HomeMy WebLinkAboutSubmittal-Exhibit A-SUBEXHIBIT A
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City of Miami
Miami For Everyone
Program Guidelines
ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT.
Background:
On April 13th 2023, the Miami City Commission approved Resolution No. R-23-0178 establishing the
Miami For Everyone ("MFE") program. The following Miami For Everyone guidelines were adopted in
said Resolution R-23-0178, to ensure the accountability and utilization of the program funds meets the
intent of the MFE Program. Funding for the MFE Program will be allocated by the City Commission.
Purpose:
The purpose of the Miami For Everyone program is to assist communities facing the long-term
complications resulting from declared emergencies and to address the specific needs of the most
vulnerable residents and businesses, through a strategy of focusing the provision of support towards
priority areas of need that will further stabilize economic conditions within City District(s). The City of
Miami created the Miami For Everyone program to address the needs of the most vulnerable residents
who continue to experience hardships due to a declared emergency (pandemic, natural disaster, etc.).
Miami For Everyone focuses on projects and programs providing services directly benefitting City of
Miami residents in the following priority areas:
• Affordable Housing'
• Educational Programs for children, youth and adults
• Elderly meals, direct financial assistance, transportation, recreational and health/wellness related
activities
• Direct financial assistance, food assistance (gift card programs, voucher programs)
• At -risk youth or youth summer job programs
• Transportation services and programs
• Job development, retention and training programs
• Homeless Services
• Food Distribution programs
• Necessary climate and resiliency improvements in compliance with program purpose and
guidelines
• Essential supplies, during a State of Emergency, natural disaster, or economic
crisis.
• Necessary infrastructure improvements in compliance with program purpose and guidelines
The expenditure of Miami For Everyone funds allocated under this Initiative shall only be expended to
benefit the interest of disadvantaged residents of the City of Miami.
Eligible Entities and Organizations:
Miami For Everyone fund recipients must be an active and registered State of Florida entity:
'All Affordable Housing projects shall be managed by the City of Miami's Department of Housing and Community Development
("HCD") and subject to compliance with HCD's applicable rules, guidelines, processes, and procedures, including but not limited
to, relevant funding agreements.
14581 Submittal -City Manager -Exhibit A
THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP
City of Miami
Miami For Everyone
Program Guidelines
ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT.
(1) For Profit2; (2) Not -for profit organizations {501(3)(c)}; (3) Governmental units; (4) Educational
and academic institutions; (5) City of Miami departments, Offices of City Elected Officials, agencies,
or boards.
Additional Program Guidelines and Requirements
• Any organization considered for or selected to receive Miami For Everyone funds must comply
with any and all local, state and federal laws, rules, regulations, or guidelines associated with the
programs funded, and such allocations may be revoked at the sole discretion of the City
Commission.
• Organization must complete a Miami For Everyone funding request form.
• MFE programs are subject to funding availability.
• MFE fund recipients will use funds for a program or initiative that reaches a significant number of
individuals and/or significantly mitigates the impacts of a declared emergency.
• Recipients will be required to enter into a grant agreement with the City of Miami prior to any
funding being disbursed. Said agreement shall include program/activity information and
language regarding:
o Resolution stating who is authorized to execute agreement with City of Miami
o Scope of Services including but not limited to number of residents being served, City of
Miami District/Location where services are being provided, program focus/priority area,
frequency of service, performance measures and any other performance metric deemed
relevant to the program priority area
o Budget detailing how funding will be utilized to provided services to City/District residents
as described in the Scope of Services
o Invoicing for activities and services provided and residents assisted or served
o Conflict of Interest
o Insurance as required by the City of Miami, which said requirements may be amended by
the City's Department of Risk Management ("Risk") and approved by Risk, which may be
withheld in the City's sole discretion.
o Any other material terms deem applicable to ensure appropriate use of public funds
• If an agreement is not executed in six (6) months from the date of Commission approval, the
recipient will be recommended for de -obligation.
• Unless otherwise approved or extended by City Commission, the agreement term will end a year
following contract execution.
• Recipients will be required to complete an end of program close-out report certifying the services
provided, performance metrics, location of services, timeline for the provision of MFE related
services and a narrative of the overall accomplishments of the program. The City, from time to
time, may conduct on -site monitoring and/or audits of the MFE funded program/activity/service.
• Funds cannot be used to pay expenditures such as:
o Lobbying Activities
o Traveling for non -program participants
o Meals for non -program participants
o Pay bad debt
2 Only eligible to be awarded funding for affordable housing projects.
THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP
City of Miami
Miami For Everyone
Program Guidelines
ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT.
o Defense and prosecution of criminal and civil proceedings
o Donations or fund raising activities
o Individual or Personal expenses
o Pay same expense charged to other funding source (e.g. CDBG funds)
o Sponsorship of events and activities
o Any other expenditures deemed ineligible by the City of Miami
Organizations that discriminate based on race, color, sex, religion, national origin, age or disability
will not be recommended for funding. Administrative/Indirect expenses cannot exceed 10% of
the budget allocation.
• These guidelines are further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to, those prescribed by applicable City Charter and
City Code provisions.
• The attached Funding Request Form (pages 1-6) must be completed in its entirety by the applicant. The
completed form must besubmitted to the Office of Management and Budget before the entity may
added to the Commission Agenda for approval.
(March 28, 2023)
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City of Miami
Miami For Everyone
Program Funding Request Form
ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT.
CONTACT INFORMATION:
Contact Person: Donald F. Wolfe, III, J.D.
Title: Chief of Staff - Mayor Francis Suarez
Phone number:
Email Address: dwolfe@miamigov.com
Name of Person completing this form: Donald F. Wolfe,
Ill
Legal Name of Organization: Office of the Mayor
Address (Street, City, State, Zip Code): 3500 Pan American Drive
Executive Director of Organization: Mayor Francis Suarez
Executive Director email:
Executive Director Contact Phone Number:
The organization is a registered and active State of Florida Corporation (select one):
❑ F• or -profit organization
❑ N• ot -for profit organization {501(3)(c)}
❑ L• ocal governmental unit
State governmental unit
❑ E• ducational and academic institution
Iil City of Miami department, office of elected official, agency or board
Page 1 of 6
Return this form to: gtrito@miamigov.com
(March 28, 2023)
City of Miami
Miami For Everyone
Program Funding Request Form
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ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT.
ORGANIZATION AND PROGRAM/PROJECT INFORMATION
Organization History and Background Information:
The purpose of the Miami For Everyone program is to assist communities facing
the long-term complications resulting from declared emergencies and to address
the specific needs of the most vulnerable residents and businesses.
Is your program/project providing direct services to residents of the City of Miami? Yes ❑■ No❑
Number of residents your entity will serve: 300-1000
1
Frequency of Service:
Age Group Served:
*Mixed
Is your program/project related to a declared emergency in the City of Miami? Yes❑No❑
Name of Declared Emergency: COVID 19 Economic Recovery
Date of Official Declaration:
Is your program/project impacting one of Miami's afflicted communities? Yes Q Non
Geographic Area Served (specific to this project/program)
District Served (1, 2, 3, 4, 5, Citywide) Citywide
Neighborhood/Community being served: All City Neighborhoods
Program/Project Priority area (Select one):
n Affordable Housing
n Educational Programs for children, youth, and adults
ElElderly meals, direct financial assistance, transportation, recreational and
health/wellness related activities
FitDirect financial assistance, food assistance (gift card programs, voucher programs)
n At -risk youth or youth summer job programs
Page 2 of 6
Return this form to: gbrito@miamigov.com
(March 28, 2023)
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City of Miami
Miami For Everyone
Program Funding Request Form
ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT.
riT• ransportation services and programs
riJob development, retention and training programs
nH• omeless Services
nF• ood Distribution programs
nC• limate Resiliency Improvements
nE• ssential supplies, during a State of Emergency, natural disaster, or economic crisis
nAllowable Infrastructure Improvement per program purpose and guidelines
Page 3 of 6
Return this form to: gbrito@miamigov.com
(March 28, 2023)
THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP
City of Miami
Miami For Everyone Program
Funding Request Form
ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT.
Program/Project Title: 2023-24 Mayor's Miami For Everyone Gift Card Program
Project/Program Description: Financial Assistance program for FY 2023-24 serving Citywide residents.
The program will serve residents and families of the City with every -day household expenses.
Qualifying residents will receive economic recovery assistance in the form of a Visa gift card in the amount of $250.00.
Program Start Date: 09/14/2023 Program End Date: 09/30/2024
Please describe how this program/project and funding will assist the community overcome the
adverse effects of the declared emergency:
Since the declaration of COVID-19 on March 10, 2020, all residents of the City of Miami have been faced with rising
cost of goods and services. This program will assist in reducing the hardships
many residents are still facing today.
IMPACT AND PERFORMANCE:
Describe overall expected outcomes and performance measures for this project/program:
Successful delivery of all issued program gift cards in the amount of $250.00 of economic recovery assistance to qualifying residents.
Overall, the program is anticipated to lessen financial burdens for qualifying residents.
Please attach additional pages to the back of this packet, if the space above is not sufficient.
Page 4 of 6
Return this form to: gbrito@miamigov.com
(March 28, 2023)
City of Miami
Miami For Everyone Program
Funding Request Form
THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP
ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT.
FUNDING REQUEST INFORMATION:
Amount Requested: $ 250,000.00
Explain how the City of Miami's Miami For Everyone funding will be utilized:
Funding will be used to provide $250.00 Visa gift cards to qualifying resident
for everyday household expenses, such as:
groceries, household supplies, personal hygiene products, clothing, healthcare items, school supplies, and utilities
Itemize MFE funding related to expenditures below:
Personnel Salaries & Wages: $
Personnel Benefits
Space Rental:
Utilities (Electricity, Phone, Internet):
Supplies:
Equipment
Marketing:
Transportation (Participants):
Meals (Participants):
Professional Services (List each):
$
$
$
$
$
$
$
$
$
Construction (attach schedule of costs): $
Other (please describe): $250,000 ($250.00 Gift cards)
Other (please describe):
Other (please describe):
Page 5 of 6
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(March 28, 2023)
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ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT.
City of Miami
Miami For Everyone Program
Funding Request Form
To be completed by the Entity/Recipient
By signing below you agree to the guidelines and stipulate that the information provided on this form is
accurate and complete.
Completed by (Print & Sign):
Date:
Additional Comments:
To be completed by District Commissioner/Mayor's Office
Recommended for funding: Yes❑No❑
Funding Recommendation: $250,000.00
Commission Meeting Date: 09/14/2023
Additional Comments:
Completed by (Pri t & Sign):
Date: 41/1 A jj
To be completed by the Department
Received by (Print & Sign):
Date:
Additional Comments:
Page 6 of 6
Return this form to: gbrito@miamigov.com
(March 28, 2023)
SUBSTITUTED
Exhibit A
To Be Distributed
File ID 14581