative Requirements, Cost Principles, Representations and Certifications Article III - General Acknowledgements and Assurances Article IV - Acknowledgement of Federal Funding from DHS Article V - Activities Conducted Abroad Article VI - Age Discrimination Act of 1975 Article VII - Americans with Disabilities Act of 1990 Article VIII - Best Practices for Collection and Use of Personally Identifiable Information Article IX - Civil Rights Act of 1964 - Title VI Article X - Civil Rights Act of 1968 Article XI - Copyright Article XII - Debarment and Suspension Article XIII - Drug -Free Workplace Regulations Article XIV - Duplication of Benefits Article XV - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Article XVI - Energy Policy and Conservation Act Article XVII - False Claims Act and Program Fraud Civil Remedies Article XVIII - Federal Debt Status Article XIX - Federal Leadership on Reducing Text Messaging while Driving Article XX - Fly America Act of 1974 Article XXI - Hotel and Motel Fire Safety Act of 1990 Article XXII - John S. McCain National Defense Authorization Act of Fiscal Year 2019 Article XXIII - Limited English Proficiency (Civil Rights Act of 1964 - Title VI) Article XXIV - Lobbying Prohibitions Article XXV - National Environmental Policy Act Article XXVI - Nondiscrimination in Matters Pertaining to Faith -Based Organizations Article XXVII - Non -Supplanting Requirement Article XXVIII - Notice of Funding Opportunity Requirements Article XXIX - Patents and Intellectual Property Rights Article XXX - Procurement of Recovered Materials Article XXXI - Rehabilitation Act of 1973 Article XXXII - Reporting of Matters Related to Recipient Integrity and Performance Article XXXII! - Reporting Subawards and Executive Compensation Article XXXIV - Required Use of American Iron, Steel, Manufactured Products, and Construction Materials Article XXXV - SAFECOM Article XXXVI - Terrorist Financing Article XXXVII - Trafficking Victims Protection Act of 2000 (TVPA) Article XXXVIII - Universal Identifier and System of Award Management Article XXXIX - USA PATRIOT Act of 2001 Article XL - Use of DHS Seal, Logo and Flags Article XLI - Whistleblower Protection Act Article XLII - Environmental Planning and Historic Preservation (EHP) Review Article XLIII - Applicability of DHS Standard Terms and Conditions to Tribes Article XLIV - Acceptance of Post Award Changes Article XLV - Disposition of Equipment Acquired Under the Federal Award Article XLVI - Prior Approval for Modification of Approved Budget Article XLVII - Indirect Cost Rate Article XLVIII - Program Income Article XLIX - Cooperative Agreement Article L - Renovation and Modification Costs Article LI - Warehouse Leases Article LII - Performance Goals Article LIII - FY 2023 Supplemental Funding for the FY 2022 Award Article I - DHS Standard Terms and Conditions Generally The Fiscal Year (FY) 2022 DHS Standard Terms and Conditions apply to all new federal financial assistance awards funded in FY 2022. These terms and conditions flow down to subrecipients unless an award term or condition specifically indicates otherwise. The United States has the right to seek judicial enforcement of these obligations. All legislation and digital resources are referenced with no digital links. The FY 2022 DHS Standard Terms and Conditions will be housed on dhs.gov at www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions. Article II - Assurances, Administrative Requirements, Cost Principles, Representations and Certifications I. DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances - Non -Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances as instructed by the awarding agency. II. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200 and adopted by DHS at 2 C.F.R. Part 3002. III. By accepting this agreement,recipients,andtheirexecutives,as defined in 2 C.F.R.section170.315, certifythat their policies are in accordance with OMB's guidance located at 2 C.F.R. Part 200, all applicable federal laws, and relevant Executive guidance. Article III - General Acknowledgements and Assurances All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. I. Recipients must cooperate with any DHS compliance reviews or compliance investigations conducted by DHS. II. Recipients must give DHS access to examine and copy records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities or personnel. III. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law, or detailed in program guidance. V. Recipients (as defined in 2 C.F.R. Part 200 and including recipients acting as pass -through entities) of federal financial assistance from DHS or one of its awarding component agencies must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of Award for the first award under which this term applies. Recipients of multiple awards of DHS financial assistance should only submit one completed tool for their organization, not per award. After the initial submission, recipients are required to complete the tool once every two (2) years if they have an active award, not every time an award is made. Recipients should submit the completed tool, including supporting materials, to CivilRightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline. Article IV - Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. Article V - Activities Conducted Abroad Recipients must ensure that project activities performed outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article VI - Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Public Law 94-135 (1975) (codified as amended at Title 42, U.S. Code, section 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article VII - Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. 101-336 (1990) (codified as amended at 42 U.S.C. sections 12101 - 12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. Article VIII - Best Practices for Collection and Use of Personally Identifiable Information Recipients who collect personally identifiable information (PII) are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Article IX - Civil Rights Act of 1964 - Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C. section 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7. Article X - Civil Rights Act of 1968 Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. 90-284, as amended through Pub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. section 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units - i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) - be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Article XI - Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. sections 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Article XII - Debarment and Suspension Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3002. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article XIII - Drug -Free Workplace Regulations Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government -wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug -Free Workplace Act of 1988 (41 U.S.C. sections 8101-8106). Article XIV - Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. Article XV - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. 92-318 (1972) (codified as amended at 20 U.S.C. section 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19. Article XVI - Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. 94- 163 (1975) (codified as amended at 42 U.S.C. section 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article XVII - False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. sections 3729- 3733, which prohibit the submission of false or fraudulent claims for payment to the Federal Government. (See 31 U.S.C. sections 3801-3812, which details the administrative remedies for false claims and statements made.) Article XVIII - Federal Debt Status All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article XIX - Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the Federal Government. Article XX - Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C.) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. section 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942. Article XXI - Hotel and Motel Fire Safety Act of 1990 Recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. section 2225a. Article XXII - John S. McCain National Defense Authorization Act of Fiscal Year 2019 Recipients, subrecipients, and their contractors and subcontractors are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. sections 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. Beginning August 13, 2020, the statute - as it applies to DHS recipients, subrecipients, and their contractors and subcontractors - prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons. Article XXIII - Limited English Proficiency (Civil Rights Act of 1964 - Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. section 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidance-published-help-department-supported-organizations-provide-meaningful-access-people-limited and additional resources on http://www.lep.gov. Article XXIV - Lobbying Prohibitions Recipients must comply with 31 U.S.C. section 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Article XXV - National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act of 1969, (NEPA) Pub. L. 91-190 (1970) (codified as amended at 42 U.S.C. section 4321 et seq.) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article XXVI - Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in individual DHS programs. Article XXVII - Non -Supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Article XXVIII - Notice of Funding Opportunity Requirements All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO. Article XXIX - Patents and Intellectual Property Rights Recipients are subject to the Bayh-Dole Act, 35 U.S.C. section 200 et seq, unless otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. section 401.14. Article XXX - Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. 89-272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. section 6962.) The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article XXXI - Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. 93-112 (1973) (codified as amended at 29 U.S.C. section 794), which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article XXXII - Reporting of Matters Related to Recipient Integrity and Performance General Reporting Requirements: If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the recipients must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Article XXXII! - Reporting Subawards and Executive Compensation Reporting of first tier subawards: Recipients are required to comply with the requirements set forth in the government -wide award term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. Article XXXIV - Required Use of American Iron, Steel, Manufactured Products, and Construction Materials Recipients and subrecipients must comply with the Build America, Buy America Act (BABAA), which was enacted as part of the Infrastructure Investment and Jobs Act Sections 70901-70927, Pub. L. No. 117-58 (2021); and Executive Order 14005, Ensuring the Future is Made in All of America by All of America's Workers. See also Office of Management and Budget (OMB), Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure. Recipients and subrecipients of federal financial assistance programs for infrastructure are hereby notified that none of the funds provided under this award may be used for a project for infrastructure unless: (1) all iron and steel used in the project are produced in the United States --this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (2) all manufactured products used in the project are produced in the United States --this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (3) all construction materials are manufactured in the United States --this means that all manufacturing processes for the construction material occurred in the United States. The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project, but are not an integral part of the structure or permanently affixed to the infrastructure project. Waivers When necessary, recipients may apply for, and the agency may grant, a waiver from these requirements. (a) When the federal agency has made a determination that one of the following exceptions applies, the awarding official may waive the application of the domestic content procurement preference in any case in which the agency determines that: (1) applying the domestic content procurement preference would be inconsistent with the public interest; (2) the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or (3) the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent. A request to waive the application of the domestic content procurement preference must be in writing. The agency will provide instructions on the format, contents, and supporting materials required for any waiver request. Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the OMB Made in America Office. There may be instances where an award qualifies, in whole or in part, for an existing waiver described. For awards by the Federal Emergency Management Agency (FEMA), existing waivers are available and the waiver process is described at "Buy America" Preference in FEMA Financial Assistance Programs for Infrastructure I FEMA.gov. For awards by other DHS components, please contact the applicable DHS FAO. To see whether a particular DHS federal financial assistance program is considered an infrastructure program and thus required to include a Buy America preference, please either contact the applicable DHS FAO, or for FEMA awards, please see Programs and Definitions: Build America, Buy America Act 1 FEMA.gov. Article XXXV - SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article XXXVI - Terrorist Financing Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. Article XXXVII - Trafficking Victims Protection Act of 2000 (TVPA) Trafficking in Persons: Recipients must comply with the requirements of the government -wide financial assistance award term which implements Section 106 (g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. section 7104. The award term is located at 2 C.F.R. section 175.15, the full text of which is incorporated here by reference. Article XXXVIII - Universal Identifier and System of Award Management Requirements for System for Award Management and Unique Entity Identifier Recipients are required to comply with the requirements set forth in the government -wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference. Article XXXIX - USA PATRIOT Act of 2001 Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. sections 175-175c. Article XL - Use of DHS Seal, Logo and Flags Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article XLI - Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 section 2409, 41 U.S.C. section 4712, and 10 U.S.C. section 2324, 41 U.S.C. sections 4304 and 4310. Article XLII - Environmental Planning and Historic Preservation (EHP) Review DHS/FEMA funded activities that may require an Environmental Planning and Historic Preservation (EHP) review are subject to the FEMA EHP review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires the recipient to comply with all federal, state, and local laws. DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/ FEMA grant funds, through its EHP review process, as mandated by the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and any other applicable laws and executive orders. In order to initiate EHP review of your project(s), you must submit a detailed project description along with supporting documentation. The EHP review process must be completed before funds are released to carry out the proposed project; otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive orders, regulations, and policies. If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archeological resources are discovered the applicant will immediately cease work in that area and notify the pass -through entity, if applicable, and DHS/FEMA. Article XLIII - Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist. Article XLIV - Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD@fema.dhs.gov if you have any questions. Article XLV - Disposition of Equipment Acquired Under the Federal Award For purposes of original or replacement equipment acquired under this award by a non -state recipient or non -state subrecipients, when that equipment is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, you must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. section 200.313. State recipients and state subrecipients must follow the disposition requirements in accordance with state laws and procedures. Article XLVI - Prior Approval for Modification of Approved Budget Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA where required by 2 C.F.R. section 200.308. For purposes of non -construction projects, FEMA is utilizing its discretion to impose an additional restriction under 2 C.F.R. section 200.308(f) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget FEMA last approved. For purposes of awards that support both construction and non -construction work, FEMA is utilizing its discretion under 2 C.F.R. section 200.308(h)(5) to require the recipient to obtain prior written approval from FEMA before making any fund or budget transfers between the two types of work. You must report any deviations from your FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article XLVII - Indirect Cost Rate 2 C.F.R. section 200.211(b)(15) requires the terms of the award to include the indirect cost rate for the federal award. If applicable, the indirect cost rate for this award is stated in the budget documents or other materials approved by FEMA and included in the award file. Article XLVIII - Program Income Per 2 CFR section 200.307, recipients are encouraged to earn income to defray program costs where appropriate. Program income means gross income earned by the recipient that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance except as provided in 2 CFR section 200.307 paragraph (f).Program income includes but is not limited to income from fees for services performed, the use or rental of real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal statutes, regulations, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them. When the recipient earns program income under this cooperative agreement, this program income must be added to the Federal award as described by 2 CFR section 200.307(e)(2)). The program income must be used for the purposes and under the conditions of the Federal award. Article XLIX - Cooperative Agreement Program authority and responsibility under this cooperative agreement resides with FEMA and the recipient, consistent with the terms of the award, including the Notice of Funding Opportunity. FEMA will work with the recipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished. The recipient and its subrecipients shall not develop or engage in the development of tasks not approved in recipient's application without post -award approval from the FEMA program office, and the issuance of a Grant Amendment from FEMA. FEMA will monitor the project on a continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction, in consultation with the recipient, as needed. Article L - Renovation and Modification Costs Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs include but are not limited to office/storage space build-ouVreconfiguration, ceilings, loading docks/doors, lighting, HVAC, and security fencing. The National US&R Branch approval is required for reimbursement of renovation and modification costs. The purpose of allowing minor renovation and modification costs is to ensure the equipment cache is maintained as required under the National Urban Search and Rescue Response program. See 42 U.S.C. section 5165f(I)(2); 44 C.F.R. section 208.23(c)(4). Article LI - Warehouse Leases Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. See Section VI, Cooperative Agreement Funding at pages 3-4. Task forces may write contracts with an available fund's clause or option years for protection. Article LII - Performance Goals The objective of the FY 2022 National Urban Search and Rescue (US&R) Response System (the System) is to provide funding for 28 national task forces staffed and equipped to assist State and local governments to conduct around -the - clock search -and -rescue operations following a Presidentially declared major disaster or emergency under the Stafford Act. FEMA will measure the effectiveness of the Cooperative Agreement program by comparing the input of federal resources used to sustain readiness of the System and local jurisdictions to respond and deploy to no -notice and notice events within the timeframes specified for each particular category of incident and locality upon having received a request from the Authority Having Jurisdiction. In addition, FEMA will evaluate whether the recipientAls activities provided for the sustainment and readiness of the System and local jurisdiction in support of OHS Mission 5, Goal 5.1: Enhance National Readiness, which seeks to reduce the vulnerability of individuals and families and mitigate risks to communities. In order to measure performance, FEMA may request information throughout the period of performance and in response to the recipientAls final performance report submitted at closeout. Article LIII - FY 2023 Supplemental Funding for the FY 2022 Award FEMA is adding Fiscal Year (FY) 2023 funding as a supplement to your FY 2022 award, which is indicated in the obligating document of this amended award package. These supplemental funds may only be used for expenses incurred on/after October 1, 2022 (i.e., they cannot be used to cover expenses incurred before the federal FY 2023). These supplemental funds can be used for expenses incurred through the end of your FY 2022 award period of performance. Obligating Document for Amendment la. AGREEMENT NO. 2. AMENDMENT NO. 3. 4. TYPE OF ACTION EMW-2022-CA-00057-S01 EMW-2022-CA-00057-A07 RECIPIENT AMENDMENT NO. 59-6000375 6. RECIPIENT NAME AND ADDRESS City of Miami - Florida Task Force II 444 SW 2ND Avenue, loth Floor Miami, FL 33130 - 9. NAME OF RECIPIENT PROJECT OFFICER Erik Sanchez 7. ISSUING FEMA OFFICE AND ADDRESS FEMA-GPD 400 C Street, SW, 3rd floor Washington, DC 20472-3645 POC: 866-927-5646 PHONE NO. (786)554-3155 11. EFFECTIVE DATE OF 12. THIS ACTION METHOD 09/29/2023 OF PAYMENT PARS 5. CONTROL NO. WX05430N2022T , WX05431N2022T , WX05432N2022T , WX06615N2023T 8. PAYMENT OFFICE AND ADDRESS FEMA Finance Center 430 Market Street Winchester, VA 22603 10. NAME OF FEMA PROJECT COORDINATOR Central Scheduling and Information Desk Phone: 800-368-6498 Email: Askcsid@dhs.gov 13. ASSISTANCE ARRANGEMENT Cost Reimbursement 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. NAME ACRONYM ACCOUNTING DATA (ACCS CODE) XXXX-XXX-XXXXXX- XXXXX-XXXX-XXXX-X National 97.025 2022-OS-A392-D60D- Urban Search -4101-D & Rescue (US&R) Response System Readiness Cooperative Agreement National 97.025 2022-OS-A392-D60D- Urban Search -4101-D & Rescue (US&R) Response System Readiness Cooperative Agreement National 97.025 2022-OS-A392-D60D- Urban Search -4101-D & Rescue (US&R) PRIOR TOTAL AWARD $1,332,150.00 AMOUNT AWARDED THIS ACTION + OR (-) 14. PERFORMANCE PERIOD From: 09/01/2022 Budget Period 09/01/2022 To: 08/31/2025 08/31/2025 CURRENT CUMULATIVE NON - TOTAL FEDERAL COMMITMENT AWARD $0.00 $1,332,150.00 $0.00 $0.00 $0.00 $0.00 $0.00 See Totals See Totals $0.00 See Totals Response System Readiness Cooperative Agreement National 97.025 2023-OS-A392-D60D- Urban Search -4101-D & Rescue (US&R) Response System Readiness Cooperative Agreement $0.00 $158,477.00 $158,477.00 See Totals TOTALS $1,332,150.00 $158,477.00 $1,490,627.00 $0.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL OR DESIGNEE (at the time of the Award) (Name and Title) Sanchez, Erik Program Manager 18. FEMA SIGNATORY OFFICIAL (Name and Title) NICA DANNELLE MATHES, Section Chief SIGNATURE DA 1'E 09/22/2022 17:21 DATE Fri Sep 29 16:24:14 UTC 2023 U.S. Department of Homeland Security Washington, DC 20472 FEMA US&R PROGRAM DIRECTIVE — 2023-009 September 29, 2023 FOR: Task Force Representatives National Urban Search & Rescue Response System FROM: Dean Scott, Chief (Acting) Urban Search and Rescue Branch SUBJECT: US&R Program Directive 2023-009 — US&R Readiness Cooperative Agreement FY2022 Supplemental Funding Award Notification Implementation Date: September 29, 2023 Expiration Date: August 30, 2025 The purpose of this Program Directive (PD) is to notify the National Urban Search & Rescue (US&R) Response System (the System) of supplemental funding to the FY2022 Readiness Cooperative Agreement award. With reference to PD 2023-008 — FY2022 US&R Readiness Cooperative Agreement - Supplemental Award with FY2023 Funding, all System task forces are receiving an amendment to their FY 2022 Readiness Cooperative Agreement in ND Grants in the amount of $158,477. All Sponsoring Agencies will receive notification through ND Grants that the amendment requests were approved. REQUIRED ACTIONS Sponsoring Agencies and task forces are to await further guidance pertaining to the purchase of specific equipment with the proceeds from this supplemental funding, along with corresponding specifications and quantities, which will be provided in a subsequent PD. cc: US&R Strategic Group US&R Advisory Group US&R Branch Staff FEMA Regional/Federal/International ESF #9 Representatives US&R Task Force Grant Managers Grant Programs Directorate www.fema.gov U.S. Department of Homeland Security Washington, DC 20472 FEMA US&R PROGRAM DIRECTIVE - 2023-008 September 22, 2023 FOR: National Urban Search & Rescue Response System Task Force Representatives FROM: Dean Scott, Chief (Acting) Urban Search and Rescue Branch SUBJECT: US&R Program Directive 2023-020 — FY2022 US&R Readiness Cooperative Agreement — Supplemental Award with FY2023 Funding Implementation Date: September 22, 2022; Re -issue / Expiration Date: September 30, 2025 The 28 National Urban Search and Rescue (US&R) Response System ("the System") task forces have an opportunity to receive supplemental funding within their FY2022 US&R Readiness Cooperative Agreements. This potential funding will continue to address the finding identified in the last Government Accountability Office (GAO) Audit, which highlighted the System's need to develop a comprehensive plan to prioritize and finance the replacement of equipment for the Urban Search and Rescue (US&R) task forces. Further direction and instruction pertaining to the purchase of specific equipment, along with corresponding specifications and quantities will be provided in subsequent US&R Program Directives after the funding is received. The direction given will address the funding received in this supplemental award. Terms and Conditions: These supplemental funds may only be used for expenses incurred on/after October 1, 2022 (i.e., they cannot be used to cover expenses incurred before the federal FY 2023). These supplemental funds can be used for expenses incurred through the end of your FY 2022 award period of performance. Since this action will need to be completed by the end of the fiscal year (September 30, 2023), the System needs to be prepared to receive the funding as soon as it is available. To this end, all task forces will need to initiate and submit a cost amendment request in NDGrants no later than noon on Tuesday, September 26, 2023, so the supplemental can be awarded when the funding is received. REQUIRED ACTIONS The issue is approved for FEMA National US&R Response System implementation. All task forces are to submit a cost amendment request in NDGrants no later than noon on Tuesday, September 26, 2023. Because it is unclear as to the amount of funding (if any) that would be provided, each task force should leave the dollar amount blank and this will be filled in once the dollar amount is known. In the "narrative" field, include the following: "This funding www.fema.gov US&R Program Directive 2023-008 — FY2022 US&R Readiness Cooperative Agreement — Supplemental with FY2023 Funding Page 2 will be used to continue the re -capitalization of the task force equipment cache. More specific direction will be provided by the US&R Branch" Refer to the attached NDGrants Quick Reference Guide Viewing and Creating Amendments for instruction on how to submit a cost change amendment. Attachment ND Grants Quick Reference Guide — Viewing and Creating Amendments cc: US&R Strategic Group US&R Advisory Group US&R Branch Staff FEMA Regional/Federal/International ESF #9 Representatives US&R Task Force Grant Managers FEMA Grants Program Directorate www.fema.gov Musser, Miroslava From: USAR (PM) Sent: Sunday, October 1, 2023 1:19 PM To: Musser, Miroslava Subject: FW: Amendment Request Approved FYI. Thank you. Respectfully, Erik Sanchez, Fire Captain US&R Program Manager City of Miami Fire -Rescue Urban Search and Rescue Florida Task Force II U. S. Dept. of Homeland Security C-(786)554-3155 P-(305)416-5472 eriksanchez@miamigov.com usarpm@miamigov.com "There are no secrets to success. it is the result of preparation, hard work, and learning from failure." Colin Powell From: ndgrants@fema.gov <ndgrants@fema.gov> Sent: Friday, September 29, 2023 6:13 PM To: USAR (PM) <usarpm@miamigov.com> Subject: Amendment Request Approved CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Erik Sanchez, Amendment Request EMW-2022-CA-00057-R06 has been approved for EMW-2022-CA-00057. To view this amendment, please log into the ND Grants system (https://portal.fema.gov). For ND Grants instructions and tutorials, please visit https://www.fema.gov/non-disaster-grants-management-system. If you have any questions, please contact your Program Manager or the ND Grants Service Desk at: Phone: 800-865-4076 E-mail: NDGrants@fema.dhs.gov 1 Skip to main content NO Grants • • Applications o Manage Applications • Grants o Grants Dashboard o Performance Progress Reports o Manage Amendments • ▪ Administration o Organizations o Request Organization Access o Review Organization Access Requests • usarmiami o Logout 0 • Help o Download Plug -ins View Amendment Request • Amendment Request Details • Attachments • Action History, Amendment Request Details Required fields are marked with an asterisk*. Amendment Request Number EMW-2022-CA-00057-R06 Organization Name City of Miami - Florida Task Force II Amendment. Request Status Approved Amendment Request Narrative This funding will be used to continue the re -capitalization of the task force equipment cache. More specific direction will be provided by the US&R Branch. Please refer to US&R PD 2023-008 Attachments Attached Documents Description USR PD 2023-008 - FY22 Supl Award with FY23 Funding.pdf Action History 10 v records per page Showing 1 to 10 of 26 entries Search: US&R PD 2023-008 - FY2022 US&R Readiness Cooperative Agreement - Supplemental Award with FY2023 Funding User Action Description Date System Status Change Amendment status updated from Pending Review to Approved 04 002023 18:13 System Status Change Amendment Request status updated from Pending Review to Approved 0094:00Q2023 18:13 System Status Change Performance Report status updated from Pending Review to Approved 09/25/2023 12:21 -04:00 Miroslava 09/22/2023 13:18 Status Change Amendment Request status updated from Pending Submission to Pending Review Musser -04:00 Miroslava 09/22/2023 13:18 Status Change Amendment Request status updated from New to Pending Submission Musser -04:00 Miroslava 07/26/2023 10:28 Status Change Performance Report status updated from Pending Submission to Pending Review Musser -04:00 Miroslava 07/26/2023 10:28 Status Change Performance Report status updated from New to Pending Submission Musser -04:00 07/06/2023 16:06 -04:00 07/06/2023 16:06 -04:00 Miroslava 05/16/2023 07:34 Status Change Amendment Request status updated from Pending Submission to Pending Review Musser -04:00 System Status Change Amendment status updated from Pending Review to Approved System Status Change Amendment Request status updated from Pending Review to Approved • 1 • 2 • 3 • Next -+