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HomeMy WebLinkAboutBack-Up DocumentsDocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 City of Miami Miami For Everyone Program Guidelines Background: On April 13th 2023, the Miami City Commission approved Resolution No. R-23-0178 establishing the Miami For Everyone ("MFE") program. The following Miami For Everyone guidelines were adopted in said Resolution R-23-0178, to ensure the accountability and utilization of the program funds meets the intent of the MFE Program. Funding for the MFE Program will be allocated by the City Commission. Purpose: The purpose of the Miami For Everyone program is to assist communities facing the long-term complications resulting from declared emergencies and to address the specific needs of the most vulnerable residents and businesses, through a strategy of focusing the provision of support towards priority areas of need that will further stabilize economic conditions within City District(s). The City of Miami created the Miami For Everyone program to address the needs of the most vulnerable residents who continue to experience hardships due to a declared emergency (pandemic, natural disaster, etc.). Miami For Everyone focuses on projects and programs providing services directly benefitting City of Miami residents in the following priority areas: • Affordable Housing' • Educational Programs for children, youth and adults • Elderly meals, direct financial assistance, transportation, recreational and health/wellness related activities • Direct financial assistance, food assistance (gift card programs, voucher programs) • At -risk youth or youth summer job programs • Transportation services and programs • Job development, retention and training programs • Homeless Services • Food Distribution programs • Necessary climate and resiliency improvements in compliance with program purpose and guidelines • Essential supplies, during a State of Emergency, natural disaster, or economic crisis. • Necessary infrastructure improvements in compliance with program purpose and guidelines The expenditure of Miami For Everyone funds allocated under this Initiative shall only be expended to benefit the interest of disadvantaged residents of the City of Miami. Eligible Entities and Organizations: Miami For Everyone fund recipients must be an active and registered State of Florida entity: 1 All Affordable Housing projects shall be managed by the City of Miami's Department of Housing and Community Development ("HCD") and subject to compliance with HCD's applicable rules, guidelines, processes, and procedures, including but not limited to, relevant funding agreements. DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 City of Miami Miami For Everyone Program Guidelines (1) For Profit2; (2) Not -for profit organizations {501(3)(c)}; (3) Governmental units; (4) Educational and academic institutions; (5) City of Miami departments, Offices of City Elected Officials, agencies, or boards. Additional Program Guidelines and Requirements • Any organization considered for or selected to receive Miami For Everyone funds must comply with any and all local, state and federal laws, rules, regulations, or guidelines associated with the programs funded, and such allocations may be revoked at the sole discretion of the City Commission. • Organization must complete a Miami For Everyone funding request form. • MFE programs are subject to funding availability. • MFE fund recipients will use funds for a program or initiative that reaches a significant number of individuals and/or significantly mitigates the impacts of a declared emergency. • Recipients will be required to enter into a grant agreement with the City of Miami prior to any funding being disbursed. Said agreement shall include program/activity information and language regarding: o Resolution stating who is authorized to execute agreement with City of Miami o Scope of Services including but not limited to number of residents being served, City of Miami District/Location where services are being provided, program focus/priority area, frequency of service, performance measures and any other performance metric deemed relevant to the program priority area o Budget detailing how funding will be utilized to provided services to City/District residents as described in the Scope of Services o Invoicing for activities and services provided and residents assisted or served o Conflict of Interest o Insurance as required by the City of Miami, which said requirements may be amended by the City's Department of Risk Management ("Risk") and approved by Risk, which may be withheld in the City's sole discretion. o Any other material terms deem applicable to ensure appropriate use of public funds • If an agreement is not executed in six (6) months from the date of Commission approval, the recipient will be recommended for de -obligation. • Unless otherwise approved or extended by City Commission, the agreement term will end a year following contract execution. • Recipients will be required to complete an end of program close-out report certifying the services provided, performance metrics, location of services, timeline for the provision of MFE related services and a narrative of the overall accomplishments of the program. The City, from time to time, may conduct on -site monitoring and/or audits of the MFE funded program/activity/service. • Funds cannot be used to pay expenditures such as: o Lobbying Activities o Traveling for non -program participants o Meals for non -program participants o Pay bad debt z Only eligible to be awarded funding for affordable housing projects. DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 City of Miami Miami For Everyone Program Guidelines o Defense and prosecution of criminal and civil proceedings o Donations or fund raising activities o Individual or Personal expenses o Pay same expense charged to other funding source (e.g. CDBG funds) o Sponsorship of events and activities o Any other experreitures deemed ineligible by the City of Miami Organizations that discriminate based on race, color, sex, religion, national origin, age or disability will not be recommended for funding. Administrative/Indirect expenses cannot exceed 10% of the budget allocation. • These guidelines are further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. • The attached Funding Request Form (pages 1-6) must be completed in its entirety by the applicant. The completed form must besubmitted to the Office of Management and Budget before the entity may added to the Commission Agenda for approval. (March 28, 2023) DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 city of Miami Miami For Everyone Program Funding Request Form rDS wa CONTACT INFORMATION: Contact Person: William Ortiz Title: Deputy Chief of Staff - District 3 Phone number: 305-250-5380 Email Address: wortiz@miamigov.com Name of Person completing this form: William Ortiz Legal Name of Organization: Office of Commissioner Carollo Address (Street, City, State, Zip Code): 3500 Pan American Drive Miami, FL 33133 Executive Director of Organization: Executive Director email: Executive Director Contact Phone Number: The organization is a registered and active State of Florida Corporation (select one): El For -profit organization Not -for profit organization {501(3)(c)} Local governmental unit State governmental unit Educational and academic institution City of Miami department, office of elected official, agency or board Return this form to: gbrito@miamigov.com Page 1 of 6 (March 28, 2023) DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 city of Miami Miami For Everyone Program Funding Request Form DS ORGANIZATION AND PROGRAM/PROJECT INFORMATION Organization History and Background Information: District 3 Office hosted a grocery distribution program within the District for the 2022 holiday season. Is your program/project providing direct services to residents of the City of Miami? Yes ®No ❑ Number of residents your entity will serve: 2,500 - 6,500 Residents of District 3 Frequency of Service: Hosted holiday events (Nov 9 22 through Dec 31 22 Age Group Served: Mixed - Adult Residents Is your program/project related to a declared emergency in the City of Miami? Yes®No❑ Name of Declared Emergency: COVID-19 Date of Official Declaration: March 13 2020 Is your program/project impacting one of Miami's afflicted communities? Yes ® No❑ Geographic Area Served (specific to this project/program) District Served (1, 2, 3, 4, 5, Citywide) District 3 Neighborhood/Community being served: Program/Project Priority area (Select one): n Affordable Housing nE• ducational Programs for children, youth, and adults nE• lderly meals, direct financial assistance, transportation, recreational and health/wellness related activities nD• irect financial assistance, food assistance (gift card programs, voucher programs) nA• t -risk youth or youth summer job programs Return this form to: gbrito@miamigov.com Page 2 of 6 (March 28, 2023) DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 city of Miami Miami For Everyone Program Funding Request Form nTransportation services and programs nJob development, retention and training programs nHomeless Services VIFood Distribution programs nClimate Resiliency Improvements nEssential supplies, during a State of Emergency, natural disaster, or economic crisis nAllowable Infrastructure Improvement per program purpose and guidelines Page 3 of 6 Return this form to: gbrito@miamigov.com (March 28, 2023) DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 FDS wa City of Miami Miami For Everyone Program Funding Request Form Program/Project Title: Turkey, Pork Shoulders/Groceries distribution (2022) Project/Program Description: This program served residents that have been impacted by COVID-19. Groceries were directly provided to qualifying residents within District 3. Groceries included turkeys, pork shoulders, and other groceries items. Program Start Date: November 9 2022 Program End Date: December 31, 2022 Please describe how this program/project and funding will assist the community overcome the adverse effects of the declared emergency: The program served to provide residents who have been impacted by COVID 19 pandemic by providing food assistance in the form of grocery items, which allowed them to enjoy a holiday meal in 2022. IMPACT AND PERFORMANCE: Describe overall expected outcomes and performance measures for this project/program: Program was actively evaluated by District 3 Office. Grocery items were fully disbursed to qualifying residents. Please attach additional pages to the back of this packet, if the space above is not sufficient. Return this form to: gbrito@miamigov.com Page 4 of 6 (March 28, 2023) DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 DS City of Miami Miami For Everyone Program Funding Request Form FUNDING REQUEST INFORMATION: Amount Requested: $ 460,497.74 Explain how the City of Miami's Miami For Everyone funding will be utilized: Miami for Everyone funding was used for the District 3 Grocery Food Distribution program for the calendar year 2022 holiday season. Total funding will be utilized to purchase 2500 frozen turkeys, est. 10-14 Ib each at 1.78 per Ib, 6600 8-9 Ib pork shoulders at 1.79 per Ib. In addition, funding will be utilized to provide critical ingredient holiday baskets to residents. The baskets will contain a compilation of basic grocery items. Itemize MFE funding related to expenditures below: Personnel Salaries & Wages: $ Personnel Benefits $ Space Rental: $ Utilities (Electricity, Phone, Internet): $ Supplies: Equipment Marketing: Transportation (Participants): Meals (Participants): Professional Services (List each): $ 460,497.74 Construction (attach schedule of costs): $ Other (please describe): Other (please describe): Other (please describe): Return this form to: gbrito@miamigov.com Page 5 of 6 (March 28, 2023) DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 City of Miami Miami For Everyone Program Funding Request Form To be completed by the Entity/Recipient By signing below you agree to the guidelines and stipulate that the information provided on this form is accurate and complete. Completed by (Print & Sign): District 3 - Office of Commissioner Joe Carollo Date: May 30, 2023 1 11:40:05 EDT Additional Comments: To be completed by District Commissioner/Mayor's Office Recommended for funding: Yes ❑ No❑ $460,497.74 Funding Recommendation: Commission Meeting Date: Additional Comments: Turkey distribution and Christmas food distribution DocuSigned by: Completed by (Print & Sign): Maim m,,1.^5 `— 02057DBCDE834CF... May 30, 2023 1 11:40:05 EDT Date: To be completed by the Department �DocuSigned by: Marie Goui n Received by (Print & Sign) "7 uirector, Office of Management and Budget F@C8317Nee5 YJ3_. May 31, 2023 1 10:12:27 EDT Date: Additional Comments: Return this form to: gbrito@miamigov.com (March 28, 2023) DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 Sedano's. Sedano's Supermarket #42 3801 west Hagler Miami FI 33134 U,S.A Bill To Commissioner Joe Carollo ( City of Miami ) 3500 Pan American Drive Miami 33133 FI INVOICE # INV-000055 Balance Due $19,634.25 Invoice Date : 11,09.22 Terms : Net 15 Due Date 11.24.22 P.0.# Turkeys 2022 final # Item & Description Qty Rate Amount 1 2500 frozen turkeys $1.78 a pound ( difference in weight from 11,030,48 1.78 19,634,25 inItia payment Total weight for ail turkeys is 33530.48 10 -14 each Sub Total 19,634,25 Total $19,634.25 Balance Due $19,634.25 Notes Glad to help DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 Sedano's. Sedano's Supermarket #42 3801 west Flagier Miami Fi 33134 U.S,A Bill To Commissioner Joe Caroilo ( City of Miami ) 3500 Pan American Drive Miami 33133 FI Subject : Thanksgiving turkeys 8-14 lb INVOICE # I N V-000050 Balance Due $40,050.00 Invoice Date : 17 Oct 2022 Terms : Net 35 Due Date : 01 Nov 2022 e Description QtY:::e.e; late Amount•::- 1 2500 frozen turkeys (91bs ) $1.78 a pound { difference in weight will be bili•ed once delivered . Notes Clad to help 22,500,00 Sub Total Total Balance Due 1.78 Terms & Conditions turkeys are being pilled at average of 9 Ibs . Actual weight will be 8-14 lbs , difference will be billed once received 40,050.00 40, 050.00 $40,050.00 $40,050.00 DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 Sedanos Sedano's Supermarket #42. 3801 west Flagler Miami FI 33134 U.S.A Bill To Commissioner Joe Carollo ( City of Miami ) 3500 Pan American Drive Miami 33133 FI Invoice Date : Terms : Due Date : P.O.# : INVOICE # INV-O00066 Balance Due $ 53, 624.72 12.15.22 Due on Receipt 12.15.22 Final grocery Christmas baskets Item & Description Qty Rate Amount 1 Mixed fruit 2 Guava mermelarla 3 Paneton small 4 Parmesan Quesero 5 Vienna sausage 6 OI vegetable' 7 Sazon 8 Elbow +nacaroni 9 Salt Morton 10 Salt Anioresto 11 Coffee Ent ado 12 Coffee Ea Have 13 Ivinio Sedanos 14 Molo Conchita 15 Gelatine 1,440.00 1,632.00 629.00 1,206.00 665.00 576.00 1,234.00 392.00 1,136.00 1,116.00 1,026.00 1,632.00 852.00 1,680.00 657.00 1.45 2,088.00 1.45 2,366.40 1.45 912.05 2.88 3,473.28 0.87 578.55 5.56 3,202.56 1.65 2,036.10 1.30 509.60 1.22 1,385.92 1.86 2,075.76 1.79 1,836.54 2.99 4,879.68 1.13 962.76 1.58 2,654.40 0.43 282.51 DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 Item & Description Qty Rate Amount 16 Red beans 17 Black beans 18 Pasta gu€ayaba 19 Turron 20 Azucar 21 Spaghetti sauce Del Monte 22 Spaghetti sauce Hunts 23 Tuna California style 24 Rice lb 25 Choriz6 Diana 2 pk 26 Charizb [I Latina 2 pk 27 5ardina Marina 28 Jamonada 29 Balsa sample I roduct° 30 Dolivery fee 31 Platos vasos -cubierto -hie[o-retresco Notes Glad to help 390.00 1.35 ............... .................. 618.00 1.05 648.90 216.00 1.12 241,92 627.00 2,99 1,874.73 604,00 2,42 1,461.68 1,096,00 1,21 1,326,16 304.00 1.81 550.24 520,00 1.34 696,80 644.00 3,69 2,376.36 496.00 2.14 1,061,44 5,673,00 1.78 10,097.94 390.00 1.47 573.30 344.00 2.17 746.48 1.00 45.14 45.14 1,00 1,980.25 1,980,25 1.00 172.77 172.77 Sub Total 53,624,72 Total $53,624.72 Balance Due $53,624.72 526.50 DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 Sedano's Sedano's Supermarket #42 3801 west Flagler Miami FI 33134 U.S.A Bill To Commissioner Joe Carollo ( City of Miami ) 3500 Pan American Drive Miami 33133 FI Subject Delivery till December 5 , 2022 INVOICE # INV-000065 Balance Due $249,279.34 Invoice Date : 12.05.22 Terms : Net 15 Due Date : 12.20.22 P.©,# : Christmas Order # item & Description Qty Rate Amount 1 Mixed ftuit 2 Pineapple fruits 3 Parmesan Sedanos 4 Parmesan Crystal 5 Vienna sausage 6 Condensed milk 7 Oil vegetal 8 Sazon Iberia 2,328.00 2,136.00 5,316.00 432.00 12,960.00 6,912.00 6,309.00 6,300.00 9 Elbow macaroni 6,492.00 10 Salt every clay 2,592.00 11 Salt Amnrcito 1,896.00 12 Linguini 6,492.00 13 Coffee Sedanos 4,104.00 14 Maio Sedanos 3,756.00 1.45 3,375.60 1.58 3,374.88 2,35 12,492.60 2.80 1,209.60 0.87 11,275.20 1.27 8,778.24 5.56 35,078.04 1.65 10,395.00 1.30 8,439.60 1.00 2,592.00 1.86 3,526.56 1.30 8,439.60 1.79 7,346.16 1.13 4,244.28 DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 Item & Description Qty Rate Amount 15 Mojo Conchita 16 Gelatine ........................................ ... . 17 Red beans 18 Back beans 19 Guava paste 20 Turron mani 21 Turron chocolate 22 Azucar 23 Spaghetti sauce Del monte 24 Tuna California style 25 Rice 5lb 26 Choriza 4 pk 27 Chorizc 2 pk 28 Sardina IViarina 29 Jamonada 30 Spaghetti sauce Hunts Notes Glad to help 600.00 1.58 948.00 13,088,00 0.43 5,627.84 6,480.00 1.35 8,748.00 6,480.00 1.05 6,804.00 6,600.00 1.12 7,392.00 4,160.00 1.33 5,532.80 2,340.00 1.55 3,627,00 6,504.00 2.42 15,739,68 5,268,00 1.21 6,374,28 6,240,00 1.34 8,361.60 6,272.00 3.69 23,143.68 3,330.00 3.23 10,755.90 800.00 2.14 1,712.00 6,480.00 1.47 9,525,60 6,480,00 2.17 14,061.60 200.00 1.79 358.00 Sub Total 249,279.34 Total $249,279,34 Balance Due $249,279.34 DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 Sedans. Sedano's Supermarket #42 3801 west Flagler Miami Fl 33134 U.S.A Bill To Commissioner Joe Carollo ( City of Miarni ) 3500 Pan American Drive Miami 33133 FI Item & Description 1 100 Valetas adic:iona[•es 8-9 lb average 2 Soda mini can Notes Glad to help invoice Date : Terms : Due Date P.C.# 881.00 INVOICE # INV-000070 Balance Due $1,646.99 1.79 10.00 7.00 Sub Total Total Balance Due 12.23.22 Due on Receipt 12.23,22 Extra paletas Amount 1,576.99 70.00 1,646,99 $1,646.99 $1,646.99 DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 Sedano's. Sedano's Supermarket #42 3801 west Hagler Miami FI 33134 U.S.A Bill To Commissioner foe Carollo ( City of Miami ) 3500 Pan American Drive Miami 33133 FI Invoice Date : Terms : Due Date : P.O.# : INVOICE # INV-000059 Balance Due $81,445.00 11.12.22 Net 15 11.27.22 Paletas Navidad Item & Description Qty Rate Amount 1 6500 paletas individual Average weight 8-9 lb Eiiiled for 7 Ibs now , difference will be billed once we get delivered the paletas . Notes Glad to help 45,500.00 Sub Total Total Balance Due 1.79 81,445,00 81,445.00 $81,445.00 $81,445.00 DocuSign Envelope ID: A5E03ECD-123D-4D55-83EB-3BAC553A4795 Sedano's. Sedano's Supermarket #42 3801 west Flagier Miami Fi 33134 U.S.A Bill To Commissioner Joe Carollo ( City of Miami ) 3500 Pan American Drive Miami 33133 Fl Invoice Date : Terms : Due Date : P.Q.# : INVOICE # INV-000067 Balance Due $14,817.44 12.15.22 Due on Receipt 12.15.22 Final bill Paietas Navidad # Item & Description Qty Rate Amount 1 6500 paletas individual Average weight 8-9 lb Difference of previously billed at 7 Ibs Notes Glad to help 8,277.90 1.79 14,817.44 Sub Total 14,817.44 Total $14,817.44 Balance Due $14,817.44