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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #14819 Date: 10/03/2023 Commission Meeting Date: 10/26/2023 Requesting Department: Department of Parks and Recreation Sponsored By: Christine King District Impacted: Type: Resolution Subject: Amend Agreement - Orange Bowl Committee. Inc Purpose of Item: A resolution authorizing the City Manager to amend the agreement with the Orange Bowl Committee, Inc. authorized on May 31, 2022 by Resolution No. R-22-0098. Background of Item: On November 13, 2008, The Miami City Commission approved Resolution No. R-08- 0646, granting the City Manager the authority to enter into a Project Cooperation Agreement (PCA) with the Orange Bowl Committee Inc.'s ("OBC") related entity, OBC Moore Park LLC, to undertake the construction of a football stadium including interior track and field facilities at the City's Moore Park located at 765 Northwest 36 Street, Miami, Florida ("Moore Park") as the Orange Bowl Legacy Gift Project B-30625 ("2008 Legacy Project"). On June 24, 2021, the City of Miami Commission passed resolution 21-0262 allowing the City Manager to enter into an updated Project Cooperation Agreement with the Orange Bowl Committee, Inc, for the provision of improvements, maintenance and repairs of the athletic track and football fields at Moore Park in connection with the 2021 College Football Program National Championship. The 2021 Legacy Project includes (i) athletic track resurfacing, restriping, repairs, and improvements, (ii) new football field turf, (iii) a nine (9) year field maintenance plan as well as field fluff treatment, and (iv) miscellaneous improvements such as replacing signage in the press box, scoreboard, bleacher tarps, and other repairs. The City agreed to provide a reimbursement match (on a fifty percent (50%) reimbursement basis) in an amount not to exceed Seven Hundred and Fifty Thousand Dollars to the Orange Bowl Committee and South Florida CFPNCG Host Committee, LLC. The agreement was not signed. On May 31, 2022, the City and OBC entered an amendment authorizing the City Manager to execute the amended agreement allowing the City to make an initial matching contribution of One Hundred Thousand Dollars ($100,000.00) following the execution of the Amendment. Going forward additional funding not exceeding $750,000.00 will be distributed on an equal Fifty/Fifty percent (50/50%) basis. As well as include commemorative donor signage in the press box, on the scoreboard, in two (2) concession buildings and commemorative plaques to the agreed upon project. The newly proposed resolution for the second amendment would grant the City Manager the authority to execute an amended agreement to the PCA between the City and OBC Moore Park, LLC for an increased contribution from the City in the amount of Two Hundred Fifty Thousand Dollars ($250,000) to replace the athletic track. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $ 250,000 Unknown Christopher Evans Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Department Head Review Donovan Dawson Marie Gouin Natasha Colebrook -Williams Arthur Noriega V Valentin J Alvarez Thomas M. Fossler Victoria Mendez Nicole Ewan City Clerk's Office Completed Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Rendered 10/04/2023 6:50 PM Completed 10/05/2023 11:05 AM Completed 10/05/2023 3:47 PM Completed Completed Completed Completed Completed Completed Completed 10/10/2023 1:08 PM 10/10/2023 3:26 PM 10/11/2023 11:47 AM 10/17/2023 8:15 PM 10/17/2023 8:29 PM 10/26/2023 9:00 AM 11/01/2023 12:12 PM City of Miami Legislation Resolution Enactment Number: R-23-0483 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14819 Final Action Date:10/26/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AMENDMENT TO THE PROJECT COOPERATION AGREEMENT ("PCA") WITH OBC MOORE PARK, LLC, THE SOLE MEMBER OF WHICH IS THE ORANGE BOWL COMMITTEE, INC. ("OBC"), FOR THE 2021 LEGACY PROJECT TO PROVIDE FOR AN INCREASED CONTRIBUTION FROM THE CITY IN THE AMOUNT OF TWO HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS ($250,000.00), FOR A TOTAL CITY CONTRIBUTION NOT TO EXCEED SEVEN HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS ($750,000.00), TO REPLACE THE ATHLETIC TRACK; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, INCLUDING, BUT NOT LIMITED TO, EXTENSIONS, RENEWALS, OR AMENDMENTS DEEMED NECESSARY FOR SAID PURPOSE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") is the owner of certain real property located at 765 Northwest 36th Street, Miami, Florida, Folio No.: 01-3123-046-0020, also known as Moore Park ("Moore Park"); and WHEREAS, pursuant to Resolution No. R-08-0646, adopted on November 13, 2008, the City entered into a project cooperation agreement ("PCA") with OBC Moore Park, LLC, the sole member of which is the Orange Bowl Committee, Inc. ("OBC"), for the 2008 Legacy Gift Project, Project B-30625, in which each party provided matching funds in amounts not to exceed Two Million Five Hundred Thousand and 00/100 Dollars ($2,500,000.00), for a total project amount of Five Million and 00/100 Dollars ($5,000,000.00), for the purpose of constructing a football stadium at Moore Park ("2008 Legacy Project"); and WHEREAS, pursuant to Resolution Nos. R-21-0262 and R-22-0098, adopted on June 24, 2021, and March 10, 2022, respectively, the City and OBC entered into an amendment to the PCA for the 2008 Legacy Project to provide for the improvement, repair, and maintenance of the football field and athletic track facilities at Moore Park, including, but not limited to, (i) athletic track resurfacing, restriping, repairs, and improvements (ii) new football field turf, (iii) a nine-year field maintenance and treatment plan, and (iv) miscellaneous improvements, replacements, and repairs such as signage, scoreboards, bleacher tarps, and other similar items for a total project cost of One Million and 00/100 Dollars ($1,000,000.00) ("2021 Legacy Project"); and WHEREAS, the City and OBC entered into an amendment dated May 31, 2022, for the 2021 Legacy Project in which each party provided matching funds in amounts not to exceed Five Hundred Thousand and 00/100 Dollars ($500,000.00), including an initial matching contribution of One Hundred Thousand and 00/100 Dollars ($100,000.00) from the City following execution of the amendment; and WHEREAS, in March 2023, the City conducted a site visit and determined that it is in the City's best interest to opt for a complete replacement of the athletic track rather than resurfacing it; and WHEREAS, in order to remove and replace the athletic track, OBC estimates it will increase the total project cost by approximately Two Hundred Fifty Thousand and 00/100 Dollars ($250,000.00), for a new total project cost of One Million Two Hundred Fifty Thousand and 00/100 Dollars ($1,250,000.00); and WHEREAS, the City Commission finds it necessary and appropriate to authorize the City Manager to negotiate and execute an amendment to the PCA for the 2021 Legacy Project with OBC to provide for an increased contribution from the City in the amount of Two Hundred Fifty Thousand and 00/100 Dollars ($250,000.00), for a total City contribution not to exceed Seven Hundred Fifty Thousand and 00/100 Dollars ($750,000.00) for the 2021 Legacy Project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized to negotiate and execute an amendment, in a form acceptable to the City Attorney, to the PCA for the 2021 Legacy Project with OBC to provide for an increased contribution from the City in the amount of Two Hundred Fifty Thousand and 00/100 Dollars ($250,000.00), for a total City contribution not to exceed Seven Hundred Fifty Thousand and 00/100 Dollars ($750,000.00) for the 2021 Legacy Project to replace the athletic track. Section 3. The City Manager is further authorized1 to negotiate and execute any and all other documents, all in forms acceptable to the City Attorney, including, but not limited to, extensions, renewals, or amendments consistent with the terms herein, as may be necessary for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Httor 1 ey 10/17/2023 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including, but not limited to, those prescribed by applicable City Charter and City Code provisions.