HomeMy WebLinkAboutBack-Up DocumentsbffBUSINESS
IMPROVEMENT
DISTRICT
Coconut Grove Business Improvement District Board of Directors Meeting
Tuesday July 18th, 2023 at 10:00 am - 1 pm
Location: Courtyard Marriott on South Bayshore Drive
Start Time: 10:12am Opened by Commissioner Sabina Covo, Chair
Adjournment: 11:27am Motion by Alex Argudin Vice Chair, Seconded by Jaime Stuyck
Attendees: Commissioner Sabina Covo, Alexandra Argudin, Elizabeth Solar, Jaime Stuyck, Olaf
Kohrsmeyer, Xavier Alban, Jeffrey Pankey (BID Staff) Cynthia K. Seymour, Olav Smit, Venusmia
Fernandez Lovely, Kristell Hurtado, Sully Silva ( Block by Block). Alan Cammpbell, Sue McConnell,
MISO, and Three City of Miami Summer Youth Interns.
Absent: Atchana Capellini, Ivan Rapin-Smith, Michael Comras, Monty Trainer
Agenda:
Commissioner Covo recognized the summer Interns as well as gave a big Congratulations to
the BID staff, BID Board and MISO for a wonderful 4th of July.
1. Motion to approve Board Meeting Minutes for June 6th, 2023 and the Incoming
Board of Directors Orientation Meeting by Alex Argudin and seconded by Jaime
Stuyck.
2. All members present were in agreement as to the upcoming meetings and meetings:
a. November 2nd, 2023 - Public Noticed
i. Kickoff of FY 2023-24 and Holiday Updates
b. January 12th, 2024 - Approval of the FY 2022-23 Audit & Annual Report
Motion to approve budget for FY 2023-2024 as presentation by Alex Argudin and
seconded by Olaf Koursmyers.
Olaf Kohrsmeyer asked about the pending fees due to the BID from both the
sidewalk cafe and the Sp. Event permits from Peacock Park would affect the budget.
Xavier Alban stated that yes it will; the BID can only spend the money that was
allocated with the budget approved. If any fund above the budget that comes in
there is two options: Set a special meeting prior to the City Commission Budget
Hearings on September 9th or move to reserves. The print deadline for the
2023-2024 Budget is Sept 5th 2023. Any material changes would need to be brought
to the Board of Directors for approval in late August, prior to the City deadlines.
4. Motion to approve to work with vendors for new bench options on the Capital
Improvements: Fuller Street Furnishings that will not excessed presented budget of
$17,341 by Alex Argudin and seconded by Elizabeth Solar.
Commissioner Covo discussed looking into different options to detour skateboards
or others to deface or misuse the new benches.
5. Motion to approve the Capital Improvements: Peacock Park #GroveFlT Exercise
Platform Restoration by Alex Argudin and seconded by Jaime Stuyck
The best quote came from the Parks Department; this project budgeted in the
current budget ( 2022-2023) but came in over $2,000 above the Executive Director,'s
threshold for approval
6. Presentation of Operations and Streetscapes project by Olav Smit
a. Pressure washing project has begun
b. Flexipave on Main
c. Bonded Rubber Mulch on Grand
d. Flexipave & Bonded Rubber Mulch Project in Florida -
i. has not been approved
ii. Arborists needed to assess the tree roots and surrounding construction
needs to be complete before starting the project.
7. Upcoming Special Events & Initiatives - #BlueGrove 2024 & #GroveHeritage Holiday
Season - Mark your calendars for September 23rd, #BlueGrove, October 28th for
the #GroveHeritage Haunted Halloween and December 2nd for the Grove Heritage
Holiday Tree Lighting
8. Marketing and Media Updates: The Grovite Newsletter & Channel 10 News - 4th of
July
Meeting Adjournment: 11:27am
Motion to adjourn the meeting - Alejandra Argudin
Seconded by: Jaime Stuyck
Next Meeting will be held on November 2nd, 2023