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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #14801 Date: 09/29/2023 Commission Meeting Date: 09/28/2023 Requesting Department: City Commission Sponsored By: Christine King District Impacted: Type: Resolution Subject: Florida Division of Emergency Management FDEM - Florida Recovery Obligation Calcuation F-ROC Budget Impact Analysis Total Fiscal Impact: Reviewed B Legislative Division Maricarmen Lopez Legislative Division Review Skipped 09/29/2023 11:17 AM City Commission Maricarmen Lopez Meeting Completed 09/28/2023 9:00 AM Office of the Mayor Mayor's Office Unsigned by the Mayor Completed 10/06/2023 3:27 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 10/06/2023 3:34 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 10/03/2023 4:41 PM Office of the City Attorney Juan Carlos Perez ACA Review Completed 10/06/2023 6:19 PM Office of Management and Budget Marie Gouin Budget Review Completed 10/10/2023 10:34 AM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 10/16/2023 10:16 PM Office of the City Clerk City Clerk's Office Rendered Completed 10/16/2023 10:17 PM City of Miami Legislation Resolution Enactment Number: R-23-0452 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14801 Final Action Date:9/28/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "2023-2025 F-ROC PROGRAM," AUTHORIZING THE CITY MANAGER TO EXECUTE THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT'S ("FDEM") FLORIDA RECOVERY OBLIGATION CALCULATION ("F-ROC") PROGRAM PARTICIPATION REQUEST FORM, IN SUBSTANTIALLY THE ATTACHED FORM, BY SEPTEMBER 30, 2023, TO OPT -IN TO THE F-ROC PROGRAM ALLOWING THE CITY OF MIAMI ("CITY") TO BE ELIGIBLE TO RECEIVE RECOVERY FUNDING UPFONT BEFORE A DISASTROUS WEATHER EVENT OCCURS; FURTHER AUTHORIZING THE CITY MANAGER TO ACCEPT FUTURE FUNDING AND DESIGNATE THE CITY'S DEPARTMENT OF FIRE -RESCUE, DIVISION OF EMERGENCY MANAGEMENT TO SATISFY ANY PREREQUISITE CONDITIONS FOR PARTICIPATION IN THE F-ROC PROGRAM AND EXECUTE ANY OTHER NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO OPT IN TO THE PROGRAM AND IMPLEMENT THE ACCEPTANCE OF SAID RECOVERY FUNDS. WHEREAS, the Florida Recovery Obligation Calculation ("F-ROC") is a new initiative, sponsored by the Florida Division of Emergency Management ("FDEM"), that standardizes, streamlines, and simplifies the Public Assistance Recovery process ("Program"), which is intended to result in quicker a recovery following a disastrous event and reduced risk for participating political subdivisions in Florida; and WHEREAS, to participate in the F-ROC Program, FDEM requires all interested political subdivisions to opt -in by completing and executing a Participation Request Form ("Application"), subject to terms and conditions, by September 30, 2023; and WHEREAS, the F-ROC Program, which is State managed and Federally supported, allows funds for recovery based on a proactive approach, which would enable the City of Miami ("City") to financially return to normal quicker and lessens the potential impact of negative audit findings and de -obligation of recovery funds; and WHEREAS, as a Program participant, the City could be eligible for up to 20 percent of recovery funds upfront for debris removal and emergency protective measures during the remainder of the 2023 hurricane season and up to 80 percent of recovery funds upfront for same during the 2024 hurricane season based on FDEM's point assessment of the City's Disaster Readiness Assessment ("DRA") and completion of the Post Disaster Questionnaire ("PDQ"); and WHEREAS, the ability for the City to participate in the F-ROC Program will not be available again until 2025 if the City does not meet the September 30, 2023 deadline to submit its Application; and WHEREAS, in accordance with Section 2-33(f) of the City Code, the City Commission, by a majority vote, hereby deems this Resolution to be of an emergency nature; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. A Section 2. The following new Special Revenue Project is established and resources are appropriated as described below: FUND TITLE: 2023-2025 F-ROC Program RESOURCES: Florida Division of Emergency Management TBD APPROPRIATIONS: City's Division of Emergency Management TBD Section 3. The City Manager is authorized to execute FDEM's Application by September 30, 2023, to opt -in to the F-ROC Program allowing the City to be eligible to receive recovery funding upfront before a disastrous weather event occurs. Section 4. The City Manager is further authorized' to accept future funding and and designate the City's Department of Fire -Rescue, Division of Emergency Management to satisfy any prerequisite conditions for participation in the the F-ROC Program and execute any other necessary documents, in a form acceptable to the City Attorney, in order to opt -in to the Program and implement the acceptance of said recovery funds. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: vndez, ity Attor ey 10/16/2023 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.