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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #14136 Date: Commission Meeting Date: 07/27/2023 Requesting Department: Office of Grants Administration Sponsored By: Christine King District Impacted: All Type: Resolution Subject: Accept - Children's Trust Families First Grant Purpose of Item: Resolution authorizing the City Manager to accept a grant from The Children's Trust, in the amount of $200,000.00, and allocating to and establishing a new Special Revenue Project entitled "The Children's Trust Grant for Education Initiatives 2023-2024" for funding the "Families First Parenting Program" at various elementary schools and childcare centers within the City for the grant period commencing October 1, 2023 through September 30, 2024. Background of Item: The Children's Trust has awarded the City of Miami a 5 year grant totaling $200,000.00 each year for the Families First Parenting Program. This resolution appropriates the grant and establishes a new special revenue project for said purposes and further authorizes the City Manager to negotiate and execute professional service agreements and all related amendments, documents, necessary extensions, and modifications to accept the award. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Special Revenue Account No: 15500.371005 Various Office of Grants Administration Office of Management and Budget Department of Risk Management City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Lillian P Blondet Marie Gouin Ann -Marie Sharpe Larry M. Spring Valentin J Alvarez Arthur Noriega V Domini J. Gibbs Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office Reviewed B Department Head Review Budget Review Risk Review Assistant City Manager Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 07/17/2023 12:59 PM 07/17/2023 1:26 PM 07/17/2023 4:40 PM 07/18/2023 10:50 AM 07/18/2023 12:02 PM 07/18/2023 4:28 PM 07/18/2023 4:45 PM 07/18/2023 7:04 PM 07/27/2023 9:00 AM 08/03/2023 5:31 PM 08/03/2023 5:36 PM Office of the City Clerk City Clerk's Office Rendered Completed 08/03/2023 5:37 PM City of Miami Legislation Resolution Enactment Number: R-23-0322 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14136 Final Action Date:7/27/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT AN AMOUNT NOT TO EXCEED TWO HUNDRED THOUSAND DOLLARS ($200,000.00), IN THE FORM OF A REIMBURSEMENT GRANT ("GRANT"), FROM THE CHILDREN'S TRUST ("TRUST") TO THE CITY OF MIAMI ("CITY") FOR THE CITY'S DEPARTMENT OF GRANTS ADMINISTRATION'S EDUCATION INITIATIVES ("DEPARTMENT") FAMILIES FIRST PARENTING PROGRAM ("PROGRAM") HELD AT VARIOUS ELEMENTARY SCHOOLS AND CHILD CARE CENTERS WITHIN THE CITY; ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "THE CHILDREN'S TRUST GRANT FOR EDUCATION INITIATIVES 2023-2024 FAMILIES FIRST PARENTING PROGRAM," TO ACCEPT THE GRANT; APPROPRIATING THE GRANT FUNDING IN THE AMOUNT NOT TO EXCEED TWO HUNDRED THOUSAND DOLLARS ($200,000.00), WITH NO CITY MATCH REQUIRED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO EXECUTE AN AGREEMENT WITH THE TRUST, INCLUDING ANY AND ALL OTHER NECESSARY AMENDMENTS, EXTENSIONS, AND MODIFICATIONS, ALL IN FORMS ACCEPTABLE BY THE CITY ATTORNEY, TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH THE GRANT AWARD FOR SAID PURPOSES, FOR THE PERIOD COMMENCING OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024, WITH THE OPTION TO RENEW FOR UP TO FIVE (5) ADDITIONAL SIMILAR PERIODS AT THE SAME NOT -TO -EXCEED AMOUNT UNDER THE SAME TERMS AND CONDITIONS FOR THE PROGRAM, SUBJECT TO BUDGETARY APPROVAL AT TIME OF NEED; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") has been awarded a reimbursement grant from The Children's Trust (the "Trust") for the City's Families First Parenting Program (the "Program"), in an amount not to exceed Two Hundred Thousand Dollars ($200,000.00) (the "Grant'), commencing October 1, 2023 through September 30, 2024 ("Initial Period"); and WHEREAS, the Program is comprised of a cooperative effort between the City's Department of Grants Administration Education Initiatives ("Department") and Exceptional Consulting for Educational Leaders, Inc., a for profit corporation (collectively, the "Service Providers"); and WHEREAS, the goal of the Program is to offer a parenting program designed to incorporate literacy skills, parent -child activities, strengthen oral language development, give parents a venue to share concerns, learn new behavior strategies, and connect parents to a variety of support family stability; and WHEREAS, the City Manager requests the authority to negotiate and execute an agreement, including any and all necessary amendments, extensions, and modifications, all in forms acceptable to the City Attorney, for the implementation and acceptance of the Grant for the Initial Period; and WHEREAS, the City Manager is requesting the appropriation of said Grant funding, with no required City match for the Program and to fund the Service Providers for the Initial Period; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to accept the Grant from The Trust for the Program to be administered by the Department at various elementary schools and child care centers within the City. Section 3. The following new Special Revenue Project is established and resources are appropriated as described below: FUND TITLE: RESOURCES: APPROPRIATIONS: "The Children's Trust Grant for Education Initiatives 2023-2024 Families First Parenting Program" The Children's Trust $200,000.00 $200,000.00 Section 4. The City Manager is further authorized' to negotiate and execute an agreement with the Trust, including any and all other necessary amendments extensions, and modifications, all in forms acceptable by the City Attorney, to implement the acceptance of and compliance with the Grant award for said purposes, for the Initial Period, with the options to renew for up five (5) additional similar periods at the same not -to -exceed amounts under the same terms and conditions for the Program, subject to budgetary approval at time of need. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 7/1872023 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.