HomeMy WebLinkAboutExhibit ADocuSign Envelope ID: E614BFOB-9B4A-43A5-A0BC-5F607B47400C
EXHIBIT
A
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Arthur Noriega, V
City Manager
FROM:
,-uoeos!goed by:
�egga,3z� o
Manuel 'Morales
Chief of Police
DATE
SUBJECT:
July 12, 2023
FILE :
Approval of finding to waive
competitive sealed bidding procedures
for RoliKall Technologies
REFERENCES:
ENCLOSURES:
The City of Miami Police Department ("Police"), on behalf of the City of Miami ("City"), respectfully
requests your approval and action of the Miami City Commission by a 4/5ths affirmative vote, after an
advertised public hearing ratifying, approving, and confirming the Chief Procurement Officer's
recommendation, and finding that competitive sealed bidding methods are not practicable or advantageous
to the City of Miami ("City"), pursuant to Section 18-85(a) of the Code of the City of Miami; waiving the
requirements for said procedures; for the provision of a no cost to the City, Police Extra -Duty Detail
Scheduling and Management Services, from Rollkall Technologies, LLC, a Delaware Limited Liability
Company, qualified to do business in the State of Florida whose principal address is 600 Las Colinas E
Suite 900, Irvin, TX 75039, for Police, for a period of three (3) years, with an option to renew for one (1)
additional two (2) year period.
In 2019 at the recommendation of the Civilian Investigative Panel, Police assessed the organization's
goals regarding extra duty services. In 2022 Police worked with RollKall on a solution for the scheduling,
management and administration of extra duty services as a trial. RoliKall's solution has proved to be
effective by streamlining billing and payments in a manner consistent with Police's policies, providing
transparency and accountability for job distribution, payment practices, and data gathering. Thus, the
approval of this Bid Waiver and the execution of a contract with RoliKall will ease previously voiced
concerns of the Commission, Auditor General, and the community we serve.
Based on the aforementioned information, and pursuant to Section 18-85, as amended, it is respectfully
recommended that you, as the City Manager, waive competitive sealed bidding methods, via the written
findings and reasons stated herein. Said waiver shall need to be ratified, confirmed, and approved by the
City Commission, by a four -fifths (4/5ths) affirmative vote, during an advertised public hearing.
ooeosgoea nr:
pp pp Q n4ri July 12, 2023 I 17:16:37 EDT
Approved / Disapproved: RS,fFewzo„�°` DATE:
Arthur Noriega, V, City Manager
MAM:akb
cc. Natasha Colebrook -Williams, Assistant City Manager
Larry Spring, Assistant City Manager, Chief Financial Officer
Annie Perez, Director of Procurement
PR23xxx