HomeMy WebLinkAboutBack-Up DocumentsDocuSign Envelope ID: 9163D290-AF10-4474-97B7-7F9F1A275584
City of Miami
Miami For Everyone
Program Guidelines
Background:
On April 13th 2023, the Miami City Commission approved Resolution No. R-23-0178 establishing the
Miami For Everyone ("MFE") program. The following Miami For Everyone guidelines were adopted in
said Resolution R-23-0178, to ensure the accountability and utilization of the program funds meets the
intent of the MFE Program. Funding for the MFE Program will be allocated by the City Commission.
Purpose:
The purpose of the Miami For Everyone program is to assist communities facing the long-term
complications resulting from declared emergencies and to address the specific needs of the most
vulnerable residents and businesses, through a strategy of focusing the provision of support towards
priority areas of need that will further stabilize economic conditions within City District(s). The City of
Miami created the Miami For Everyone program to address the needs of the most vulnerable residents
who continue to experience hardships due to a declared emergency (pandemic, natural disaster, etc.).
Miami For Everyone focuses on projects and programs providing services directly benefitting City of
Miami residents in the following priority areas:
• Affordable Housing'
• Educational Programs for children, youth and adults
• Elderly meals, direct financial assistance, transportation, recreational and health/wellness related
activities
• Direct financial assistance, food assistance (gift card programs, voucher programs)
• At -risk youth or youth summer job programs
• Transportation services and programs
• Job development, retention and training programs
• Homeless Services
• Food Distribution programs
• Necessary climate and resiliency improvements in compliance with program purpose and
guidelines
• Essential supplies, during a State of Emergency, natural disaster, or economic
crisis.
• Necessary infrastructure improvements in compliance with program purpose and guidelines
The expenditure of Miami For Everyone funds allocated under this Initiative shall only be expended to
benefit the interest of disadvantaged residents of the City of Miami.
Eligible Entities and Organizations:
Miami For Everyone fund recipients must be an active and registered State of Florida entity:
1 All Affordable Housing projects shall be managed by the City of Miami's Department of Housing and Community Development
("HCD") and subject to compliance with HCD's applicable rules, guidelines, processes, and procedures, including but not limited
to, relevant funding agreements.
DocuSign Envelope ID: 9163D290-AF10-4474-97B7-7F9F1A275584
City of Miami
Miami For Everyone
Program Guidelines
(1) For Profit2; (2) Not -for profit organizations {501(3)(c)}; (3) Governmental units; (4) Educational
and academic institutions; (5) City of Miami departments, Offices of City Elected Officials, agencies,
or boards.
Additional Program Guidelines and Requirements
• Any organization considered for or selected to receive Miami For Everyone funds must comply
with any and all local, state and federal laws, rules, regulations, or guidelines associated with the
programs funded, and such allocations may be revoked at the sole discretion of the City
Commission.
• Organization must complete a Miami For Everyone funding request form.
• MFE programs are subject to funding availability.
• MFE fund recipients will use funds for a program or initiative that reaches a significant number of
individuals and/or significantly mitigates the impacts of a declared emergency.
• Recipients will be required to enter into a grant agreement with the City of Miami prior to any
funding being disbursed. Said agreement shall include program/activity information and
language regarding:
o Resolution stating who is authorized to execute agreement with City of Miami
o Scope of Services including but not limited to number of residents being served, City of
Miami District/Location where services are being provided, program focus/priority area,
frequency of service, performance measures and any other performance metric deemed
relevant to the program priority area
o Budget detailing how funding will be utilized to provided services to City/District residents
as described in the Scope of Services
o Invoicing for activities and services provided and residents assisted or served
o Conflict of Interest
o Insurance as required by the City of Miami, which said requirements may be amended by
the City's Department of Risk Management ("Risk") and approved by Risk, which may be
withheld in the City's sole discretion.
o Any other material terms deem applicable to ensure appropriate use of public funds
• If an agreement is not executed in six (6) months from the date of Commission approval, the
recipient will be recommended for de -obligation.
• Unless otherwise approved or extended by City Commission, the agreement term will end a year
following contract execution.
• Recipients will be required to complete an end of program close-out report certifying the services
provided, performance metrics, location of services, timeline for the provision of MFE related
services and a narrative of the overall accomplishments of the program. The City, from time to
time, may conduct on -site monitoring and/or audits of the MFE funded program/activity/service.
• Funds cannot be used to pay expenditures such as:
o Lobbying Activities
o Traveling for non -program participants
o Meals for non -program participants
o Pay bad debt
z Only eligible to be awarded funding for affordable housing projects.
DocuSign Envelope ID: 9163D290-AF10-4474-97B7-7F9F1A275584
City of Miami
Miami For Everyone
Program Guidelines
o Defense and prosecution of criminal and civil proceedings
o Donations or fund raising activities
o Individual or Personal expenses
o Pay same expense charged to other funding source (e.g. CDBG funds)
o Sponsorship of events and activities
o Any other expenditures deemed ineligible by the City of Miami
Organizations that discriminate based on race, color, sex, religion, national origin, age or disability
will not be recommended for funding. Administrative/Indirect expenses cannot exceed 10% of
the budget allocation.
• These guidelines are further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to, those prescribed by applicable City Charter and
City Code provisions.
• The attached Funding Request Form (pages 1-6) must be completed in its entirety by the applicant. The
completed form must besubmitted to the Office of Management and Budget before the entity may
added to the Commission Agenda for approval.
(March 28, 2023)
DocuSign Envelope ID:9163D290-AF10-4474-97B7-7F9F1A275584 city of Miami
Miami For Everyone
Program Funding Request Form
CONTACT INFORMATION:
Contact Person: Ian Welsch
Title: Founder and CEO
Phone number: 786-269-9831
Email Address: Ian@themotivationaledge.org
DS Name of Person completing this form: Ian Welsch
Legal Name of Organization: The Motivational Edge, Inc.
Address (Street, City, State, Zip Code): 1550 NW 36th Street Miami FL 33142
Executive Director of Organization: Ian Welsch
Executive Director email: lan@themotivationaledge.org
Executive Director Contact Phone Number: 786-269-9831
The organization is a registered and active State of Florida Corporation (select one):
El
n
EI
o
EI
EI
For -profit organization
Not -for profit organization {501(3)(c)}
Local governmental unit
State governmental unit
Educational and academic institution
City of Miami department, office of elected official, agency or board
Page 1 of 6
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(March 28, 2023)
DocuSign Envelope ID:9163D290-AF10-4474-97B7-7F9F1A275584 city of Miami
Miami For Everyone
Program Funding Request Form
ORGANIZATION AND PROGRAM/PROJECT INFORMATION
Organization History and Background Information:
The Motivational Edge, Inc. (The Edge) was incorporated in 2008 and has been providing education and arts
based programmming to high risk youth in Allapattah since its inception. Their work has gained the support
of the Florida Department of Juvenile Justice and the Florida Department of Children & Families, impacting
the lives of over 17,000 youth to date. The City of Miami has been long time supporters of The Edge and
its staff in the field.
Is your program/project providing direct services to residents of the City of Miami? Yes ®No ❑
Number of residents your entity will serve: 500
Frequency of Service: 7 days per week
Age Group Served: 6 - 23 years old
Is your program/project related to a declared emergency in the City of Miami? Yes®No❑
Name of Declared Emergency:
Date of Official Declaration:
COVID 19
3/13/20
Is your program/project impacting one of Miami's afflicted communities? Yes ® No❑
Geographic Area Served (specific to this project/program)
District Served (1, 2, 3, 4, 5, Citywide) District 1
Neighborhood/Community being served: Primarily Allapattah
Program/Project Priority area (Select one):
n Affordable Housing
Educational Programs for children, youth, and adults
nE• lderly meals, direct financial assistance, transportation, recreational and
health/wellness related activities
nD• irect financial assistance, food assistance (gift card programs, voucher programs)
nA• t -risk youth or youth summer job programs
Page 2 of 6
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(March 28, 2023)
DocuSign Envelope ID:9163D290-AF10-4474-97B7-7F9F1A275584 city of Miami
Miami For Everyone
Program Funding Request Form
nTransportation services and programs
nJob development, retention and training programs
nH• omeless Services
nF• ood Distribution programs
nClimate Resiliency Improvements
nE• ssential supplies, during a State of Emergency, natural disaster, or economic crisis
nAllowable Infrastructure Improvement per program purpose and guidelines
Page 3 of 6
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DocuSign Envelope ID: 9163D290-AF10-4474-97B7-7F9F1A275584
City of Miami
Miami For Everyone Program
Funding Request Form
Program/Project Title: The Motivational Edge - A Cornerstone Organization of District 1
Project/Program Description: See attachment
DS
Program Start Date: 7/1/2023
Program End Date: June 30, 2024
Please describe how this program/project and funding will assist the community overcome the
adverse effects of the declared emergency:
A May 2022 survey from the School Pulse Panel found more than 80% of public schools reported stunted
academic, behavioral, and socioemotional development in their students because of the COVID-19 pandemic.
This is especially true for English language learners (ELL) like many of our community youth are, as the abrupt
shifts to learning created even larger learning gaps among ELL students.
IMPACT AND PERFORMANCE:
Describe overall expected outcomes and performance measures for this project/program:
80% of students will show an increase in school grades
85% of youth will increase their Social -Emotional Learning/Wellbeing
85% of youth will increase their Music and Arts Aptitude
Please attach additional pages to the back of this packet, if the space above is not sufficient.
Page 4 of 6
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(March 28, 2023)
DocuSign Envelope ID: 9163D290-AF10-4474-97B7-7F9F1A275584
City of Miami
Miami For Everyone Program
Funding Request Form
FUNDING REQUEST INFORMATION:
Amount Requested: $ 125,000
Explain how the City of Miami's Miami For Everyone funding will be utilized:
The financial support would enable our non-profit to implement impactful programs, foster community
engagement, and contribute to the overall betterment of District 1 and Miami's society.
Itemize MFE funding related to expenditures below:
Personnel Salaries & Wages: $ 65,000
Personnel Benefits
Space Rental:
Utilities (Electricity, Phone, Internet):
Supplies:
Equipment
Marketing:
Transportation (Participants):
Meals (Participants):
Professional Services (List each):
$ 0.00
$ 35,000
$ 2,000
$ 3,000
$ 0.00
$ 0.00
$ 15,000
$ 5,000
$ 0.00
Construction (attach schedule of costs): $ 0.00
Other (please describe):
Other (please describe):
Other (please describe):
Page 5 of 6
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DocuSign Envelope ID: 9163D290-AF10-4474-97B7-7F9F1A275584
rab
DS
Commission Meeting Date:
Additional Comments:
City of Miami
Miami For Everyone Program
Funding Request Form
To be completed by the Entity/Recipient
By signing below you agree to the guidelines and stipulate that the information provided on this form is
accurate and complete.
Completed by (Print & Sign): Ian Welsch
Date: 6/27/23
Additional Comments:
To be completed by District Commissioner/Mayor's Office
Recommended for funding: Yes X❑ No❑
125,000
Funding Recommendation:
09/14/2023
,-DocuSigned by:
Completed by (Print & Sign):
Date:
Albert Robert
81E4227F68A942G__
July 28, 2023 1 12:40:02 EDT
To be completed by the Department
cDocuSigned by:
Received by (Print & Sign):
51-bI831/9b1,54Yb
July 28, 2023 1 13:00:45 EDT
Date:
Additional Comments:
Marie Gouin
Return this form to: gbrito@miamigov.com
(March 28, 2023)
DocuSign Envelope ID: 9163D290-AF10-4474-97B7-7F9F1A275584
uE The
Motivational
Edge
History and Program Background:
The Motivational Edge is a groundbreaking program that revolutionizes the education landscape
by providing an inspiring and transformative experience for the youth of Allapattah. Our program
not only keeps children off the streets but also propels them onto the right track, fostering personal
growth, academic achievement, and a lifelong love for learning. We have been serving the
Community of Allapattah for 15 years!
At The Motivational Edge, we believe that education is not confined to textbooks and classrooms.
We integrate the power of arts and music into our curriculum, creating a dynamic and holistic
learning environment. By nurturing the creative talents of our students, we unlock their full
potential and instill a sense of passion, self-expression, and empowerment.
Our team of dedicated educators and mentors are passionate about making a positive impact on
the lives of our youth. They go beyond traditional teaching methods, providing personalized
guidance, and acting as role models for the children. Through individualized attention, we address
the unique needs of each student, helping them overcome obstacles and cultivate essential skills
for success.
The arts and music programs at The Motivational Edge serve as catalysts for personal and social
development. We offer a diverse range of artistic disciplines, including visual arts, theater, dance,
and music, where children can explore their creativity and develop valuable life skills. By
encouraging collaboration, self-confidence, and discipline, we empower our students to become
well-rounded individuals ready to thrive in any endeavor.
In addition to academic and artistic pursuits, The Motivational Edge actively engages with the
Allapattah community. We forge partnerships with local organizations, businesses, and
community leaders to provide our students with enriching experiences and exposure to diverse
opportunities. By connecting our youth with mentors and professionals from various fields, we
expand their horizons and equip them with the knowledge and networks they need to succeed.
Since 2008, The Motivational Edge has been a beacon of hope, transforming the lives of
Allapattah's youth by igniting their passion for learning and creativity. Through our innovative
approach to education, arts, and music, we empower our students to overcome adversity, set
ambitious goals, and become catalysts for positive change in their community.
The Motivational Edge's Campus operates programs seven days a week, with students typically
attending an average of four days per week. This consistent schedule ensures ample opportunities
for student engagement and maximizes their participation in our impactful programs.
Actual Campus Schedule
Monday — Friday (outside of camp days and holidays)
- Drop -in Program: 8:00 AM - 2:00 PM
DocuSign Envelope ID: 9163D290-AF10-4474-97B7-7F9F1A275584
The
Motivational
Edge
- After -School Program: 2:00 PM - 6:00 PM
- Individual or Group Programs for Academics or Arts: 6:00 PM - 8:00 PM
- Emergency Services: 8:00 PM - Midnight
Saturday:
- Individual or Group Classes by Discipline and Focus Area: 10:00 AM — 4:00 PM
Sunday:
- By Appointment only or Emergency Services
This robust schedule of being open more than 70 hours per week ensures a comprehensive range
of services, including a drop -in program during daytime hours, after -school programs for
structured activities and support, and individual programs in academics, arts, and mentoring to
cater to the specific needs and interests of the students. Additionally, emergency services are
available until midnight on Sundays to address any urgent situations.
DocuSign Envelope ID: 9163D290-AF10-4474-97B7-7F9F1A275584
From:
To:
Subject:
Date:
Attachments:
Ian Welsch
Brito. Gabriel
Re: Miami For Everyone Grant District 1 Application - Motivational Edge
Wednesday, July 5, 2023 10:13:41 AM
imaoe002.pnq
CAUTION: This is an email from an external source. Do not click links or open attachments
unless you recognize the sender and know the content is safe.
Hi Gabriel - Excellent, thank you.
To confirm:
1. This will be supporting the Allapattah campus, which, in years past the city has treated
as one program because it's one site. However, there will be multiple education and arts
offerings at the campus as we outlined.
2. Yes, the campus will be available to residents (students and families) 7 days per week.
3. Yes, this funding is one piece of a much larger budget of around $1 million to run
operations at the campus, which is funded by a collective impact approach.
With Appreciation,
Ian Welsch
Founder and CEO
The Motivational Edge
Miami Campus: 786.637.2143
Cell: 786.269.9831
* This was sent from my phone so please excuse errors
From: Brito, Gabriel <GBrito@miamigov.com>
Sent: Wednesday, July 5, 2023 10:07 AM
To: Ian Welsch <ian@themotivationaledge.org>
Subject: RE: Miami For Everyone Grant District 1 Application - Motivational Edge
Hi Ian,
The application will be forwarded today for approval by the District Office.
Can you confirm the following items:
1. Funding requested will be specifically to support the organization to implement multiple
programs (music/arts, tutoring, etc), or will it be supporting one specific program.
2. Program will be available to residents year-round from July 23 to June 24/ 7 days per week, or
is these broken down in separate sessions.
3. Will current funding be used as a match to another grant.
DocuSign Envelope ID: 9163D290-AF10-4474-97B7-7F9F1A275584
Gabriel J. Brito
CIP Budget Coordinator
Office of Management & Budget
444 SW 2 Avenue, 5th Floor
Miami, Florida 33130
Phone: 305.416.1203
Gbritol@miamigov.com
From: Ian Welsch <ian@themotivationaledge.org>
Sent: Wednesday, July 5, 2023 9:14 AM
To: Brito, Gabriel <GBrito@miamigov.com>
Subject: Re: Miami For Everyone Grant District 1 Application - Motivational Edge
CAUTION: This is an email from an external source. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Hi, Gabriel - I hope you had a great 4th of July with family and friends.
I am following up to see if by chance there's any movement on this. I can't tell you how much this
will help us during these Summer months as our Camps are in full swing, which are fully funded by
our agency. (The Children's Trust will be supporting Summer Camp for 5 years, beginning next
Summer).
Thank you so much for your help getting this through the necessary channels. I know how time
consuming that can be sometimes.
Make it a great day!
With Appreciation,
Ian Welsch
Founder and CEO
The Motivational Edge
Miami Campus: 786.637.2143
Cell: 786.269.9831
DocuSign Envelope ID: 9163D290-AF10-4474-97B7-7F9F1A275584
* This was sent from my phone so please excuse errors
From: Ian Welsch <ianPthemotivationaledge.org>
Sent: Wednesday, June 28, 2023 10:20:22 AM
To: Brito, Gabriel <GBrito( miamigov.com>
Subject: Re: Miami For Everyone Grant District 1 Application - Motivational Edge
Thank you, Gabriel. I appreciate it.
With Appreciation,
Ian Welsch
Founder and CEO
The Motivational Edge
Miami Campus: 786.637.2143
Cell: 786.269.9831
* This was sent from my phone so please excuse errors
From: Brito, Gabriel <GBritol@miamigov.com>
Sent: Wednesday, June 28, 2023 9:48:54 AM
To: Ian Welsch <ianPthemotivationaledge.org>
Subject: RE: Miami For Everyone Grant District 1 Application - Motivational Edge
Ian,
Thank you for your submittal. Received.
We will review the application and get back to you if there are any questions.
Gabriel J. Brito
CIP Budget Coordinator
Office of Management & Budget
444 SW 2 Avenue, 5th Floor
Miami, Florida 33130
Phone: 305.416.1203
Gbritol@miamigov.com
From: Ian Welsch <ianPthemotivationaledge.org>
DocuSign Envelope ID: 9163D290-AF10-4474-97B7-7F9F1A275584
Sent: Tuesday, June 27, 2023 8:45 PM
To: Brito, Gabriel <GBritol@miamigov.com>
Subject: RE: Miami For Everyone Grant District 1 Application - Motivational Edge
CAUTION: This is an email from an external source. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Hi Gabriel — Please see the completed application attached. I combined the files into one PDF. Please
let me know if it came through as a fully executed application with my signature. We are excited
about this potential, and with any luck, maybe we can get this on the July agenda. I appreciate your
feedback and guidance.
Make it a great evening!
The
Motivational
Edge
Ian Welsch — Founder and CEO
C: 786.269.9831
Ian@TheMotivationalEdge.orq
www.TheMotivationalEdge.org
Engage. Educate. Empower.
From: Brito, Gabriel <GBritoPmiamigov.com>
Sent: Tuesday, June 27, 2023 2:29 PM
To: Ian Welsch <ianPthemotivationaledge.org>
Cc: Robert, Albert <arobertPmiamigov.com>; Gouin, Marie <MGouinPmiamigov.com>
Subject: Miami For Everyone Grant District 1 Application - Motivational Edge
Good afternoon Ian,
Per our conversation earlier today, attached please find the Miami For Everyone Program Guidelines
and the Application for your completion. If you have any questions or concerns, please do not
hesitate to contact me.
If you need additional space or would like to append program specific information, please feel free
to append to the application.
Thank you,
Gabriel J. Brito
DocuSign Envelope ID: 9163D290-AF10-4474-97B7-7F9F1A275584
CIP Budget Coordinator
Office of Management & Budget
444 SW 2 Avenue, 5th Floor
Miami, Florida 33130
Phone: 305.416.1203
GbritoPmiamigov.com