HomeMy WebLinkAboutR-23-0394City of Miami
Resolution R-23-0394
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 14309 Final Action Date: 9/14/2023
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED
PUBLIC HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY
MANAGER'S RECOMMENDATION AND WRITTEN FINDING, ATTACHED AND
INCORPORATED AS EXHIBIT "A," PURSUANT TO SECTION 18-85(A) OF
THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE");
WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
METHODS AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE
CITY OF MIAMI ("CITY"), FOR THE PROVISION OF EXTRA -DUTY DETAIL
SCHEDULING AND MANAGEMENT SERVICES FOR THE CITY'S POLICE
DEPARTMENT AT NO COST TO THE CITY; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES
AGREEMENT ("PSA"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY,
WITH ROLLKALL TECHNOLOGIES, LLC, A DELAWARE LIMITED LIABILITY
COMPANY, FOR SAID PURPOSE AT NO COST TO THE CITY FOR A PERIOD
OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR ONE (1)
ADDITIONAL TWO (2) YEAR PERIOD; FURTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY,
SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS AND PRIOR
BUDGETARY APPROVALS, AND IN COMPLIANCE WITH APPLICABLE
PROVISIONS OF THE CITY CODE, INCLUDING, BUT NOT LIMITED TO, THE
CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18
OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS,
RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID
PURPOSE.
WHEREAS, The City of Miami's ("City") Police Department ("MPD") has a need for the
provision of a Police extra -duty detail scheduling and management services ("Services"); and
WHEREAS, RollKall Technologies, LLC ("RollKall"), a Delaware Limited Liability
Company, qualified to do business in the State of Florida, can provide said Services and has
agreed to do so at no cost to the City; and
WHEREAS, the MPD desires to implement the software for a period of three (3) years,
with an option to renew for one (1) additional two (2) year period; and
WHEREAS, Pursuant to Section 18-85(a) of the Code of the City of Miami, as amended
("City Code"), the City Manager has recommended waiving the requirements for competitive
City of Miami Page 1 of 2 File ID: 14309 (Revision: A) Printed On: 7/11/2025
File ID: 14309 Enactment Number: R-23-0394
sealed bidding methods, via recommendation and written finding attached and incorporated as
Exhibit "A," with reasons supporting the same as not being practicable or advantageous to the
City; and
WHEREAS, said conclusion must be ratified, confirmed, and approved by the City
Commission by a four -fifths (4/5ths) affirmative vote during an advertised public hearing;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing,
the City Manager's recommendation and written finding, attached and incorporated as Exhibit
"A," pursuant to Section 18-85 of the City Code, that the requirements for competitive sealed
bidding methods are waived as not being practicable or advantageous to the City for the
provision of the Services from RollKall is hereby ratified, confirmed, and approved.
Section 3. The City Manager is authorized' to negotiate and execute a Professional
Services Agreement, in a form acceptable to the City Attorney, with RollKall for the Services at
no cost to the City for a period of three (3) years, with an option to renew for one (1) additional
two (2) year period.
Section 4. The City Manager is further authorized' to negotiate and execute any and all
documents, including amendments, renewals, and extensions, all in forms acceptable to the
City Attorney, subject to all allocations, appropriations, prior budgetary approvals, and in
compliance with applicable provisions of the City Code, including, but not limited to, the City of
Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as
set forth in Chapter 18 of the City Code, and all applicable laws, rules and regulations, as may
be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
end" ez, City Httor ey 10/31/2023
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 2 of 2 File ID: 14309 (Revision: A) Printed on: 7/11/2025