HomeMy WebLinkAboutR-23-0400City of Miami
Resolution R-23-0400
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 14445 Final Action Date: 9/14/2023
A RESOLUTION OF THE MIAMI CITY COMMISSION, AUTHORIZING
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENTS
("AGREEMENTS") WITH ATKINS NORTH AMERICA, INC., A FLORIDA
PROFIT CORPORATION, AND HAZEN AND SAWYER, P.C., A FOREIGN
PROFIT CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN
FLORIDA, (COLLECTIVELY THE "CONSULTANTS"), FOR AN INCREASE IN
CAPACITY FOR THE PROVISION OF ADDITIONAL CAPITAL
IMPROVEMENTS PROGRAM SUPPORT SERVICES WORK, SOLICITED
PURSUANT TO REQUEST FOR QUALIFICATIONS ("RFQ") NO. 21-22-018,
FOR THE CITY OF MIAMI ("CITY") OFFICE OF CAPTIAL IMPROVEMENTS
("OCI"), INCREASING THE CAPACITY OF THE INITIAL TERM BY AN
AMOUNT OF TWO MILLION FIVE HUNDRED THOUSAND DOLLARS
($2,500,000.00), FROM THE CURRENT CAPACITY AMOUNT OF FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) TO THE INCREASED
CAPACITY AMOUNT OF THREE MILLION DOLLARS ($3,000,000.00), WITH
THE PROVISION OF AN ADDITIONAL ONE MILLION DOLLARS
($1,000,000.00) PER RENEWAL YEAR FOR EACH OF THE TWO (2) ONE (1)
YEAR OPTIONS TO RENEW, FOR EACH OF THE AGREEMENTS;
ALLOCATING FUNDS FROM THE APPROPRIATE OCI PROJECTS AND
DEPARTMENTAL BUDGETS, SUBJECT TO THE AVAILABILITY OF FUNDS
AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR
BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE
PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT
ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY
PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN
FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE
DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, on June 10, 2022, the City of Miami ("City") Department of Procurement
("Procurement"), on behalf of the City's Office of Capital Improvements ("OCI"), issued
Request for Qualifications ("RFQ") No. 21-22-018 for Capital Improvements Program Support
Services, under full and open competition, for an initial term of three (3) years, with an option
to renew for two (2) additional one (1) year periods; and
WHEREAS, on July 18, 2022, Procurement received two (2) proposals in response to
the RFQ, with both proposals deemed responsive and responsible concerning the minimum
City of Miami Page 1 of 3 File ID: 14445 (Revision:) Printed On: 7/11/2025
File ID: 14445 Enactment Number: R-23-0400
submittal requirements of the RFQ; and
WHEREAS, on October 20, 2022 and December 1, 2022, the Evaluation Committee
completed the evaluation of both proposals and recommended for award of Professional
Services Agreements ("Agreements") Atkins North America, Inc., a Florida profit corporation,
and Hazen and Sawyer, P.C., a foreign profit corporation authorized to conduct business in
Florida, (collectively the "Consultants"); and
WHEREAS, on or about May 1, 2023, the City formally accepted the negotiated and
agreed upon terms and conditions with the Consultants; and
WHEREAS, pursuant to Section 18-87 of the Code of the City of Miami, Florida, as
amended ("City Code"), the City Manager executed the Agreements with the Consultants for
the provision of Capital Improvements Program Support Services, in an amount not -to -exceed
Five Hundred Thousand Dollars ($500,000.00) per each of the Consultants; and
WHEREAS, the current compensation limit is insufficient to address the costs associated
with the City's need for future services; and
WHEREAS, it is in the City's best interest to increase the existing capacity of the
Agreements to accommodate outstanding and foreseeable future assignments; and
WHEREAS, the capacity of the initial term would be increased by an amount of Two
Million Five Hundred Thousand Dollars ($2,500,000.00), from the current capacity amount of
Five Hundred Thousand Dollars ($500,000.00) to the increased capacity amount of Three
Million Dollars ($3,000,000.00), with the provision of an additional One Million Dollars
($1,000,000.00) per renewal year for each of the two (2) one (1) year options to renew, for each
of the Agreements; and
WHEREAS, any increase in the total compensation limit above said amount of Five
Hundred Thousand Dollar ($500,000.00) requires City Commission approval; and
WHEREAS, funding shall be allocated from the appropriate OCI projects and
departmental budgets;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. Amendment No. 1 to the Agreements with the Consultants, for an increase
in capacity for the provision of additional Capital Improvements Program Support Services
work, solicited pursuant to RFQ No. 21-22-018, for OCI, increasing the capacity of the initial
term by an amount of Two Million Five Hundred Thousand Dollars ($2,500,000.00), from the
current capacity amount of Five Hundred Thousand Dollars ($500,000.00) to the increased
capacity amount of Three Million Dollars ($3,000,000.00), with the provision of an additional
One Million Dollars ($1,000,000.00) per each renewal year for each of the two (2) one (1) year
options to renew, for each of the Agreements, is hereby authorized.
Section 3. Funding shall be allocated from the appropriate OCI projects and
departmental budgets, subject to the availability of funds and budgetary approval at the time
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File ID: 14445 Enactment Number: R-23-0400
of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the City
Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City
Attorney, and in compliance with all applicable laws, rules, and regulations, as may be
deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity ktor ey 8/30/2023
1 The authorization herein is further subject to compliance with all regulations that may be imposed by the
City Attorney including, but not limited to, those prescribed by the applicable City Charter and City Code
provisions.
City of Miami Page 3 of 3 File ID: 14445 (Revision:) Printed on: 7/11/2025