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HomeMy WebLinkAboutR-23-0400City of Miami Resolution R-23-0400 Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14445 Final Action Date: 9/14/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, AUTHORIZING AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENTS ("AGREEMENTS") WITH ATKINS NORTH AMERICA, INC., A FLORIDA PROFIT CORPORATION, AND HAZEN AND SAWYER, P.C., A FOREIGN PROFIT CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA, (COLLECTIVELY THE "CONSULTANTS"), FOR AN INCREASE IN CAPACITY FOR THE PROVISION OF ADDITIONAL CAPITAL IMPROVEMENTS PROGRAM SUPPORT SERVICES WORK, SOLICITED PURSUANT TO REQUEST FOR QUALIFICATIONS ("RFQ") NO. 21-22-018, FOR THE CITY OF MIAMI ("CITY") OFFICE OF CAPTIAL IMPROVEMENTS ("OCI"), INCREASING THE CAPACITY OF THE INITIAL TERM BY AN AMOUNT OF TWO MILLION FIVE HUNDRED THOUSAND DOLLARS ($2,500,000.00), FROM THE CURRENT CAPACITY AMOUNT OF FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) TO THE INCREASED CAPACITY AMOUNT OF THREE MILLION DOLLARS ($3,000,000.00), WITH THE PROVISION OF AN ADDITIONAL ONE MILLION DOLLARS ($1,000,000.00) PER RENEWAL YEAR FOR EACH OF THE TWO (2) ONE (1) YEAR OPTIONS TO RENEW, FOR EACH OF THE AGREEMENTS; ALLOCATING FUNDS FROM THE APPROPRIATE OCI PROJECTS AND DEPARTMENTAL BUDGETS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, on June 10, 2022, the City of Miami ("City") Department of Procurement ("Procurement"), on behalf of the City's Office of Capital Improvements ("OCI"), issued Request for Qualifications ("RFQ") No. 21-22-018 for Capital Improvements Program Support Services, under full and open competition, for an initial term of three (3) years, with an option to renew for two (2) additional one (1) year periods; and WHEREAS, on July 18, 2022, Procurement received two (2) proposals in response to the RFQ, with both proposals deemed responsive and responsible concerning the minimum City of Miami Page 1 of 3 File ID: 14445 (Revision:) Printed On: 7/11/2025 File ID: 14445 Enactment Number: R-23-0400 submittal requirements of the RFQ; and WHEREAS, on October 20, 2022 and December 1, 2022, the Evaluation Committee completed the evaluation of both proposals and recommended for award of Professional Services Agreements ("Agreements") Atkins North America, Inc., a Florida profit corporation, and Hazen and Sawyer, P.C., a foreign profit corporation authorized to conduct business in Florida, (collectively the "Consultants"); and WHEREAS, on or about May 1, 2023, the City formally accepted the negotiated and agreed upon terms and conditions with the Consultants; and WHEREAS, pursuant to Section 18-87 of the Code of the City of Miami, Florida, as amended ("City Code"), the City Manager executed the Agreements with the Consultants for the provision of Capital Improvements Program Support Services, in an amount not -to -exceed Five Hundred Thousand Dollars ($500,000.00) per each of the Consultants; and WHEREAS, the current compensation limit is insufficient to address the costs associated with the City's need for future services; and WHEREAS, it is in the City's best interest to increase the existing capacity of the Agreements to accommodate outstanding and foreseeable future assignments; and WHEREAS, the capacity of the initial term would be increased by an amount of Two Million Five Hundred Thousand Dollars ($2,500,000.00), from the current capacity amount of Five Hundred Thousand Dollars ($500,000.00) to the increased capacity amount of Three Million Dollars ($3,000,000.00), with the provision of an additional One Million Dollars ($1,000,000.00) per renewal year for each of the two (2) one (1) year options to renew, for each of the Agreements; and WHEREAS, any increase in the total compensation limit above said amount of Five Hundred Thousand Dollar ($500,000.00) requires City Commission approval; and WHEREAS, funding shall be allocated from the appropriate OCI projects and departmental budgets; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Amendment No. 1 to the Agreements with the Consultants, for an increase in capacity for the provision of additional Capital Improvements Program Support Services work, solicited pursuant to RFQ No. 21-22-018, for OCI, increasing the capacity of the initial term by an amount of Two Million Five Hundred Thousand Dollars ($2,500,000.00), from the current capacity amount of Five Hundred Thousand Dollars ($500,000.00) to the increased capacity amount of Three Million Dollars ($3,000,000.00), with the provision of an additional One Million Dollars ($1,000,000.00) per each renewal year for each of the two (2) one (1) year options to renew, for each of the Agreements, is hereby authorized. Section 3. Funding shall be allocated from the appropriate OCI projects and departmental budgets, subject to the availability of funds and budgetary approval at the time City of Miami Page 2 of 3 File ID: 14445 (Revision:) Printed on: 7/11/2025 File ID: 14445 Enactment Number: R-23-0400 of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity ktor ey 8/30/2023 1 The authorization herein is further subject to compliance with all regulations that may be imposed by the City Attorney including, but not limited to, those prescribed by the applicable City Charter and City Code provisions. City of Miami Page 3 of 3 File ID: 14445 (Revision:) Printed on: 7/11/2025